TARIFF OF INFRASTRUCTURE CHARGES AT WARSAW CHOPIN … · 2021. 1. 7. · The New APC Open CUPPS & CUSS Platform – the New Airport Connect Open Common Use Passenger Processing System

E d i t i o n | 7 P a g e | 1 D a t e | 0 1 . 0 1 . 2 0 2 1

TARIFF OF INFRASTRUCTURE CHARGES

AT WARSAW CHOPIN AIRPORT

1. GENERAL PROVISIONS AND DEFINITIONS

1.1. This tariff of infrastructure charges (hereinafter referred to as the Tariff) determines the rules of calculating and collecting fees for access to airport installations and spaces and charges for the use of centralized infrastructure at Warsaw Chopin Airport, based on currently effective law on ground handling services at Polish airports, i.e. the ‘Aviation Law Act’ of July 3 2002 (hereinafter referred to as the Act) and the Regulation of the Minister of Transport, Construction and Maritime Economy of 19 November 2013 on airport ground handling (hereinafter referred to as the Regulation) and additional services.

1.2. The objective of the tariff is to compile and present the commercial terms of making airport infrastructure available, allowing for efficient and fair-competition-based use of the infrastructure by infrastructure users.

1.3. Infrastructure fees and charges are collected by ‘Polish Airports’ State Enterprise, the airport operator (hereinafter referred to as PPL or the airport operator). The Tariff applies to all airport infrastructure users.

1.4. The airport operator reserves the right to make modifications to the Tariff, in particular changing the rates of fees and charges, taking into account, among other things, the average annual price index of consumer goods and services and increase in the cost of provided services, after having asked for the opinions required by law.

1.5. The commencement by the infrastructure user of provision of ground handling services or aeronautical activity using airport infrastructure means his acceptance of all fees and charges and terms and conditions of the Tariff.

1.6. The detailed terms of access to airport installations and spaces and the use by infrastructure users of specific elements of the airport centralized infrastructure are specified in a contract between the airport operator and the infrastructure user , manuals and rules of service provision. Conclusion of the agreement is not required with regard to the Infrastructure Users using boarding bridges.

1.7. The Tariff comes into force on 1 January 2021.

1.8. In case of discrepancies between two language versions of the Tariff, the Polish version will be binding.

1.9. Definitions:

Infrastructure charges tariff at Warsaw Chopin Airport


Ground handling agent –The entity referred to in article 177 par. 2 of the Act rendering handling services to airport users in one or more categories specified in Article 176 of the Act.

FIS (Flight Information System) - IT flight information system which is part of airport centralized infrastructure.

FIDS (Flight Information Display System) - FIS module used to display flight information on public boards and monitors.

GPU (Ground Power Unit) - A unit supplying aircraft with electric power of 115/200 V 400 Hz AC or 28 V DC comprising part of Warsaw Chopin Airport centralized infrastructure.

Airport infrastructure – Airport installations and spaces and centralized infrastructure.

Maximum take-off mass (MTOM) - Maximum permissible take-off mass or maximum take-off weight (MTOW) specified in an aircraft’s noise certificate, air manual or another official document acknowledged by PPL.

Parking space for a refuelling vehicle - A space dedicated exclusively to the parking of a refuelling vehicle, designated on the technical field located in the area of guardhouse of Airport Fire Brigade, comprising part of airport centralized infrastructure.

Airport installations and spaces - All the airport facilities and spaces made available for the purposes of performing ground handling, excluding centralized infrastructure.

Ground handling - Includes categories of services listed in article 176 of the Act.

General Aviation passenger – A person travelling on an aircraft performing a general aviation flight marked with a “D” flight type code.

Departing passenger - Any person, other than a crew member, on board an aircraft at the moment of take-off.

Passenger on direct transit - Any passenger who arrives at the airport and continues his or her journey on the same aircraft without disembarking.

The New APC Open CUPPS & CUSS Platform – the New Airport Connect Open Common Use Passenger Processing System & Common Use Self Service Platform, supplied by SITA Information Networking Computing USA Inc., means a computerized passenger check-in system providing users with access to their own Departure Control Systems (DCS) for handling check-in of passengers, carriers and baggage.

De-icing fluid - An undiluted chemical substance used for aircraft de-icing and anti-icing, approved for use at the airport based on a recommendation issued by the Association of European Airlines (AEA).

Refuelling vehicle - A one-piece or multiple-piece airport ground handling vehicle for performing category 7 ground handling services.

Departure Control System (DCS) - A passenger check-in system application used by an air carrier or a ground handling agent to perform, i.a. passenger and baggage check-in. The application is installed on the New APC Open CUPPS & CUSS Platform in order to enable passenger and baggage check-in and handling at different airport locations.

Air Carrier – an entity authorised to perform air transport operations under a licence – in the case of a Polish air carrier, or under a relevant act issued by competent authorities of a foreign state – in the case of a foreign air carrier.



Centralized infrastructure - The elements of airport infrastructure used for performing ground handling, which cannot be split or duplicated due to their complexity, cost or environmental impact.

Trunking system (mobile radio communication and radiotelephone network) - Set of stations ensuring radio communication between fixed points and moving objects, or between moving objects.

The Contract - A contract for the provision of access to airport infrastructure or use of airport facilities concluded between the airport operator and a ground handling agent or a self-handler or other infrastructure user.

Infrastructure user - An entity using the airport infrastructure: a ground handling agent, an air carrier self-handler, an entity performing aircraft, crew, passenger, baggage, cargo or mail ground handling as part of activities carried out for its benefit, an air carrier or other entity directly using a centralised infrastructure and any other airport user.

Self-handling - The activities provided by a carrier in his own capacity involving performance of ground handling services in one or more categories, involving the handling of only own aircraft, crew, passengers and cargo, where no contract is concluded with any third party for the provision of the a/m services, with the reservation that the airport users are not deemed third parties towards one another, if one holds majority of shares in the other or a single entity holds majority of shares in each of them.

