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• Campus Activities provides meaningful opportunities that
connect students and families to the University community.
We are committed to leadership development, personal
growth, and learning experiences that empower students to
reach their potential.
18 Staff Members and Four Functional Teams
– Student Organization Development
– Fraternity & Sorority Life
– Major Events
– Parent & Family Programs
Campus Activities Staff
• Dr. Leah Howell, Assistant Dean of Students– Grad Staff: Cara Snider, Cara Goetz, Lex Schoonard-Saborio
• Tiffany Dennett & Jeremy Keller, FSL Program
Coordinators – Grad Staff: Emily Koneval, Bex Martindale, Tito Castaneda
• Jaye Baum-Gangwer, Senior Budget Administrator– Grad Staff: Ashlyn Smith, Ryan Erhart, Nate Hackworth
Campus Activities Staff
• Laura Saavedra, Program Coordinator for Major
Events– Grad Staff: Agassy Rodriguez, Kiara Vance
– Get Involved Team
• Karen Wells, Senior Secretary
Agenda Overview
– Operational Policies (Annual Recognition)
– Travel Policy
– Event Approvals
– Student Organization Allocation Board
Student Organization Operational
Policies
• Privileges of Recognition
– Space, Resources, Discounts, Marketing/PR
• Responsibilities of Recognition
– Annual training, Advisor, Insurance, Policies
Student Organization Requirements
Membership (10 member minimum, BGSU Students)
Roster and Portal Membership should match.
Advisor
Annual Registration and Training (October 1st) Additional Training (Trip Coordinator, Event Coordinator, Risk Management)
Officers Full Time BGSU Students
Good Conduct Standing
2.25 Term & Cumulative GPA (or higher)
President and Treasurer
Student Organization Travel
•When a registered student organization desires to participate in, or sponsors
an event that occurs off campus, and participation requires vehicle use, the
University is committed to promoting the safety of all participants
•A trip registration form must be submitted at least TWO WEEKS prior to date
of travel if you’re traveling 35-miles or more from campus (one-way)
AND/OR the travel includes an overnight stay.
•This applies to domestic or international travel.
What is a Trip Coordinator?
•Individual trained by the OCA
•Must be an enrolled BGSU student
•Every student organization trip requires attendance of either the
organization advisor or a trained Trip Coordinator
•This person serves as the main contact/liaison between the
student organization and the OCA
•Duties/Responsibilities
•The Trip Coordinator should be fully aware of the BGSU Travel Policy and
communicate appropriate information to trip participants and drivers
•The BGSU Code of Conduct as well as any local, state, and federal laws must
be followed during the course of the trip
•Travel Policy:
•Personal Vehicles, Rental Vehicles, and University-Owned Vehicles
•Inclement Weather
•Charter Rentals: Approved Charter Rental Companies –
•Lakefront Lines
•BG Airport Shuttle
•Childers
•Trinity Transportation
Event Approval Policy
• Purpose
• Approval Process
• Organization Responsibilities
– Event Approval Form (Advisor Approval)
– Space Requests
– Financial
Event Approval
If an on-campus event includes one or more of the following (regardless of
location on-campus), it must be registered as an "Event":
• Involves food
• Involves alcohol
• Does not end by midnight
• Involves conferences being hosted at BGSU and attended by individuals
not affiliated with BGSU
• Involves competitions being hosted at BGSU and attended by individuals
not affiliated with BGSU
• 5K or any other walk/run initiative
Event ApprovalIf an on-campus event includes one or more of the following (regardless of
location on-campus), it must be registered as an "Event":
• Is designed for children under 18 years of age whose parents will not be
present for the duration of the event
• Is a philanthropic event where money or goods will be donated to a
charitable organization
• Is an event to raise money for a student organization
• Involves the participation of an outside/external contractor or vendor
• Involves the participation of an outside/external community organization or
partner
• Will take place beginning at 5pm the Friday of finals week through
entirety of finals week
Food at Events
• Want to serve high-risk food(s) as defined in
the University Food Service Policy.
• Want to hold a bake sale with low risk food(s) as
defined in the University Food Service Policy and in
accordance with the Guidelines for Serving Baked
Goods.
Administrative Appearance Request
• Groups may be interested in having senior University officials
attend events/programs.
• Request form online
– Must be used when inviting any official with a title of President, Vice
President, Provost, and/or Dean (e.g., President Mazey, Provost Rogers,
Vice President Gibson, or Associate Vice President Webb, Dean Bullins).
– Submitted at least 2 months in advance.
Student Organization Allocation Board
Philosophy
Student Organization Allocation Board policies are aligned with
the University’s mission, vision, core values, and strategic
plan. The philosophy of these policies is based on the
commitment to provide monetary and other resources to
recognized student organizations that provide programs and
activities that embrace the co-curricular education of the
entire BGSU student body. These policies comply with federal,
state and local laws as well as University policies as specified in
the BGSU Student Handbook.
Student Organization Allocation
Board Funding Overview
•Application Process
•Review Process
•Types of Funding
–Semester
–Special Allocations
Important Dates for SOAB FundingSpecial Allocation Funding – Reviews Begin September 5th
Semester Funding for Spring 2018
•Budget Requests: September 11 – October 6
•SOAB Help Sessions
Tuesday, September 26, 2017 (BTSU Theatre)
5:30 PM & 7:00 PM
Monday, October 2, 2017 (BTSU Theatre)
5:30 PM & 7:00 PM
•Reviews: October 20-22, 2017
Policies to be Aware of
• Law
• University Code of Conduct
• Student Organization Operational Policies
• Community Living Standards
Events With Alcohol
• There are two ways that alcohol can be present
at an event:
– Third Party Vendor
– BYOB
- “reasonable observer standard”
Social Host Liability
• Group “events” (official or unofficial) often create a
legal duty of care
• Criminal and civil ramifications can follow
• 95% of organizations are not incorporated or insured
so officers/members would be responsible
• Risk management strategies can mitigate many issues
Hazing• BGSU, in accordance with Ohio law, does not permit hazing
As defined by BGSU’s Code of Conduct:
• Any action or activity which does not contribute to the positive
development of a person; which inflicts or intends to cause physical or
mental harm or anxieties; and/or which demeans, degrades, or disgraces
any person regardless of location, intent or consent of participant.
• Any activity or situation that, intentionally or unintentionally humiliates,
degrades, abuses, or endangers a student for the purpose of initiation or
admission into or affiliation with any student organization or athletic team.
Creating a Culture of Care
• See It. Hear It. Report It.
• Reporting Options –
– Online Report (any person can submit)
– To anonymously report an allegation of hazing,
please call 419-372-HAZE(4293).