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TACNIGP NEWSLETTER September1, 2013
Volume 1, Issue 1
Tallahassee Area Chapter of NIGP
President’s Message
I would like to thank the Chapter for sending me to the Forum in Orlando! I was able to save $320.00 off of my registration by volunteering eight (8) hours with the Host Chapter. I worked at the Host Committee Table, NIGP Registration Booth, Special Event Bus & the Welcome Event. It was a really great way to assist and to meet people that I would not have otherwise had a chance to meet and speak with. At our November Chapter Meeting I, along with some of our other Chapter members will be speaking to you about our time at the Forum. Thank you again for sending me!
Officers & Board Members
2013 Officers
Jessie Moseley, President
Donna Smith, President-Elect
Vacant, Vice President
Sandra Rogers, Secretary
Nancy Jewett, Treasurer
2013 Board Members
Don Tobin
Gloria Dixon
2013 Committee Chairs
Awards – Jessie Moseley
Bylaws – Nancy Jewett
Communications – Diana K. Trahan
Education – Lori Newman
Finance – Nancy Jewett
Holiday – Vacant
House – Mable Jones
Membership – Sandra Rogers
Nominating – Gloria Dixon
Reverse Trade Show – Donna Smith
Scholarship – Donna Smith
Volunteer – Ed Valla
TACNIGP October Monthly Membership Meeting and Fall Seminar
On October 8, 2013 please join us for the monthly membership meeting and Fall Seminar,
our guest lecturer will be NIGP’s First Vice President, Don Buffum. Don is the Director of
Procurement and Contracts for Mississippi State University. He will be speaking on the
following topics;
Values and Guiding Principles of Public Procurement
• Why can’t you accept a late bid?
• What is so bad about having lunch with a supplier?
• Why do I have to complete a service when I am happy with my current provider?
After you give the answer, have you ever been asked to back-up your answer by citing a
trusted written source? While our peers in Accounting and Finance can cite Generally
Accepted Accounting Principles the best we have been able to do is to search through
NIGP course material and text books, to find an ‘expert’ to quote. This session will be a
discussion of how NIGP has taken the lead in developing standardized guidance for public
procurement. By getting input from our peers around the world we are creating Public
Procurement Principles we can all stand behind.
Procurement Managers wanted, are you ready and willing? Public purchasing is at an
important crossroads and we must determine which direction we are going to go. Will we
be professional paper pushers or will procurement take on a strategic management role?
Where will you fit into this decision? Why don't we have more say? What do we need to
do? What are we going to do? If thinking causes indigestion, you may want to avoid this
session.
Emergency Procurement, If the emergency has happened you are too late. How do you
plan procurement when you don’t know what is going to happen, when it will happen, or
where it will happen. How do you plan when you don’t know what or who will be impacted.
Katrina was an incredible event that changed many lives. It also taught many lessons. This is
one person’s ‘take aways’ from four months of ----.
IFB or RFP? That is the question. What are the differences between these two procurement
methods? When should the RFP be used?
NIGP –Where are we and where are we going?–NIGP’s mission is to DEVELOP, SUPPORT and
PROMOTE the public procurement profession. The Institute’s ultimate vision, is to create a
world in which public procurement practitioners are highly regarded members of a
respected professional order. So what are we doing to achieve this mission? What we doing
to create this vision? In this session we will discuss YOUR NIGP, THE Institute for Public
Procurement.
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September Speaker
5 Procurement Questions of the Month
5 Questions of the Month – September
1. Provide an example of something that has changed in the public procurement
world in the past 5-10 years and describe the impact, either positive or negative. 2. A contract administrator's role is normally filled by:
A. A hired consultant. B. An employee within the jurisdiction. C. A contract manager from a nearby jurisdiction. D. The purchasing department manager.
3. What part of public contracting law does “collusion” represent? A. Administrative Law B. Law of Agency C. Criminal Law D. Tort Law
4. A buyer is also the System Administrator for the automated procurement system in his agency. He is reviewing a recent printout of operating statistics and notices that the length of time from receipt of a purchase requisition to issuance of the purchase order has increased for the second quarter in a row. Which of the following actions should he take prior to making a recommendation to his supervisor to reverse this trend? Extra credit is to pick two of them and say what order they should be done.
A. Conduct a benchmarking study to determine the average length of time for other comparable agencies B. Talk to Human Resources about the possibility of hiring more staff C. Review the workload-per-buyer statistics and see if a reallocation of responsibilities is needed D. Run the statistical analysis again to see if it was just an error
5. A vendor who tries to enter into a contract without an appropriate and required license to perform work should be considered a: Extra Credit: What is a QPL bidder?