1.10. Paid provision of airport installations and spaces and elements of centralized infrastructure does not limit the rights of the airport operator, as the property owner, to conduct activity and operate the facilities, systems and infrastructure elements on a non-discriminatory basis and not limiting fair competition between ground handling service providers or airport infrastructure users.

1.11. Elements of infrastructure comprising airport centralized infrastructure:

a. Check-in desks in Terminal A and associated equipment, b. Computerized system for handling passengers and baggage – the New APC Open CUPPS &

CUSS Platform including:

CUPPS workstations with associated equipment, Computerized self-service passenger and baggage check-in stands,

c. Baggage sorting areas with conveyor belts for arriving and departing baggage, d. Parking space for ground handling equipment and vehicles, excluding refuelling vehicles, e. Aprons used for aircraft de-icing and external cleaning, f. 115/200V 400 Hz AC or 28 V DC ground power units (GPU), g. Passenger bridges, h. Mobile radio communication system (trunking system), i. IT flight information system (FIS), j. Parking spaces for refuelling vehicles used for provision of category 7 ground handling

services.

1.12. The infrastructure user is obliged to conduct activity using centralized infrastructure provided by the airport operator. The provision does not apply to conducting activity with the use of passenger bridges and parking spaces for refuelling vehicles.

1.13. The infrastructure user is obliged to use given elements of the airport infrastructure in line with relevant documents provided by PPL, including rules, manuals, procedures.

1.14. Airport charges, a special charge for financing the assistance to disabled passengers and passengers with reduced mobility, charges for maintaining cleanness of airport pavements and charges for other services provided at the request of a user are collected according to separate PPL price lists. Charges for services related to airport operations but not included



in the price lists are set through an individual valuation, by an agreement between PPL and a user.

2. INFRASTRUCTURE CHARGES

2.1. FEE FOR THE USE OF AIRPORT INFRASTRUCTURE FOR PASSENGER HANDLING IN TERMINAL A

The fee is calculated for access to airport installations and spaces for passenger handling in Terminal A and for using check-in desks.

The fee has been set in relation to the total usage and maintenance costs, permanent readiness to render services, including medical aid, fire prevention, security and maintenance, depreciation and insurance of:

a. check-in desks in Terminal A along with associated equipment, including scale displays, control panels of baggage feeding conveyor, electrical and telecommunication systems, telephones, access and service roads and associated systems for transporting passengers and baggage to/from Terminal A,

b. water and sewage system, c. power and telecommunication system, d. broadcasting system, e. FIDS module (main boards, public displays and terminals) and Flight Information System

(FIS) workstations, excluding equipment used under separate agreements, f. passenger service stands equipped with telephones located at Terminal A boarding

gates, g. ventilation/air conditioning.

The fee also includes the fixed charge and the costs related to handling telephone calls made from telephones installed at check-in desks and the gates in Terminal A as part of the extensions of the airport telephone exchange. The list of numbers subject to fee comprises Appendix 1 hereto.

The fee is calculated for every departing passenger handled in Terminal A, except for children under two, direct transit passengers and general aviation passengers checked in at Terminal A (VIP lounge).

The rate is:

Fee calculation unit Rate of fee

per each departing passenger PLN 0.90

The fee is calculated based on PPL data used for the calculation of the passenger charge, obtained as stipulated in the “Tariff of airport charges at Warsaw Chopin Airport”, and based on data provided by the infrastructure user. The infrastructure user must submit the data in the form of a report in a Microsoft Excel file as specified in the template included in Appendix 2 hereto, also with regard to the format of given fields, the next calendar day after the services are provided to the following e-mail address: W.Danych@@ppl.pl. PPL may release the infrastructure user from the obligation of submitting data.

2.2. FEE FOR THE USE OF AIRPORT INFRASTRUCTURE FOR PASSENGER HANDLING IN GENERAL AVIATION TERMINAL

The fee is calculated for the access to airport installations and spaces for passenger handling in General Aviation Terminal.

mailto:[email protected]



The fee has been set in relation to the total usage and maintenance costs, permanent readiness to render services, including fire prevention, security, as well as maintenance and depreciation of the building and equipment of the General Aviation Terminal, including the water and sewage system, power and telecommunications system, broadcasting system and ventilation/air conditioning and access and service roads along with associated systems for the transport of passengers and baggage to/from the General Aviation Terminal.

The fee is payable on a lump-sum basis, depending on the number of departing passengers handled during a calendar month for which the charge is collected in the General Aviation Terminal by the ground handling agent or self-handler, excluding children under two and direct transit passengers.

The rates of the fee are:


up to 500 departing passengers PLN 3,200.00

over 500 departing passengers PLN 3,700.00


2.3. FEE FOR THE USE OF AIRPORT INFRASTRUCTURE FOR GROUND HANDLING ADMINISTRATION AND SUPERVISION SERVICES

The fee is levied for the access to airport installations and spaces for ground handling administration and supervision services – refers to the categories of activities specified in point 1) art. 176 of the Act.

The fee has been set in relation to costs of usage, service, maintenance and

depreciation of restricted airport areas (excluding facilities leased under separate

agreements with the airport operator) including the following systems: water and

sewage, power, heating and ventilation, telecommunication, related to permanent

readiness to render services, including medical aid, fire prevention and security in the

part concerning facilitation of areas for the provision of ground handling administration

and supervision services.

The fee is calculated as a lump-sum depending on the number of monthly take-offs performed by airport users to whom the ground handling agent provides category 1 services.

The rates of the fee are:


from 1 to 30 take-off operations during a month performed by airport users to whom the ground handling agent renders category 1 services

PLN 450.00

from 31 to 60 take-off operations during a month performed by airport users to whom the ground handling agent renders category 1 services

PLN 570.00




over 60 take-off operations during a month performed by airport users to whom the ground handling agent renders category 1 services

PLN 740.00

The fee is collected from those ground handling agents who perform only category 1 ground handling services at the airport.

