STUDY ABROAD APPLICATION INFO MEETING ......2019/10/22 · You must be a full time and active student at AU You must be able to transfer 20 ECTS to 30 ECTS from your study abroad

OCTOBER 2019 INTERNATIONAL COORDINATOR

LENA TARPGAARD MØLLER

AARHUS UNIVERSITYSCHOOL OF BUSINESS AND SOCIAL SCIENCES

STUDY ABROAD APPLICATION INFO MEETING

ENGINEERING STUDENTS


OCTOBER 2019 INTERNATIONAL COORDINATORAARHUS UNIVERSITYSCHOOL OF BUSINESS AND SOCIAL SCIENCES

Why study abroad?

When can you study abroad?

How can you go?

Where can you go?

Qualifying for an exchange position

Where to find information

How to apply

After allocation

Financing your study abroad

Practicalities

AGENDA



10 REASONS TO STUDY ABROAD

Gain a global mind-set and expand your worldview

Increase your international job prospects

It will look good on your CV

Brush up on your foreign language skills

Open your academic horizons and study and learn differently

Gain independence and life experience

Learn more about yourself

See your own culture through a new lens

Meet a diverse range of people and make lifelong friends/an international network

Because ”variety is the spice of life”



WHEN CAN YOU STUDY ABROAD?

Global Management and Manufacturing (GMM): 5th sem.

Business Development Engineer (BDE): 7th or 8th sem.

Business Development Engineer (BDE)- NEW: 6th sem.

MSc in Engineering - Technology Based Business Development: 3rd sem.



HOW YOU CAN GO

EXCHANGE FREE MOVER

AU allocates position with partner university You find a university yourself and arrangeyour stay yourself or through an agent

Erasmus+ Grant, Nordplus Grant or BSS Travel Grant

No Erasmus+ Grant or BSS travel Grant.

Possibly Study Abroad Scholarship(udlandsstipendium) - ask SU

No tuition fee Pay tuition fee



WHERE TO START?

I’m lost? Where do I start

Your BTECH studyportal!



STUDY PORTAL – YOUR NEW BEST FRIEND

Your BTECH study portal



WHERE EXACTLY CAN YOU GO?

List available on your Study Portal under Study Abroad > Destinations > Available positions



BACHELOR STUDENTS APPLYING FOR EXCHANGE AS MASTER STUDENTS

When choosing study programme in the online application, you should choose the programme in which you will be enrolled during your exchange. If you wish to go abroad during your Master's degree, you must choose the relevant Master programme, even if you are currently a Bachelor student (relevant for GMM and BDE students)

Follow the guidelines at http://studerende.au.dk/en/studies/subject-portals/btech/study-abroad/application-for-exchange/application-to-au/ and contact International Coordinator, Lena Tarpgaard Møller, [email protected], room 1005.



HOW TO CHOOSE?

Close to Denmark or far away?

Ranking and reputation?

Family/personal relations?

Budget?

Interesting courses?

You may choose as many universities as you want. 5-8 universities is recommended.

BUT remember; if you cancel your exchange, the position cannot be offered to other students and will be lost. Show consideration for your fellow students!



QUALIFYING FOR AN EXCHANGE POSITION

Allocation by Aarhus BSS

You must be a full time and active student at AU

You must be able to transfer 20 ECTS to 30 ECTS from your study abroad

Be aware! Previously passed courses, summer university courses and credit transfer

If you received more than 10 ECTS of obligatory credit transfer from a former uncompleted study programme, when you where admitted to your current study programme, contact your AU coordinator

You must fulfil specific requirements for the partner universities you apply for - check AU GO



QUALIFYING FOR AN EXCHANGE POSITION

You must fulfil specific requirements for you BTECH study programme – check your academic regulations:

Choose courses at the right level (e.g. no 1st year courses, no overlap to previously taught courses, master courses or possibly 4th year bachelor courses for master students)

GMM students: mandatory courses must be substituted

MSc in Engineering students: only 10 ECTS within traditional areas of social sciences, predominantly business administration is allowed



AU GO – UNIVERSITY DATABASE

Search AU GO (the online application module) for information

Read ALL information concerning the universities you are interested in – especially about course restrictions and previously approved courses, if any

Check language requirements

Check if there are any host university GPA requirements

Check housing information

Read former AU students’ evaluations

It is your responsibility to check for relevant courses at the universities you are interested in!