A. Non-responsive bidder. B. Non-responsible bidder. C. Non OSHA bidder. D. Non QPL bidder.
Larry Giunipero Professor of Marketing and Supply Management
E-mail: [email protected] Education: Ph.D., Michigan State University Curriculum Vitae: Professor Giunipero's vitae is available as an Adobe Acrobat PDF document. Specialty: Purchasing and Supply Chain Management
Research Interests: Strategic sourcing, Supply Chain risk, Global sourcing, Technology applications and Talent management
Current Projects: Managing supply chain risk, relationship management and utilizing social media in supply management
PROFESSIONAL ORGANIZATIONS AND ACTIVITIES Since the early nineties he’s been or is still involved in more than 30 professional organizations and committees. He has written or collaborated and published the following: Journal Articles 58 Conference articles 59 Textbooks 10 Published Research from Grants 17 Doctoral Dissertations reviewed 22
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AUGUST 2013 MINUTES BOARD MEETING
TALLAHASSEE AREA CHAPTER OF NIGP, INC.
THE MEETING MINUTES WERE NOT FINALIZED IN TIME FOR THE
NEWSLETTER
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AUGUST 2013 MINUTES GENERAL MEMBERSHIP MEETING
TALLAHASSEE AREA CHAPTER OF NIGP TALLAHASSEE CIVIC CENTER
AUGUST 9, 2013
THE MEETING MINUTES WERE NOT FINALIZED IN TIME FOR
THE NEWSLETTER
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September Birthdays
Labor Day
Labor Day, an annual celebration of workers and their achievements, originated during one of American labor history’s most dismal chapters. In the late 1800s, at the height of the Industrial Revolution in the United States, the average American worked 12-hour days and seven-day weeks in order to eke out a basic living. Despite restrictions in some states, children as young as 5 or 6 toiled in mills, factories and mines across the country, earning a fraction of their adult counterparts’ wages. People of all ages, particularly the very poor and recent immigrants, often faced extremely unsafe working conditions, with insufficient access to fresh air, sanitary facilities and breaks. As manufacturing increasingly supplanted agriculture as the wellspring of American employment, labor unions, which had first appeared in the late 18th century, grew more prominent and vocal. They began organizing strikes and rallies to protest poor conditions and compel employers to renegotiate hours and pay. Many of these events turned violent during this period, including the infamous Haymarket Riot of 1886, in which several Chicago policemen and workers were killed. Others gave rise to longstanding traditions: On September 5, 1882, 10,000 workers took unpaid time off to march from City Hall to Union Square in New York City, holding the first Labor Day parade in U.S. history. The idea of a “workingmen’s holiday,” celebrated on the first Monday in September, caught on in other industrial centers across the country, and many states passed legislation recognizing it. Congress would not legalize the holiday until 12 years later, when a watershed moment in American labor history brought workers’ rights squarely into the public’s view. On May 11, 1894, employees of the Pullman Palace Car Company in Chicago went on strike to protest wage cuts and the firing of union representatives. On June 26, the American Railroad Union, led by Eugene V. Debs, called for a boycott of all Pullman railway cars, crippling railroad traffic nationwide. To break the strike, the federal government dispatched troops to Chicago, unleashing a wave of riots that resulted in the deaths of more than a dozen workers. In the wake of this massive unrest and in an attempt to repair ties with American workers, Congress passed an act making Labor Day a legal holiday in the District of Columbia and the territories. More than a century later, the true founder of Labor Day has yet to be identified. Many credit Peter J. McGuire, cofounder of the American Federation of Labor, while others have suggested that Matthew Maguire, a secretary of the Central Labor Union, first proposed the holiday. Labor Day is still celebrated in cities and towns across the United States with parades, picnics, barbecues, fireworks displays and other public gatherings. For many Americans, particularly children and young adults, it represents the end of the summer and the start of the back-to-school season.