Ground handling agents providing only category 1 ground handling services are required to submit a list of carriers to whom they will provide ground handling services prior to commencement of activity and are required to update the list within three calendar days in case of any change. The lists should be submitted by e-mail to [email protected].

2.4. FEE FOR THE USE OF AIRPORT INFRASTRUCTURE FOR AIRCRAFT HANDLING

The fee is calculated for the access to airport installations and spaces for aircraft handling and refers to the category of activities specified in art. 176 of the Act in points 5), 6), 10) and 8) excluding pre-departure activities performed by the crew.

The fee is set in relation to the total usage and maintenance costs, permanent readiness to render services, including medical aid, fire prevention, security as well as maintenance and depreciation of:

a. aircraft aprons, b. access and service roads to aircraft and associated aircraft handling systems, c. water and sewage system, d. power supply system.

The fee for access to airport installations and spaces for aircraft handling includes the fee for parking of ground handling equipment and vehicles in places designated by the airport operator within the airside area, excluding parking of refuelling vehicles.

The fee is collected per each tonne or part thereof of MTOM of aircraft performing landing, handled by the ground handling agent or self-handler.

The rate of the fee is:


per each tonne or part thereof of MTOM of handled aircraft performing landing

PLN 1.00

MTOM is calculated as specified in the “Airport charges tariff at Warsaw Chopin Airport”.

The fee is calculated based on PPL data used for the calculation of the landing charge, obtained as stipulated in the “Tariff of airport charges at Warsaw Chopin Airport”, and based on data provided by the infrastructure user. The infrastructure user must submit the data in the form of a report in a Microsoft Excel file as specified in the template included in Appendices 2, 3, 4 and 5 hereto, also with regard to the format of given fields, the next calendar day after the services are provided to the following e-mail address: W.Danych@@ppl.pl. PPL may release the infrastructure user from the obligation of submitting data.

2.5. FEE FOR THE USE OF AIRPORT INFRASTRUCTURE FOR FREIGHT AND MAIL HANDLING

The fee is calculated for the access to airport installations and spaces for freight and mail handling and refers to the category of activities specified in points 4) and 5) art. 176 of the Act.





The fee has been set in relation to the total costs of usage and maintenance, permanent readiness to render services, including medical aid, fire prevention, maintenance and depreciation of:

a. aircraft aprons, b. aircraft access and service roads, public security restricted area access gates and

associated systems, c. water and sewage system, d. power supply system.

The fee is calculated per each 100 kg or part thereof of freight and mail handled by the ground handling agent, self-handler or other infrastructure user separately for the loading and unloading of goods for every handled flight according to freight documents corrected by real value after weighting.



per each 100 kg of handled freight and mail or part thereof PLN 0.90

The data concerning freight handled should be provided in the form of a report in a Microsoft Excel file as specified in the template included in Appendix 5 hereto , also with regard to the format of given fields, and submitted the next calendar day after the services are provided to the following e-mail address: W.Danych@@ppl.pl. The above does not apply to data obtained from data bases of the ground handling agent or other infrastructure user. The data in the base must be provided to PPL on the next calendar day after the services are provided. In case of any changes in the data provided to PPL, relevant information must be immediately provided to W.Danych@@ppl.pl. with the changes indicated.

2.6. FEE FOR THE USE OF AIRPORT INFRASTRUCTURE FOR PROVIDING IN-FLIGHT SUPPLIES (CATERING)

The fee is calculated for the access to airport installations and spaces for providing food and drink in-flight supplies (catering) – refers to the category of activities specified in point 5) and 11) art. 176 of the Act.

The fee has been set in relation to the total costs of usage and maintenance, permanent readiness to render services, including medical aid, fire prevention, security, maintenance and depreciation of:

a. access and service roads to aircraft and associated systems used for transport of in-flight

supplies,

b. water and sewage system,

c. power supply system.

The fee is calculated every month as per cent (%) of the aeronautical net sales of the ground handling agent in a given calendar month.



(%) of aeronautical net sales 4.00 %

however, not less than PLN 2,000.





Effective from 1 January 2022, the fee will be increased to 5% of aeronautical net

sales.

The ground handling agent must submit information about the amount of aeronautical net sales, necessary for the calculation of the fee, by e-mail to the following address: [email protected] within seven days after the end of a calendar month.

2.7. FEE FOR THE USE OF AIRPORT INFRASTRUCTURE FOR AIRCRAFT FUEL AND OIL HANDLING

Fee is calculated for the access to airport installations and spaces for supplying aircraft with fuel and oil - refers to the category of activities specified in point 7) art. 176 of the Act.

The fee has been set in relation to the total costs of usage and maintenance, permanent readiness to render services, including medical aid, fire prevention, security and depreciation of:

a. access and service roads to aircraft and associated systems for aircraft fuel and oil handling,

b. water and sewage system, c. power supply system.

The fee is calculated per each 100 litres of aviation fuel or a part of thereof delivered by the ground handling agent to the aircraft.

The rate of the fee per each 100 litres of aviation fuel or a part of thereof is PLN 2.00.

The ground handling agent must submit information about the number of litres of aviation fuel delivered, in the form specified in Appendix 6, also with regard to the format of given fields, by e-mail to the following address: [email protected] within seven days after the end of a settlement period.

2.8. CHARGE FOR THE USE OF THE NEW APC OPEN CUPPS & CUSS PLATFORM

The charge includes the use of CUPPS workstations and computerized self-service passenger check-in stands as elements of the airport centralized infrastructure.

The charge has been set in relation to total costs (including the ongoing usage and maintenance, depreciation, insurance and permanent readiness to render services) of the system and equipment including: workstations, MSR/OCR keyboards, boarding pass printers, baggage tag printers, boarding pass readers, document printers and handheld 2D. The fee also includes the cost of the area designated for the passenger stands located at the Terminal A check-in hall, costs of insurance, depreciation and permanent readiness to render services.

