Table of Contents Agenda 3 Meeting - Valley Regional Transit · 2019. 7. 29. · Rob Hopper – City of Caldwell Stephen Hunt – VRT Debbie Kling – City of Nampa Kelly Jakovac

Table of Contents

Agenda 3Approve/Revise Minutes of the April 1, 2019 Board of DirectorsMeeting

MINUTES - Board of Directors Meeting April 1, 2019 6Approve/Revise Minutes of the April 15, 2019 Special BoardMeeting

MINUTES - VRT Board of Directors Meeting April 15,2019 10

Approve/Revise Minutes of the July 8, 2019 VRT Board ofDirectors Special Meeting

MINUTES - VRT Board of Directors Special Meeting 07-08-2019 12

Accept Minutes of the May 6, 2019 Executive Board MeetingMINUTES - Executive Board Meeting 5-6-2019 13

Accept Minutes of the June 3, 2019 Executive Board MeetingMINUTES - Executive Board Meeting 6-3-219 16

MEMO-FY2019 2nd Quarter Budget ReportMEMO-FY2019 2nd Quarter Budget Report 19FY2019 2nd Quarter Budget Variance Comments 20FY2019 2nd Quarter Budget Report 25

MEMO-Operating Cash Balance Report-FY2019 QTR2MEMO-Operating Cash Balance Report-FY2019 QTR2 26Operating Cash Balance Analysis 27

Transit Asset Management Targets for FY20MEMO - TAM targets 28TAM Targets 31

VRT Public Involvement PolicyMEMO - VRT Public Involvement Policy Update 32VRT Public Involvement Policy_Revised_July2019 33RESOLUTION-VBD19-009-Public Involvement PolicyUpdate 38

ACTION: Fare Increase and Simplification Final ProposalMEMO - Fare Increase and Simplification 40RESOLUTON - Fare Increase and Simplification 52Fare Public Hearing Notice 55

ACTION: PUBLIC HEARING - FY2020 Operating and CapitalBudget

MEMO - FY2020 Preliminary Budget 56Fiscal Year 2020 Budget Overview 60NOTICE of Public Hearing July 2019 74FY2020 Preliminary Budget Comparison 76FY2020 Preliminary Capital Budget 79FY2020 UPWP 80FY2020 Local Allocation 81

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ACTION: PUBLIC HEARING - Disposal of AssetsMEMO - Asset Disposal 82RESOLUTION - Disposal of Assets 84

ACTION:IT/ITS Prioritized ListMEMO-IT/ITS Prioritized List 86IT/ITS Prioritized List 88

INFORMATION: Procurement CalendarProcurement Calendar FY2019 - July 90

INFORMATION: Department/Staff ReportsREPORT - Executive Director 91REPORT - Development Department 92REPORT - Operations Department 95REPORT - Finance and Administration 96REPORT - Community Relations July 2019 97REPORT - Bike Share August 2019 98

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700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

Valley Regional Transit Board of Directors

Meeting Agenda Monday, August 05, 2019

12:00 PM VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

I. CALLING OF THE ROLL Chair Tom Dale

II. AGENDA ADDITIONS/CHANGES

III. PUBLIC COMMENT (Comments will be limited to no more than three (3) minutes.)

IV. FINANCE COMMITTEE REPORT

V. CONSENT AGENDA Items on the Consent Agenda are Action Items will be enacted by one motion. There will be no separate discussion on these items unless a VRT Board Member requests the item be removed from the Consent Agenda and placed under Action Items.

A. Approve/Revise Minutes of the April 1, 2019 Board of Directors Meeting Ө Pages 6-9 The Board will have the opportunity to approve/revise the minutes of the April 1, 2019 Board of Directors meeting. B. Approve/Revise Minutes of the April 15, 2019 Special Board Meeting Ө Pages 10-11 The Board will have the opportunity to Approve/revise the minutes of the April 15 Special Board meeting. C. Approve/Revise Minutes of the July 8, 2019 Board Special Meeting Ө Page 12 Approve/Revise Minutes of the July 8, 2019 VRT Board of Directors Special Meeting D. Accept Minutes of the May 6, 2019 Executive Board Meeting Ө Pages 13-15 Accept Minutes of the May 6, 2019 Executive Board Meeting E. Accept Minutes of the June 3, 2019 Executive Board Meeting Ө Pages 16-18 Accept Minutes of the June 3, 2019 Executive Board Meeting F. MEMO: FY2019 2nd Quarter Budget Report Ө Pages 19-25 Jason Jedry MEMO-FY2019 2nd Quarter Budget Report G. MEMO: Operating Cash Balance Report-FY2019 Quarter 2 Ө Pages 26-27 Jason Jedry The cash balance report is attached for information.

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H. Transit Asset Management Targets for FY20 Ө Pages 28-31 Rhonda Jalbert The Board will review and consider for approval proposed Transit Asset Management Targets for FY20. I. VRT Public Involvement Policy Ө Pages 32-39 Mark Carnopis The Executive Board has reviewed the VRT Public Involvement Policy and their recommendations have been added to the final policy.

VI. ACTION ITEMS

A. ACTION: Fare Increase and Simplification Final Proposal Ө Pages 40-55 Stephen Hunt Staff will present final fare change proposal for consideration and approval. The first round of public input collected can be found here: https://www.valleyregionaltransit.org/media/1968/faresurveyresults.pdf B. ACTION: PUBLIC HEARING - FY2020 Operating and Capital Budget Ө

Pages 56-81 Kelli Badesheim Prior to the Public Hearing, VRT staff will present the FY2019 Operating and Capital Budgets. The VRT Chair will then conduct a Public Hearing and take formal comments on the FY2020 budget. Following the Public Hearing, the Board will consider taking action on the FY2020 Operating and Capital Budgets. C. ACTION: PUBLIC HEARING - Disposal of Assets Ө Pages 82-85 Leslie Pedrosa Prior to the Public Hearing, VRT staff will present the list of items slated for asset disposal in Fiscal Year 2020. Following the Public Hearing, the Board will consider for approval Resolution VBD19-008. D. ACTION:IT/ITS Prioritized List Ө Pages 86-89 Nick Moran Staff will provide a brief overview of ITS projects that have been completed over the last few fiscal years. The VRT Board will consider approving the updated ITS priority list.

VII. INFORMATION ITEMS

A. INFORMATION: Procurement Calendar Ө Page 90 The most current procurement calendar is included in the packet for information. B. INFORMATION: Department/Staff Reports Ө Pages 91-99 The most current staff/department reports are included in the meeting packet.

VIII. EXECUTIVE SESSION

The VRT Board may convene into Executive Session at this time Pursuant to Idaho Code 74-206, identifying one or more of the specific paragraphs (a) through (j). An action by the VRT Board may follow the Executive Session.

IX. ADJOURNMENT

Ө = Attachment Agenda order is subject to change.

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https://www.valleyregionaltransit.org/media/1968/faresurveyresults.pdf

NEXT VRT BOARD OF DIRECTORS MEETING: January 6, 2020 12:00 p.m. VRT Boardroom 700 N.E. 2nd Street Meridian, ID 83642

Mission Statement: Valley Regional Transit’s mission is to leverage, develop, provide, and manage transportation resources and to coordinate the effective and efficient delivery of comprehensive transportation choices to the region’s citizens. (ValleyConnect 2.0 Plan approved 04/02/18)

The public is invited to provide written comment on an agenda item or provide comment at the VRT Board meetings. Please refer to the VRT Board Agenda Preparation and Approval Policy (approved 07/15/09) at the following weblink: https://www.valleyregionaltransit.org/media/1493/boardagenda-preparationpolicy.pdf

Arrangements for auxiliary aids and services necessary for effective communication for qualified persons with disabilities or language assistance requests need to be made as soon as possible, but no later than three working days before the scheduled meeting. Please contact Mark Carnopis, Community Relations Manager at 258-2702 if an auxiliary aid is needed.

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https://www.valleyregionaltransit.org/media/1493/boardagenda-preparationpolicy.pdf

https://www.valleyregionaltransit.org/media/1493/boardagenda-preparationpolicy.pdf


Valley Regional Transit Board of Directors

Meeting Minutes Monday, April 01, 2019

12:00 PM VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT

Elaine Clegg – City of Boise Dave Bieter – City of Boise Kelli Badesheim – VRT Corey Cook - BSU Luke Cavener – City of Meridian Mark Carnopis – VRT Tom Dale – Canyon County Comm. Rick Ritter – Meridian Dev. Corp. Paula Cromie – VRT Matt Edmond - CCDC Steve Jett – City of Greenleaf Gregg Eisenberg – First Transit John Evans – City of Garden City Joe Stear – City of Kuna Maureen Gresham – Commuteride Jeff Flynn - CWI Nathan Leigh – City of Parma Rachel Hankkala – COMPASS Kent Goldthorpe – ACHD Elena Villanueva – City of Wilder Jim Hansen – Dist. #1 ACHD Ryan Head - ACHD Rick Visser – Ada County Comm. Greg Hill - BSU Rob Hopper – City of Caldwell Stephen Hunt – VRT Debbie Kling – City of Nampa Kelly Jakovac – VRT Diana Lachiondo – Ada County Comm. Rhonda Jalbert – VRT Sandi Levi – City of Nampa Jason Jedry – VRT David Lincoln – ACHD Kaite Justice - VRT Genesis Milam – City of Meridian Nancy Lohr - VRT Garret Nancolas – City of Caldwell Theresa McLeod - SLRMC Darin Taylor – City of Middleton Mac McOmber - Citizen Bill Vaughn – City of Eagle Daniel Mediahe - SLRMC Mark Wasdahl - ITD Dave Meredith - VRT Brian Parker - VRT Leslie Pedrosa – VRT Rocky Perkins – ATU 398 Ken Pidjeon – Citizen Susan Powell - VRT Denise Prunetti - VRT

CALLING OF THE ROLL – At 12:11, VRT Chairman Tom Dale called the meeting to order, with a quorum present. AGENDA ADDITIONS/CHANGES - None

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ITEM V-A

PUBLIC COMMENT Rides2Wellness Funding Partners, St. Luke’s Theresa McCloud and Daniel Mediahe, from St. Luke's Regional Medical Center, presented information regarding the $30K grant awarded to Valley Regional Transit for the Rides2Wellness Program. Ken Pidjeon spoke regarding the Regional Performance Revenue information, the VRT Annual Report and on-time performance. Darin Taylor spoke regarding his recent, unexpected spotlight in the media. He apologized for any untoward attention or embarrassment this may have caused to the VRT Board.

FINANCE COMMITTEE REPORT – Kelli Badesheim spoke regarding the financials. VRT staff is behind on second quarter finances, due to changes in personnel. First quarter financials are in the packet. Second and third quarter finances should be completed by the time third quarter items are due. Kelli reported all audit findings have been corrected. She also spoke in regards to the upcoming budget and fare increases. There are items on the agenda to discuss these items further.

CONSENT AGENDA The Consent Agenda consisted of the following:

• Approve minutes of the VRT Board of Directors Meeting 1/7/2019 • Accept minutes of the Executive Board Meeting 1/7/2019 • Accept minutes of the Executive Board Meeting 2/4/2019 • Accept minutes of the Executive Board Meeting 3/4/2019 • FY2018 Audit • First Quarter Budget Variance Report FY2019 • First Quarter Budget Report FY2019

Darin Taylor moved to approve the Consent Agenda; seconded by John Evans. The motion was approved unanimously.

ACTION ITEMS Low No Emission Fuel Technology Kelli Badesheim spoke in regards to CNG being the current low/no emission service. She requested staff be able to pursue research to consider all low emission technology, not just natural gas. VRT is putting together a request, in conjunctions with COMPASS, to apply for grants for electric technology. Following discussion, Garret Nancolis moved to accept Low/No Emission Fuel Technology, Resolution VBD19-007; Elaine Clegg seconded. The motion passed unanimously. Regional Performance Measures Policy Brian Parker asked the Board to consider the Regional Performance Measures Policy for approval. Following discussion, Darin Taylor moved to approve the regional performance measures policy as stated. Elaine Clegg seconded. The motion passed by unanimous decision.

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ITEM V-A

Accessible Conversion Transit Vans - Authorization for Expenditure and Resolution VBD19-005 Leslie Pedrosa review Resolution VBD19-005 to procure up to twenty-five accessible conversion transit vans over the next five years. John Evans moved to approve Resolution VBD19-005, as written; Garret Nancolis seconded the motion. The motion passed unanimously.

Automatic Passenger Counters, Authorization for Expenditure and Resolution VBD19-006 Stephen Hunt reviewed the authorization for expenditure for Automatic Passenger Counters for the entire fixed route fleet and Resolution VBD 19-006. Elain Clegg moved to adopted resolution VBD 19-006 by amending in to include the APC would be system-wide; Debbie Kling seconded the motion. The motion passed unanimously. INFORMATION ITEMS PUBLIC HEARING Route 44 - Highway 44 Express Stephen Hunt presented information regarding the possibility of discontinuing service to Route 44. Service could be provided by vanpool services.

Following the information presented by Stephen, Chairman Tom Dale conducted the second, of two public hearings to take formal comments on the proposed Route 44 changes. There were no public comments. Debbie Kling moved to close the public hearing, the motion was seconded. The motion passed unanimously. This was not listed as an action item on the agenda so no action could be taken on this by the full Board. A teleconference will be set for a special Board meeting to discuss this as an action item. Idaho Department of Transportation's Long-Range Transportation Plan - IDAGO 2040 ITD has developed a draft statewide long-range transportation plan, IDAGO 2040, which is open for public comment from February 24 through April 10, 2019. Valley Regional Transit Staff has reviewed the plan and will be reaching out to other public transportation providers and Regional Public Transportation Authorities (RPTA) for their comments and input.

Staff will review and discuss the implications and proposed comments to submit to ITD for inclusion in the IDAGO 2040 Plan. Treasure Valley and State Community Survey Corey Cook and Greg Hill, Boise State University, presented information regarding the Treasure Valley and State Community surveys.

Valley Regional Transit Annual Report - Fiscal Year 2018

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ITEM V-A

Brian Parker reviewed the Valley Regional Transit Annual Report. Fare Simplification and Pass Program Stephen Hunt discussed proposed objectives of the fare simplification and rate increase with the Board of Directors. Staff is working with the Executive Board to determine a recommendation for a future fare increase that could go into effect in FY2020. 2020 Service Change Update – Information provided in packet only. Apportionment Amounts – Information provided in packet only. FY2020 Capital Budget Update – Information provided in packet only. Mobile Ticketing – Information provided in packet only. Safety Plan – Information provided in packet only. Department/Staff Reports The most current Department/Staff Reports are included for information.

EXECUTIVE SESSION – None ADJOURNMENT – The meeting was adjourned at 1:59pm by Chairman Tom Dale.

NEXT VRT BOARD OF DIRECTORS MEETING: Monday, August 5, 2019 12:00 p.m. VRT Board Room 700 NE 2nd Street Meridian, ID

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ITEM V-A


Valley Regional Transit Board of Directors Special Meeting Minutes

April 15, 2019 8:00am

VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT John Brunelle - CCDC Dave Bieter – City of Boise Kelli Badesheim – VRT Luke Cavener – City of Meridian Steve Jett – City of Greenleaf Paula Cromie – VRT Elaine Clegg – City of Boise Debbie Kling – City of Nampa Stephen Hunt – VRT Corey Cook - BSU Nathan Leigh – City of Parma Jason Jedry - VRT Tom Dale – Canyon County Comm. Garret Nancolas – City of Caldwell Brian Parker - VRT John Evans – City of Garden City Amy Revis - ITD Jeff Flynn - CWI Rick Ritter – Meridian Dev. Corp. Kent Goldthorpe – ACHD Joe Stear – City of Kuna Diana Lachiondo – Ada County Comm. Elena Villanueva – City of Wilder Sandi Levi – City of Nampa Rick Visser – Ada County Comm. David Lincoln – ACHD Pam White – Canyon County Comm. Genesis Milam – City of Meridian Brent Orton – City of Caldwell Stan Ridgeway – City of Eagle Darin Taylor – City of Middleton

The meeting was called to order at 8:08 a.m. Kent Goldthorpe was in the room as the acting official. All other Board members listed as “present” attended by phone to make up a quorum. Kelli Badesheim called roll. Kent Goldthorpe acted as chairman of the meeting. AGENDA ADDITIONS/CHANGES There were no changes. Darin Taylor moved to accept the agenda as presented and Elaine Clegg seconded; the motion passed unanimously. PUBLIC COMMENT – None ACTION ITEMS Route 44 Proposed Elimination Stephen Hunt presented the ongoing information on the proposed elimination of Route 44.

Following discussion, Darin Taylor asked the record to reflect all jurisdictions along the north side of the river do continue to support public transportation and will make changes in baby steps, as the system allows. Middleton will continue to monitor the system and revisit this at the appropriate time.

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ITEM V-B

Elaine Clegg acknowledged the route, as it is currently designed, doesn’t work, but looks forward to coming up with a solution to the problem by working with all of our partners to fit the needs of the corridor.

Kent Goldthorpe will make sure Commuterride reaches out to everyone along the corridor who need public transportation and to talk about establishing a couple of additional Commuterride routes. Darin Taylor moved to approve the removal of service on Route 44. Tom Dale seconded the motion. The motion was passed with one member voting nay. Election of At-Large Ada County Board Member Kent Goldthorpe volunteered to fill the at-large Executive Board position in Ada County. There were no further volunteers or nominations.

Tom Dale moved to elect Kent Goldthorpe to the vacant at-large Executive Board position. The motion was seconded by Elaine Clegg; the motion passed unanimously.

Elaine Clegg wanted to thank Jim Hanson for his service and diligent attention to Valley Regional Transit. ADJOURNMENT - Tom Dale moved to adjourn the meeting and Stan Ridgeway seconded; the motion passed unanimously. The meeting was adjourned at 8:25am NEXT VRT BOARD OF DIRECTORS MEETING: Monday, August 5, 2019 12:00 p.m. VRT Boardroom 700 NE 2nd Street Meridian, ID

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ITEM V-B

Valley Regional Transit Special Board of Directors Meeting MINUTES

Monday, July 08, 2019 - 10:45 AM VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT

Diane Bevan, MDC* Dave Bieter, Boise Kelli Badesheim – VRT Elaine Clegg, Boise* John Brunelle - CCDC Mark Carnopis – VRT Tom Dale, Canyon County Luke Cavener, Meridian Michael Chin – First Transit John Evans, Garden City* Jeff Flynn, CWI Paula Cromie – VRT Ryan Head for Kent Goldthorpe Greg Hill- Boise State Maureen Gresham – Commuteride Rob Hopper – Caldwell* Steve Jett, Greenleaf Rachel Hankkala – COMPASS Debbie Kling – Nampa* Dianna Lachiondo, Ada County Jim Hansen – Dist. #1 ACHD Sandi Levi, Nampa* Nathan Leigh, Parma Jacob Hassard David Lincoln, ACCHD* Genesis Milam-Meridian Ryan Head - ACHD Garret Nancolas, Caldwell Amy Revis, ITD (ex-officio) Stephen Hunt – VRT Joe Stear, Kuna* Stan Ridgeway, Eagle Kelly Jakovac - VRT Darin Taylor, Middleton Elena Villanueva - Wilder Jason Jedry – VRT Rick Visser, Ada County Debbie Lombard-Bloom - Citizen Pam White, Canyon County Nick Moran - VRT Brian Parker - VRT Leslie Pedrosa - VRT Ken Pidjeon – Citizen Susan Powell * Buy Phone Jason Russell - VRT Ken Schick-VRT

After waiting 15 minutes for a quorum to be present, Chairman Tom Dale called the meeting to a close. ACTION ITEMS ACTION: Meridian Development Corp - Right of First Offer regarding purchase of COMPASS/VRT parking lot A quorum was not present; no vote was taken on the Right of First Offer for the COMPASS/VRT parking lot. ADJOURNMENT – The meeting was adjourned at 11:00 a.m.

