Teaching with Microsoft Office 2007. Introduction The new and innovative changes to Office 2007 will change the way you teach applications to your students

Teaching with Microsoft Office 2007

Introduction

The new and innovative changes

to Office 2007 will change the way

you teach applications to your

students

Introduction

Students who think they already

“know” how to use Office will need

retraining

Students new to Office will still have

to get used to a different type of

interface

Impact on classrooms

Office 2003 will no longer be

available for purchase after

January 2007

Impact on classrooms

•It will take some time before

students purchase 2007 so

additional open lab time is a must

•Using a simulated environment is

another option.

Office Suite of Products

▫Versions- Office 2007 comes in EIGHT different versions!

▫So which is right for your students?

Results-oriented user interface

As a class, compile a list of

features/tasks/commands used most

often and talk about how Microsoft

created this interface based on

similar research

Interface•designed to be easy and more powerful

•get more done in less time- browse, pick and click

Interface

There is a considerable learning

curve. It takes a while to find

everything.

Interface

Some things are more intuitive than

before (Header and Footer are on

the Insert tab) others are not

(paragraph options are on the

Home AND the Page Layout tabs).

Office Online

Connected

classrooms

will be able

to access

online

features to

enhance the

classroom

experience

Office Online

tips and

tricks,

tutorials and

downloadable

references

that can

supplement

your textbook

Ribbon

•Options are no longer buried in layers

of menus and dialog boxes.

•Even students not familiar with Office

2003 will still expect the typical menu

style interface.

RibbonOffice 2007 -Task Oriented Tabs and Groups

Office 2003- Menus, Sub-menus and Dialogs

It’s all about tasks

•What do you want to do? If you can

think of something you want to do,

you can do it.

• Talk about the types of documents

students might need to create.

Good-bye Clippy

•No more animated paper clips!

• Help is just a click away- press F1

or click the help button-

New File Formats

“The new, compressed Microsoft

Office Open XML Formats offer a

dramatic reduction in file size while

also offering an improvement in data

recovery for damaged files.”

New File FormatsThis might pose some problems if

students create documents in 2007

and submit them to other teachers

still using 2003- it is important to

teach students how to save in older

file types- especially early on.

MS Office Compatibility Pack

Word, Excel, and PowerPoint 2007 File

Formats

allows any user with at least Windows 2000

Service Pack 4 to save as the new formats

allows Microsoft Office Word, Excel,

PowerPoint 2000, XP, or 2003 to open the

new formats

MS Office Compatibility Pack

•Students working at home with

Office 2003 could save as Office

2007 file types- would you know

it?

Microsoft Word 2007

WORD-Here’s the hype

“Microsoft Office Word 2007 helps

people create and share professional-

looking content by combining a

comprehensive set of writing tools

with an easy-to-use interface.”

WORD-Here’s the reality

Word does indeed do these things, but

the “easy-to-use interface” takes some

time to master.

What’s new Building blocks

quickly construct documents from

predefined parts and styles

commonly used objects such as

disclaimer text, pull quotes, sidebars,

cover pages…

What’s new Building blocks

One way to teach this is to talk about a

business letter- to look at it and take it

apart- break into parts/building

blocks, demonstrate by building a

sample document.

What’s new Convert to pdf or XML Paper

Specification (XPS) -allows creation on

non-editable versions of files-

manuals, forms…

PDF files- can be read by most folks

even if they don’t use Office

What’s new Students may find this useful to create

resume which they need to submit

electronically. Many places will not

accept Word files electronically

because of security concerns (Macro

viruses).

What’s new Publish directly to blogs

Use Word’s spelling and grammar

checking before you post.

Word will even help you set it up- it’s

easy.

What’s new Publish directly to blogs

Some students will be familiar with

blogs- but not all- create a class blog and

have students use it to discuss problems

and offer their own tips and tricks- you’ll

be amazed at what you’ll learn!

Better writers Citation

Manager and Reference Builder

Global spell checker for consistency across apps

• Exclusion dictionary

Better writers Citation Manager and Reference Builder

The dialog used to add a new source will

really help students “get it” and they won’t

have to struggle with figuring out the

correct formatting of citations! Maybe they

will even start to use footnotes

Better writers Information Literacy- go through the

various Type of Source Dialogs- discuss

the different Bibliography fields in each

WORD does Math!Equation Builder

Guess what? It’s on the Insert tab!

WORD does Math!Math (science, accounting…)

homework will be much easier to read

when students can type it up- no

promises it will be correct though!

WORD does Math!

Common formulas that can be

used in a project might be- BMI

(body mass index) or converting

between F and C temperature

WORD does Math!Calculation of BMI

BMI is calculated the same way for both adults and children. The

calculation is based on the following formula:

Pounds and inches

• Formula: weight (lb) / [height (in)]2 x 703

• Calculate BMI by dividing weight in pounds (lbs) by height in

inches (in) squared and multiplying by a conversion factor of

703.

WORD does Math!

Equations

can be

saved and

re-used

Advanced toolsSmartArt Graphics- add color, shape, and organization to

information

SmartArt Tie this in with a discussion of hierarchy or cycles- common

themes in Computer Science

SmartArt- Hierarchy

SmartArt- Cycle

Galleries

Simplified formatting by using pre-

defined styles selected from graphic

galleries- browse, pick and click and

the live preview means they can see it.