The charge does not include the costs related to connecting/disconnecting the infrastructure user to/from the New APC OPEN CUPPS & CUSS Platform. The connection/disconnection of the infrastructure user to/ from the New APC OPEN CUPPS & CUSS Platform will be performed on terms agreed between the infrastructure user and the New APC OPEN CUPPS & CUSS Platform Provider.

The charge is levied on infrastructure users with own profiles authorising them to use their Departure Control Systems (DCS) for their own departing passengers and departing passengers of third parties to whom such Departure Control Systems (DCS) are provided.

The charge is calculated for every departing passenger, except for children under two, direct transit passengers and general aviation passengers checked in at Terminal A (VIP lounge).






Charge calculation unit Rate of charge

per each departing passenger PLN 1.54

A 5% discount is granted per each passenger for a carrier who provides a possibility to check-in on self-service stands (CUSS kiosks) to its passengers.

A discount is granted in the amount depending on the monthly number of passengers served by a given infrastructure user with the use of the New APC OPEN CUPPS & CUSS Platform, ie.

Number of passengers subject to charge served by a given infrastructure user with the use of the New APC OPEN CUPPS & CUSS Platform in a given calendar month

Rate of discount

between 25 001 and 50 000 5%

Between 50 001 and 150 000 15%

More than 150 000 20%

2.8.9 The discount is calculated on the amount of the charge reduced by the value of the discount referred to in point 2.8.7. The discount does not apply, if payments are settled in a settlement period shorter than a calendar month.

The discount of 20%, referred to in point 2.8.8. will be granted only to the

infrastructure user, which provides to its passengers the check-in possibility in self-

service kiosk (CUSS).

The fee is calculated based on PPL data used for the calculation of the passenger charge, obtained as stipulated in the “Tariff of airport charges at Warsaw Chopin Airport”.

Detailed rules of use of the New APC OPEN CUPPS&CUSS Platform are included in the “Rules of Use of the New APC OPEN CUPPS & CUSS Platform at Warsaw F. Chopin Airport”.

2.9. CHARGE FOR THE USE OF THE BAGGAGE SORTING AREA IN TERMINAL A

The charge has been set in relation to the total costs (including the costs of ongoing usage, maintenance, repairs, preventive maintenance, depreciation and insurance) of:

a. baggage sorting facilities,

b. equipment in the baggage sorting area, including baggage conveyance and sorting

system,

c. electrical installation, heating and air conditioning units,

d. collector belts for arriving and departing baggage together with the scales.

The charge is calculated for every departing passenger, except for direct transit passengers, children under two and general aviation passengers checked in at Terminal A (VIP lounge).

The rate of the charge is:




Per each departing passenger PLN 2.32


2.10. CHARGE FOR ACCESS TO A BOARDING BRIDGE

The charge has been set in relation to the total costs (including ongoing usage and maintenance, repairs, preventive maintenance, insurance and depreciation) of boarding bridges.

The charge is calculated for the time of provision of a boarding bridge from the moment an aircraft stops at the parking stand equipped with a boarding bridge to the commencement of taxi out procedure – block on/off time. Block time is determined based on PPL data.

The rates of the charge are:


for first 2 hours of access to a boarding bridge PLN 365.00

for each 15 minutes or part thereof over 2 hours PLN 82.00

On stands equipped with two boarding bridges, if both bridges are used, the fee rate is reduced by 25%.

15 minute units are calculated between 06.00-21.59 local time only.

The infrastructure user is entitled to a discount, the rate of which depends on the number of accesses in a calendar month provided for the user.

For the purpose of determining the rate of the discount the monthly number of accesses corresponds to the monthly number of calculation units for the first 2 hours of access to a boarding bridge, without taking into account the calculation units for the provision of the second boarding bridge on a given parking stand.

The discounts are calculated as follows:

Number of accesses in a month Discount rate

from 51 to 250 15 %

from 251 to 500 25 %

over 500 33 %

The discount on the charge for access to a boarding bridge does not apply, if payments are effected on an ongoing basis or in a settlement period shorter than a calendar month.

Parking stands equipped with boarding bridges are allocated subject to operational availability. The non-availability of a parking stand with a passenger bridge is not deemed a reason for accepting a complaint regarding the discount system application.




If withdrawing from the use of boarding bridges, the infrastructure user should notify the operator by e-mail to [email protected] and W.Danych@@ppl.pl.

2.11. CHARGE FOR THE USE OF AIRCRAFT POWER SUPPLY EQUIPMENT (GPU)

The charge has been set in relation to the total cost of maintaining technical and operational efficiency (including costs of depreciation, power supply, repairs, preventive maintenance and insurance) of 115/200V 400 Hz AC or 28 V DC (GPU) along with portable 28 V DC rectifiers at parking stands.

The charge is collected for connection of GPU equipment to an aircraft, i .e. insertion of a GPU plug (regardless of their number) into the aircraft socket, supplying power of 115/200V 400 Hz AC or 28 V DC.



Per each GPU connection to aircraft PLN 185.00

The fee is calculated based on data from PPL systems and on data provided by the infrastructure user. The infrastructure user must submit the data in the form of a report in a Microsoft Excel file as specified in the template included in Appendices 2 and 3 hereto, also with regard to the format of given fields, the next calendar day after the services are provided to the following e-mail address: W.Danych@@ppl.pl. PPL may release the infrastructure user from the obligation of submitting data

Ground handling agents are not permitted to render ground handling services with the use of mobile ground power units at stands equipped with GPUs comprising part of the Warsaw Chopin Airport centralized infrastructure except when GPUs are unavailable or non-operational.

In the event of an unjustified use by a ground handling agent or a self -handler of a mobile ground power unit at parking stands equipped with GPUs, i.e. when the GPU is available and fully operational, with the latter confirmed by the airport operator’s relevant services, the airport operator reserves the right to calculate, each time, a charge for the use of a GPU according to the rate specified in point 2.11.3.

In the event power is used without prior arrangements with the airport operator and in breach of the terms specified by the airport operator, the latter has the right to cut off the system from the power supply network subject to provisions set out in The Energy Law Act of April 10, 1997 (Journal of Laws No. 54/1997 item 348 with later amendments) and the implementing regulations to the aforementioned act .