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ITEM V-C


Executive Board Meeting Minutes May 6, 2019 11:00 a.m.

VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT Dave Bieter – City of Boise Luke Cavener – City of Meridian Kelli Badesheim – VRT Elaine Clegg – City of Boise Kent Goldthorpe – ACHD Mark Carnopis – VRT Corey Cook – BSU David Lincoln – ACHD Paula Cromie – VRT Tom Dale – Canyon County Comm. Gregg Eisenberg – First Transit John Evans – City of Garden City Dave Fotsch-VRT Debbie Kling – City of Nampa Maureen Gresham – Commuteride Garret Nancolas – City of Caldwell Rachel Hankkala – COMPASS Darin Taylor-City of Middleton Jim Hansen – Dist. #1 ACHD Ryan Head - ACHD Jose Hernandez - VRT Stephen Hunt – VRT Kelly Jakovac – VRT Rhonda Jalbert – VRT Jason Jedry – VRT Kaite Justice - VRT Brian Parker - VRT Rocky Perkins – ATU 398 Ken Pidjeon – Citizen Susan Powell - VRT Jason Russell - VRT Ken Schick-VRT Hanna Veal – VRT intern Vanessa Wendland-VRT

CALLING OF THE ROLL Chair Tom Dale called the meeting to order at 11:04 with a quorum present by phone and in person. AGENDA ADDITIONS/CHANGES - None

PUBLIC COMMENTS - Ken Pidjeon provided comments on the Greyhound negotiation and the fare increase proposal. He requested fare increase items be delayed until staff provided the information he suggested on the item. Two students from Boise State’s Work U program came to present the projects they have been working on during the semester.

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ITEM V-D

CONSENT AGENDA The consent agenda consisted of the following:

• Approve Minutes of the April 1 Executive Board Meeting • Approve Minutes of the Board of Directors Meeting April 1, 2019 • Approve Minutes of the Special Board Meeting April 15, 2019

Elaine Clegg moved to approve the consent agenda be accepted as stated; Garret Nancolos seconded. The motion passed by unanimous decision.

FINANCE COMMITTEE - None EXECUTIVE BOARD - ACTION ITEMS ACTION: Draft Fare Proposal Stephen Hunt presented the draft fare proposal that will go out to the public for Board discussion. Garret Nancolas moved to accept the fare proposal with the stipulation that an increase of 10% be added to the proposed annual fare. Elaine Clegg seconded the motion. Darin Taylor would like a description of the discounts to be included with the information that goes out to the public, as well as a note stating employee discounts are negotiated separately. Following discussion, the motion passed unanimously. ACTION: Low-No Fuel Technology The Executive Board reviewed the comparison of CNG and electric fuel technologies presented by Brian Parker. Following discussion, Elaine Clegg moved to accept the analysis to let VRT move the fuel technology from CNG to electric vehicles and to direct staff to evaluate using consultants to help VRT through that process; seconded by John Evans. The motion passed unanimously.

EXECUTIVE BOARD - INFORMATION ITEMS INFORMATION: 2020 Service Change Update Stephen Hunt presented service concepts being considered for FY2020 for comment from the Executive Board before being shared with the general public. Discussion followed.

INFORMATION: Bike Share Update Dave Fotsch presented information regarding the status of the Bike Share program. Discussion followed. INFORMATION: May in Motion/Mobile Ticketing Launch

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ITEM V-D

Susan Powell presented a demonstration of the new mobile ticketing application. Ken Schick provided an overview of the upcoming May in Motion campaign, including some activities specific to VRT's participation. Discussion followed. INFORMATION: Greyhound - Revenue Stream No discussion held on this item – information provided in packet only. Procurement Calendar The most current Procurement Calendar was included in the packet for information; there was no discussion. Department/Staff Reports The most current Department/Staff reports were included in the packet for information. There was no discussion. EXECUTIVE SESSION - None ADJOURNMENT – The meeting was adjourned at 1:00pm

NEXT VRT EXECUTIVE BOARD MEETING: Monday, June 3, 2019 11:00 a.m. VRT Board Room 700 NE 2nd Street Meridian, ID 83642

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ITEM V-D


Executive Board Meeting Minutes

Monday, June 03, 2019 11:00 AM

VRT Board Room – 700 NE 2nd Street – Meridian, Idaho MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT

Elaine Clegg – City of Boise Dave Bieter – City of Boise Kelli Badesheim – VRT Kent Goldthorpe – ACHD Luke Cavener – City of Meridian Mark Carnopis – VRT Tom Dale – Canyon County Comm. Corey Cook – BSU Paula Cromie – VRT John Evans – City of Garden City Debbie Kling – City of Nampa Gregg Eisenberg – First Transit David Lincoln – ACCHD Maureen Gresham – Commuteride Garret Nancolas – City of Caldwell Rachel Hankkala – COMPASS Darin Taylor-City of Middleton Jim Hansen – Dist. #1 ACHD Jacob Hassard Ryan Head - ACHD Stephen Hunt – VRT Rhonda Jalbert – VRT Jason Jedry – VRT Kaite Justice - VRT Nancy Lohr Debbie Lombard-Bloom - Citizen Kaytlyn Marcotte - VRT Dave Meredith - VRT Brian Parker - VRT Leslie Pedrosa - VRT Ken Pidjeon – Citizen Jason Russell - VRT Ken Schick-VRT Hanna Veal – VRT intern Vanessa Wendland-VRT

CALLING OF THE ROLL – Chair Tom Dale called the meeting to order at 11:05 with a quorum present. AGENDA ADDITIONS/CHANGES - none

PUBLIC COMMENTS Ken Pidjeon commented on the fare increases and proposed alternatives to what has been presented.

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ITEM V-E

CONSENT AGENDA The consent agenda consisted of Approving the minutes of the May 6 Executive Board Meeting. Darin Taylor moved to approve minutes of the May 6 Executive Board Meeting, as presented; Elaine Clegg seconded the motion. The motion passed unanimously.

FINANCE COMMITTEE FY2020 Preliminary Budget and Financial Reports Jason Jedry presented the financial reports and Kelli Badesheim presented the FY2020 preliminary budget, and expectations for the final budget, which will be presented to the Executive Board at the July meeting. During the July meeting, VRT staff will request the Executive Board forward the final budget to the Board of Directors for public comment and consideration at the August meeting. Discussion was held during the presentation for points needing clarification. ACTION - ITD IDAGO Plan Comment Letter Stephen Hunt presented a VRT comment letter for consideration of approval by the Executive Board. After discussion, Elaine Clegg moved to accept the letter, with the information on commute times that was discussed, being added to the letter; John Evans seconded the motion. The motion passed unanimously.

INFORMATION ITEMS Transit Asset Management (TAM) Targets Rhonda Jalbert presented the performance on the FY19 TAM targets, proposed FY20 and Aspirational TAM Targets for the Regional Public Transportation Inventory of Assets based upon corresponding State of Good Repair Condition Ratings and percentages. Capital Projects will be submitted for approval, based upon the targets approved by the VRT Board of Directors, in July. Fare Simplification and Pass Programs Update Stephen Hunt presented an update on the Fare Simplification and Pass Programs. Darin Taylor asked staff to consider Ken Pidjeon’s suggestions, talked about during the public comment period, in the updated proposal. Procurement Calendar The most current Procurement Calendar was handed out during the meeting, as an update to the one included in the packet. Department/Staff Reports The most current department/staff reports were included in the packet for information.

EXECUTIVE SESSION - none ADJOURNMENT – John Evans made a motion to adjourn the meeting; Darin Taylor seconded. The motion was approved unanimously. The meeting adjourned at 12:59.

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ITEM V-E

NEXT VRT EXECUTIVE BOARD MEETING: Monday, July 8, 2019 11:00 a.m. VRT Boardroom 700 NE 2nd Street Meridian, ID 83642

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ITEM V-E


TOPIC: FY2019 Second Quarter Budget Report DATE: June 3, 2019 Summary: The second quarter of FY 2019 was completed on March 31, 2019. Attached is the Budget Variance Report through the second quarter. Staff Recommendation/Request: Staff recommends acceptance of the report. Implication (policy and/or financial): Overall, the Budget Variance Report is within parameters. Attachment FY2019 2nd Quarter Budget Report FY2019 2nd Quarter Budget Comments More Information: Jason Jedry, Finance Controller, 208-258-2709, [email protected]

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ITEM V-F

mailto:[email protected]

VALLEY REGIONAL TRANSIT FY 2019 BUDGET REPORT COMMENTS

October 2018 - March 2019

At the end of March, Fiscal Year 2019 was fifty percent (50%) complete. The following is a review of the budgetary status of the Ada, Canyon, Regional, and Boise GreenBike Systems as of March 31, 2019. A ten percent (+/- 10%) tolerance threshold is utilized for analysis purposes in this report. Ada County System Revenues Auxiliary Revenues (65% of budget) - This line item is unfavorably below budget estimates due to less amounts of advertising being purchased for fixed line operations. Employer Programs (126% of budget) - This line item favorably exceeds budget estimates due to higher amounts of employer passes being purchased. Farebox Revenue (47% of budget) - This line item is unfavorably below budget estimates due to lower farebox sales than budgeted for. Federal Operating Assistance (55% of Budget) - This line item is unfavorably outside of budget parameters due to FY2019 federal funds not being available. VRT will be utilizing more local operating revenues to cover the federal operating amounts not available. Sales - Passes (924% of budget) - This line item is favorably above budget estimates due to higher pass sales than budgeted for. Expenses Total Ada County System operating expenses were 94% of budget through QR-2 Materials and Supplies (90% of Budget) - This line item is favorably below budget parameters due to expenses being lower than anticipated. Miscellaneous (81% of Budget) - This line item is favorably less than budget parameters due to expenses being lower than budgeted for. Professional Services (83% of Budget) - This line item is favorably less than budget parameters due to expenses being lower than anticipated.

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ITEM V-F

Canyon County System Revenues Auxiliary Revenues (49% of budget) - This line item is unfavorably below budget estimates due to less amounts of advertising being purchased for fixed line operations than budgeted for. Farebox Revenue (75% of budget) - This line item is unfavorably below budget estimates due to lower farebox sales than budgeted for. Federal Operating Assistance (39% of Budget) - This line item is unfavorably lower than budget parameters due to FY2019 federal funds not being available. VRT will be utilizing more local operating revenues to cover the federal operating amounts not available. Local Operating Assistance (160% of Budget) - This line item is outside of budget parameters. Lower amounts available in federal operating revenues required more local operating assistance to be recognized as revenue in order to balance total expenses that were incurred within the system through March. This condition is defined as overmatch and will reverse as the 2019 grants are executed at the end of QR-3. Ridership Programs (78% of budget) - This line item is unfavorably below budget estimates due to lower ridership sales than budgeted for. Expenses Total Canyon County System operating expenses were 89% of budget through QR-2 Casualty and Liability (111% of Budget) - This line item is unfavorably above budget parameters. This is typical because VRT pays the regional liability for the year in the first quarter. Fringe Benefits (71% of Budget) - This line item is favorably below budget parameters. Fringe benefits were overestimated due to union negotiations not being complete. Materials and Supplies (138% of Budget) - This line item is unfavorably above budget parameters. This is due to Division 24 and 31 being over budget for fuel, supplies and parts for vehicles. Staff will continue to monitor this expense category. Miscellaneous (89% of Budget) – This line item is favorably below budget parameters due to lower expenses in the first and second quarters. Utilities (85% of Budget) - This line item is favorably below budget parameters. Wages and Salaries (78% of Budget) - This line item is favorably below budget parameters. There were less expenses than budgeted for due to positions being open.

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ITEM V-F

Regional Operations Revenues Auxiliary Revenue (4% of Budget) - This line item is unfavorably below budget parameters due to lower advertising sales than anticipated. Farebox Revenue (57% of budget) - This line item is unfavorably below budget estimates due to lower farebox sales than budgeted for. Federal Capital Assistance (19% of budget) - This line item reflects lower levels of capital spending or sub-recipient capital pass-through transactions when compared to the budget through March. Federal Operating Assistance (83% of Budget) – This line item is unfavorably below budget parameters due to lower expenses. Local Capital Assistance (33% of budget) - This line item reflects lower levels of capital spending or sub-recipient capital pass-through transactions when compared to the budget through March. Expenses Regional operating expenses are 45% of budget through QR-2 Capital (18% of budget) - This expense category is favorably below budget parameters. It should be noted that the timing of capital projects throughout the year do not always align with how the Capital Budget is spread equally (monthly/quarterly) throughout the year. Casualty and Liability (113% of Budget) - This line item is unfavorably above budget parameters. This is typical because VRT pays the regional liability for the year in the first quarter. Fringe Benefits (81% of budget) - This expense category is favorably below budget parameters. This is primarily due to some positions being open. Leases and Rentals (93% of budget) - This expense category is favorably below budget parameters due to expenses being lower than budgeted for. Material and Supplies (57% of Budget) – This expense category is favorably below budget parameters. Miscellaneous (40% of Budget) - This expense category is favorably below budget parameters due to lower expenses than budgeted for.

22

ITEM V-F

Professional Services (89% of Budget) – This expense category is favorably below budget parameters. Purchased Transportation (83% of Budget) – This expense category is favorably below budget parameters. Utilities (83% of Budget) – This expense category is favorably below budget parameters. Wages and Salaries (77% of Budget) - This line item is favorably below budget parameters. This is primarily due to some positions being open. Boise GreenBike Revenues Local Operating Assistance – (69% of Budget) - This line item is below budget parameters due to more of the costs being covered by directly generated funds and lower than anticipated expenses. This trend will shift as the busy season for bike share kicks off in the third quarter. Sales Revenue – Directly generated funds were $17,767 at the end of March. This is common for the first and second quarters of the fiscal year. Expenses Total Boise GreenBike System operating expenses are at 80% of budget through QR-2. Fringe Benefits (113% of Budget) - This line item is unfavorably above budget parameters. Staff will continue to monitor this expense category. Leases and Rentals (79% of Budget) - This line item is favorably below budget parameters. Material and Supplies (122% of Budget) - This line item unfavorably above budget parameters. 60 LCD screens required replacement due to sun damage. Staff will continue to monitor this expense category. Miscellaneous (45% of Budget) – This line item is favorably below budget parameters. Staff will be looking at this budget area to balance the unfavorable utilities expenses. Professional Services (25% of Budget) – This line item is favorably below budget parameters. This trend will change during the third quarter when the temporary seasonal labor is procured to support the busy season. Utilities (213% of Budget) – This line item is unfavorably above budget parameters. This will be monitored through the year. This is the first year the system is operating out of the Garden City location. Adjustments to actual expenses will be addressed in the FY2020 budget.

23

ITEM V-F

Wages and Salaries (88% of Budget) - This line item favorably below budget parameters.

24

ITEM V-F

Valley Regional TransitFY 2019 Second Quarter Budget ReportOctober 2018 - March 2019

Budget Actual % Variance Budget Actual % Variance Budget Actual % Variance Budget Actual % VarianceDirectly Generated Funds 421,841$ 437,566$ 104% 117,414$ 101,143$ 86% 13,899$ 7,865$ 57% 17,767$ Auxillary Revenue 45,000$ 29,027$ 65% 16,874$ 8,206$ 49% 225,186$ 8,395$ 4%Non-Transportation Revenue 1,860$ 161$ 1,229$ Federal Assistance - Operating/Administration 1,164,508$ 636,704$ 55% 528,607$ 205,383$ 39% 1,675,638$ 1,394,037$ 83%

Federal Assistance - Capital 3,645,208$ 701,166$ 19%Local Assistance - Operating/Administration 2,857,912$ 3,126,628$ 109% 379,424$ 608,174$ 160% 1,138,977$ 1,046,224$ 92% 168,677$ 116,516$ 69%Local Assistance - Capital 499,522$ 167,300$ 33%Total Revenues 4,489,261$ 4,231,785$ 94% 1,042,319$ 923,067$ 89% 7,198,430$ 3,326,217$ 46% 168,677$ 134,283$ 80%Wages and Salaries 1,807,691$ 1,717,348$ 95% 473,476$ 370,738$ 78% 773,397$ 595,480$ 77% 63,983$ 56,484$ 88%

Capital 3,910,396$ 712,819$ 18%Fringe Benefits 1,603,868$ 1,535,188$ 96% 233,783$ 165,475$ 71% 485,416$ 392,837$ 81% 32,889$ 37,153$ 113%

Professional Services 288,249$ 240,673$ 83% 94,274$ 94,038$ 100% 616,370$ 550,731$ 89% 36,781$ 9,281$ 25%Materials and Supplies 458,100$ 410,056$ 90% 142,800$ 197,438$ 138% 57,595$ 32,883$ 57% 7,400$ 9,063$ 122%Utilities 69,425$ 67,873$ 98% 31,955$ 27,170$ 85% 49,610$ 41,049$ 83% 1,500$ 3,191$ 213%Casualty and Liability 152,835$ 149,739$ 98% 53,382$ 59,147$ 111% 44,429$ 50,370$ 113% 2,625$ 2,625$ 100%

Purchased Transportation 798,485$ 665,763$ 83%Miscellaneous 46,900$ 38,072$ 81% 10,125$ 9,060$ 89% 421,248$ 170,165$ 40% 6,000$ 2,686$ 45%Interest 550$ 200$ Leases and Rentals 62,193$ 67,009$ 108% 1,975$ -$ 10,978$ 10,243$ 93% 17,500$ 13,800$ 79%Total Expenses 4,489,261$ 4,225,958$ 94% 1,042,319$ 923,067$ 89% 7,168,122$ 3,222,341$ 45% 168,678$ 134,283$ 80%

Valley Regional TransitCapital SpendingOctober 2018 - March 2019

Capital Budget Budget Qtr-2 Budget - Annual Actuals - Qtr-2Bike/Pedestrian Improvements 148,808.31$ 214,925.00$ 6,889.88$ Capital - Facilities - Multi-Modal Center -$ -$ 10,746.32$ Capital - Facility - Facilities/Bldgs/Grounds 455,394.30$ 1,241,183.00$ 356,017.26$ Capital - Non-Revenue Vehicles 35,988.66$ 75,466.00$ 43,698.92$ Capital - Other -$ -$ 49,728.09$ Capital - Revenue Vehicles 1,473,568.65$ 3,385,706.00$ 46.00$ Capital - Revenue Vehicles - Sub-Recipient 423,427.98$ 919,890.00$ 100,176.00$ Capital -Booked Assets Adjustment -$ -$ (137,488.00)$ Capital Equipment - Communications -$ -$ 17,089.98$ Capital Equipment - Farebox 18,783.66$ 56,351.00$ 3,735.58$ Capital Information Technology - Hardware 269,505.00$ 786,591.00$ 181,076.75$ Capital Projects - Sub-Recipient 990,000.00$ 2,970,000.00$ 92,785.21$ Capital -Shop Equipment 91,500.00$ 185,000.00$ 177.12$ System Enhancements - Stops/Shelters 3,418.98$ 10,257.00$ (11,860.00)$ Total Capital Expenses 3,910,395.54$ 9,845,369.00$ 712,819.11$

CategoryAda County System Canyon County System Regional Boise GreenBike

25

ITEM V-F


TOPIC: Operating Cash Balance Report - FY2019 Qtr. 2 DATE: June 3, 2019 Summary: Attached to this memo is the operating cash balance report as of March 31, 2019. The following items need to be pointed out: • Regional operating cash balance was $3,274,360 at the end of March. This amount was

made up of a cash account balance of $3,136,551 and $137,809 of funds in float. VRT utilizes local funds to pay for expenses that are related to certain federal grant funding that was not readily available at the end of March. Once the federal grant is executed, funding becomes available for drawdown, reversing funds in float into cash. The operating cash balance is considerably higher than the cash balance benchmark for the system due to funds not being transferred from regional’s bank account to Ada County’s bank account.