Nancy Scott 09/04 Nikitra King 09/05 Ashley Bridges 09/06 Idella Brown 09/07 Jessica Mullenix 09/09 Cheryl Davis 09/14 Valerie Stanley 09/15 Steve Updike 09/16 Shelly Cowfer 09/17 Mary Quinsey 09/19 Julyn Hussey 09/20 Diana Blue 09/25 William Klay 09/25 David Shufflebotham 09/27 Christina Harrell 09/29
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CALENDAR ◄ August ~ September 2013 ~ October ►
Sun Mon Tue Wed Thu Fri Sat
1
2
3 Labor Day Holiday
4
5
6
7
8
9
10 TACNIGP
Monthly Membership Meeting 11:30 – 1:00 Tallahassee Civic Center
11
12
13
14
15
16
17
18
19 Purchasing
Directors’ Meeting
20
21
22
23
24
25
26
27
28
29
30
Notes:
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ACROSS
1. An elongated
leather strip
6. Hens make them
10. Adult male sheep
14. Not tight
15. Roman emperor
16. Type of sword
17. Another time
18. Pearly-shelled
mussel
19. Way in
20. Administration
22. Dry
23. Not under
24. Pester
26. Incite
30. Genus of macaws
31. Terminate
32. Competent
33. Broad valley
35. Hello or goodbye
39. Pamphlet
41. Control surface on
a plane
43. Lofty nest
44. Therefore
46. Identical
47. Tin
49. Poetic dusk
50. Killed
51. Pillaging
54. Handle
56. Curved molding
57. Liberate
63. Mountain pool
64. Shower with love
65. Valleys
66. Ear-related
67. Plenty
68. Keyboard
instrument
69. Depend
70. Historical periods
71. Make fun of
DOWN 1. Close violently
2. Roman robe
3. A soft sheepskin
leather
4. Largest continent
5. Former Hungarian
monetary unit
6. List
7. High ranking officer
8. Smile
9. Comfort
10. In spite of everything
11. 3-banded armadillo
12. Anagram of "Smite"
13. Sows
21. Avoid
25. A Freudian stage
26. Storm
27. Comply with
28. Winglike
29. Inadequacy
34. Avidness
36. By mouth
37. "Where the heart is"
38. Again
40. Low-fat
42. Classical Greek
45. Sailing
competition
48. Sewing tool
51. Turbine part
52. Marble
53. Risk
55. Turning point
58. Dock at a wharf
59. Cut back
60. Aquatic plant
61. Orange pekoe
62. Feudal worker
Solution for August 2013 Puzzle
S
E
P
T
E
M
B
E
R
2
0
1
3
P
U
Z
Z
L
E
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State Purchasing News
Commodity Code Restructuring Project Update: • DMS will be implementing the United Nations Standard Products and Services Code (UNSPSC) commodity
code structure currently in use by most private sector organizations and a growing number of public sector entities including several states.
For more information and to see an example of how it’s being used…
Introduction and Overview UNSPSC (United Nations Standard Products and Services Code http://www.ok.gov/cio/documents/UNSPSCOverview_core.pdf
UNSPSC Codes (Replace our Commodity Codes-State of Texas) http://www.co.travis.tx.us/purchasing/pdfs/UNSPSC%20list.pdf
Governance and Training • Section 119.0701, Florida Statutes creates a new public record statute related to contracts. Each public agency
contract for services must include provisions that require contractors to comply with public records. • When does it apply?
–A contract for services –Contractor is acting on behalf of the public agency per section 119.011(2), F.S. The courts have relied on “two
general sets of circumstances” in determining when a private entity is “acting on behalf of ” a public agency and must therefore produce its records under Ch. 119, F.S.
a) Totality of factors test b) Delegation test
Government in the Sunshine Manual, Pages 61-65 • What must state agencies do?
–Include similar provisions in your contracts:
a) Keep and maintain public records that ordinarily and necessarily would be required by the Department in order to perform the service.
b) Provide the public with access to public records on the same terms and conditions that the Department would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes.
c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed.
d) Meet all requirements for retaining public records and transfer, at no cost, to the Department all public records in possession of the Contractor upon termination of the contract . . . all records stored electronically must be provided to the Department in a format that is compatible with the information technology systems of the Department.
Training Update
• The calendar of Professional Development certifications for the fiscal year 2013-2014 is being developed. The updated Professional Development calendar will be published on our website by the end of August 2013.
• We completed interviews for the two Curriculum Designers and hope to make offers in the near future. We are still interviewing for the Instruction and Education Coordinator positions.
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Guidebook Update
• The Guidebook is being revised and is no longer posted on the website. It will be posted again in
September after revisions are complete. Attestation
• Memorandum No. 01 (2013-2014) • For a copy of the memo, go to the State Purchasing website. • Effective October 1, 2013, executive agency heads will be required to execute a contract attestation as
a condition precedent for the execution of any contract or purchase order which meets all of the following criteria: – Funded by the state or federal government. – Results in anticipated expenditures of $1 million dollars or more during the term of the contract. – Procured in accordance with Chapter 287, Florida Statutes.