Detailed rules for access to GPUs are specified in the ‘Use of 115V/200 V 400 Hz AC or 28 V DC ground power units at Warsaw Chopin Airport’ document.

2.12. CHARGE FOR THE USE OF APRONS FOR AIRCRAFT DE-ICING

The charge has been set in relation to the total costs (including the costs of ongoing usage and maintenance, snow removal, de-icing, removal of other contamination and the costs of glycol waste disposal and utilization, repairs, preventive maintenance and depreciation) of:

a. aprons: 7A, 10 and 13 with fixed associated equipment,

b. additional aircraft de-icing areas designated by the airport operator,

c. sewage system including drainage and wastewater separation system,

d. power supply system,






e. water and sewage system.

The charge includes the costs related to the use of the power supply by the infrastructure user at aprons designated for aircraft de-icing with the exclusion of the costs of power supply used for de-icing vehicles and at the containers located on the aprons.

The charge is collected per each litre of the de-icing fluid actually used both as part of aircraft de-icing activities and technical use at de-icing aprons.



per each litre of the de-icing fluid used PLN 7.50

The ground handling agent or other infrastructure user should submit collective data

for a settlement period necessary for calculating the charge for the use of aprons for

aircraft de-icing by e-mail in the form of a report in a Microsoft Excel file as specified

in the template included in Appendix 8 hereto, also with regard to the format of given

fields, to the following e-mail address: [email protected] within 2 working days after

the end of a given settlement period.

2.13. CHARGE FOR ACCESS TO SPACE FOR PARKING OF REFUELLING VEHICLES

The charge has been set in relation to total costs, including the ongoing use and maintenance, depreciation, snow removal, de-icing, removal of other contamination (except for removal of fuel and grease spills), power systems and water and sewage system repair and maintenance, as well as the cost of equipment and fire protection material equipping an area comprised of the following:

a. 4 parking spaces with an area of 19 m x 6 m (length x width) each,

b. 2 parking spaces with an area of 19 m x 5 m (length x width) each.

The charge is payable on a lump-sum basis for provision of each parking stand for refuelling vehicles. The charge is calculated for a full settlement period comprising one calendar month.

The rate of the charges is:


for each parking space PLN 5,800.00

Detailed rules of the use of parking spaces for refuelling vehicles are set out in the “Warsaw Chopin Airport Operations Manual”.

The charge for the access to space for parking of refuelling vehicles is calculated according to information received from ground handling agents in writing concerning the number of spaces of a given type, which they are interested in using, and their declaration regarding the month they intend to start using the spaces.

The ground handling agent should promptly inform the airport operator of his intention to give up the spaces or interest in additional spaces during a settlement period by e-mail at: [email protected]. Information is taken into account in calculating charges for the settlement period following the day the information is received by the airport operator.




2.14. CHARGES FOR THE MOBILE RADIO COMMUNICATION SYSTEM (TRUNKING SYSTEM)

Charges have been set in relation to the total costs (including ongoing usage and maintenance, repairs, preventive maintenance, insurance and depreciation) of the antenna system, a 12 channel retransmission station, radiotelephones and their accessories.

The rates of the charges for the use of the trunking system are:

Monthly charges Charge rate

per one portable radiotelephone in the trunking system PLN 150.00

per one car/fixed radiotelephone in the trunking system PLN 210.00

per 1 radiotelephone power supply unit PLN 20.00

per 1 radiotelephone antenna PLN 20.00

per 1 radiotelephone quick charger, 1 battery PLN 10.00

per 1 radiotelephone quick charger, 6 batteries PLN 45.00

per 1 additional radiotelephone battery PLN 33.00

One-off charges Charge rate

connection of a radiotelephone to the network PLN 45.00

installation of a car radiotelephone (in a vehicle) PLN 270.00

Deposit Amount of

deposit

per one portable radiotelephone PLN 650.00

per one car/fixed radiotelephone PLN 1,150.00

The goods and services tax does not apply to a deposit.

The charges do not include any additional tasks the infrastructure user might commission regarding the access to the mobile radio communication system and provision of radiotelephone accessories that were not included in the monthly fixed fees. A charge is going to be collected for any additional tasks involved in this service provision or for providing access to the above-mentioned equipment and accessories not included in the price list. The amounts to be charged will be based on separate calculations made by the airport operator.

Detailed rules of use of the mobile radio communication system (trunking system) are included in the Rules of provision of services in the radiotelephone network at Warsaw Chopin Airport” and the “Airport radio communication system manual”.

2.15. CHARGES FOR THE USE OF FLIGHT INFORMATION SYSTEM (FIS)

The charges have been set in relation to the costs of depreciation, maintenance, usage and administration of FIS, hardware, equipment, including terminals, and in relation to the costs of FIS data bases maintenance.

Charges for location within the FIS network (Terminal A – location with FIS network sockets):

Monthly charges Rate of charge

using FIS with one FIS terminal unit: (a computer and a monitor) PLN 800.00



One-off charges Rate of charge

installation of a terminal unit (a computer and a monitor) in the FIS network

PLN 300.00

Deposit Amount of deposit

deposit for a terminal unit (a computer and a monitor) PLN 800.00

Additional monthly charge applies in the amount of PLN 70.00 for using the network with active devices for each RJ45 UTP terminal socket.

Charges for locations outside the FIS network (outside Terminal A – without FIS sockets)

Monthly charges Rate of charge

using FIS with one FIS terminal unit: (a computer and a monitor) PLN 800.00

For locations outside the FIS network, the user is required to supply own:

a. equipment for communication with FIS, b. connection between the user’s network and FIS network.

Monthly charges for setting up a connection between the user’s network and FIS network and for maintaining the Internet configuration between the user’s and FIS networks are quoted separately.

If more than 4 terminals are used by a user, a 30% discount applies for each subsequent terminal unit above 4 units.

The goods and services tax does not apply to a deposit.