• The Ada County system operating cash balance was $239,267 at the end of March. This

amount was made up of a cash account balance of $27,682 and $211,585 of funds in float. The operating cash balance is considerably lower than the cash balance benchmark for the system due to funds not being transferred from regional’s bank account to Ada County’s bank account.

• The Canyon County system operating cash balance was $332,160 at the end of March. This

amount was made up of a cash account balance of $7,860 and $324,300 of funds in float. The operating cash balance is lower than the cash balance benchmark for the system.

• Boise GreenBike Operating Cash Balance was $271,746. This System had no funds in float

at the end of March. The balance at the end of March is higher than the cash balance benchmark for the system.

• Overall, the total operating cash balance exceeds the total cash balance benchmark. Staff Recommendation/Request: The Executive Board will review and accept the FY2019 Operating Cash Balance Report. Attachments Operating Cash Balance Report – FY2019 Qtr. 2 For detailed information contact: Jason Jedry, Finance Controller, 208-258-2709, [email protected].

26

ITEM V-G


Valley Regional Transit Operating Cash Balance Analysis

March 31, 2019

Regional Operations

GL Cash Balance at 12/31/18 3,136,551$ Funds in Float 137,809$ Operating Cash Balance 3,274,360$ Cash Balance Benchmark (Note 1) 596,745$

Ada County System

GL Cash Balance at 12/31/18 27,682$ Funds in Float 211,585$ Operating Cash Balance 239,267$ Cash Balance Benchmark (Note 1) 2,501,817$

Canyon County System

GL Cash Balance at 12/31/18 7,860$ Funds in Float 324,300$ Operating Cash Balance 332,160$ Cash Balance Benchmark (Note 1) 351,746$

Boise Greenbike

GL Cash Balance at 12/31/18 271,746$ Funds in Float -$ Operating Cash Balance 271,746$ Cash Balance Benchmark (Note 1) 111,656$

Cash Balance 3,443,839.26$ Funds in Float Balance 673,694.00$ Total Operating Cash Balance 4,117,533.26$ Total Cash Balance Benchmark 3,561,964.18$ Note 1: Average of 2016, 2017 and 2018 at March 31

27

ITEM V-G


TOPIC: Transit Asset Management (TAM) Targets for Fiscal Year 2020

DATE: July 11, 2019 Summary: Background The Federal Transit Administration (FTA) has published a final rule to define the term state of good repair (SGR) and to establish minimum Federal requirements for transit asset management (TAM) that will apply to all recipients and subrecipients of chapter 53 funds that own, operate, or manage public transportation capital assets. This final rule requires public transportation providers to develop and implement TAM policies, plans, and targets. Participating agencies in the TAM Group Plan are VRT, Boise State and ACHD Commuteride. All participating agencies have agreed to follow the TAM Group Plan requirements, which requires: 1) Scoring of assets; 2) Analyzing scores based upon current and future needs to maintain service; and 3) Setting of targets for each category of assets. TAM Targets VRT sets TAM targets by category: Rolling stock, equipment, facilities, and corresponding sub-categories. VRT bases rolling stock and equipment targets on the percentage of assets meeting or exceeding the Useful Life Benchmark (ULB). Facility targets are the percentage of facilities with a condition rating below an overall SGR score of 3.0. Therefore, a low target percentage is optimum in all cases. ULB is the expected lifecycle of a capital asset for a particular transit agency’s operating environment, or the acceptable period of use in service for a particular transit agency’s operating environment. FTA provides default useful life benchmarks for vehicle types. The attached TAM Target sheet indicates how the TAM Group Plan participants and the region is doing in meeting its targets. Staff organized the information by the following categories: Rolling stock, equipment and facility.

• Rolling Stock – railcars, buses, ferries and other passenger vehicles • Equipment – Includes, but is not limited to, construction products, service

vehicles and maintenance • Facilities – Support facilities, passenger facilities, and parking facilities

TAM Target sheet shows the following data for each category and the corresponding sub-categories:

• Prior year target; • Performance or actual result for meeting that years target; • Difference or variance between the target and the performance or actual result;

and

28

ITEM V-H

• The next fiscal year’s target. A low target percentage is optimum. The table shows a negative variance when targets are not met, and there are more assets in that category or sub-category that do not meet the set target. This data should be considered for setting the next year’s targets and for completing capital prioritization for future fiscal years. Findings

• Rolling Stock – We met our target and propose to improve our rolling stock in FY20.

• Equipment – We have exceeded our proposed targets for the equipment category and will maintain the actual result as our target for FY20.

• Facilities – We met our target and propose to maintain the actual result as our target for FY20.

Staff Recommendation/Request: Action item: Ratify the VRT Executive Board approved FY20 targets for the Regional Public Transportation Inventory of Assets based upon corresponding State of Good Repair Condition Ratings and percentages. Implication (policy and/or financial): An inventory of assets and their corresponding SGR score will be used to determine the Capital Projects FY20 budget. Highlights: September 2016

• Board of Directors – Action Item – Scoring Criteria for Regional Public Transportation Policy - Completed

September 2018 • Board of Directors – Action Item – Approve Transit Asset Management Group

Policy- Completed January 2019

• Board of Directors – Action Item – Approve Transit Asset Management Group Plan- Completed

April 2019 • Regional Technical Advisory Committee – Information Item – TAM Targets -

Completed June 2019

• Executive Board – Information Item – TAM Targets - Completed • Regional Technical Advisory Committee – Action Item – TAM Targets -

Completed July 2019

• Executive Board – Action Item – TAM Targets - Completed August 2019

• Board of Directors – Action Item – Consent Agenda – TAM Targets • COMPASS Board – Action Item – TAM Targets

29

ITEM V-H

More Information: Rhonda Jalbert, Development Director, 208.258.2707, [email protected]

• TAM Targets - attachment

30

ITEM V-H


State of Good Repair Targets and Performance

1) ROLLING STOCK - Percent of revenue vehicles that have met or exceeded their USEFUL LIFE BENCHMARK (ULB)

FY18 Target

(%)

FY18

Performance

FY18

Difference

(%)

FY19

Targets

FY19

Performance

FY19

Difference

(%)

FY20

Targets

FY20

Performance

FY20

Difference

(%)

BU - Bus 20.51% 17.50% 19.05% -1.55% 14.29% 23.08% -8.79% 14.29%

CU - Cutaway 6.38% 25.00% 32.76% -7.76% 32.76% 29.09% 3.67% 29.09%

MV - Minivan 0.00% 0.00% 100.00% -100.00% 100.00% 100.00% 0.00% 100.00%

VN - Van 50.00% 50.00% 20.47% 29.53% 26.77% 26.19% 0.58% 26.19%

19.22% 25.00% 27.59% 27.68% -0.09% 24.67%

2) EQUIPMENT - Percent of service vehicles that have met or exceeded their USEFUL LIFE BENCHMARK (ULB)

FY18 Target

(%)

FY18

Performance

FY18

Difference

(%)

FY19

Targets

FY19

Performance

FY19

Difference

(%)

FY20

Targets

FY20

Performance

FY20

Difference

(%)

Automobiles 42.86% 28.57% 42.86% 12.50% 30.36% 12.50%

Trucks & Other Rubber Tire Vehicles 86.00% 38.50% 40.00% -1.50% 60.00% 33.33% 26.67% 33.33%

Steel Wheel Vehicles N/A N/A N/A N/A N/A N/A N/A

Equipment - IT 23.70% 13.77% 24.32% -10.55% 13.77%

Equipment - Bike 0.00% 0.00% 0.00% 0.00% 0.00%

Equipment - Admin 0.00% 0.00% 0.00% N/A N/A

Equipment - Shop 31.58% 23.68% 7.14% 16.54% 7.14%

64.43% 24.49% 15.38% 12.70% 2.69% 12.70%

3) Facility - Percent of facilities rated below 3 on the condition scale

FY18 Target

(%)

FY18

Performance

FY18

Difference

(%)

FY19

Targets

FY19

Performance

FY19

Difference

(%)

FY20

Targets

FY20

Performance

FY20

Difference

(%)

Passenger /Parking Facilities 33.00% 20% 13.00% 17% 30.00% -13.33% 30.00%

Main Street Station 4.2

Boise State Ambassador Booth

Boise State Transit Center 3.3

Boise State P & R - Elder Street 2.6

College of Western Idaho - P & R 4.4

Emmett - P & R 4.4

Middleton - P & R

Ada County Passenger Stations

Canyon County Passenger Stations

Inter County Passenger Stations

Adminstrative / Maintenance Facilities 25.00% 33.33% 75% -41.67% 75% 75.00% 0.00% 75.00%

Boise State Maintenance Facility 0.8

Ada County Maintenance Facility 2.2

Canyon County Maintenance Facility 2.6

Meridian Administration Facility 3.3

44% 40% 43%

Performance Measure

2017

Performance (%)

Performance Measure

2017

Performance (%)

FY 2019

Target (%)

Performance Measure

2017

Performance (%)

FY 2019

Target (%)

FY 2018 Performance (%)



FY 2019

Target (%) FY 2020 Performance (%)

2020 Target

(%)

2020 Target

(%) FY 2020 Performance (%)

2020 Target

(%) FY 2020 Performance (%)




P:\TAM Scoring\FY19\FY19 TAM Asset and Scoring Data r7 (Autosaved) Page 1 of 1 4/16/2019

31

ITEM V-H


TOPIC: Update of VRT Public Involvement Policy DATE: July 17, 2019 Background/Summary: Valley Regional Transit needed to update its current Public Involvement Policy to remove outdated information and clarify when a public hearing is to be scheduled. The current policy, adopted in May 2004, was amended three times – in September 2006, July 2009 and July 2015. The proposed updates to the existing policy were developed based on best practices and a review of both Federal Transit Administration regulations and the public transportation peers’ policies and procedures. A draft update was presented to the Regional Advisory Council (RAC) on March 19, 2019 for comment. Members suggested the RAC play a larger role in the outreach process and that directive be included in the updated policy. They also suggested the policy include the phrase “effective digital and non-digital methods” in regards to outreach channels. These recommended additions have been included in the second draft. This second draft was reviewed by the RAC at its June 18 meeting. The Council approved the second draft with no changes. The VRT Executive Board reviewed the draft policy update at its July 8 meeting. The panel approved the policy as written. Staff Recommendation/Request: Staff recommends the VRT Board adopt Resolution VBD19-009. Implication (policy and/or financial): The proposed changes to the policy will not result in any additional costs to VRT Highlights

• Reviewed by Regional Advisory Council in March 2019 and approved for recommendation to the VRT Board in June 2019

• Reviewed by Executive Board in July 2019 and approved to recommend to the VRT Board

More Information: Mark Carnopis, VRT Community Relations Manager, 258-2702, [email protected].

32

ITEM V-I


This policy supersedes all prior policy statements written, verbal, or otherwise Section Policy No. 1.24.00

Policy Title: Public Involvement/Records Policy Page 1 of 5

Policy Date: August 5, 2019 Policy Adopted: 05/19/04 Approved By: Tom Dale Kelli Badesheim

Policy Amended: 09/20/06 Policy Amended: 07/15/09

VRT Chairman Executive Director

Policy Amended: 07/13/15 Policy Amended: 08/05/19

Valley Regional Transit

Public Involvement Policy The public plays a critical role in the success and vitality of public transportation in the Treasure Valley. Public input in all phases of transit – from route planning to fare structures – is essential. It is the policy of Valley Regional Transit to solicit and consider public comment from citizens and appropriate boards, committees and councils before implementing fare changes and/or major service changes. The following policy identifies the local process for soliciting and considering public comment prior to implementing fare changes, service changes, or adoption of, or modifications to, the (VRT) annual budget. Definitions Fare change - any change to an existing, established fare rate or fare type applicable to regular fixed route or paratransit service which results in a different fare rate than is currently in effect. Route miles - the total number of miles included in a single fixed-line route or a fixed-route transit system network. Revenue vehicle miles - the distance traveled from the point of the first passenger pick-up to the last passenger drop-off, as long as the vehicle does not return to the dispatch point.

33

ITEM V-I

A major service adjustment is any action that increases or decreases services hours and/or service miles by at least ten percent (10 %) of the entire system. A minor service adjustment is any action that reduces service hours and/or service miles by less than ten percent (10 %) of the entire system, or results in time point changes. A major service change is defined as any change in service that would add or eliminate more than:

• Twenty-five percent (25%) or more of the number of route revenue miles of a single route; or

• Twenty-five percent (25%) or more of the number of revenue vehicle hours on any individual route commuted on a daily basis for the day(s) impacted by the change; or

• A new route is proposed or an entire route is proposed to be eliminated. An open house is a public forum to provide an opportunity for the public to learn about a project or proposed operational changes and to solicit public comment prior to any public hearing. A public meeting is designed to: facilitate participation in the decision-making process; assist the public in gaining an informed view of a proposed project at any level of the public transportation project development process; and gather public comment. A public hearing is a special type of public meeting that requires the publication and posting of a legal notice within a specified time. The main purpose of a public hearing is to provide an opportunity for the public to make comments for or against a proposal. A public hearing may be scheduled when a specific statute requires one, or when public input is desired on a sensitive or controversial issue. Early Public Involvement Public comment regarding service development is encouraged and accepted on an ongoing basis. All suggestions are reviewed by VRT planning staff. All major service analysis and planning may include early outreach activities that engage the public in planning prior to major service change proposals being brought forward for public comment. These early outreach activities and may include rider/non-rider surveys; workshops; focus groups; scenario planning; and other effective digital and non-digital methods. Public Involvement Processes Events requiring a public process will include:

• A major service change • Any fare change • Valley Regional Transit budget adoption

34

ITEM V-I

The public input process may include public hearings, public meetings, open houses, and written or electronic (online) comment forms. VRT staff will develop plans as to the appropriate type and level of public outreach and input required. A public hearing is mandatory when a fare change or any major service change is proposed, or prior to the board adoption of, or changes to, the annual budget. A determination is made related to each proposal as to the appropriate scheduling of the public hearing. If service changes are temporary in nature for evaluation for the proposal, the hearing will be held after the pilot period and the evaluation is completed. For changes in fares or significant service changes, the hearing will be held prior to initiation of action. The Board can delegate to the Executive Board the ability to review any proposal involving minor service adjustments/modifications. The Board or Executive Board can either approve the minor changes/modifications or request that a public hearing, open house or public meeting be held. If the Executive Board approves the minor service adjustments/modifications, they may be subject to a review by legal counsel before being included on the consent agenda at the next VRT Board meeting. A joint public hearing also may be scheduled by VRT and the governing body of a municipality, county or highway district where citizens are affected by a proposal or when public input is desired. In order to ensure the maximum opportunity for public input and involvement in the decision process regarding major service changes and/or adjustments and fare increases, VRT will adhere to the following outreach procedures:

1.) Provide at least a 14-day advance notice of a public hearing regarding major service changes or fare increases in Spanish and English.

2.) Engage VRT Regional Advisory Council members to assist in promoting any outreach efforts and participating in scheduled outreach events including open houses.

3.) All input and comments and VRT staff recommendations, shall be provided to the VRT Board of Directors prior to any decision prior to any major service change, fare changes, or adoption of the VRT budget.

Valley Regional Transit will make every effort to ensure that:

• Public hearings and other meetings will be held at times and locations that are accessible for minorities, persons with disabilities and the Limited English Proficiency (LEP) populations.

• Special accommodations to the event and alternate formats for informational materials are available or can be made available with advance notice of at least 48 hours.

• Meetings are coordinated with community-based organizations and agencies, and that VRT maintains and updates a database with contact information for these groups.

35

ITEM V-I

In addition, Valley Regional Transit will consider radio, television, or newspaper ads that serve LEP populations and collecting public comment through the use of personal interviews or through the use of audio and visual equipment. Minor Service Changes Outreach efforts can be used for soliciting and considering public comment prior to minor transit service changes can include an open house and a public meeting. VRT staff will determine the need for public input during the development of any proposed minor transit service changes. Customers and the public will be informed of any outreach efforts to collect input on proposed minor service changes. The methods used to inform customers and the public will include some or all of the outreach options defined in VRT policies and procedures. Public Hearings The VRT Executive Board will approve the scheduling of any public hearing. The details of any proposed hearing, including the location and the makeup of the panel that will hear testimony, will be provided to the Executive Board as it considers a staff request for a public hearing. VRT’s Community Relations Manager will be responsible for scheduling a hearing. Other responsibilities of the Community Relations Manager include ensuring that proper public notice is given, identifying the appropriate location(s), ensuring a panel of board members/elected officials is present to listen to testimony, and that the comments made during the hearing are recorded. The public hearing on the proposed VRT budget for the next fiscal year shall be held during a regular or special meeting of the Board of Directors. Notice of any public hearing for budget adoption shall be posted at least 10 calendar days prior to the date of the board meeting. A public notice for any public hearing shall be posted in at least one (1) conspicuous place in the county or counties affected by the proposal. A copy of the notice also shall be published in accordance with Section §§ 40-206 Idaho Code. Development of Draft Changes in Service or Fare Changes The Community Relations Manager will prepare a written summary analysis and report on the disposition of any and all comments received during this public comment period and at the public hearing(s). VRT staff may draft proposals for major changes in services or in fares based on review of public comment. The recommendations will be sent to the Board for evaluation and consideration. The Board may choose to act on the recommendation or require additional public input.