Galleries

Student typically go overboard on

their formatting- creating documents

that look amateurish. Galleries give

them a more finished looking project

with less work.

Live Previewstudents can

try it before

they buy it-

saves a lot of

grief trying

to undo

changes

Galleriescreate a

simple

table and

then

format it

by hand

Textbook Chapter Assignment Due DateChapter 1- Introduction to Computers

Exercises pages 27-30 January 31, 2007

Chapter 2- Software Applications Exercises pages 56-61 February 10, 2007Chapter 4- Hardware Basics Computer ad comparison February 28, 2007Chapter 7- The Internet Internet scavenger hunt March 13, 2007



Chapter 2- Software Applications

Exercises pages 56-61 February 10, 2007

Chapter 4- Hardware Basics Computer ad comparison February 28, 2007Chapter 7- The Internet Internet scavenger hunt March 13, 2007











Galleriesuse galleries

to format-

simpler,

faster and

more

professional

table

Galleriesformatte

d using

a

gallery-

one click





Chapter 4- Hardware Basics Computer ad comparison February 28, 2007

Chapter 7- The Internet Internet scavenger hunt March 13, 2007

Interactive:

Word 2003 to Word 2007

command

reference

guide-where

to find all of

your

favorite

features.

Office Online

assign

students

specific tasks

to research

and have

them share

their findings

in a class blog

Office Online

How do I create a ….?Templates for

many common

types of

documents are

installed and new

ones can be found

online

How do I create a ….?As a class, go

through some of

the templates

and especially,

how to find new

ones.

What’s goneTask panes (except clipboard, help and clipart)

Ribbon

•divided into tabs instead of menus

•familiar commands front and center object specific tabs appear when you

need them

dialog boxes are still accessible when

you need them

Ribbon

Show how Word 2007 groups

commands and compare to the

2003 menus/submenus and

dialogs

Ribbon2007 -Task Oriented Tabs and Groups 2003- Menus, Sub-menus and Dialogs

Ribbon

Dialog

Launcher

allows you to

open familiar

dialog boxes

for even more

options

Ribbon

Explore the Font

dialog together,

comparing it to

the ribbon group

Ribbon

object

specific tabs

appear when

you need

them

Ribbon

Demonstrat

e with an

image-

there are

many ways

enhance it

Ribbon TabsInsert-discuss and come up with a list

of things that you might insert into a

document- then “find” those options

on the ribbon tabs

Ribbon TabsPage layout – find margins and indents in

one place- maybe students will get the

difference now! Demonstrate this on a

sample document.

Ribbon Tabs

References – incredibly powerful

tools for references in a document

Ribbon Tabs

Mailings- envelopes, labels, mail

merge

Ribbon TabsReview- exchange documents electronically

with your students and use the review tab

features for editing- teach students to work

the way they do it in the real world.

Office Button

replaces

the file

menu

Office Button New

options

include

Prepare

and

Publish

Office Button Examine these

hidden

properties of

documents

together

Quick Access Toolbar- customize your

own- this is great

for the student that

is frustrated

looking for features

he always uses

Quick Access Toolbar- Set this up as a class,

discussing what

features would make

sense to add, what

order they should be

in and where the

toolbar should live

Microsoft Excel 2007

Excel Specific Changes

Supports up to 1 million rows and 16

thousand columns per worksheet

Dual-processors and multithreaded

chipsets support= faster calculations

in large, formula-intensive

worksheets

Interface ChangesThe Ribbon tabs are specific to Excel, but function just like they do in Word

Charting

Charting

This is one dialog

box you’ll want

your students to

use.

Explore the

different types of

charts that can be

created.

Charting

Select the cells

and with one

click- you’ve got a

complete chart-

and a chart

specific Ribbon

tab appears

Charting

Easy to

change the

chart type

(maybe too

easy!)

Charting

Students still

need to learn

about chart

types from you

(points for

creativity?)

Formula TabMakes it easier to insert and create formulas

and functions (and to display them)

Formula TabThe built in functions are easier and

more intuitive to use than in Office

2003.

Formula TabDemonstrate common tasks such as

Autosum and finding an average

Microsoft PowerPoint 2007

PowerPoint

Takes maximum advantage of

the new Office interface and

features: SmartArt, Charting,

save as PDF

PowerPoint Specific ChangesCustom Layouts- user created

layouts that can be saved and

re-used

Create a custom class layout,

and if you have access, store on

SharePoint server

PowerPoint Specific Changes

Students tend to go overboard

customizing when a pre-defined

style probably meets their

needs, but often they don’t

want to look like everybody

else.

Sample Custom Slide LAYOUT


Themes- one click changes the entire

look and feel of a presentation


Themes- one click changes the

entire look and feel of a

presentation

Animations•Applied with one click

•Can create custom animations

Microsoft Access 2007

Access Specific ChangesInterface uses Ribbon and a Navigation Pane

Access Specific Changes

Prebuilt databases

Documents

Teaching with Microsoft Office 2007. Introduction The new and innovative changes to Office 2007 will change the way you teach applications to your students