Charges for services not included in the price list will be determined based on separate calculations made by the airport operator

3. DATA SUBMISSION

3.1. Ground handling agents and other infrastructure users are obliged to submit to the airport operator data essential for calculation of fees and charges for access to airport infrastructure.

3.2. Ground handling agents and other infrastructure users are obliged to submit true and reliable data.

3.3. The ground handling agent’s or other infrastructure user’s failure to provide data for a full settlement period or provision of data in form other than specified herein will result in applying a charge in the net amount for the last settlement period for which an invoice was issued increased by 20%. If infrastructure is not used in a given settlement period, relevant information should be submitted to the airport operator at W.Danych@@ppl.pl. Failure to submit such information will be treated as failure to submit data for fee calculation.

3.4. The infrastructure user is required to submit, to [email protected], an updated list of ground handling equipment and vehicles owned and used at least 14 days before the user starts providing ground handling services or activities in a given category (in case of new users or users performing ground handling in new categories) and every 6 months in case of users already using the infrastructure. The airport operator must be immediately notified in writing by the infrastructure user of any changes in the above mentioned lists.





3.5. Ground handling agents and other airport users are required to provide the airport operator (at [email protected]) with information about the air carriers to whom they provide given services at least 14 days before the commencement of services and each time notify the operator about any changes.

4. TERMS OF PAYMENT

4.1. GENERAL TERMS

The liability for infrastructure charges arises as soon as the infrastructure user uses the services subject to such charges.

Infrastructure charges can be paid in the following manner:

a. on an ongoing basis (only with respect to payments for the provision of passenger bridges);

b. by a prepayment; c. in the form of periodical settlements.

The goods and services tax (VAT) is added to the charges in the amount and on terms specified in the valid Polish regulations.

The infrastructure user bears the costs of all bank charges and commissions connected with making payments to PPL that were levied by the infrastructure user’s bank as well as other banks and intermediary institutions involved in the execution of payment transactions; such costs will not be deducted from the amount due indicated on the invoice.

The infrastructure user is obliged to effect due payments in the amount and time set out in the invoices. The effective date of the payment will be the date of crediting PPL’s bank account with the amount due.

In the case of periodical settlements a 21 day invoice payment date applies, subject to point 4.1.2. a). In justified cases PPL may consent to another payment date, depending on the degree of regularity with which the infrastructure user uses airport infrastructure and the user’s financial credibility.

In the event of delays in payments, PPL will calculate interest in compliance with relevant provisions of the Polish law for the period from the maturity date to the date the payment is effected, which the infrastructure user is obliged to pay within the time limit specified in the issued interest note.

The invoices for infrastructure users are issued in Polish zlotys (PLN). Payments should be effected in Polish zlotys (PLN). In extraordinary cases infrastructure users with their seat outside Poland may be permitted to effect payments in US dollars (USD) or euro (EUR).

Any complaints concerning the invoices issued have to be filed within 30 days of the invoice issuing date solely to [email protected]. PPL will resolve the complaint within 30 days of the receipt date. Complaints delivered past the above specified date or submitted in other form than specified in this point will not be processed. Filing a complaint does not release the infrastructure user from the obligation of timely effecting the payments of all the amounts specified in the invoices issued by PPL as per the amounts, effective dates and conditions specified on invoices.

PPL can refuse further provision of airport infrastructure, if the infrastructure user fails to effect prepayments, fails to top up or provide payment security within the required time limit or is in default with the payments referred to in this section for a total amount specified on invoices for two consecutive settlement periods.





4.2. PAYMENTS ON AN ONGOING BASIS

Subject to point 4.2.2. payments of boarding bridge access charges effected on an ongoing basis should be made by the infrastructure user by cash or payment card at the Airport charges collection point located in General Aviation Terminal before each aircraft take-off from Chopin Airport.

Payments of boarding bridge access charges may be effected on behalf of the infrastructure user by the ground handling agent representing the user, provided that the ground handling agent confirms it to PPL. In such case the payment must be made no later than on the next working day following the take-off operation. Information concerning the payment being made by a ground handling agent should be submitted to PPL by e-mail at [email protected] prior to take-off from Chopin Airport.

Refusal to accept disputed or withheld payment cards or banknotes does not release the infrastructure user from the obligation to settle the amounts due.

4.3. PAYMENTS IN THE FORM OF PREPAYMENT

The infrastructure user may pay in the form of prepayment for infrastructure services, which are to be used on a one-off, sporadic or a regular basis.

If the infrastructure user intends to use infrastructure services on a regular basis, the prepayment may cover a period not shorter than two weeks and not longer than 1 month.

The infrastructure user should apply for PPL’s consent to settling infrastructure charges in the form of prepayment by submitting a relevant request to PPL at [email protected].

PPL sets the amount of prepayment at the value of the infrastructure charges payable by the infrastructure user for services to be rendered in the period covered by the prepayment. The value is estimated based on a statement provided by the infrastructure user, containing data on the planned volume of activity in a given settlement period. If the user fails to provide a statement concerning a given settlement period, actual data from the last accounting period that invoice was issued for, increased by 20%.

The prepayment has to be credited to PPL’s bank account at least 3 working days prior to the date of use of the services, which the payment concerns. A pro-forma invoice is issued by PPL not later than 2 working days before the expiry of the above deadline. The infrastructure user is obliged to properly define the payment by including the pro-forma invoice number and the period for which the payment is made in the transfer description. Should the user fail to include the above information, PPL reserves the right to credit the payment towards the infrastructure user’s liabilities due to PPL.

Invoices for services subject to prepayment, referred to in points 2.2., 2.3., 2.6.,

2.13., 2.14. and 2.15., are issued for a settlement period equal to one calendar month.