36

ITEM V-I

Budget Adoption After completion of a hearing on the proposed VRT annual budget or changes to the budget, the Board may choose to act on the budget as proposed, suggest changes before acting on the budget, or hold additional public hearings. Notice of Major Service Changes or Fare Changes After final approval by the Board, the public will be notified of any major service change, major service adjustments and/or fare changes. Notices will be posted at VRT facilities, on the VRT website, and through the use of digital and non-digital methods as outlined in the VRT policies and procedures.

37

ITEM V-I

VBD19-X009

VALLEY REGIONAL TRANSIT BOARD RESOLUTION

Public Involvement Policy Update RESOLUTION VBD19-009

BY THE BOARD OF VALLEY REGIONAL TRANSIT UPDATING THE PUBLIC INVOLVEMENT POLICY TO ACCOMMODATE PROVISIONS OF TITLE VI AND NEW FEDERAL REGULATIONS FTA C 4702.1B

WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation authority (now known as “Valley Regional Transit”) was created to serve Ada and Canyon counties; and

WHEREAS, Idaho Code § 40-2109(1) confers to Valley Regional Transit, as a

regional public transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized transportation services and programs except those transportation services and programs under the jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties; and

WHEREAS, Idaho Code § 40-2108(2) and (5) provide that Valley Regional Transit,

as a regional public transportation entity has power to raise and expend funds as provided in Idaho Code Chapter 21, Title 40 and to make contracts as may be necessary or convenient for the purposes of the Regional Public Transportation Authority Act; and

WHEREAS, Idaho Code § 40-2109 (5) provides that the Board of Valley Regional

Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40; and

WHEREAS, Valley Regional Transit owns and operates the public transportation bus system in Boise and also contracts for public transportation services in Nampa/Caldwell and service between Ada and Canyon counties; and

WHEREAS, Federal Transit Administration regulations require a locally developed

process to solicit and consider public comment before making a fare change or carrying out a major change or major adjustment in services; and

WHEREAS, the current Valley Regional Transit public involvement policy needs

to be amended to accommodate provisions of Title VI, Federal Transit Administration and Idaho Code requirements, and to remove outdated information; and

38

ITEM V-I

VBD19-X009

WHEREAS, the Regional Advisory Council and VRT Executive Board reviewed and forwarded the draft policy for the Valley Regional Transit Board’s consideration; and

WHEREAS, the Board recognizes the importance of public involvement and

providing opportunities for citizens to provide input through an active engagement policy that is early, open, and accessible to decision-makers and acknowledges citizen insights. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT:

Section 1. That the Board of Valley Regional Transit does hereby approve the updated Public Involvement Policy attached to this resolution as Exhibit 1.

Section 2. That the maintenance and oversight of the policy shall be the

responsibility of the Valley Regional Transit Community Relations Manager. Section 3. That this Resolution shall be in full force and effective immediately upon

its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 5th day of August 2019. APPROVED by the Board Chair this 5th day of August, 2019.

ATTEST: APPROVED:

________________________ ____________________________ SECRETARY CHAIR

39

ITEM V-I


TOPIC: Fare Increase and Simplification Final Proposal

DATE: July 17, 2019 Summary: Valley Regional Transit (VRT) is proposing increasing rider fares in order to increase annual fare revenues by an estimated $125-$150K/year. Although this increase is expected to raise revenues, all else equal, this increase may cause a ridership loss of 90-100K boardings/year.

The last fare increase in Ada County was 16 years ago and in Canyon County it was in 11 years ago. Over that same period VRT has also increased service levels and added amenities such as fixed bus stops, bus benches and shelters, developed specialized transportation services, implemented on-line travel aids such as a trip planner and real-time bus information, constructed Main Street Station and Happy Day Transit Center with more accessible customer service agents, implemented automatic vehicle locator systems, implemented automatic voice annunciators, which help all riders, but especially those with visual impairments, navigate the system, and implemented mobile ticketing. The combined effect of inflation and enhanced services has resulted in a decreasing share of costs being borne by VRT riders. The current percent of operating costs covered by fares is less than 8 percent. As a result, VRT has been working with its board and the advisory committees to consider increasing fares for fixed-route services. This work has been guided by the following principles:

• Fares should be as simple as possible • Fares should cover the costs of service consumed as much as possible • Fares are part of a sustainable transit system

Final Proposal:

The final proposal includes proposed actions for all different fare types, including stored value cards, non-profits, and employer passes. The proposal also reflects input we have received throughout the development process including input from the Regional Advisory Council, the VRT Executive Board, VRT Board and the general public. Input from the public was solicited through five pop-up meetings/rider engagements, and run multiple stories through the press. We received over 120 completed surveys online and detailed public input at the Executive Board meeting.

The Final proposal includes the following features:

• Increase the base fare by 50%

40

ITEM VI-A

• Maintain current senior, student and persons with disability discounts (50% of base fare)

• Increase the discounts on multi-use passes • Decrease the difference between local and universal discounts for 31 day and

annual passes • Increase the value of the $10 and $20 stored value cards • Maintain nonprofit discounts on passes, including bulk discounts • Discontinue 3 and 6 month passes • Discontinue employer monthly passes • Local and Universal 31 Day and Annual Pass discounts are more similar • Increased the value of the stored value card. • Discontinue the employer monthly passes in favor of an expanded employer

contract program. • Maintain non-profit discounts to ensure those with the highest needs will be able

to access affordable fares. • Increase fare revenue by an estimated $125-$150K/year

When taken together these proposed changes provide discounts to populations most likely to have limited or fixed incomes, i.e. clients of nonprofits in the Treasure Valley, with disabilities, students and seniors, while still achieving the goals set out by the guiding principles. See table 2.

Table 1: Fare Change Guiding Principles

Guiding Principle Proposed Fare Change

Be as simple as possible Reduces the number of fare products or types from 32 to 22

Cover the costs of service consumed Expected to increase the average fare from ~$0.75 per boarding to ~$0.95 per boarding. Increases the average fare per boarding on universal passes to be greater than the average fare for local passes

Part of a sustainable system The fare increase is expected to increase fare revenues by $125-$150K

41

ITEM VI-A

Public Comment and Response Matrix

The final proposal was submitted for public comment after the July Executive Board meeting and a public hearing was held on July 23 and 24. A summary of those public comments will be provided at the August 5 Board Meeting. A summary of the previous public comment is included below.

More than 120 individuals have completed the online survey, the majority of which were active transit riders with 30% making less than $25,000 in annual household income.

More than 85% of the respondents use Valley Ride buses, with more than 55% using Valley Ride services more than three days per week. More than 65% said they use Valley Regional Transit Services for some, most, or all of their transportation needs.

With 85% of respondents saying they felt that the fares are fair, somewhat reasonable or very reasonable, it is not surprising that more than 75% said the current fare never prevented them from riding a Valley Ride bus.

When asked how the proposed fare change would impact their travel, 70% of respondents said it would not affect their use or they would buy more multi-use passes.

VRT staff considered these comments and other input received from the Regional Advisory Council and VRT board direction in the development of the final proposal. Table 3 illustrates the comments received and how they were incorporated into the final proposal.

42

ITEM VI-A

Table 2: Comment Response Matrix

Comment Source Response Initial Concept: Include increases for annual passes

Executive Board meeting

Draft proposal included a 10% increase to the annual passes

Initial Concept: Describe the discounts for multi-use passes in terms of the number of single passes needed to breakeven


Materials on-line and to the public introducing the draft proposal described the discounts for multi-use passes in terms of the number of single passes needed to breakeven.

Initial Concept: Develop a marketing plan for the fare change roll out

Public Comment at Executive Board meeting

Materials online and to the public included a justification for the fare increase and the improvements that VRT has made for riders over the last 16 years.

Initial Concept: Fare proposal needs to be comprehensive and show how fares impact all fare categories.


Draft proposal was expanded to include all fare types except stored value cards, non-profit rates, and employer passes. Those rates are to be included in the final

Initial Concept: Fare proposal did not show how fare rates compared to peer agencies


Materials online and to the public included previous background material about peer agencies and their base fare rates.

Draft Proposal: Describe the benefits of the fare increase

Regional Advisory Council

Included a description of all improvements VRT has made for riders over the last 16 years in public facing materials

Draft Proposal: Provide information about the elasticity on different demographics


VRT staff does not have elasticity information by different demographic types, however staff did ask demographic data in the survey and can filter responses based on those characteristics. Survey results do show that respondents of lower household incomes had greater use of transit service and spent more on transit than higher income households. These results emphasize the importance of providing lower fare options through social service agencies, and stored value cards.

Draft Proposal: What would the resulting fare box recovery be with these fare increases?


VRT staff did not explicitly calculate the new fare box recovery ratio, however, if the estimated fare revenue increase of $150,000 was applied to the 2017 operating expenses, this fare change would increase the fare box recovery by approximately 1%.

43

ITEM VI-A

Table 3: Comment Response Matrix (Continued)

Comment Source Response Draft Proposal: Public Comment theme, A majority of respondents found the current rates very reasonable and 76% said that the current fares never prevented them from riding ValleyRide buses in the last year. 69% said that if the draft fare proposal were implemented it would either not affect their use of ValleyRide services or they would use more multi-purpose passes

Online survey VRT staff feels confident that the draft fare increases are within reason.

Draft Proposal: Public Comment theme, Stored Value cards useful to riders

Online survey VRT staff suggested updates to the stored value card to increase their value and limit the possibility that riders will end up with leftover money on their stored value cards.

Draft Proposal: Public Comment theme, Increased interest in mobile ticketing

Online survey VRT staff is working on providing student, senior and persons with disability passes available on the mobile app

Draft Proposal: Public Comment theme, Interest in ticket vending machines

Online survey VRT staff has reviewed the costs of ticket vending machines and it is substantial. Staff will be providing change machines at Main Street Station and Happy Day and is working on accepting credit card purchases of all amounts.

Draft Proposal Update: Change the title of the project to a fare increase


VRT staff updated the project name to Fare Increase and Simplification

Draft Proposal Update: Concern that those with limited means could not access the deeper discounts offered to annual pass purchases


VRT staff reviewed different options for this and recommends: 1. adjusting the value of Stored Value cards to provide discounts to those who cannot afford larger purchases; and 2. work with social service agencies to provide deeper discounts to those with limited financial means.

44

ITEM VI-A

Table 4: Comment Response Matrix (Continued)

Comment Source Response Draft Proposal Update: Need to plan for at least two open houses/public hearings


VRT staff will plan to hold public hearings about the fare increases in both Ada and Canyon County.

Draft Proposal Update: Phase in fare increase to minimize pain


VRT staff has not increased the Ada County adult fare rate for 16 years. Current rates are well below other peer agencies. The fare proposal minimizes the pain of the fare increase by limiting the increase in the multi-use pass rates.

Draft Proposal Update: Proposal needs to be comprehensive and include all fare types


VRT staff has provided all fare types in the final proposal.

Draft Proposal Update: Provide uniform discounts


VRT staff set the individual rates and their discounts based on the projected average fare per boarding. Applying a uniform discount would result in much steeper increases in universal passes than local passes or very small increases in local rates. The purpose of the universal pass is to encourage travel on all parts of the network and a uniform discount would discourage casual use of the intercounty system. After this comment, VRT staff did review the draft rates and has suggested changes that do provide more uniformity.

45

ITEM VI-A

Final Proposal: Tables 4 and 5 below illustrate the change in both the base rates and the multi-use passes.

Table 4: Final Draft Single Use Adult Base Fare Increase 1,2

Type Current Proposed Increase Amount Percentage Change

Local $1.00 $1.50 $0.50 50%

Universal $3.00 $4.50 $1.50 50% 1 Senior, student and people with disability discounts of 50% will still apply 2 Access fares will still be set at 200% the base fare ($2.00 for local)

Multi use passes are a convenient way to save money on recurring transit trips. As with other “frequent flyer discounts” or “season passes”, these passes are intended to encourage more transit use by providing deeper discounts the more you ride. Similar to Bogus Basin season passes, some season pass holders will not realize the full benefit of the season pass, while others will. To set the break-even point for the multi-use passes, VRT used current pass use and revenue data. These break-even points were set to move the average fare, per boarding, toward the target of $1 per boarding.

Table 5: Final Draft Multi-Use Passes Fare Increase 1

Pass Type Current Break-even point # of round trips

Proposed Fare

Break-even point # of round trips

Day

Local $2.00 2 trips $2.50 Less than 2 trips

Universal $6.00 2 trips $7.50 Less than 2 trips

31-d

ay Local $36.00

36 trips 3.5 weeks of commuting

$42.00 28 trips 2.8 weeks of commuting

Universal $70.00 24 trips 2.5 weeks of commuting

$90.00 20 trips 2 weeks of commuting

Annu

al Local $266

266 trips 6.3 months of commuting

$282.00 188 trips 4.4 months of commuting

Universal $516 172 trips 4 months of commuting

$594.00 132 trips 3.1 months of commuting

1 Senior, student and people with disability discounts of 50% will still apply to day passes and 31-day passes

46

ITEM VI-A

Table 6: Final Draft Fare Change Summary

Pass Type 1 Current Proposed Increase Amount

Percent Change

Sing

le R

ide

Adult Local $1.00 $1.50 $0.50 50%

Adult Universal $3.00 $4.50 $1.50 50%

Reduced Local $0.50 $0.75 $0.25 50%

Reduced Universal $1.50 $2.25 $0.75 50%

Access/Paratransit $2.00 $3.00 $1.00 50%

Day

Pass

Adult Local $2.00 $2.50 $0.50 25%

Adult Universal $6.00 $7.50 $1.50 25%

Reduced Local $1.00 $1.25 $0.25 25%


31 D

ay P

ass

Adult Local $36.00 $42.00 $6.00 17%

Adult Universal $70.00 $90.00 $20.00 29%

Reduced Local $18.00 $21.00 $3.00 17%


Annu

al P

ass Adult Local $266.00 $282.00 $16 6%

Adult Universal $516.00 $594.00 $78 15%

Stored Value $122 $12 for $10 $13.50 for $10 $1.50 in value 13%

Stored Value $242 $24 for $20 $27 for $20 $3.00 in value 13%

3 Month Discontinued

6 Month Discontinued 1 Reduced fares are the senior, student and people with disability 50% discount 2 The value on the Stored Value cards is proposed to increase to minimize left-over money on the card and to minimize the fare increase on lower income populations. In effect this change will reduce the single ride local pass to $1.11.

47

ITEM VI-A

The survey identified that many riders use the stored-value card. The stored-value card provides a discount similar to a multi-use pass, but the trips don’t have to be done within a given time frame. The final draft proposal increases the stored value amount to reduce the likelihood that there will be left over money on the stored value card.

Table 7: Final Draft Fare Change Summary (Continued)

Pass Type 1 Current Proposed Increase Amount

Percent Change

Day

Pass

Nonprofit Local $1.50 $1.90 $0.40 27%

Nonprofit Universal $4.50 $5.60 $1.10 24%

31 D

ay P

ass

Nonprofit Local $27 $31.50 $4.50 17%

Nonprofit Universal $52 $68.00 $16.00 31%

Employer Local Discontinued

Employer Universal Discontinued

Employer Annual Negotiated Negotiated N/A ~15%

Nonprofit bulk $5,000 discount

30% off 30% off None None

Nonprofit bulk $10,000 discount

50% off 50% off None None

Nonprofit and Employer 3 Month

Discontinued

Nonprofit 6 Month Discontinued 1 Reduced fares are the senior, student and people with disability 50% discount

The Final Draft Proposal discontinues the monthly employer pass in favor of negotiated annual employer contracts. It maintains the nonprofit discounts because they help ensure that bus passes are distributed to those that need the passes the most. Current nonprofits participating in the program include:

• Advocates Against Family Violence • Boise Rescue Mission • City of Light

48

ITEM VI-A

• Community Family Shelter • Corpus Christi House, Inc. • District Courts • Jannus • Nampa Family Justice Center • Society of St. Vincent De Paul • Terry Reilly Heal Services • Women’s & Children Alliance

VRT’s current fares are below many of their peers (see table 3). With these fare changes, VRT’s fares will remain among the lowest, allowing VRT to continue providing a good value.

Table 8: Peer City Comparison

City Full Fare Reduced Fare1

Day Pass

ADA Paratransit

Des Moines, IA $1.75 $0.75 $4.00 $3.50

Eugene, OR $1.75 $0.85 $3.50 $3.50

Madison, WI $2.00 $1.00 $5.00 $3.25

Reno, NV $2.00 $1.00 $3.00 $3.00

Salem, OR $1.60 $0.80 $3.25 $3.20

Spokane, WA $2.00 $1.00 $4.00 $2.00

Tucson, AZ $1.75 $0.75 $4.00 $3.20

Valley Regional Transit - Current $1.00 $0.50 $2.00 $2.00

Valley Regional Transit - Proposed $1.50 $0.75 $2.50 $3.00

1 Senior Student and People with disability fares

49

ITEM VI-A

Staff Recommendation

Staff recommends the Board approve Resolution VBD19-010 Fare Increase and Simplification to be implemented on October 1, 2019. The proposed fare increases meet the original objectives of the fare simplification and pass program. These recommendations have been shaped by community input and will continue to be shaped by community input as they have the opportunity to comment on the final fare change proposal.

Schedule of the potential changes

• Fare changes scheduled to be implemented October 1, 2019 o July 8 Executive Board considers final fare change proposal o July Public comment/open houses on final proposal o August 5 VRT Full board considers final fare change proposal o October 1 New fare changes take effect

Implication (Policy and/or Financial): Fare policy will have a direct impact on directly generated revenues and ridership.