AU GO – STUDY ABROAD DATABASE

Aarhus BSS Study Abroad Database (AU GO): bss.studyabroad.au.dk



SEARCH

Choose country and university Read university specific information



APPLICATION-ALLOCATION-ACCEPTANCE

Allocation by Aarhus BSS

Rejection

Aarhus BSS sends nominationto host university

Application tohost university

Assessment by host university

Rejection(very rare)

Finaladmission

Acceptance



APPLY FOR EXCHANGE TO AU

Step 1: Application to Aarhus University

• Deadline: midnight 1 December 2019

• Application form: https://bss.augo.au.dk/ (from 1 November)

Check your Study Portal in order to find available exchangepositions

Response to application: around mid-January 2020

- Check your AU email account (we do not send emails to yourprivate account)!



APPLY FOR EXCHANGE TO HOST UNI

Step 2: Application to host university

• Deadline: between February and June

• Application form: paper or online

More information at the After allocation meeting in February



STEP 1: HOW TO APPLY IN AU GO

Read instructions on Study Portal and watch video at https://bss.augo.au.dk/

Fill in application form, upload attachments and submit

Note: After submission you cannot change your application!



ATTACHMENTS TO AU GO APPLICATION

ALL attachments must be uploaded in one single PDF file:

A complete course selection form (available from your study portal) for each of your priorities

Master’s degree students holding a Bachelor’s degree from another university must submit their Bachelor’s diploma. If the diploma is from a foreign university, an explanation of the grading scale used in the country in questions must be enclosed

Joint Application form – if 2 or more students are applying together

Language test, if one or more of your priorities have a requirement for this, but only if you have already taken a language test



COURSE SELECTION FORM

Purpose: “Course Selection Form” ensures that you only apply for universities that offer courses which are relevant to your study programme

You are welcome to list previously pre-approved courses from AU GO in the form

The course selection from is not binding

This is NOT an application for pre-approval of courses!

Do not submit course descriptions

No guarantee that previously approved courses will be offered/approved again!

You may not be able to see any courses in AU GO, This is not a bad sign – the agreement may be new!



JOINT APPLICATION / ALLOCATION

You and your fellow applicant must both submit the individual online application, and tick box for joint application

Submit the exact same list of priorities in your individual online application

Complete, sign and upload the document Joint Allocation in each of your individual online applications

Be aware that you will be allocated positions according to the applicant with the lowest GPA!



ENGINEERING STUDENT ABROAD IN SPRING

BDE and MSc in Engineering students who prefer to go abroad in Spring 2021 should write this in the “special needs” field in the online application module and notify the international coordinator - [email protected] – about this



ALLOCATION CRITERIA

Criteria of allocation for exchange positions:

GPA (all your grades awarded by AU around 1 December 2019)

Bachelor – GPA from bachelor grades at the time of allocation (weighted average)

Master students with an AU bachelor diploma

– GPA from bachelor diploma (weighted average) + possible grades already obtained at the AU master programmes

Master students with a non-AU bachelor diploma

- GPA from non-AU bachelor diploma (weighted average) except if the student has already obtained grade(s) at the AU master programme. In this case, the GPA is based on grade(s) already obtained at the AU master programme



ALLOCATION CRITERIA

Specific requirements listed in AU GO (e.g. GPA requirements by host university)

Total number of ECTS achieved (master before bachelor)

Highest grades achieved

Draw



APPLICATION RESPONSE

Application confirmation:

You will receive an electronically generated confirmation by email when submitting your online application. This confirmation contains a copy of your application

Position offer:

You will receive an offer of exchange position in mid-January, by email to your AU email account!



2ND ALLOCATION

2nd allocation round with remaining positions: Late January or early February 2019 for students who applied in the 1st application round but were not allocated a study abroad position and for students who did not apply in the 1st application round

Find time and date on your BTECH study portal

Available positions in 2nd allocation are allocated on a first-come-first-serve basis. You must show up in person



AFTER ALLOCATION

After Allocation

You cannot be allocated a new exchange position

You cannot swap your exchange position with your friend

Let us know immediately, if for some reason you do not want the position after all

Your AU coordinator will nominate you to your host university

Take language test if required by host university. Check http://www.ets.org/toefl for test dates

After Allocation meeting

You will be invited to an after allocation meeting in February!



