Tally.ERP 9 for coldstorage

© Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 for Cold Storage

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2

Agenda

• Overview of Cold Storage

• Operations by a Cold Storage Operator

• Business Process Flow

• Tally.ERP 9 for Cold Storage

• Primary Requirement

• Tally.ERP 9 – Fitment


Cold Storage Business – An Overview

COLD STORAGE SOLUTION ON TALLY.ERP 9

DELIVERY & RENT MANAGEMENT

COLD STORAGE MIS REPORTS

ACCOUNTS MANAGEMENT

COLLECTION & STORAGE MANAGEMENT

· Labor cost tracking

· Accounts receivable

· Accounts payable

· Advance payments to farmers

· Income tax

· Service tax

· Stock summary

· Item wise stock summary

· Stock category summary

· Labor charges report

· Direct farm produce dispatch report

· Direct farm produce delivery report

· Location wise item report

· Farmer wise item report

· Receipt note generation capturing details of

- Party’s A/c name

- Item details

- Item quality / grade

- Item lot / batch size

- Item location

- Item weight

- Item quantity

- Rate per unit

- Vehicle number

- Trader details

- Delivery taker details

- Labor charges

- Farmer details

· Manage location details of items

· Update location wise inventory status as per withdrawals

· Delivery note generation capturing details of

- Party’s A/c name

- Item details

- Item quality / grade

- Item lot / batch size

- Item location

- Item weight

- Item quantity

- Rate per unit

- Vehicle number

- Trader details

- Delivery taker’s name

- Labor charges

- Farmer details

- Receipt date

- Issue date

- Duration of storage

· Auto calculation of labor charges


Structure of Cold Storage Operations

Cold StorageSolution

Collection & Storage

Management

Delivery & Rent

Management

MIS Reports

Accounts Management


Business Process Flow – Cold Storage

Cold storage owner issues receipt note, keeping a track

of location of the items

Customer arrives to take back food items

Tracking the location of the food items from receipt note, owner returns the food items

and issues delivery note

Customer goes to cold storage with food items

BUSINESS PROCESS FLOW COLD STORAGE

Customer pays the rent to cold storage owner


Cold Storage Business - Collection and Storage Management


t

Delivery & Rent

Management

MIS Reports

Accounts Management


Management


Primary Requirement – Collection and Storage Management

Category / Module Major Requirement Explanation

Collection and Storage Management

Generating receipt note All the details about the item, storage location and the customer are to be captured. Every receipt note has the location details of the item which makes it convenient to locate the item at the time of delivery.

Receipt note for direct farm produce

A new category of receipt note is available for the items which are brought directly by farmers to cold storage.

Storage management The owner needs to know the storage space available at any point of time.

Unique identity for every stock item

For every transaction, a stock item is created which captures the quality, lot details of the item and links to the receipt note as well.

Details in local language Details like quality and lot are captured in the local language as well, for the easy understanding of those who are comfortable with only local language. These details are printed on the receipt note.


Tally.ERP 9 Fitment – Collection and Storage Management

SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Receipt Note Yes

2 Lot size of item in receipt note Yes

3 Quality of item in receipt note Yes

4 Weight of item in receipt note Yes

5 Receipt Note for direct farm produce Yes

6 Customer details in receipt note Yes

7 Trader details in receipt note Yes

8 Vehicle details in receipt note Yes

9 Delivery man details in receipt note Yes

10 Inward ledger Yes

11 Date in receipt note Yes

12 Location of items in cold storage in receipt note Yes

Contd..


Tally.ERP 9 Fitment – Collection and Storage Management


13 Rate per unit Yes

14 Tracking of items Yes

15 Farmer details for direct farm produce Yes

16 Quality details in local language in receipt note Yes

17 Lot details in local language in receipt note Yes


Cold Storage Business - Delivery and Rent Management


t

Delivery & Rent

Management

MIS Reports

Accounts Management


Management


Primary Requirement – Delivery and Rent Management


Delivery and Rent Management

Link with the receipt note The customer needs to get the receipt note in order to claim the stored items. The location of items can be identified from the receipt note and items can be retrieved easily.