Project Schedule: November

• Information Item – Executive Board - Fare Simplification and Pass Programs Project introduced COMPLETED

December

• Information item – Executive Board – Charter: scope, objectives, deliverables and schedule - COMPLETED

• Information item – Regional Advisory Committee – Charter: scope, objectives, deliverables and schedule - COMPLETED

January

• Information Item – Board of Directors - Fare Simplification and Pass Programs Project introduced COMPLETED

February

• Information Item – RAC considered fare simplification principles COMPLETED April

• Information Item – Executive Board provides comment on direction of fare change proposal COMPLETED

• Information Item – Board of Directors provides comment on direction of fare change proposals COMPLETED

50

ITEM VI-A

May 6, 2019 • Action Item – Executive Board considers draft fare change proposal for public

release COMPLETED May - June, 2019

• Public outreach IN PROGRESS June 3, 2019

• VRT Executive Board fare change proposal update COMPLETED July 8, 2019

• VRT Executive Board considers final fare change proposal COMPLETED July 2019

• Public Outreach and Public Hearing COMPLETED August 5, 2019

• VRT Full board considers final fare change proposal October 1, 2019

• New fare changes take effect More Information: Rhonda Jalbert, Development Director, 208.258.2707, [email protected] Stephen Hunt, Principal Planner, 208.258.2701, [email protected] Brian Parker, Associate Planner, 208.258.2717, [email protected]

51

ITEM VI-A




VBD19-010


Fare Increase and Simplification RESOLUTION VBD19-010

BY THE BOARD OF VALLEY REGIONAL TRANSIT UPDATING THE PUBLIC INVOLVEMENT POLICY TO ACCOMMODATE PROVISIONS OF TITLE VI AND NEW FEDERAL REGULATIONS FTA C 4702.1B




WHEREAS, Idaho Code § 40-2108(2) and (5) provide that Valley Regional Transit,

as a regional public transportation entity has power to raise and expend funds as provided in Idaho Code Chapter 21, Title 40 and to make contracts as may be necessary or convenient for the purposes of the Regional Public Transportation Authority Act; and

WHEREAS, Idaho Code § 40-2109 (5) provides that the Board of Valley Regional

Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40; and

WHEREAS, Valley Regional Transit owns and operates the public transportation bus system in Boise and also contracts for public transportation services in Nampa/Caldwell and service between Ada and Canyon counties; and

WHEREAS, Valley Regional Transit currently has a fare box recovery ratio of less

than eight (8) percent and has not increased the base fare in Ada County for 16 years; and WHEREAS, the Valley Regional Transit board directed staff to explore

increasing fares and adopted the following principles to guide a review of the current fare structure:

• Fares should be as simple as possible • Fares should cover the costs of service consumed as much as possible • Fares are part of a sustainable transit system

and

52

ITEM VI-A

VBD19-010

WHEREAS, Valley Regional Transit staff developed a fare proposal that follows the guiding principles by reducing the number of fare types, increasing the revenue per boarding closer to the cost of providing the capacity used, and raising an estimated additional $125,000 - $150,000 a year in fare revenue; and

WHEREAS, Valley Regional Transit staff solicited input from the Regional

Advisory Council, the Valley Regional Transit Executive Board, and the general public on the draft and final fare proposals and modified those proposals as necessary; and

WHEREAS, Valley Regional Transit held public hearings on the final proposal on July 23 in Nampa, Idaho and July 24 in Boise.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT:

Section 1. That the Board of Valley Regional Transit does hereby approve the updated fare schedule attached to this resolution as Exhibit 1.

Section 2. That the Board of Valley Regional Transit will direct staff to conduct

regular reviews of transit fares in accordance with fiscal needs and policies. Section 3. That the fare increases approved in this Resolution shall be in full force

and effective October 1 2019. ADOPTED by the Board of Valley Regional Transit, this 5th day of August 2019. APPROVED by the Board Chair this 5th day of August, 2019.

ATTEST: APPROVED:

________________________ ____________________________ SECRETARY CHAIR

53

ITEM VI-A

VBD19-010

Exhibit 1: Fare Schedule Pass Type Current Proposed Increase

Amount Percent Change

Sing

le R

ide Adult Local $1.00 $1.50 $0.50 50%

Adult Universal $3.00 $4.50 $1.50 50% Reduced Local $0.50 $0.75 $0.25 50% Reduced Universal $1.50 $2.25 $0.75 50%

Day

Pass

Adult Local $2.00 $2.50 $0.50 25% Adult Universal $6.00 $7.50 $1.50 25% Reduced Local $1.00 $1.25 $0.25 25% Reduced Universal $3.00 $3.75 $0.75 25%

31 D

ay

Pass

Adult Local $36.00 $42.00 $6.00 17% Adult Universal $70.00 $90.00 $20.00 29% Reduced Local $18.00 $21.00 $3.00 17% Reduced Universal $35.00 $45.00 $10.00 29%

Annu

al P

ass Adult Local $266.00 $282.00 $16 6%

Adult Universal $516.00 $594.00 $78 15%

Access/Paratransit $2.00 $3.00 $1.00 50% Stored Value $12 $12 for $10 $13.50 for $10 $1.50 in value 13% Stored Value $24 $24 for $20 $27 for $20 $3.00 in value 13% 3 Month Discontinued 6 Month Discontinued

Day

Pass

Nonprofit Local $1.50 $1.90 $0.40 27%

Nonprofit Universal $4.50 $5.60 $1.10 24%

31 D

ay

Pass

Nonprofit Local $27 $31.50 $4.50 17% Nonprofit Universal $52 $68.00 $16.00 31% Employer Local Discontinued Employer Universal Discontinued

Employer Annual Contract Contract N/A ~15% Nonprofit bulk $5K discount 30% off 30% off None None Nonprofit bulk $10K discount 50% off 50% off None None

Nonprofit & Employer 3 Month Discontinued

Nonprofit 6 Month Discontinued

54

ITEM VI-A

LEGAL NOTICE NOTICE OF OPEN HOUSES/PUBLIC

HEARINGS Valley Regional Transit (VRT), the regional public transit authority for Ada and Canyon counties, has scheduled two open houses/public hearings on proposed fare increases. The open houses/public hearings will be held Tuesday, July 23, 2019 in Conference Room B of the Nampa Public Library, 215 12th Ave. S., and Wednesday, July 24, 2019 at the Collister Library, 4724 W. State Street in Boise. The open houses are scheduled for 5-6:30 p.m.; the public hearings will begin at 6:30 p.m. People are welcome to make comments at the public hearing, limiting their comments to no more than three (3) minutes. Comments may also be mailed, faxed or e-mailed by 5 p.m. Saturday, August 3, 2019. The mailing address is Valley Regional Transit, attn: Proposed Fare Increases, 700 NE 2nd St, Ste. 100, Meridian, ID 83642. By fax: (208) 846-8564. Via e-mail: [email protected], subject: Proposed fare increases. More information about the proposed fare increase is available at valleyregionaltransit.org or by contacting Mark Carnopis, VRT Community Relations Manager, at (208) 258-2702 or by email: [email protected].

55

ITEM VI-A


TOPIC: FY2020 Draft Preliminary Budget DATE: July 18, 2019 Summary: Background Attached is the FY2020 final preliminary budget. Division managers developed expense budgets through the early part of the year. The Executive Board approved the rates for the revenue requests at the April 2019 meeting. The Executive Board reviewed the first draft of revenues and expenses at the June meeting. In July, the Executive Board reviewed the draft preliminary budget, released it for public comment, and set the required public hearing. The final preliminary budget contains the revenues and expenses for the base operations to maintain existing service levels, and contingencies for service enhancements currently working through planning processes with local jurisdictions. Attached are the following FY2020 budget documents:

• Division Budget Overview; • Notice of Public Hearing and Summary; • Preliminary Budget, by Division (comparing FY2019); • Preliminary Capital Budget Detail; • Unified Planning and Work Program (UPWP); and • Local Cost Allocation Detail by Division.

Budget Overview Revenues VRT staff based the revenue in the preliminary budget on securing the revenues requested from the local jurisdictions following the Executive Board’s action to set the rates for the upcoming fiscal year in April 2019. Staff is currently working with local governments to confirm the contributions for next year. The Board typically adopts the budget with these assumptions. VRT considers amendments, if needed, when we finalize the jurisdiction Cooperative Agreements in October. In addition, staff and City of Boise agreed on a new format for allocating revenue to VRT. The Memorandum of Understanding (MOU) approved by Boise City Council this week establishes a foundation for funding at five percent of Boise’s property tax proceeds. The revenues are in line with the revenues requested in this year’s budget request. This approach provides a better way to forecast revenues earlier in the planning and budgeting process, and better aligns VRT revenues with growth. It also establishes requirements to engage the public in the process more proactively through an annual public hearing. VRT staff based the revenue received by the Federal Transit Administration to cover all eligible expenses at the regulated match rates. Staff is completing an analysis of federal funding trends to ensure the future federal funding trends include anticipated increases in costs. Over the last several budget years VRT staff programmed the federal funding using a flat amount, not taking into account inflation in costs.

56

ITEM VI-B

2

VRT is currently considering a fare increase of 50% to the base fare. The revenue for directly generated (fares, passes, and contracts) represents the revenue anticipated if the increase is approved. The Executive Board will consider the final staff recommendation, to release for public comment, at the July meeting. The Board will consider the final fare recommendation at the August meeting, along with the budget. VRT staff included increases in projections for Auxiliary Revenues (fleet media sales). VRT established and staffed a new department responsible for sales of media assets. The revenue in Division 10 covers the direct labor and overhead. The revenue in Divisions 21 and 24 support fixed-route operations. VRT received notification that we will be receiving the Area Agency on Aging (AAA) funding to support senior transportation in the two-county region. We do not have the updated revenues from AAA in the final preliminary budget at the time of public release. We will bring this into a future budget amendment after the final agreement is executed. Expenses Employee Compensation System

• The budget assumes a 2.5% increase for the compensation pool used to make annual employee wage increases.

• Wage increases are merit-based, and at the discretion of the supervisor, as long as the overall increases do not exceed the 2.5% budgeted compensation pool.

• Calyx-Weaver, VRT’s third-party human resources consultant, completed a compensation review. They recommend a 6% increase to the salary schedule. The salary schedule has not increased since 2016. Managers will apply 6% increase employees at the minimum range in a pay level. The total estimated impact to wages for this change is $11,271.

Division 10, Regional Overhead

• Added two new departments in the FY2019 amended budget: Department 178- Fleet media, and Department 179- Mobility Collaborative. VRT funds these departments through advertising sales and public/private partners, respectively.

• Overall expenses in Division 10 are one 1% over the FY2019 amended budget. This is due to decreases in wages and fringe benefits realized through attrition and reclassification of regional positions.

Division 12, Boise Greenbike

• Overall expenses are up by 8%, based on the need for seasonal labor in summer months. Other operating expenses are lower in FY2020, compared to FY2019, based on a decision to cancel the order for new bikes. Sponsors provide the operating funding to support the program.

• VRT is projecting increases in FY2020 revenues, which will allow the system to cover regional overhead expenses in both Divisions 10 and 20.

• A more detailed analysis on the business model for Boise Greenbike is underway. The change in the business model may lead VRT to select a private vendor to operate the system. In this model, the private vendor provides the equipment and operates the service directly.

57

ITEM VI-B

3

Division 20, Information Supports and Specialized Transportation

• Staff projects customer service/Help Desk expenses to be 4% lower in FY2020 than FY2019. • Lyft Connections to Transit and VRT Late Night are funded in the FY2019 budget. Staff

anticipates the funding to cover expenses through FY2020. • Private and public partners cover all the operational expenses for Specialized Transportation

projects, including administrative overhead and vehicle depreciation for vehicles in the Shared Vehicle Pool.

Division 21, Boise Fixed-route, and Division 22, Boise ADA Paratransit

• The First Transit General Manager changed the allocation for administration expenses between the two divisions in FY2020 based on revenue hours for each division. The two combined divisions project a 1% decrease in the overall budget, compared to FY2019.

• Division 21 includes projected increases in maintenance expenses and condominium expenses for Main Street Station.

Division 23, Program Administration and Planning Support

• The draft FY2020 preliminary budget includes capital and sub-recipient projects. Those projects will be included in the final preliminary budget. The budget reduction, year-to-year in operations expenses is 26%. The reduction is due to savings in direct labor costs and fewer anticipated special planning projects in FY2020.

• Attached is the federally required Unified Planning and Work Program Transportation Supplement. This document provides details in the categories where federal funding is being spent on Program Administration Support and Planning.

Division 24, Canyon Fixed-route, Division 25, Canyon ADA Paratransit, Division 31, Inter-county

• The comparison to the FY2019 amended budget reflects the service reductions that went into effect in January 2019.

• Wages and fringe benefits increased in FY2020 from FY2019 based on negotiated wages and anticipated increases in medical expenses.

• ADA paratransit expenses are down by 27% from FY2019 based on projections of fewer service hours.

• The First Transit General Manager updated the allocations between the divisions. The overall change to the three divisions from FY2019 to FY2020 shows a 0.4% increase, overall.

Capital VRT staff completed an analysis showing $35 million backlog in capital replacement and maintenance projects. In other words, VRT should be investing $7 million each year in the region, over the next five years, to address the capital project backlog. Of that $7 million, Boise services represent $5 million in needed funds to address the backlog in the five-year horizon. City of Boise is considering increasing the annual capital contribution to help address the backlog. This budget shows $1.2 million in local assistance from City of Boise in FY2020. Staff is looking for additional federal funds through discretionary grants and COMPASS processes to match local funding. The projects in the Capital Budget Detail are the projects that scored the lowest in the TAM scoring and reflect the currently programmed federal funds and the local funding discussions with Boise staff.

58

ITEM VI-B

4

Staff Recommendation/Request: Staff recommends approval of the proposed FY2020 Budget for release to the public for comment and presented to the VRT Board for final action in August. Staff also recommends setting the public hearing on the budget to coincide with the VRT Board’s consideration of the budget at the August 3, 2019 meeting. Staff would like to have the flexibility to make changes to the budget so that the most accurate representation of the budget can be made to the public and the VRT Board. We anticipate increasing the revenues and expenses in Specialized Transportation when we have final funding from the Area Agency on Aging. Implication (policy and/or financial): VRT staff has been working over the last year to identify reductions in administration overhead. Divisions 10, 20, and 23 show the highest reduction in administrative overhead. Highlights:

• Local allocation rates established by Executive Board action in April 2019. • VRT Executive Board reviewed the FY2020 Draft Preliminary Budget in June 2019. • Fare Increase and Simplification project is going on concurrently and informing the budget

projections. • VRT staff is working with local governments and other funding partners to finalize revenues for

FY2020

More Information: Kelli Badesheim, Executive Director, 208.258.2712, [email protected] Attachments Budget Division Overviews FY2020 Budget Summary by Budget Area FY2020 Preliminary Budget by Division FY2020 Preliminary Capital Budget Detail Unified Planning and Work Program Local Allocation by Division

59

ITEM VI-B


1 | P a g e Q : \ B o a r d A d m i n \ V R T B O A R D O F D I R E C T O R S \ 2 0 1 9 V R T B o a r d o f D i r e c t o r s \ 0 8 - 0 5 - 2 0 1 9 V R T B o a r d o f D i r e c t o r s M e e t i n g \ F Y 2 0 2 0 B u d g e t \ F i s c a l Y e a r 2 0 2 0 B u d g e t O v e r v i e w . d o c x

Fiscal Year 2020

Budget Development Division Overview

Division 10 – VRT Regional Overhead

Department 162 – Transportation Services Administration

The Transportation Services Administration’s primary function is to ensure Canyon County Operations,

Ada County Operations, Customer Service, IT and Specialized Transit operate in compliance of VRT

standards. This department includes the labor and support for the Operations Director and Compliance

Officer’s activities. Two full-time equivalent positions support the activities within this department.

Department 164 – Mobility Management – Programs Support

This department replaced Division 19 from the previous fiscal year. The primary functions supported in

this department are the mobility management functions that provide programmatic supports. The focus

is to improve mobility coordination with community partners, increase access to services through

mobility navigation and coordinated marketing activities. There are three full-time equivalents

supporting this department.

Department 170 – Information Technology

This department is responsible for the operation and security of Valley Regional Transit’s technology

infrastructure, networks and information systems across all departments, services and facilities. This

department manages infrastructure and/or replacement of systems within available resources. There is

one full-time equivalent and 0.1 contracted equivalent supporting this department.

Department 171 – Finance Accounting Administration

The primary functions of this department are assuring the integrity and accuracy of VRT’s financial

system, resulting in accurate, timely and usable financial information through adherence to internal

controls and Federal Transportation Administration regulations. There are five full-time equivalents


Department 175 – Office Management Administration

This department captures the overhead expenses for the Meridian Administration Building. It includes

the condominium expenses, office supplies, utilities, insurance, etc. There are no employees charged to

this department.

Department 176 – Executive Director

The Executive Director department includes the labor and support for the executive director’s activities,

staff support and expense for the VRT Board of Directors and community relations functions. Three full

time equivalent positions support the activities within this department.

60

ITEM VI-B


Department 177 – Development

The Development Department includes a portion of the labor for the Development Director activities

that do not tie directly to federal projects, e.g. budgeting. This department of Division 10 covers the

vacation and sick time for the entire Development Department.

Department 178 – Fleet Media

This department is responsible for revenue generation through the sales, installation and tracking of

available static (print) advertising space in and on VRT’s fleet assets (vehicles). Currently, these assets

consist of 55 buses and cutaways used for Ada county fixed-route and para-transit services and 20 buses

and cutaways used for Canyon county fixed-route and para-transit services. Two full-time equivalent

positions support the activities within this department.

Department 179 – Mobility Collaborative

The primary function of Department 179 is to house the Downtown Mobility Collaborative program and

mobility management supports for downtown Boise area. The department will cover the following

activities for the Collaborative – start up, program design and performance measurement system,

outreach and engagement, budget and funding, communications and marketing, and program

implementation. Two full-time equivalent positions support the activities within this department.

Division Summary

Direct Labor: # of FTE 18

Contract Labor: # of FTE 0.1

Budget Summary FY2019 FY2020 % Difference

Total Federal $ 332,113 $ 442,049 33.10%

Total Local $ 1,399,507 $ 1,608,948 14.97%

Fares and Other Revenues $ 562,077 $ 219,884 -60.88%

Total Expenses (less depreciation) $ 2,293,697 $ 2,270,881 -0.99%

Local Support % of Total

City of Boise 69.9%

Other Ada County Partners 14.0%

Canyon County Partners 5.9%

Other Partners 10.2%

2018-19 Activities and Accomplishments

Established three new departments including Program Supports, Fleet Media, and Mobility

Collaborative.

Completed a detailed financial analysis including recommendations to consolidate budgeting

divisions, reassigning the budgeting processes to eliminate fragmentation, and reconciling and

balancing all federal funding programs.

61

ITEM VI-B


Completed a marketing handbook, social media and web audit and launched the first/last mile

campaign in partnership with the Lyft Connections to transit project.

Issues/Challenges for Coming Fiscal Year

Staff is completing a review of finance and accounting functions to determine the necessary

staffing levels to ensure adequate financial stewardship and federal regulatory compliance.

Planned Division Enhancements

Staff is evaluating the mobility management functions and looking at building the mobility

collaboration strategy for engaging public and private partners to expand access to programs

and services.

62

ITEM VI-B


Division 12 – Boise GreenBike

Boise GreenBike provides bike sharing for the downtown Boise area. Three full time equivalent

positions and 1.0 contract labor support the activities within this department.


Contract Labor: # of FTE 1


Total Federal $ - 0.00%

Total Local $ 337,355 $ 221,652 -34%

Fares and Other Revenues $ - $ 142,150 0.00%

Total Expenses (less depreciation) $ 337,355 $ 363,802 7.84%


City of Boise 58.0%





Directly generated revenues exceeded expectations by approximately $20,000.

Overall membership increased by 6,431 to just over 17,000.

A monthlong free ride campaign during May in Motion largely drove the membership increases.

Membership grew by 1,706 members, a 400% increase from the previous May, with an 86%

growth rate for the fiscal year.

Fiscal Year 2018 ended with 35,560 overall trips, a 52% increase over the 23,289 trips the

previous year.

In FY2018 the system acquired 90 bikes from its sister system in Topeka, Kansas.

Boise GreenBike has successfully held a charitable event, Cranksgiving, for the past three years.