STEP 2: APPLICATION TO HOST UNIVERSITY

You will be informed about the application procedure to the host university by email from Aarhus BSS or directly from your host university. Read it carefully and observe deadlines!

You apply to host university yourself. Application deadlines vary, depending on destination

Attachments: Follow the instructions in the email and check your study portal:



APPLICATION DOCUMENTS TO HOST UNIVERSITY

Application – paper or online

Documentation to be attached to your application for the host university:

Language proficiency proof if required

Transcript of record from AU

Other specific requirements – e.g. recommendation letters, bank statements, health statement, insurance documentation etc. if required.

Please note that AU cannot guarantee your acceptance at the host university. The host university is entitled to singlehandedly decide which students to admit



FREE MOVER

You may choose to go abroad as a free mover if you prefer a non-AU partner institution

You will need to apply on your own directly to the host institution – start early!

You will in most cases have to pay tuition fee

You are welcome to inform international coordinator, Lena Tarpgaard Møller, [email protected] your free mover destination

You will need a pre-approval of courses from your study board (apply through https://mit.au.dk/)

It is a condition that the study period abroad is fully credited in your AU study programme

You must send a copy of the preapproval from your study board to the SU office at AU



FINANCE YOUR STUDY ABROAD

Very different depending on destination – find examples on your Study Portal:



BUDGET EXAMPLES



FINANCING YOUR STUDY ABROAD

AU partner institutions in Europe

No tuition fee

You will automatically be considered for an Erasmus+ grant of approx. 320-370 Euros per month depending on the country you are going to or a Nordplus grant (probably a little less)

You will still receive your SU if you are eligible for that (Danish students)

Private grants: http://studerende.au.dk/studier/fagportaler/btech/udveksling-og-studieophold-i-udlandet/oekonomi/private-legater/




AU partner institutions - outside Europe

No tuition fee

You will automatically be considered for a BSS Travel Grant of DKK 7,000






Free mover

You will pay tuition fee at the host institution

You can apply for the Study Abroad Scholarship (Udlandsstipendium) to help you cover tuition fee, if you are eligible to receive SU.

The amount depends on the field of study at the host university

You must provide documentation that you have paid tuition fee, how much you have paid and what the tuition fee covers

Contact SU if you have questions





PRACTICALITIES

Visa

Some destinations will require you to apply for a visa

Insurance

Mandatory insurance, extra health insurance etc.

Accommodation

Some universities offer housing guarantee and some offer housing service

Can be on campus or off campus

Check AU GO for more information on housing + student evaluations

It is possible to sublet your own apartment during study abroad – check the International Centre’s website: https://international.au.dk/life/locations/housing/auhousing/sublet-to-student-or-staff/herning-sublet-to-international-students/



INTERNATIONAL STUDENTS ON EXCHANGE

International students with a residence and work permit to study in Denmark, must contact the authorities, if they have any questions regarding upholding their residence and work permit if they go abroad on exchange

The same applies to scholarship students



PRE-APPROVAL OF COURSE

Not due until after you have been allocated a study abroad position

Find information about application procedure on your Study portal: Study abroad > Courses abroad > Pre-approval

More information at the After Allocation Meeting in February!



OVERVIEW

1. You apply from November 1 to midnight December 1

2. You receive an answer in mid-January

3. You are nominated to the host institution by Aarhus BSS

4. You receive information about the application procedure to the host university

5. You apply for admission to host university (including visa/residence permit if relevant and housing)

6. You are admitted by the host university

7. You apply for a pre-approval of courses from the AU Study Board

8. Off you go on your study abroad adventure

9. When you return: complete evaluation + apply for credit transfer



CONTACT

BSS International – BTECH Herning (room 1005)International Coordinator, Lena Tarpgaard Møller – [email protected]



AARHUS UNIVERSITYSCHOOL OF BUSINESS AND SOCIAL SCIENCES

Documents

STUDY ABROAD APPLICATION INFO MEETING ......2019/10/22 · You must be a full time and active student at AU You must be able to transfer 20 ECTS to 30 ECTS from your study abroad