Invoices for other services may be issued for a settlement period shorter than one

calendar month. The period covered by the prepayment may be different than the

settlement period. If the balance of prepayments of a given infrastructure user is higher

than the final value of payable infrastructure charges, in accordance with invoices for

a given settlement period, the difference will be credited towards prepayments for

future settlement periods or returned to the infrastructure user, if such user intends to

cease providing services at Warsaw Chopin Airport within at least next 3 calendar

months. The reimbursement will be made within 2 months from the date of termination

of infrastructure user’s activity at Chopin Airport, provided that the infrastructure user





has no liabilities towards PPL. The difference may be paid back to an infrastructure

user who is planning to continue provide services at Warsaw Chopin Airport upon their

request sent by e-mail to [email protected]. The reimbursement will be made

within 2 months from receiving a request from the infrastructure user, provided that

the user has no outstanding liabilities towards PPL. If the balance of prepayments is

lower than the final value of payable infrastructure charges (a shortpayment occurred),

in accordance with invoices for a given settlement period, the infrastructure user will

be required to pay the shortpayment in the amount and by the time specified on the

received invoice.

Should the infrastructure user fail to settle an underpayment and pay a prepayment for the next settlement period, PPL will credit a relevant part of the prepayment towards the underpayment and demand that the infrastructure user to promptly supplement the prepayment by the amount deducted to cover the underpayment.

If:

a. throughout two consecutive settlement periods the prepayment is not credited to PPL’s bank account within due time limit,

b. the amount of the prepayment is lower than the value specified in the pro-forma invoice, c. the recorded delay in the payment of the underpayment referred to in point 5.3.7. with

respect to the time limit specified on the invoice is more than 5 days,

PPL has the right to refuse further provision of airport infrastructure.

4.4. PAYMENTS IN THE FORM OF PERIODICAL SETTLEMENTS

The infrastructure user may obtain PPL’s consent to paying infrastructure charges in the form of periodical settlements – by bank transfer against collective invoices with a deferred payment deadline. Invoices for services referred to in points 2.2., 2.3., 2.6., 2.13., 2.14. and 2.15. are issued for a settlement period equal to one calendar month. Invoices for other services may be issued for a settlement period shorter than one calendar month.

The infrastructure user should apply for PPL’s consent to settling infrastructure charges in the form of periodical settlements by submitting a request to PPL at [email protected] in due advance, before using the requested services.

4.5. PAYMENT SECURITY

PPL may request the infrastructure user to provide documents confirming the infrastructure user’s credit worthiness and capacity as well as financial standing.

The infrastructure user planning regular use of infrastructure services that requested or obtained the approval to make payments in the form of prepayment or periodical settlements is obliged to provide a payment security in the form of a bank guarantee or a security deposit. The obligation does not apply to infrastructure users referred to in point 4.5.8 and users that have paid infrastructure charges by a prepayment for at least 12 calendar months and there was no more than one payment delay during such period. The infrastructure user selects the form of security.

With respect to the bank guarantee:

4.5.3.1. The bank guarantee should be issued before the commencement of the use of services to which such guarantee applies by a reputable bank seated in Poland or with a Polish branch. The bank guarantee may be issued by a reputable foreign bank not seated in Poland or without a Polish branch, provided that its confirmed by a reputable bank





seated in Poland or with a Polish branch. Both the bank selected by the infrastructure user and the content of the first and each subsequent bank guarantee must be first approved by PPL.

4.5.3.2. The bank guarantee must be unconditional, irrevocable and payable upon PPL’s first demand.

4.5.3.3. The infrastructure user shall provide PPL with a subsequent bank guarantee or a document extending the validity of the existing bank guarantee before the expiry of the existing bank guarantee.

4.5.3.4. PPL has the right to effect a payment from the bank guarantee of an amount equal to the amount of all outstanding liabilities of the infrastructure user towards PPL that have arisen in connection with the use of infrastructure services by the infrastructure user. Should PPL submit a demand for payment from the bank guarantee, the infrastructure user will be obliged to replenish the bank guarantee up to the full required amount within 14 days from the date of receipt of information from PPL about the payment made from the bank guarantee.

4.5.3.5. The infrastructure user shall pay all costs related to the issuance, submission to PPL and maintenance of the bank guarantee.

With respect to the security deposit:

4.5.4.1. The infrastructure user shall pay the security deposit to PPL’s bank account before the date of the first operation to which the deposit applies. The security deposit shall not bear interest.

4.5.4.2. PPL has the right to deduct from the security deposit any outstanding liabilities of the infrastructure user to PPL that have arisen in connection with the use of infrastructure services by the infrastructure user. Should PPL effect a payment from the security deposit, the infrastructure user will be obliged to replenish the security deposit, to the bank account specified by PPL, up to the full required amount within 14 days from the date of receipt of information from PPL about the payment made from the security deposit. The infrastructure user shall provide PPL with a copy of proof of such replenishment.

PPL’s consent to the settlement of infrastructure charges in the form of prepayment or periodical settlements by an infrastructure user planning regular operations and the determining the amount of security depend on the previous record of timely payments to PPL for infrastructure charges at Warsaw Chopin Airport.

For the purpose of analysing the record of timely payments and setting the value of securities of infrastructure charges payments, payment delay shall mean the delay of payment to PPL of infrastructure charges at Warsaw Chopin Airport, including payments for invoices issued with respect to periodical settlements or with respect to additional payments following insufficient prepayment, as well as prepayments, of more than 5 days with respect to the time limits for payment specified on invoices and pro-forma invoices. Delays of payments amounting to up to 1% of the value of liabilities for infrastructure charges of a given infrastructure user in a given settlement period are not considered. A delay of more than one payment concerning the same settlement period is treated as a single delay.

If an infrastructure user that has paid infrastructure charges for at least 12 full calendar months requests that the payment be settled in the form of prepayment, the infrastructure user’s record of timely payments payable throughout 12 subsequent full calendar months preceding the date of request will be subject to assessment. If during such time there was no more than one delay, the infrastructure user can obtain PPL’s consent to the payment of infrastructure charges in the form of prepayment without



the obligation to establish an additional payment security. If during such time there were two payment delays, the consent to payment of infrastructure charges in the form of prepayment can be granted, provided that a payment security is established in the form referred to in point 4.5.2., in the amount equal to the gross amount of infrastructure charges for one settlement period, no less however than two calendar weeks. If during such time there were more than two payment delays, the consent to payment of infrastructure charges in the form of prepayment can be granted, provided that a payment security is established in the form referred to in point 4.5.2., in the amount equal to the gross amount of infrastructure charges for three settlement periods, no less however than six calendar weeks.