Participants are tasked with finding Boise art and history locations and answering trivia

questions while gathering items to fill Thanksgiving food boxes. In 2018 the event donated 44

boxes to St. Vincent de Paul.


The controllers on the bikes that make the program possible will become obsolete within two

years because they operate on 2G and 3G cell phone networks. Both networks are expected to

63

ITEM VI-B


shut down sometime in 2021. Our vendor, Social Bicycles/Jump, will not upgrade the controllers

nor manufacture them anymore.

We are working to find a new vendor. Options include trying to find a company that makes a

retrofit controller or starting all over with entirely new bikes and operating systems. We have

assembled a committee of stakeholders to help determine how we move forward.

Two privately funded e-scooter companies successfully initiated business in Boise. The e-

scooters, powered by an electric motor, can be rented and left wherever trips end. Though

more expensive to ride than a Boise GreenBike, we view the scooters as a threat to our business

model. Before the end of summer 2019 there could be 1,500 e-scooters in Boise.


Boise GreenBike had plans to double its fleet.

Technology changes require a retrofit for the controllers or find a completely new operating

system.

Considering transition from pedal-only to electric-assist bikes. In other markets, the electric-

assist bikes have been much more popular than pedal-only bikes. Choosing electric-assist would

allow the system to serve the Boise Bench because riders would be able to get up the hill more

easily. It would also make longer trips easier for users.

Changes could dramatically enhance transportation alternatives for citizens living in

neighborhoods far from downtown and transit lines.

64

ITEM VI-B


Division 20 – Information Support, Regional Operations, Technology

Department 010 – Specialized Transportation Operations

This department is responsible for the coordination, implementation, and support of Specialized

Transportation programs and ensuring vehicles and drivers are available to support new and existing

programs. The department ensures the delivery of contracted services and acts as the first level of

customer service support for operational issues. There are one and a half full-time equivalents


Department 041 – Preventative Maintenance

This department is responsible for the preventative maintenance and appearance of all Valley Regional

Transit and Specialized Transportation vehicles. This department ensures the fleet is maintained

according to company standards, keeps maintenance files up to date, and responds to road calls. There

is one full-time equivalent supporting this department.

Department 160 – General Administration

This department is responsible for the execution and oversight of Customer Service and Specialized

Transportation operations and ensuring that all services are delivered in a safe, friendly, reliable, clean

and cost effective manner. Priorities include performance reporting, staff development, budget

management, operational oversight, customer service and ensuring all federal and state regulatory

compliance is met. There is one full-time equivalent supporting this department.

Department 164 – Mobility Management Information Supports

This department is responsible for providing exceptional customer service support for all Valley Regional

Transit programs and assisting customers with navigating available transportation options. This

department includes three customer service locations and is responsible for assisting VRT’s customers,

in-person, over the phone and by email. The department is responsible for pass sales to individuals and

area employers and outlets. There are eight full-time equivalents supporting this department.

Department 170 – Mobility Management Technology Supports

This department is responsible for the operation and security of Valley Regional Transit’s technology

infrastructure, networks and information systems across all departments, services and facilities. This

department maintains the inventory of and replacement schedule for all technology assets, networks

and supportive software, licenses and maintenance contracts. There are two full-time equivalents


65

ITEM VI-B


Division Summary

Direct Labor: # of FTE 13.5



Total Federal $ 2,495,869 $ 2,034,543 -18.48%

Total Local $ 776,166 $ 964,108 24.21%




City of Boise 46.1%





Rolled out a mobile ticketing app to allow tickets to be purchased via mobile devices

Adding a third contractor for Rides to Wellness program

Started VRT Late Night service which provides low income job access when buses aren’t operating in

specific corridor, which included a new van purchase

Started Lyft Transit Connections which provides a first-mile or last-mile connection to specific bus

stops

Increase in ridership

Added an additional Village Van for the English Language Center (ELC)

Allowed pass purchases at both transit centers


Difficultly hiring with lower wages than current economy

Fleet limitations in shared vehicle program

Increase in maintenance costs with aging fleet


Redesign of shared vehicle program

Reducing contracted employees

66

ITEM VI-B


Division 23 – Program Administration, Planning Support and Capital

Development oversees planning, programming, budgeting, capital projects and large facility

maintenance projects. Planning includes long and short-term planning studies and plans, coordination

and input with corresponding jurisdictional plan and performance reporting. Capital projects includes

real estate, legal, design and construction of applicable capital projects and facilitate sub-recipient

capital projects. Programming and budgeting includes budgeting overall expenses and revenues for

public transportation for the short term and while ensuring State of Good Repair is being met. Four full-

time equivalent positions and 0.75 contract labor support the activities within this department.

Division Summary




Total Federal $ 9,723,404 $ 4,822,078 -50.4%

Total Local $ 1,474,235 $ 1,597,147 8.3%

Fares and Other Revenues $ - $ - 0.00%



City of Boise 81.8%



Other Partners 0.0%


Completed State of Good Repair requirements for the region through a Transit Asset

Management Policy and Plan

Completed one of the largest service changes in January 2019

ValleyConnect 2.0 was approved April 2018

Middleton Park and Ride – completed March 2018

Created a Maintenance Reserve

Completed State Street TOD Study


67

ITEM VI-B


Local allocations are being reviewed, based upon service, and significant changes are

anticipated.

Fare Simplification and Pass Program will likely require an increase in fares to cover the cost of

service being provided.

Performance Measures will be reported and trended for FY20, therefore providing information

on low performing programs and routes.

Limited funding for service and capital


Facility Maintenance roles and responsibilities are being reviewed and may fall under

Development.

Service Changes will be based on ValleyConnect 2.0 goals along with service and network

standards which will change how VRT reviews, modifies and/or creates routes.

Transit Asset Management administration will be shared with Transportation / Operations to

ensure that the State of Good Repair is being addressed by the parties that are directly affected.

68

ITEM VI-B


Division 21 – Fixed-route operations – Ada County

Division 21 provides fixed route service for Ada County. Staff includes five FTE’s for operations, three

FTE’s for administration, 14 FTE’s for maintenance, and 50 FTE’s for drivers. The FTE’s for administration

and maintenance are shared with Division 22.

Division Summary


Contract Labor: # of FTE


Total Federal $ 1,467,429 $ 1,430,034 -2.55%

Total Local $ 5,091,475 $ 4,676,459 -8.15%

Fares and Other Revenues $ 840,000 $ 868,285 3.37%



City of Boise 100.0%



Other Partners 0.0%


Installed Automatic Passenger Counters (APCs) on revenue vehicles.

Installed Automatic Vehicle Announcers (AVAs) on revenue vehicles.

Improved On Time Performance

Provided training on how to ride buses to Rocky Mountain High School and Commission for the Blind


Starting wage for drivers not competitive in current environment. First Transit may need to consider increasing starting pay prior to CBA ending in September 2020.

Expect parts increase due to keeping buses longer (Division 21 has 8 buses that are 17 years old)


Extend evening hours

Increase 15 minute service on route 9

Increase frequency of route 3

69

ITEM VI-B


Division 22 – ADA Paratransit – Ada County

Division 22 provides ADA Paratransit service for Ada County. ADA Paratransit service is provided 0.75

miles from fixed-route service and only during the time period in which the fixed-route service runs.

Staff includes two FTE’s for operations and 16.5 FTE’s for drivers. Administration and maintenance is

shared with Division 21.

Division Summary


Contract Labor: # of FTE


Total Federal $ 870,920 $ 1,061,223 21.85%

Total Local $ 626,682 $ 934,310 49.09%


Total Expenses (less depreciation) $ 1,591,284 $ 2,092,533 31.50%


City of Boise 100.0%



Other Partners 0.0%


Worked with staff to increase productivity on vehicles

Reduced overtime


Fixed route expansion extends service area, but no additional vehicles

Starting wage for drivers not competitive in current environment. First Transit may need to consider increasing starting pay prior to CBA ending in September 2020.

Expect parts increase due to keeping buses longer (Division 22 has replaced 6 engines in last 12

months)


Increasing productivity

70

ITEM VI-B


Division 24 – Local Fixed-route – Canyon County

Local fixed-route bus service: Includes three fixed routes—Routes 51, 52, and 55. Route 55 only

operates when College of Western Idaho (CWI) is in session. Staff includes dispatchers (2), maintenance

(4.5), administrative clerk, safety supervisor, and operations manager. All FTEs are split between

Divisions 24, 25, and 31

Division Summary




Total Federal $ 422,099 $ 471,101 11.61%

Total Local $ 291,601 $ 282,499 -3.12%


Total Expenses (less depreciation) $ 809,212 $ 868,366 7.31%


City of Boise 0.0%



Other Partners 0.0%


Installed Automatic Passenger Counters (APCs) on revenue vehicles

Installed Automatic Vehicle Announcers (AVAs) on revenue vehicles

Although experiencing bus operator shortage, able to maintain all fixed-route services

Maintenance Department fully staffed


Increased costs of medical benefits (6.9%)

Bus operator shortage

Due to service hours, work is split shifts for bus operators—part of shift in the morning, several

hours of break, then remainder of shift in the evening. A typical bus operator day spans 12 hours for

8 hours of work.

Decreased fixed-route service (Route 51)

Due to traffic congestions, on time performance is an issue.

Budget constraints.


Adding part-time fueler

71

ITEM VI-B


Division 25 – ADA Paratransit – Canyon County

Division 25 provides ADA Paratransit service for Canyon County. ADA Paratransit service is provided

0.75 miles from fixed route service and only during the time period in which the fixed route service runs.

Division Summary




Total Federal $ 103,325 $ 69,078 -33.14%

Total Local $ 65,444 $ 54,198 -17.18%


Total Expenses (less depreciation) $ 175,833 $ 129,176 -26.53%


City of Boise 0.0%



Other Partners 0.0%


Division 25 activities remained the same and without any major accomplishments. Average daily trips: 5.

FY19 average daily trips: 11.


Recommend analyzing whether outsourcing trips is cost effective.


If outsourced, consider Ada County as an option.

72

ITEM VI-B


Division 31 – Inter-county Routes – Canyon County

Inter-county fixed-route bus service between Canyon and Ada counties. Includes four fixed-routes —

Routes 40, 42, 43, and 45. Staff includes dispatchers (2), maintenance (4.5), administrative clerk, safety

supervisor, and operations manager. All FTEs are split between Divisions 24, 25, and 31.

Division Summary




Total Federal $ 535,790 $ 565,861 5.61%

Total Local $ 402,802 $ 413,468 2.65%




City of Boise 3.4%



Other Partners 0.0%


Installed Automatic Passenger Counters (APCs) on revenue vehicles

Installed Automatic Vehicle Announcers (AVAs) on revenue vehicles

Although experiencing bus operator shortage, able to maintain all fixed route services

Maintenance Department fully staffed


Increased costs of medical benefits (6.9%)

Bus operator shortage

Due to service hours, work is split shifts for bus operators—part of shift in the morning, several

hours of break, then remainder of shift in the evening. A typical bus operator day spans 12 hours for

8 hours of work.

Elimination of Route 44

Due to traffic congestions, on time performance is an issue.

Budget constraints


Adding part time fueler

73

ITEM VI-B

Notice of Public Hearing Valley Regional Transit Board Consideration of FY2020 Budget

In accordance with Idaho Code Title 40 Chapter 21, Section 12, Valley Regional Transit notifies the public

that it intends to review and consider for adoption a budget for Fiscal Year 2020. The Valley Regional

Transit Board of Directors will meet at 12:00 PM on Monday, August 5, 2019 at the Valley Regional

Transit administrative offices, 700 NE 2nd Street, Meridian Idaho.

People are welcome to make comments at the August 5 public hearing; limiting their comments to no more

than three (3) minutes. Comments may also be mailed, faxed or e-mailed by 4:00 PM, Thursday August 1,

2019 to the destinations listed below. All comments will be provided to the Valley Regional Transit Board

for review.

Mailing address: Valley Regional Transit Fax Number: (208) 846-8564 FY2020 Budget

Attn: FY2019 Budget Hearing E-mail: [email protected]

700 NE 2nd St. Suite 100 Subject: FY2019 Budget Hearing

Meridian, ID 83642

FISCAL YEAR 2020 BUDGET

REVENUES


Directly Generated Revenues $ 162,150

Auxiliary Revenues 219,884

Federal Assistance 3,223,875

Local Assistance 2,926,600

Total $6,532,509 Boise Transportation Services




Local Assistance 5,610,769

Total $9,067,311

Contingency Enhancement Operations $ 500,000

Total $9,567,311

Canyon County Transportation Services




Local Assistance 750,164

Total $2,098,971

Capital Federal Capital Assistance $3,704,795

Local Capital Assistance 1,465,255

Subrecipient Pass Through 424,000

Contingency Enhancement Capital $1,000,000

Total $6,594,050

Grand Total Revenues $24,792,841

74

ITEM VI-B

EXPENSES


Wages and Salaries $1,684,364

Fringe Benefits 1,145,417

Professional Services 1,014,809

Materials and Supplies 142,716

Utilities 103,652

Casualty and Liability 105,630

Purchased Transportation 1,600,118

Miscellaneous 447,137

Subrecipient Pass-Thru 219,716

Interest 400

Leases and Rentals 68,500

Total $6,532,509


Boise Transportation Services

Wages and Salaries $3,820,057

Fringe Benefits 2,883,912

Professional Services 689,759


Utilities 142,075



Interest -


Total $9,067,311


Canyon County Transportation Services

Wages and Salaries $ 932,267

Fringe Benefits 414,920

Professional Services 196,150


Utilities 59,274


Purchased Transportation -


Interest -


Total $2,098,971

Capital Projects

VRT $5,310,050

Subrecipient – Pass Through 230,000

Total $5,540,050

Grand Total Expenses $24,792,841

75

ITEM VI-B


FY2020 Preliminary Budget

Base Budget Revenues

Category 2019 2020 % Diff 2019 2020 % Diff 2019 2020 % Diff

401 Directly Generated Funds -$ -$ 0% -$ (142,150)$ 0% (27,798)$ (20,000)$ -28%

402 Purchased Transportation - - 0% - - 0% - - 0%

403 Auxillary Revenue (562,077) (219,884) -61% - - 0% - - 0%

404 Non-Transportation Revenue - - 0% - - 0% - - 0%

405 Federal Assistance - Capital - - 0% - - 0% - - 0%

406 Federal Assistance - Operating/Administration (332,113) (442,049) 33% - - 0% (2,495,869) (2,034,543) -18%

407 Local Assistance - Capital - - 0% - - 0% - - 0%

408 Local Assistance - Operating/Administration (1,399,507) (1,608,947) 15% (337,355) (221,652) -34% (776,166) (964,108) 24%

Total Base Budget Revenues (2,293,697)$ (2,270,881)$ (337,355)$ (363,802)$ (3,299,833)$ (3,018,651)$

Contingent Revenue - Enhancements

Total Revenues (2,270,881)$ (363,802)$ (3,018,651)$

Base Budget Expenses

Category 2019 2020 % Diff 2019 2020 % Diff 2019 2020 % Diff

501 Wages and Salaries 804,178$ 802,758$ 0% 127,966$ 130,239$ 2% 374,997$ 388,126$ 4%

502 Fringe Benefits 562,313 569,605 1% 65,778 84,583 29% 228,542 310,843 36%

503 Professional Services 572,328 543,479 -5% 73,562 52,030 -29% 551,975 319,800 -42%

504 Materials and Supplies 22,855 31,866 39% 14,800 30,700 107% 92,335 80,150 -13%

505 Utilities 93,605 91,912 -2% 3,000 5,000 67% 2,540 3,380 33%

506 Casualty and Liability 31,182 24,345 -22% 5,250 5,250 0% 57,676 76,035 32%

508 Purchased Transportation - - 0% - - 0% 1,746,969 1,600,118 -8%

509 Miscellaneous 144,539 180,967 25% 12,000 21,000 75% 236,799 232,200 -2%

511 Interest 400 400 0% - - 0% - - 0%

512 Leases and Rentals 13,955 25,550 83% 35,000 35,000 0% 8,000 8,000 0%

513 Depreciation 770,232 391,533 -49% 77,088 84,551 10% 39,108 72,007 84%

514 Capital - - 0% - - 0% - - 0%

Total Base Budget Expenses 3,015,587$ 2,662,414$ 414,443$ 448,353$ 3,338,941$ 3,090,658$

Total Expenses less Depreciation 2,245,355$ 2,270,881$ 337,355$ 363,802$ 3,299,833$ 3,018,651$

1,552,864$ 1,490,540$

% Difference in Base Budget 1% 8% -4%

Contingent Expenses - Enahncements

Total Revenues 2,270,881$ 363,802$ 3,018,651$

Fleet Media Sales 48,342$

10 12 20

Regional Overhead Boise Greenbike

Information Supports/ Specialized

Transportation

10 12 20

Regional Overhead Boise Greenbike

Information Supports/Specialized

Transportation

76

ITEM VI-B




Category

401 Directly Generated Funds

402 Purchased Transportation

403 Auxillary Revenue

404 Non-Transportation Revenue

405 Federal Assistance - Capital

406 Federal Assistance - Operating/Administration

407 Local Assistance - Capital

408 Local Assistance - Operating/Administration

Total Base Budget Revenues


Total Revenues


Category

501 Wages and Salaries

502 Fringe Benefits

503 Professional Services

504 Materials and Supplies

505 Utilities

506 Casualty and Liability


509 Miscellaneous

511 Interest

512 Leases and Rentals

513 Depreciation

514 Capital

Total Base Budget Expenses

Total Expenses less Depreciation

% Difference in Base Budget


Total Revenues

Fleet Media Sales

2019 2020 % Diff 2019 2020 % Diff 2019 2020 % Diff

(750,000)$ (676,800)$ -10% (93,682)$ (97,000)$ 4% -$ -$ 0%

- - 0% - - 0% - - 0%

(90,000) (191,485) 113% - - 0% - - 0%

- - 0% - - 0% - - 0%

- - 0% - - 0% (9,003,189) (4,128,795) -54%

(1,467,429) (1,430,034) -3% (870,920) (1,061,223) 22% (720,215) (747,283) 4%

- - 0% - - 0% (1,294,181) (1,465,255) 13%

(5,091,475) (4,676,459) -8% (626,682) (934,310) 49% (180,054) (131,892) -27%

(7,398,904)$ (6,974,778)$ (1,591,284)$ (2,092,533)$ (11,197,639)$ (6,473,225)$

(500,000)$ (1,000,000)$

(7,474,778)$ (2,092,533)$ (7,473,225)$

2019 2020 % Diff 2019 2020 % Diff 2019 2020 % Diff

2,949,532$ 2,927,601$ -1% 665,850$ 892,456$ 34% 398,569$ 363,242$ -9%

2,601,565 2,156,516 -17% 606,170 727,397 20% 195,470 180,386 -8%

512,445 572,124 12% 75,720 117,635 55% 289,280 99,500 -66%

762,300 753,450 -1% 153,900 191,700 25% - - 0%

123,900 109,925 -11% 14,950 32,150 115% 4,480 3,360 -25%

259,820 219,682 -15% 45,851 86,435 89% - - 0%

- - 0% - - 0% - - 0%

85,300 143,425 68% 8,500 8,500 0% 464,470 232,686 -50%

- - 0% - - 0% - - 0%

104,042 92,055 -12% 20,344 36,260 78% - - 0%

1,355,688 1,220,890 -10% 67,272 67,275 0% - - 0%

- - 0% - - 0% 9,845,369 5,594,050 -43%

8,754,592$ 8,195,668$ 1,658,556$ 2,159,808$ 11,197,639$ 6,473,225$

7,398,904$ 6,974,778$ 1,591,284$ 2,092,533$ 11,197,639$ 6,473,225$

10,413,149$ 10,355,476$ 887,800$ 659,459$

-1% -26%

500,000$ 1,000,000$

7,474,778$ 2,092,533$ 7,473,225$

21 22 23

Boise Fixed-route ADA Paratransit (Demand Response)

