Sustainable Outdoor SpaceIn Collaboration with:

North Bristol Community ProjectProject Introduction Meet The Team

Samuel Whatling

Structure / 3D Engineer

Specialisms:

→ 3D CAD

→ Structural Analysis

Jack Lewis

Project Leader / Safe Practices

Specialisms:

→ Project Management

→ Safety

Key Requirements

Timeline

Project Management

WK4

WK13Planning report deliverables for short,

mid and long term goals & delivered

initial proposals

WK7Requirement Formation & Planning

around Risk Mitigation

WK21Sign off and acceptance of the

short term plan from NBCP WK35Project Completion

WK6Meet with NBCP and discuss

Project and Deliverables

WK17Change of requirements and initial

scope

WK34Final Deliverables sent to NBCP

Mid-term plan & Long Term Proposal

Key Milestones within the

Project's Development

Team

Formation

Keshav Ooriah

Planning / Integration

Specialisms:

→ Communication

→ Technical Documents

Risk Assessment:A risk assessment matrix was created forthe customer to help mitigate key risks ofthe project. For example, when workingwith sharp objects, the mitigating action isinforming the customer to work with thedesignated PPE.

Initial Proposals: These proposals were generatedbased off the initial brief wereceived from the customer.

Short Term Plan:After discussing with the customer, a threestep approach was agreed in which wewould provide short, medium and longterm solutions.

The short term plan can be used by thecustomer to: Identify and segregate wastefrom items to be retained, segregation ofwaste for sustainable recycling, and safecodes of practice.

Due to a change in budget,these ideas were not suitable.The ideas generated werehowever used for furtherdevelopment of the project.

3D Model:During the design cycle, a 3D model was made sothat the engineering team could visualise the outdoorspace as is. This was detailed to the customer andused during concept generation phases as livechanges could be made in this environment to reflecta solution.

NBCP Floor Plans & Garden Layout:After meeting with the customer,we were informed that NBCP wereto meet with the council planningdepartment. The SOS team hadscale plans generated and providedto the customer the next day.Propositions were generated forbuilding positioning for long termproposals.

Structural Designs:As the project evolved over time,It was clear that NBCP wanted astructure that could be hand-built and erected by volunteers.Frame proposals were generatedwith supporting information inthe long term report.

Mid Term Report & Long Term Proposal:These reports inform the customer towards layingfoundations for structure, costing and structuraldesign ideas for long term development of the site.

Customer Communication

The space shall be user friendly and able to accommodate around 50 people.

The space shall be accessible to wheelchair users and all abilities.

Replace or repurpose the existing cabins to maximise usage and minimise waste.

The space shall include a community garden.

The space shall include a workshop area for the elderly.

SOS Deliverables & NBCP Future Implementations

NBCP is a registered charity with the core principal to promote well-being andto bring about positive personal and social change, fuelled by a team ofeducators, artists and youth & community practitioners. They run courses andworkshops such as drawing and painting classes, sewing classes , IT skills forover 50’s and Spanish classes on a regular basis.

NBCP expressed a wish to sustainably re-develop their outdoor space to enableclasses and workshops with the public, whilst also having an area in which theelderly community can use. This poster encompasses project progression,deliverables, goals reached and achievements made.

Tools &

Techniques

Communication

Face to face, Phone & Emails

Gantt Chart

Critical Path & Time Allocation

Configuration Management

Data Organisation and Distribution

Requirements Matrix

Tracking Requirements and Progress

Health & Safety

Risk Assessment

Project Mitigations

Planning for unforeseen circumstances

REQUIREMENTS PLANNING

Face to face meetings were the most effective and efficient way whencommunicating with NBCP.

Emails were used to define actions and minutes from each meeting held withNBCP. They were also used to set up meetings and inform of the project’sprogression.

Phone was used to clarify small details, such as timings for meetings ordates.