An infrastructure user that has not used the services for which infrastructure charges are collected and has not paid infrastructure charges for at least 12 full calendar months preceding the date of request can obtain a consent to the payment of infrastructure charges in the form of prepayment without the obligation to establish an additional payment security.

PPL reserves the right to monitor the due payments from an infrastructure user settling infrastructure charges in the form of prepayment. If during subsequent 12 full calendar months there are two payment delays, PPL will have the right to demand that the infrastructure user that has not established a payment security, provide such security in the form referred to in point 4.5.2., in the amount equal to the gross amount of infrastructure charges for one settlement period, no less however than two calendar weeks. If a third delay occurs within the next 12 full calendar months, PPL can demand an increase of security to the amount equal to the gross amount of infrastructure charges for three settlement periods, no less however than six calendar weeks.

If an infrastructure user that has paid infrastructure charges for at least 36 full calendar months requests that the payment be settled in the form of periodical settlements, the infrastructure user’s record of timely payments payable throughout 36 subsequent full calendar months preceding the date of request will be subject to assessment. If during such time there was no more than one delay, the infrastructure user will be entitled to settle infrastructure charges in the form of periodical settlements, provided that the infrastructure user settles all payable liabilities and provides a payment security in the form referred to in point 4.5.2., in the amount equal to the gross amount of infrastructure charges for one settlement period, no less however than two calendar weeks. If during such time there was more than one delay, the consent to settling infrastructure charges in the form of periodical settlements may be granted, provided that the infrastructure user settles all payable liabilities and provides a payment security in the form referred to in point 4.5.2., in the amount equal to the gross amount of infrastructure charges for three settlement periods, no less however than six calendar weeks.

If an infrastructure user that has not used infrastructure and has not paid infrastructure charges for at least 36 full calendar months preceding the date of request requests that the payment be settled in the form of periodical settlements, the consent to such form may be granted, provided that the infrastructure user provides a payment security in the form referred to in point 4.5.2., in the amount equal to the gross amount of infrastructure charges for three settlement periods, no less however than six calendar weeks.

PPL reserves the right to monitor the due payments from an infrastructure user settling infrastructure charges in the form of periodical settlements. If during subsequent 36 full calendar months more than one payment delay occurs, PPL will have the right to demand that the infrastructure user that has established a payment security in the amount equal to the gross amount of infrastructure charges for one settlement period



increase such security to the amount equal to the gross amount of infrastructure charges for three settlement periods. The form of settlement can also be changed to the prepayment form, keeping the security at the amount required for such form of settlement.

The security amount can be decreased at the request of the infrastructure user, upon fulfilment of the conditions referred to in points 4.5.7. and 4.5.10.

Subject to point 4.5.15. the amount of security is determined based on the analysis of the values of infrastructure charges paid by the infrastructure user throughout the previous 12 full calendar months. The settlement period with the highest value of infrastructure charges for such 12 month period will serve as basis for determining the amount of security.

The amount of security for infrastructure users commencing the use of Chopin

Airport infrastructure or planning to increase the scale of activities is set based on the

quantity declaration provided by the infrastructure user concerning the estimated

performance of services within the declared scope of use of airport infrastructure in

the nearest schedule season or at least the nearest 3 calendar months. The settlement

period with the highest planned value of infrastructure charges in such period of time

will serve as basis for determining the amount of security

In respect to every infrastructure user, PPL monitors the amount of payable and planned infrastructure charges for the purpose of verifying and updating the security amount. If the amount of the charges increases, PPL will have the right to demand that the infrastructure user to increase the amount of security provided up to the amount determined in accordance with point 4.5.14. and 4.5.15. In case of a lasting decrease of the amount of charges (for at least 3 calendar months, the amount of security can be reduced at the infrastructure user’s request.

PPL may withdraw or suspend its consent to settling payments in the form of periodical settlements or prepayment, or shorten the settlement period, if the infrastructure user fails to provide or replenish the security within the prescribed period. In order for the possibility of settling payments in the form of periodical settlements or prepayment to be restored, the infrastructure user must pay all infrastructure charges for a period of three subsequent calendar months on a timely basis and provide or replenish the security.

The infrastructure user who lodged a security and ceases to use Chopin Airport

infrastructure shall receive a return of the unused part of the lodged security within 2

months of the date of termination of activity at Chopin Airport.

In case of reduction of the amount of security, the return of part of security in the form

of a deposit will be made within 2 months from the date of receiving a request from

the infrastructure user concerning reducing security, provided that the infrastructure

user has no outstanding liabilities towards PPL.

If the infrastructure user ceases to use the services of Warsaw Chopin Airport, the

return of the entire security in the form of a deposit will be made within 2 months from

the date of termination of infrastructure user’s activity at Chopin Airport, provided that

the infrastructure user has no liabilities towards PPL.

All payments to the infrastructure user are made upon verification of the bank account

number to which PPL should transfer the payment.



5. CPI INDEXATION

5.1. The charges referred to in point 2 will be indexed annually as of 1 March by the average annual price index of consumer goods and services for the previous year, published by the President of the Central Statistical office. The indexation will apply solely in the case of increase of prices.

5.2. The first indexation will come into force on 1st March 2022.

5.3. The unit price rate after indexation will be rounded subject to the mathematical rule to full

groszy amounts.

5.4. The charge (fee) mentioned in point 2.6. is not subject to indexation.

Documents

TARIFF OF INFRASTRUCTURE CHARGES AT WARSAW CHOPIN … · 2021. 1. 7. · The New APC Open CUPPS & CUSS Platform – the New Airport Connect Open Common Use Passenger Processing System