Program Administration Support

Planning

21 22

Boise Fixed-route

23

ADA Paratransit (Demand Response)

Program Administration Support

Planning

77

ITEM VI-B




Category

401 Directly Generated Funds


403 Auxillary Revenue

404 Non-Transportation Revenue

405 Federal Assistance - Capital

406 Federal Assistance - Operating/Administration

407 Local Assistance - Capital

408 Local Assistance - Operating/Administration

Total Base Budget Revenues


Total Revenues


Category

501 Wages and Salaries

502 Fringe Benefits

503 Professional Services

504 Materials and Supplies

505 Utilities

506 Casualty and Liability


509 Miscellaneous

511 Interest

512 Leases and Rentals

513 Depreciation

514 Capital

Total Base Budget Expenses

Total Expenses less Depreciation

% Difference in Base Budget


Total Revenues

Fleet Media Sales

2019 2020 % Diff 2019 2020 % Diff 2019 2020 % Diff

(61,764)$ (40,300)$ -35% (7,064)$ (5,900)$ -16% (166,000)$ (122,100)$ -26%

- - 0% - - 0% - - 0%

(33,748) (74,466) 121% - - 0% - - 0%

- - 0% - - 0% - - 0%

- - 0% - - 0% - - 0%

(422,099) (471,101) 12% (103,325) (69,080) -33% (535,790) (565,861) 6%

- - 0% - - 0% - - 0%

(291,601) (282,499) -3% (65,445) (54,196) -17% (402,801) (413,468) 3%

(809,212)$ (868,366)$ (175,834)$ (129,176)$ (1,104,591)$ (1,101,429)$

(868,366)$ (129,176)$ (1,101,429)$

2019 2020 % Diff 2019 2020 % Diff 2019 2020 % Diff

338,254$ 374,808$ 11% 89,540$ 60,915$ -32% 519,157$ 496,544$ -4%

171,936 168,604 -2% 41,871 22,963 -45% 253,759 223,353 -12%

97,823 90,543 -7% 8,483 11,907 40% 87,242 93,701 7%

105,700 154,400 46% 24,730 18,225 -26% 155,170 188,325 21%

27,700 21,328 -23% 3,889 5,942 53% 32,320 32,003 -1%

54,450 41,916 -23% 4,271 5,802 36% 48,044 52,284 9%

- - 0% - - 0% - - 0%

10,350 13,568 31% 2,800 3,022 8% 7,100 10,819 52%

500 - -100% 100 - -100% 500 - -100%

2,500 3,200 28% 150 400 167% 1,300 4,400 238%

397,884 409,008 3% 26,905 26,905 0% 288,203 286,814 0%

- - 0% - - 0% - - 0%

1,207,096$ 1,277,374$ 202,739$ 156,081$ 1,392,794$ 1,388,243$

809,212$ 868,366$ 175,834$ 129,176$ 1,104,591$ 1,101,429$

2,089,637$ 2,098,971$

0%

868,366$ 129,176$ 1,101,429$

Canyon ADA Paratransit (Demand

Response) Canyon Inter-county

24 25 31

24

Canyon Fixed-Route

25 31

Canyon Inter-countyCanyon Fixed-Route

Canyon ADA Paratransit (Demand

Response)

78

ITEM VI-B

Revenues Total

5307 Large Urban 1,621,400$

5339 Large Urban 444,000

Surface Transportation TMA 1,459,395

Total Large Urban 3,524,795$

5307 Small Urban 402,670$

5339 Small Urban

Surface Transportation Small Urban 147,330

Total Small Urban 550,000$

5310 Rural 54,000

Total Rural 54,000$

City of Boise 1,208,055$

Ada CNG Rebate 155,000

Vehicle Share Escrow 50,000

Canyon CNG Rebate 52,200

Total Local 1,465,255$

5,594,050$

Capital Projects Expenses Total

Boise System

Rollingstock - ADA Demand Response 400,000$

Rollingstock - Fixed-Route 3,028,550

Equipment - Shop 97,000

Facitlies - Bus Stops 278,000

Facilities - Office and Fueling System 513,300

Boise System Total 4,316,850$

Canyon County System

Facilties -- Office Improvements 303,200

Canyon County System Total 303,200$

Regional

Business Enterprise Improvements 255,000

IT Hardware 45,000

Rollingstock Specialized Transportation 250,000

Regional Total 550,000$

Subrecipients Capital

Rollingstock - Boise State 140,000

Facilities - Boise State 230,000

Rollingstock - Parma Senior Center 54,000

Subrecipients Total 424,000$

5,594,050$


FY 2020 Preliminary Capital Budget Detail

79

ITEM VI-B

UNIFIED PLANNING AND WORK PROGRAM

Division 23 Workdays Direct Labor Direct Costs Total Exp. 5307 TMA 5307 UZA Local Match

Total

Revenues

500 Program Administration Support 646 282,473$ 115,830$ 398,303$ 276,973$ 106,041$ 95,753$ 478,767$

530 Boise TMA System Planning 306 141,624$ -$ 141,624$ 92,324$ 23,081$ 115,405$ 430 Nampa UZA System Planning 265 119,532$ -$ 119,532$ 52,229$ 13,057$ 65,286$

1,217 543,629$ 115,830$ 659,459$ 369,297$ 158,270$ 131,892$ 659,459$

Expenditures Revenues

FY2020 Unified Planning and Work Program Public Transportation Supplement

N:\Programming\UPWP\FY20\FY 2020 UPWP 04162019 7/18/201980

ITEM VI-B

Division 10 % Total 20 % Total 23 % Total 21 % Total 22 % Total 24 % Total 25 % Total 31 % Total 12 % Total

Description

Regional

Overhead

Programs

Information

Supports

Specialized

Transportation

Federal

Programs

Boise Fixed-

route

Boise

Paratransit

Canyon

Fixed Route

Canyon

Paratransit

Canyon Inter-

county Bike Share Total

Expenses 2,270,881$ 3,018,651$ 879,175$ 6,974,778$ 2,092,533$ 868,366$ 129,176$ 1,101,429$ 363,802$ 17,698,791$ Local 1,608,948$ 71% 964,108$ 32% 131,892$ 15.00% 4,676,459$ 67% 934,310$ 45% 282,499$ 33% 54,198$ 42% 413,468$ 38% 211,652$ 58% 9,277,533$

FY2020 BASE BUDGET

LOCAL REVENUE SOURCES % Total Assessment Service Totals Special Projects Division 10 % Total Division 20 % Total Division 23 % Total Division 21 % Total Division 22 % Total Division 24 % Total Division 25 % Total Division 31 % Total Division 12 % Total Total Unallocated

Ada County 0.6% 25,526$ 22,166 47,693$ 22,974$ 1.4% 2,553$ 1.94% -$ 0.0% -$ 0.0% -$ 0.0% -$ 0.0% 22,166$ 5.4% -$ 0.0% 47,693$ (0)$

ACHD 0.0% 3,106 - 3,106 3,106 0.2% 3,106 (0)

Boise State University 0.5% 6,210 33,774 39,984 6,210 0.4% 33,774 8.2% 39,984 (0)

College of Western Idaho 0.8% 5,682 60,924 66,605 5,682 0.4% 27,150 9.6% 33,773 8.2% 66,605 0

CCDC 0.3% 28,507 - 28,507 100,000 100,000 6.2% 2,851 2.16% 102,851 25,657

City of Boise 86.4% 100,172 7,192,422 7,292,594 100,000 1,125,383 69.9% 444,293 46.1% 107,875 81.79% 4,676,459 100.0% 934,310 100.0% 14,007 3.4% 7,302,331 90,263

City of Eagle 0.4% 13,449 20,470 33,920 9,500 12,104 0.8% 9,500 1.0% 1,345 1.02% 22,949 20,470

City of Kuna 0.1% 9,819 - 9,819 8,837 0.5% 982 0.74% 9,819 (0)

City of Meridian 1.8% 49,324 99,349 148,673 169,184 53,128 3.3% 160,447 16.6% 4,932 3.74% 99,349 24.0% 317,858 (0)

City of Star 0.1% 4,727 - 4,727 4,254 0.3% - 473 0.36% 4,727 (0)

City of Garden City 1.6% 5,264 130,542 135,807 4,738 0.3% 526 0.40% 5,264 130,542 Meridian Development Corp 0.0% 3,654 - 3,654 3,288 0.2% 365 0.28% 3,654 (0)

TOTAL ADA COUNTY 92.6% 255,441$ 7,559,648$ 7,815,088$ 378,684$ 1,349,705$ 83.9% 614,240$ 63.7% 121,902$ 92.43% 4,676,459$ 934,310$ 27,150$ -$ 203,070$ 49.1% -$ 7,926,841$ 266,932$

0.0%

Canyon County 0.5% 20,653$ 18,646 39,299$ 18,588$ 1.2% -$ 2,065$ 1.57% -$ -$ -$ -$ 18,646$ 4.5% -$ 39,299$ (0)$

Canyon County Highway District 0.0% 956 - 956 860 0.1% 96 0.07% 956 (0)

City of Caldwell 2.3% 25,303 166,830 192,133 23,888 1.5% 2,530 1.92% 110,491 39.1% 18,428 34.0% 36,795 8.9% 192,133 0

City of Greenleaf 0.0% 374 - 374 337 0.0% 37 0.03% 374 (0)

City of Melba 0.0% 254 - 254 228 0.0% 25 0.02% 254 (0)

City of Middleton 0.0% 4,176 - 4,176 6,556 3,759 0.2% - 418 0.32% 4,176 (0)

City of Nampa 4.5% 43,883 339,502 383,385 43,409 2.7% 4,388 3.33% 144,858 51.3% 35,770 66.0% 154,958 37.5% 383,385 0

City of Notus 0.0% 245 - 245 221 0.0% 25 0.02% 245 (0)

City of Parma 0.0% 925 - 925 832 0.1% 92 0.07% 925 (0)

City of Wilder 0.0% 757 - 757 681 0.0% 76 0.06% 757 (0)

Golden Gate Highway District #3 0.0% 676 - 676 609 0.0% 68 0.05% 676 (0)

Nampa Highway District #1 0.0% 1,103 - 1,103 993 0.1% 110 0.08% 1,103 (0) Notus/Parma Highway District 0.0% 593 - 593 533 0.0% 59 0.04% 593 (0)

TOTAL CANYON COUNTY 7.4% 99,898$ 524,978$ 624,876$ 94,937$ 5.9% -$ 9,990$ 7.57% -$ -$ 255,349$ 90.4% 54,198$ 100.0% 210,399$ 50.9% -$ 624,875$ 1$ TOTAL JURISDICTION REVENUE 355,339$ 8,084,626$ 8,439,964$ 1,444,642$ 89.8% 614,240$ 63.7% 131,892$ 100.00% 4,676,459$ 934,310$ 282,499$ 100.0% 54,198$ 100.0% 413,468$ 100.0% -$ 8,551,716$ 266,932$

0.0%

Bike Share Local Assistance 272,965 32,520 2.0% 14,923 1.5% 225,522 106.6% 272,965 0

Partners Local Assistance 131,785 8.2% 334,945 34.7% 692,252

VRT Inkind match 0.0% - Shared Vehicle Partners 0.0% -

TOTAL OTHER REVENUES -$ -$ 272,965$ 164,305$ 10.2% 349,868$ 36.3% -$ -$ -$ -$ -$ -$ 225,522$ 106.6% 739,695$

Over/Under 0 0.0% (0) 0.0% (0) 0.00% - - (0) 0.0% 0 (0) 0.0% (13,870) -6.6% (13,878)$

BASE BUDGET REQUESTS

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ITEM VI-B


TOPIC: Request for Public Hearing - Disposal of Assets DATE: July 18, 2019 Summary: The Executive Board set a public hearing for the disposal of VRT assets at the July 8, 2019 meeting. Idaho Code requires VRT to hold a public hearing to notify the public of assets considered for disposal. The public hearing typically aligns with the consideration of the budget. The list below details assets scheduled to be disposed of in fiscal year 2020. VRT staff will provide a report of the final disposition of all assets to be included on the consent agenda at the September Board meeting. The report provided in September 2019 will show the disposition of all assets in 2019. The report for assets disposed of in 2020 will be provided in September 2020.

Staff Recommendation/Request Staff recommends the VRT Board of Directors adopt Resolution VBD19-008 Disposal of Assets.

82

ITEM VI-B

Financial/Policy Implications VRT is required to follow Idaho Code when disposing of government assets. VRT has financial policies requiring the Executive Director to dispose of assets through a method that is most advantageous to the organization. Providing the final disposition of all assets ensures accountability to the VRT Board and the public. Highlights

• VRT Board of Directors requested staff include the review final disposition of assets be brought to the Executive Board each year at their April 2019 meeting

• Executive Board set public hearing for the disposition of assets scheduled in FY 2020 at the July 8, 2029 meeting

• The resolution and list of assets provided in this memo reflect the request of the VRT Board.

For further information contact: Leslie Pedrosa, Operations Director, 208-258-2713, [email protected]

83

ITEM VI-B


VBD19-008


Disposal of Surplus and Obsolete Assets

RESOLUTION VBD19-008

BY THE BOARD OF VALLEY REGIONAL TRANSIT TO APPROVE THE DISPOSAL OF VRT SURPLUS ASSETS




WHEREAS, Valley Regional Transit desires to effectively manage VRT assets and

dispose of unneeded resources at the highest value; and WHEREAS, Valley Regional Transit has an existing Surplus Property Policy and

Procedures manual that was adopted in 2010; and WHEREAS, Valley Regional Transit expects to have surplus assets to dispose of

between October 2019 and September 2020; and WHEREAS, Valley Regional Transit needs to comply with current Federal and State

of Idaho rules and regulations; and WHEREAS, Idaho Code § 40-2109 (5) provides that the Board of Valley Regional

Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT:

Section 1. That the Board of Valley Regional Transit grants authority to the Executive Director to approve VRT disposals for the time period of October 2019 through September 2020; and

Section 2. That the Board of Valley Regional Transit directs staff to determine the

most advantageous method(s) of asset disposal; and

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ITEM VI-B

VBD19-008

Section 3. That the Executive Director provide a report showing the final disposition

of all assets disposed of in FY2020 to the Board in September 2020; and Section 4. That this Resolution shall be in full force and effective immediately upon

its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 5th day of August, 2019. APPROVED by the Board Chair this 5th day of August, 2019.

ATTEST: APPROVED:

________________________ ____________________________ EXECUTIVE ASSISTANT CHAIR

85

ITEM VI-B


TOPIC: IT/ITS Prioritized List DATE: July 22, 2019 Summary: Valley Regional Transit created an Intelligent Transportation Systems (ITS) work group tasked with finalizing the IT/ITS Prioritized List. The projects on this list were created through a collaborative effort from VRT staff in all divisions. Priorities were based on the following criteria, in order of importance:

• Must ensure that systems/technology we currently have is working well • Then, consider new projects that advance our technology/operational goals • Improve operational efficiency • Assist with reliable and on-time transit operations • Inform travelers with accurate and timely information • Solutions must be simple to use and as streamlined as possible • Ensure federal compliance • Support collection, processing, and reporting of data • Improve system performance measurement processes

The ITS work group is striving to achieve the best return on investment for the public and for VRT as a regional agency. The work group created three business groups:

• FIRST PRIORITY: Reduce Barriers to Access – Rider, fare or system improvements to make the systems easier to use.

• SECOND PRIORITY: Improve Efficiency – Agency and Staff will monitor equipment and systems for more efficient product delivery.

• THIRD PRIORITY: Enhance Infrastructure – Vehicle or site improvements to improve the network

The ITS work group placed the projects in a layout that would allow a project to be easily selected when funding opportunities become available. The work group aligned the projects in three funding sources:

• Project funding in place – funding has been allocated to the project and is either preparing for or already begun implementation.

• Ready for funding – scope of work prepared and planning level cost estimate established. When available funding secured, project could start once budgeted in given fiscal year.

• Under development – projects that are needed, but need additional planning efforts, to establish a clear scope and cost estimate.

The finalized list includes a scope of work, the purpose/need, the estimated budget, the project sponsors and the dependencies/prerequisites to ensure they are clear, concise, actual and sustainable. Project priorities were established to ensure proper focus and allocation of resources.

86

ITEM VI-D

The ITS prioritized list is a fluid document that can be changed based upon the scope of work for VRT’s future needs, or the best interest for the public riders. The ITS work group will review the final list quarterly. The ITS work group will finalize the list and ask for approval by Executive Board annually. Staff Recommendation/Request: To streamline the process of purchasing and planning for IT/ITS needs, VRT staff recommends approval of the IT/ITS plan as presented. Implication (policy and/or financial): The goal for the IT/ITS Prioritized List will be to organize our purchases based upon guidelines and future needs of the organization. The IT/ITS Prioritized List will be a tool to assist with applying for specific grants or find dedicated funding. This document will help us project costs based on growth and technological advancements. Highlights: May 2019

• ITS work group finalized the ITS Prioritized List • ITS work group requested VRT Executive Directors approval of list

June 2019 • Approved at the VRT Executive Directors meeting

July 2019

• Information item to the VRT Executive Board August 2019

• Action item to the VRT Board of Directors More Information: Nick Moran, IT Manager, 208-608-0584, [email protected].

87

ITEM VI-D


Business Groups: Funding Status:

B2A = Barriers to Access - Rider, fare or system improvements to make the systems easier to use - ITS first priority items 1 - Project Funding in Place

EI = Efficiency Improvements - Staff and agency equipment or systems for more efficent product delivery - ITS second priority items 2 - Ready for Funding

Inf = Infrastructure - Vehicle or site improvements to improve the network - ITS third priority items 3 - Under Development

4 - Project Complete

Priority Project ID Project Name

Business

Group

Purpose

(fulfilling what need or want) Funding Status

N/A B2A-1 Mobile app and scheduling software for on-demand rides B2A

Improve data transfer between VRT, transportation provider partners, customers, and

community partners. Improve usability for customers through flexible scheduling (on-demand to

standing order) through multiple outlets – app, online, phone.

