NIGP Accreditation for Cooperative Programs

Brent Maas Exec. Director, Business Strategy

©NIGP 2015

What we’ll be talking about

• Why accreditation? • Accreditation goals • Accreditation components identified • Accreditation components “TBD” • Q & A / Discussion

©NIGP 2015

Why accredit coop programs?

• Proliferation of cooperative programs • Muddied definition of “cooperative” • Ensuring integrity of practice and “high

standard” • Regulatory threat • Leadership and monitoring

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Accreditation Program Goals

VISION A marketplace of quickly identifiable cooperative programs that consistently practice sound public procurement behaviors.

MISSION Preserve the integrity of cooperative practice as a long-term, viable procurement option.

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Focus of Accreditation

• Cooperative program management • Procurement processes used to establish a

body of contracts • Contracting agency • NOT proposing to “certify” or “accredit” all

contracts

©NIGP 2014

Accreditation Goals

ALL practices consistent with: • Values, Guiding Principles & Practices of

Public Procurement • ABA Model Procurement Code • Global Best Practices • Demonstrated commitment to professional

procurement practice

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Accreditation Goals

• Voluntary participation • Define stringent requirements • Identify deficiencies • Provide opportunity for correction • Accredit only those meeting the

requirements

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Accreditation Goals

What it’s NOT • NOT a replacement for agency due diligence • NOT an indicator of “best solution” or “best

price” • Does NOT review 100% of contracts and

contracting agencies

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Program Management

Contracting Agency Management

Contracting Process

3 Areas of Focus

Could be the same entity

©NIGP 2015

Criteria & Passing

Program Management

• 40 criteria • 16 MANDATORY • 14 scored • 10 informational • 133 / 148

Contracting Process

• 77 criteria • 42 MANDATORY • 33 scored • 2 informational • 162 / 182

Agency Management

• 48 criteria • 16 MANDATORY • 30 scored • 3 informational • 150 / 167

446 PASSING 74 MANDATORY + ©NIGP 2015

Mandatory Elements (high-level)

• Government or non-profit entity • Competitive solicitation / award • Transparency of practice, documentation and

disclosure • Legal compliance • Evidence of ongoing contract management • Evidence of supplier performance management • Commitment to ethical practice by all parties

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Program Management

Government Authority

Non-Profit Non-Govt Facilitator

ENTITY TYPE

AREAS OF FOCUS • Supplier mgt support • Contract mgt support • Contract audits

• Price • Rebates

• Dispute resolution

• Governance • Financial audit • Customer service /

user experience • Access and fees

• Program profile – Type of entity – Transparency – Ethical commitment – Competitive contracting

model – # contracts/ suppliers/

staff

©NIGP 2015

Solicitation Award & Post-Solicitation

Pre-Solicitation

• Needs assessment • Solicitation model (rationale)

• Specifications

• Market evaluation

• Stakeholder involvement

• Solicitation development

• Award criteria

• Communication and transparency

• Adequate notice and response time

• ITB/RFP competitive opportunity

• Piggyback language

• Defined criteria & weighting

• Single/Multiple Award

• Communication and transparency

• Evaluation method

• Document availability

• Post-award changes − Public / user

notification − Appropriate

• Contract & supplier management

AREAS OF FOCUS

Contracting Process

©NIGP 2015

Contracting Agency Management

• Authority & Responsibility – Regulatory review – Policy manual

• Strategic Procurement Management – Planning & scheduling

• Personnel & Organization Management – Audit & evaluation – Ethics – Professional development & certification – IT-based systems enablement

©NIGP 2015

Fees & Assessment Methodology

• Fee structure – Assessment fee – NIGP Accredited Cooperative license fee

• Assessment methodology – Desk audit – NIGP Consulting

• 25% of program contracts (20 max) • 33% of program agencies, if “lead agency” model (5

min) – Mandatory Criteria Pass Rate: 100% – Scored Criteria Pass Rate: 90%

©NIGP 2015

Recognition & Maintenance

• License to use NIGP Accredited Cooperative mark • Posting to dedicated area of NIGP website • 3-year accreditation • 18-month check-in (ongoing)

©NIGP 2015

Jean Clark Director, Procurement Transformation Services (NIGP Consulting) Periscope Holdings

Rebecca Cook Commodities Division Director MI Dept of Management & Budget

Stephanie Dion, CPPB Procurement & Contract Specialist City of Red Deer, AB

Barb Johnson, CPPO Contract Administrator Ohio Dept of Rehab & Corrections

Ted Lucas, JD, CPPO Dir., Procurement & Contracts Division Sound Transit, WA

Brent Maas Exec. Dir., Business Strategy NIGP

Cliff McCue Associate Professor Florida Atlantic University

Nelson Park, CPPO Procurement and Contracting Manager Seattle City Light, WA

Matt Walker President, NIGP Code & NIGP Consulting Services Periscope Holdings

Coop Accreditation Task Force

©NIGP 2015

Feedback Nsite community www.nigp.org

Brent Maas NIGP Exec. Dir., Business Strategy & Relationships

bmaas@nigp.org

Comments or Inquiries?

Public Procurement Practices www.globalpublicprocurement.com

Cooperative Procurement: Great Value (Great Confusion) www.nigp.org - Resources-Publications-Position Papers

Additional Resources

©NIGP 2015

NIGP Accreditation for Cooperative Programs

Brent Maas Exec. Director, Business Strategy

©NIGP 2015