Automatic rent calculation The rent is calculated as per the specified rate fixed at the time of receipt note generation. It is calculated on a monthly basis.

Storage management The owner needs to know the storage space available in the building. Though the storage units can be modified as per the size of bags, but they need to know for which temperature range storage space is available.

Update the inventory status As soon as the customer withdraws some of the items, a delivery note is issued. Hence, the inventory remaining with the cold storage needs to be updated.


Tally.ERP 9 Fitment – Delivery and Rent Management


1 Levels of produce quality / grade Yes

2 Set price for different quality levels Yes

3 Outward ledger for delivery note Yes

4 Delivery note Yes

5 Lot size of item in delivery note Yes

6 Quality of item in delivery note Yes

7 Weight of item in delivery note Yes

8 Delivery note for direct farm produce Yes

9 Customer details in delivery note Yes

10 Trader details in delivery note Yes

11 Vehicle details in delivery note Yes

12 Delivery man details in delivery note Yes

Contd..


Tally.ERP 9 Fitment – Delivery and Rent Management


13 Received date in delivery note Yes

14 Issue date in delivery note Yes

15 Labor rate in delivery note Yes

16 Labor charges in delivery note Yes

17 Duration of rent in delivery note Yes

18 Delivery Note for direct farm produce Yes


Cold Storage Business - Accounts Management


t

Delivery & Rent

Management

MIS Reports

Accounts Management


Management


Primary Requirement – Accounts Management


Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the owner to track the profitability and expenses.

Statutory compliance Tax needs to be tracked for compliance of statutory rules. Summary report is important to see monthly and annual status of tax related expenses.

Payroll management Employee database tracking, different levels, pay head configuration, attendance tracking are important for salary and compensation.


Tally.ERP 9 Fitment – Accounts Management


1 Balance sheet – Schedule VI Yes

2 Profit and loss statement – Schedule VI Yes

3 Daily receipts and payments Yes

4 Multiple payment mode handling Yes

5 Stock summery report Yes

6 Accounts payable Yes

7 Labor charges Yes

8 Accounts receivable Yes

9 Trial balance Yes

10 Staff database handling Yes


Cold Storage Business - MIS Reports


t

Delivery & Rent

Management

MIS Reports

Accounts Management


Management


Primary Requirement – MIS Reports


MIS Reports Stock summary report An exhaustive list of stock with all the option of seeing item wise, profit details as per stock group, period wise details. The location, farmer, customer, current inventory status can be seen for every transaction. Profit earned from every transaction can be seen.

Item wise stock summary A new stock item is created for every transaction and the item details, location details, farmer details, net weight, opening balance, closing balance, inwards and outwards details are available for every item. These details can be filtered by farmer name and location.

Direct farm produce dispatch report

A new stock item is created for every transaction involving a direct farm produce as well and the item details, location details, farmer details, net weight, opening balance, closing balance, inwards and outwards details are available for every item. These details can be filtered by farmer name and balance status.

Stock category summary For all the stock categories, the item details, location details, farmer details, net weight, opening balance, closing balance, inwards and outwards details are available.

Contd..


Primary Requirement – MIS Reports


MIS Reports Labor report Labor reports as per voucher type and period are available. It shows the details of date, farmer, item, quantity, labor rate and total labor costs.

Direct farm produce delivery report

A new stock item is created for every transaction involving a direct farm produce as well and the date, item details, delivery location, farmer details, net weight, number of bags, trader details, and payment details are available for every item. These details can be filtered by trader name.


Tally.ERP 9 Fitment – MIS Reports


1 Stock summary report Yes

2 Item wise stock summary Yes

3 Location wise item stock report Yes

4 Farmer wise item stock report Yes

5 Period wise direct farm produce dispatch report Yes

6 Farmer wise direct farm produce dispatch report Yes

7 Balance status wise direct farm produce dispatch report Yes

8 Stock category summary Yes

9 Period wise labor report Yes

10 Voucher type wise labor report Yes

11 Period wise direct farm produce delivery report Yes

12 Trader wise direct farm produce delivery report Yes


Thank You

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Documents

Tally.ERP 9 for coldstorage