1

N/A EI-1 Automated Voice Annunciators (AVA) EI Meet ADA requirements. Provide stop information to riders (audio and visual). 1

N/A EI-2 Automatic Passenger Counters (APCs) EIImprove operational ridership tracking and enhance planning data with a system to count

passengers on and off the bus at each stop.1

N/A Inf-2 Bus header sign auto change Inf. Improve operational efficiency and accuracy of fixed route service 1

N/A B2A-4 Fare collection upgrades Phase 1 B2AEnhance VRTs ability to purchase and track fixed route passes and tickets. Include mobile

ticketing/smartphone options1

N/A EI-5 Remix Planning software EI

Collaboratively plan service with a wide variety of stakeholders, i.e. jurisidiction staff, planning

staff, operations staff. Support analysis of proposed changes using General Transit Feed

Specification (GTFS) of the draft services. Simply and intuitively organize all types of transit

planning and operations data, i.e. route and stop shapefiles, route frequencies, timetables, miles,

hours, demographic data, street data, etc.

1

2 B2A-6 Fare collection kiosks B2AExpand options for passengers to purchase fixed route passes and tickets. Reduce barriers for

customers to use VRT services.+D19:G252

3 B2A-7 Electronic Validators for mobile ticketing system B2ADecrease driver involvement in mobile ticketing by eliminating the need for visual validation by

the drivers2

4 EI-4 AVAIL Business Intelligence Module EI

Enhance the ability to extract needed information/data from FleetNet (renamed to AVAIL) to

significantly improve the use of that tool and the efficiency of VRT staff to perform all business

functions.

2

5 B2A-3Fully integrate Mobility On Demand (MOD) smartphone

applicationB2A

Integrate fare payment, trip planning and booking across multiple modes, i.e. fixed route,

demand response, bike share, taxi's etc. 2

6 EI-7 Enhance Seon camera systems EI Allow real-time access to bus video systems to enhance safety 2

9 B2A-2 Enhanced smartphone-based schedule and service alerts B2AEnhance existing 511 smartphone apps with alerts (push function) capability regarding changes

to saved transit routes.2

10 Inf-3 Add facility surveillance cameras Inf. Enhance safety with on-site facility CCTV camera images and streaming 2

12 Inf-4 Expand on-vehicle cameras Inf. Enhance safety with on-board CCTV camera images. 2

1 B2A-5 Fare collection system upgrades Phase 2 B2ARemove barriers to using our services by enhancing VRTs ability accept credit cards, pre-paid

cards and cash3

7 Inf-5 Digital Mobile Advertising Inf. Revenue generating digital advertising on fixed route buses 3

8 Inf-6 Real-time passenger information at key locations & facilities Inf. Improve passenger information regarding location/status of fixed route buses. 3

11 Inf-1 On-vehicle drive-cams Inf. Improve safety through video surveillance of bus drivers. 3

13 Inf-9 Autonomous Vehicle Pilot Program Inf.

Provide transit services to more people at a lower operational cost. Thereby expanding the

availability of transit services to more areas and during more times of the day. Potentially

providing fixed route service on demand in low ridership times of the day.

3

14 Inf-7 Real-time passenger information at key locations - bus stops Inf. Improve passenger information regarding location/status of fixed route buses. 3

IT/ITS Project List

(Priority Order)

88

ITEM VI-D

15 EI-6 Scheduling sofware EI

Improve collaboration between planning and operations to improve on-time performance, and

service cost estimates. Reduce staff time and effort in creating headway sheets/paddles,

left/rights etc. Reduce operations costs by optimizing runcuts

3

16 Inf-8 Transit signal priority - next corridor Inf.Continue to improve on-time performance of fixed route bus service through TSP treatment at

traffic signals within a high priority corridor.3

17 B2A-8 1-call/1-click customer service system B2AProvide the ability to move all modes into an integrated mobility model that is seamless for the

customer3

18EI-8 Enterprise Business System EI

Improve business function execution efficiency, technology, and data management technology

through the installation of a fully integrated enterprise system. Functions would include at the

minimum financial, procurement, grants management, asset management operations, project

management and maintenance management.

3

19 B2A-9 Upgrade resource directory B2A Provide a resource directory of all providers and services in the Treasure Valley 3

N/A EI-3 FleetNet Asset Management module EI Improve VRT's ability to meet FTA's asset management and State of Good Repair requirements. 4

N/A B2A-10 Replace fare boxes - CC B2A Allow all Canyon Co. fare boxes to collect cash and ensure consistency between all fixed routes. 4

N/A B2A-11 Replace PEM machines B2AMore effectively generate the maintain smart card payment media in all VRT fixed route hubs

and Meridian.4

N/A EI-9 Replace phone system EIImprove ability of customer service to communicate with patrons. Also, ability to better manage

the CS operation.4

N/A Inf-10 Prepare TSP deployment plan Inf. Identify future TSP corridors in priority order to work with partners to implement. 4

89

ITEM VI-D

VALLEY REGIONAL TRANSIT

FY2019 PROCUREMENT CALENDAR EXECUTIVE BOARD / VRT BOARD OF DIRECTORS

Goods/Service Total

Procurement Amount

Potential Executive Board

Action

Potential VRT Board of

Directors Action

Comments

Acquisition of Service TBD August 5, 2019 Acquire transportation service from local partners to provide specialized transportation services to persons under 65 and disabled persons. Term of agreement three (3) years plus two (2) extension years.

Boise Bike Share TBD September 23, 2019 Request proposals from vendors who are able to provide and manage bike share services in the Boise area through a contractual relationship.

State Street Study Consultant Services

$200,000 TBD

Evaluate transit routing alternatives and retest the traffic flow and transit operation assumptions and conclusions of High Occupancy Vehicle (HOV) lanes and transit pull outs

Upcoming Procurements:

• Service Change Bus Stop Improvements • CNG Compressor Maintenance • On-Call Network Support

Executive Board Approval Levels: $50,000 - $199,999 VRT Board of Directors Approval Levels: $200,000 and over Updated 7/22/2019kj

90

ITEM VII-A


TOPIC: Executive Director Report DATE: July 23, 2019 The finance department completed the Q3 finances on schedule. This is always the time of year when VRT staff watches cash flow and expenses very carefully. We will be looking at the new departments in Division 10 (Fleet Media Sales and Downtown Mobility Collaborative) before the Q4 report is complete. These are new functions and staff wants to ensure the revenues are hitting the appropriate accounts in the budget. The Executive Board approved releasing the final preliminary budget for public comment. They scheduled the public hearing or the regular August VRT Board meeting. Staff prepared and submitted the legal notice for posting per the required timeframes established in the Idaho Code. We are doing some shifting of responsibilities as the organization prepares for Rhonda Jalbert’s retirement in August. Rhonda has been a very valuable employee to VRT over her nine-year tenure. Her legacy is very visible through the work she has completed to build Main Street Station, the VRT Administration Offices in Meridian, and securing the Happy Day Transit Center for a Canyon County operations base. We are holding a reception for Rhonda on August 7 from 2 p.m. to 4 p.m. at the VRT Board Room. I have provided staff support to the VRT/City of Boise staff level strategic team. We have been working through the upcoming service change themes presented to the Boise City Council in their budget workshop. I also provided the staff support to the State Street Corridor Executive Team. This team has completed a charter and started a project inventory intended to be a comprehensive inventory of all the projects currently in development on the State Street Corridor. The inventory will be a tool for cross-agency collaboration and decision-making. The Executive Team has representation from Ada County, Ada County Highway District, City of Boise, Capital City Development Corporation, COMPASS, Eagle, Garden City, Idaho Transportation Department, and Valley Regional Transit. Valley Regional Transit has gone through many transitions this fiscal year. The staff across all departments have maintained a high degree of professionalism and support of one another. I am blessed to get to work with such a wonderful team of people. More information: Kelli Badesheim, Executive Director, 208-258-2712, [email protected]

91

ITEM VII-B



TOPIC: Development Department Monthly Report DATE: July 19, 2019 Summary: Update of Development Department activities for the month of June and July 2019 VRT Strategic Plan Goal 1 - Demonstrate responsible stewardship of public resources Performance Based Decision-making

• ValleyConnect 2.0 (Vc2.0) Since last fall VRT staff has worked with stakeholders to identify the next set of service projects that would move the region toward the Vc2.0 vision. Staff has also participated in other local and regional planning efforts, including the scoping of the CIM 2.0 update to integrate Vc2.0 concepts and vision into those planning documents.

• Programming o Local and Federal Allocations – Local revenue requests went out in May

to all stakeholders. Staff has been meeting with local jurisdictions to go over any additional questions or concerns with stakeholders/local jurisdictions.

• National Transit Database (NTD) Reporting Project

Received notification from NTD that the data elements had been received and that FTA is closing the 2018 Annual reporting module.

• Transit Asset Management Targets for FY20 were approved by the Executive Board in July 2019 and will be submitted to the VRT Board of Directors for ratification. Once targets are approved by the VRT Board of Directors they will be submitted to the COMPASS Board of Directors for acceptance as the performance measures for Public Transportation. Operations will start taking over the role of Asset Management Lead going forward.

Increase Ridership and Revenue • Fare Project

Staff has prepared a final fare proposal and provided the Executive Board and Regional Advisory Council a project update at each meeting. Staff solicited

92

ITEM VII-B

public comment on the draft plan in May and June and revised the draft plan accordingly. A public hearing will be held on the final fare proposal on July 23 and 24. The final proposal and public hearing comments will be presented to the Full Board of Directors on August 5, 2019 for approval and any changes are expected to be implemented October 1, 2019.

• Service Changes Staff has developed a final proposal for service changes in 2020. These enhancements are planned to increase frequency, span and coverage in Ada County and respond to input from the public and stakeholders. The proposal will go out for public comment in August with a Public Hearing in September. The Full Board of Directors will consider the service change proposal and public comment on September 23, 2019 and any changes are expected to be implemented in April of 2020.

Goal 3 - Build institutional and regional capacity Regional Capital Enhancements

• Boise Operations Facility Upgrades HVAC/CNG project is on schedule with a completion date of July 2019 for the HVAC/CNG Detection System with a small compressor room addition stretching into September 2019 based upon City of Boise permit approvals. The Boise facility will need upgrades and improvements in order to accommodate electric vehicles and their charging infrastructure. Development assisted with the now submitted grant applications and is working on the draft NEPA submittals that will be needed for the improvements to come.

• Happy Day Transit Center Upgrades The Executive Board approved initial design funding at the November 2018 Executive Board meeting. VRT is still waiting on grant funding in order to begin this effort. Local Match is currently not available for this small urban project due to the fact that the Compressed Natural Gas Rebate (CNG Rebate) has not been awarded this fiscal year.

• Facilities and Infrastructure Plan / Facility Maintenance Plan Staff is drafting the Facilities and Infrastructure Plan currently and will engage a technical writer to assist in the plan completion later in the fall of 2019. Once the Facilities and Infrastructure Plan is complete, the technical writer will assist in updating the current Facility Maintenance Plan to match the new Facilities and Infrastructure Plan for the region.

• Nampa Transit Oriented Development

93

ITEM VII-B

No new items to report this month. Treasure Valley Transit will be leading this project

• Main Street Station No new items to report this month.

• Bus Stop - Accessibility, Prioritization and Review Staff is working with the Regional Advisory Committee (RAC) on the Bus Stop Accessibility, Prioritization and Implementation project. Staff presented the suggested definition of Accessibility to the RAC in June and will meet with RAC members, as needed, to complete the transparency discussion. Staff also presented bus stop improvement goals and expects to close out this project once the goals are approved at the next RAC meeting. Staff is also reviewing the adopted Bus Stop Location and Transit Amenities Development Guidelines (TADG) with the RAC and will present the current draft to the board for approval in Sept.

• State Street Corridor Projects

State Street Executive Team met on July 22 where they reviewed progress on various corridor tasks such as;

o An integrated inventory and Gantt chart to identify project timelines and decision points.

o The State Street Technical Team’s progress on measurable outcomes from the TTOP on each goal statement from the Executive Group Charter

o Coordinated Communications website and messaging. The June 24 State Street Executive Team was rescheduled for July.

• Performance Measures

Annual Performance Measures for all public transportation was submitted and presented to the Executive Board for review in March 2019. Comments were documented and updates were made to the Annual Report. Updates were presented to the VRT Board of Directors in April 2019.

Other Development Activities

• Title VI –Next submittal will be October 2020. • Grant Opportunities – VRT submitted a competitive grant application for electric

buses on May 10, 2019. The grant was for eight rolling stocking vehicles (six replacements and two enhancements) and corresponding infrastructure for $3.4 million.

More Information: Rhonda Jalbert, Develop. Director, 208.258.2707, [email protected], Stephen Hunt, Sr. Principal Planner, 208.258.2701, [email protected], Jacob Hassard, Project Manager, 208.258.2705, [email protected] Brian Parker, Associate Planner, 208.258.2717, [email protected]

94

ITEM VII-B






TOPIC: Operations Department Monthly Report DATE: July 22, 2019 Summary: Update of Operations Department Activities • Valleyride Fixed Route

o June had zero preventable accidents. o June on-time performance was 77%. o June ridership was 88,643. o June preventative maintenance on-time performance was 96%, with eight road calls.

• Access Demand Response o June had zero preventable accidents. o June on-time performance was 78%. o June ridership was 3,810. o June preventative maintenance on-time performance was 100%, with two road calls.

• Specialized Transportation

o June had zero preventable accidents. o June ridership was 4,837. o June preventative maintenance on-time performance was 93%, with zero road calls.

• Mobility Transportation Pilot Programs

o VRT Late Night provided 27 rides in June. o Lyft Transit Connection provided 197 rides in June.

• Customer Information Support

o Mobile Ticketing app had $2,159.00 sales for the month of June.

• Information Technology and Intelligent Transportation System o Our IT contracting service provider, Flex Tech, is working on security protocols and

system security implementations. Final testing delayed following due to deficiencies that were found.

o Urban Transportation Associates was onsite following the installation of automatic passenger counters to provide training to contractors and VRT staff. VRT staff is still running reports to validate data.

More Information: Leslie Pedrosa, Operations Director, 208-258-2713, [email protected]

95

ITEM VII-B


700 N. East 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: Finance and Administration Activity Report DATE: August 3, 2019 Summary This memo provides an update on the accomplishments of the Finance and Administration Department. VRT Strategic Plan Goal 1 – Demonstrate responsible stewardship of public resources. Highlights: Budget/Finance

• Finance staff has closed the third quarter of FY2019 • Finance has completed the FY2019 third quarter budget to actual variance reporting • Finance has filled the vacant accounts payable position • Finance staff has completed the first draft of the DBE goal for the FTA

Grant Management FY19 Grant Awards to Date:

Pending Grant Awards:

• 5339(b) Grant for Buses and Bus Facilities Program submitted • Low and No Emissions Grant Submitted • 5307 Subrecipient grants pending FTA approval

Procurement The following tasks are being worked on:

• Acquisition of Service Providers • Innovative Bike Share Program / Boise Bike Share

Upcoming procurements are: • Service Change Bus Stop Improvements • CNG Compressor Maintenance • On-Call Network Support

For More Information: Contact Jason Jedry, Finance Controller, (208) 258-2709, or e-mail: [email protected]

96

ITEM VII-B



TOPIC: Community Projects/Outreach Efforts Update DATE: July 17, 2019 Summary: This memo provides updates on current and future community outreach

efforts, including those related to VRT Strategic Plan goals. VRT Strategic Plan Goal 2 - Build community partnerships/build advocates for public transportation

• Regional Outreach Toolkit and Speakers Bureau Goal 3 – Build institutional and regional capacity

• Secure stable funding sources o Public transportation ambassadors and outreach campaign o Coalitions and partnerships

Highlights

• The outreach for the proposed fare policy is complete. If approved by the VRT Board, the focus will change on implementing an outreach plan that will educate the public and our partners about the changes, and tie in the fare increases with recent system improvements.

• I am assisting staff in implementing branding efforts. These efforts include a common signature line for VRT employee removing outdated logos and service names.

• We continue to receive coverage by the local media. There has been stories published and aired on various transit topics, including possible service expansion in Meridian, our proposed fare changes, and on the future on Boise GreenBike.

• With the help of staff and our marketing group, I have been able to keep the “From the Newsroom” section on our VRT home page full with updated stories. Our marketing group discusses possible topics for this section at its bi-weekly meeting.

• The VRT Community Relations workgroup is meeting monthly to develop a community relations outreach plan for Valley Regional Transit for FY 2020.

More Information: Mark Carnopis, Community Relations Manager, 208 258-2702, or [email protected]

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TOPIC: Bike Share Program DATE: July 28, 2019 VRT Strategic Plan Goal 3 - Build institutional and regional capacity

• Regional Capital Enhancements Highlights: Program Administration

• The Boise GreenBike system now has 103 active station hubs and flex hubs with 127

bikes. • As of June 28, 2019, Boise GreenBike has 20,709 active members, who have made

111,344 overall trips since the beginning of the program, covering 274,257 miles and burning 10.9 million calories.

• Below is a table comparing system statistics for June in each of the past five years. The numbers for 2019 are down from the record year of 2018. With good weather for the entire month, the only variable likely for the decrease in ridership is the presence of e-scooters.

May New Sign-ups Overall Trips Miles Travelled Calories Burned 2019 804 3,268 10,130 405,236 2018 1,067 4,964 14,533 581,344 2017 571 3,028 7,220 288,808 2016 479 2,779 6,718 268,735 2015 603 1,509 4,183 167,426 • The Request for Proposal to replace the existing system with a privately funded,

electric-assist, and possibly dockless bike share system went out on July 2. On July 11 we held a conference call with interested parties to answer questions they may have on the RFP; about ten parties joined the call. Proposal responses are due August 13, with a final decision expected by the end of September.

• On July 13 Boise GreenBike sponsored the Fifth Annual GreenBike race as part of the Twilight Criterium. This year we changed the format and offered cash prizes to the winners, thanks to a sponsorship from Brown and Caldwell, and Midas Gold. Then, we partnered with the new nonprofit giving app Cauze to encourage participants to solicit

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more donations, which were matched up to $5,000 by Lysi Bishop Realty and George’s Cycles. By the end of the event, the GreenBike race raised over $10,000 for charities.

Sponsorship Plan

• Title Sponsorship o SelectHealth and St. Luke’s (renewed for three years)

• Station sponsors: o Stevens-Henager College (New sponsor of three station hubs) o Boise Co-op o Banner Bank o University of Idaho – Boise o CCDC (two stations) o Bodybuilding.com o Treasure Valley Clean Cities Coalition o ACHD o Harris Ranch o HDR o The Watercooler (Local Construct) o Midas Gold o Idaho Central Credit Union (new sponsorship of hubs at Boise State) o Parkway Station

• Membership Card Sponsorship o Key Bank

• We continue to schedule meetings with potential sponsors.

More Information: Dave Fotsch, Boise GreenBike Director, 208-331-9266 (cell), [email protected]

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Documents

Table of Contents Agenda 3 Meeting - Valley Regional Transit · 2019. 7. 29. · Rob Hopper – City of Caldwell Stephen Hunt – VRT Debbie Kling – City of Nampa Kelly Jakovac