• Completed attestation form: – Maintain with the contract file. – State Purchasing to publish the form for agency use on September 3. – Executive agencies have until October 1 to incorporate this document into their procurement
process. –
To view DMS Memo #1 – Contract Attestation, click this link: http://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/purchasing_memos_rules_and_statutes/state_purchasing_numbered_memoranda/2013_2014
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5 Questions of the Month - Answers
The Chapter’s Budget
Checking Account: $22,369.72 Savings Account: $112,690.45 Cash Bank: $150.00 Total: $135,210.17
Answers
1. Examples: e-procurement, the Internet and p-cards, legislative
micro managing – the impact part is up to you to fill in.
2. B. An employee within the jurisdiction.
3. C. Criminal Law
4. First - D. Run the statistical analysis again to see if it was just an error -
A good administrator would do that anyway. Now what?
Second - C. Review the workload-per-buyer statistics and see if a
reallocation of responsibilities is needed - C would be a good
recommendation to the boss before doing a benchmark study.
5. B. Non-responsible bidder.
Extra Credit – QUALIFIED PRODUCTS LIST bidder – a US GAO term basically
tossed in there to throw one off the correct track.
Extra information: Most people have requirements in their bid documents -
that a license must accompany the bid submittal. However, that could
not be determined from the scenario so the answer has to be non-
responsible.
In David Nash’s solicitations, he tries not to ask for any documents to be
submitted with a bid or RFP that he couldn't easily obtain later. All it takes to
declare a bidder non-responsive is for a "required" document to be left out
of the packet and the bid is toast. If it isn't really needed for the low bid
determination or evaluation, get it later.
***The questions are designed to assist members studying for their
certification exam. They are interesting and challenging. Even members
who are certified should find them of use and a good way to stay current.
TACNIGP regularly publishes some of these every month for the further
education of our members. The questions are re-printed with the permission
of Mr. David Nash, CPPO, CPPB, Procurement Specialist. If you would like to
be added to his list, email David @ [email protected]. I welcome
any feedback on this article.
Thank you, Nancy Jewett, ph: 717-3672 @ [email protected].
Tallahassee Area Chapter
of NIGP
Post Office Box 922
Tallahassee, FL 32302
Phone
(850) 414-6148
Find Us on the Web
https://www.tacnigp.com
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News from your Education and Professional Development Committee NIGP offers complimentary webinars to NIGP members which through participation earn UPPCC recertification points. Some of the upcoming (August and September) seminars include: Performance Metrics – The Key to Showing Your Worth to the Organization Date and time: Thursday, September 12th, 2013 11:00AM ET- 12:30 PM ET Presented by: David A. Davis, CPPO Contact hours: 1 (Contact hour awarded based on use of First and Last Name at Log In) UPPCC recertification points: .125 This webinar is part of a series that focuses on the Principles and Practices of Public Procurement.
2012 Benchmark Survey Results
Date and time: Thursday, September 26th, 2013 1:00PM ET- 2:30 PM ET
Presented by: Dr. Clifford P. McCue, Ph.D and Alexandru V. Roman-Assistant Professor of Public Administration at California State University San
Bernardino.
*Dr. Clifford P. McCue, Ph.D's Bio can be found at the bottom of this page via the Instructor Info tab.
Alexandru V. Roman's Bio: Alexandru V. Roman is an Assistant Professor of Public Administration in the College of Business and Public Administration
at California State University San Bernardino. He holds a Ph.D. in Public Administration from Florida Atlantic University, a Master’s in Economics from
State University of New York at Albany and a Master’s in Business Administration from State University of New York Institute of Technology.
Contact hours: 1 (Contact hour awarded based on use of First and Last Name at Log In)
UPPCC recertification points: .125
Practice: Risk Management
Webinar Title: Supply Chain Risk
Date and time: Thursday, October 3rd, 2013 10:00AM ET- 11:00 AM ET Check your local start time
Presented by: Emma Scott MCIPS
Contact hours: 1 (Contact hour awarded based on use of First and Last Name at Log In)
UPPCC recertification points: .125
This webinar is part of a series that focuses on the Principles and Practices of Public Procurement.
Evaluating Costs in RFPs
THIS WEBINAR IS VoIP ONLY. (Audio broadcast from your computer speakers)
Date and time: Thursday, October 24th, 2013 11:00AM ET- 12:30 PM ET Check your local start time
Presented by: Jon Walton, JD, CPPO, CPPB, CPM
Contact hours: 1 (Contact hour awarded based on use of First and Last Name at Log In)
UPPCC recertification points: .125
