Student Chapter Kit 2014

Student Chapter formation Guidelines

1. General Guidelines for Starting Affiliated Student Chapter

2. Application for starting a Student Chapter

3. How to become a EWB-India Member

4. EWB-India Membership Application Form

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I N D E X

General Guidelines for Starting Affiliated Student Chapter

Application for starting a Student Chapter

India Member

India Membership Application Form – Student


Pages

General Guidelines for Starting Affiliated Student Chapter 2

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8

9 to 11

General Guidelines for Starting A

1. In line with the goals and objectives of EWB

affiliated Student Chapters will be formed through local initiatives by students

any recognized engineering/professional educational institution in

carry out and further EWB

2. It will be incumbent on all Student Chapters affiliated to EWB

faculty member as their Faculty Advisor. The Faculty Advisor will guide the

chapter’s activities and projects

3. A group of engineering/professional students belonging to an educational Institution

interested in starting a chapter are invited to fill out the Application Form to form a

Chapter. Application form follows below. You are a

interested members (15

membership on website

application. If some students were

along with this application. If possible, indicate the nature of work or projects you

may be interested to undertake, relevant to EWB

4. No chapter bearing the name “EWB

may be started without going through the process indicated in (3) above and

obtaining the formal consent

5. Faculty Advisor - Roles and Responsibilities for EWBChapters 5.1 EWB-India Board appreciates the wi

chapter’s faculty advisor to accept the responsibility to guide the activities

and development of the chapter. Faculty Advisor’s role is critical in mentoring the students of the Chapter to ensure that the chapter adh

standard of ethical values which Engineers Without Borders India embodies.

5.2 Each student chapter board asks a member of their College’s faculty to serve

as faculty advisor for the student chapter. The faculty advisor should be accessible as and when needed and be able to oversee the chapter’s

activities.

5.3 The Advisor interfaces with College administration for any support and guide

students towards undertaking in relevant Research and Development or Implementation of Social projects in local

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Guidelines for Starting A Student Chapter

In line with the goals and objectives of EWB-India, it is anticipated that EWB

affiliated Student Chapters will be formed through local initiatives by students

any recognized engineering/professional educational institution in

carry out and further EWB-India’s mission.

It will be incumbent on all Student Chapters affiliated to EWB-India to have a senior


chapter’s activities and projects and serve as the local mentor.

A group of engineering/professional students belonging to an educational Institution


Application form follows below. You are advised to form a core group of

or more) and their individual membership application

membership on website www.ewb-india.org) to be enclosed with Chapter

application. If some students were members already, please ind

application. If possible, indicate the nature of work or projects you

may be interested to undertake, relevant to EWB-India’s mission.

No chapter bearing the name “EWB-India Student Chapter – (name of institution)”


consent from EWB-India.

Roles and Responsibilities for EWB

India Board appreciates the willingness and interest of each Student chapter’s faculty advisor to accept the responsibility to guide the activities

and development of the chapter. Faculty Advisor’s role is critical in mentoring the students of the Chapter to ensure that the chapter adh


Each student chapter board asks a member of their College’s faculty to serve

as faculty advisor for the student chapter. The faculty advisor should be s and when needed and be able to oversee the chapter’s

The Advisor interfaces with College administration for any support and guide

students towards undertaking in relevant Research and Development or Implementation of Social projects in local community.

Student Chapter

India, it is anticipated that EWB-India

affiliated Student Chapters will be formed through local initiatives by students in

any recognized engineering/professional educational institution in the country to

India to have a senior


A group of engineering/professional students belonging to an educational Institution


dvised to form a core group of

or more) and their individual membership application (see

to be enclosed with Chapter

members already, please indicate their names

application. If possible, indicate the nature of work or projects you

India’s mission.

name of institution)”


Roles and Responsibilities for EWB-India Student

llingness and interest of each Student chapter’s faculty advisor to accept the responsibility to guide the activities

and development of the chapter. Faculty Advisor’s role is critical in mentoring the students of the Chapter to ensure that the chapter adheres to the high


Each student chapter board asks a member of their College’s faculty to serve

as faculty advisor for the student chapter. The faculty advisor should be s and when needed and be able to oversee the chapter’s

The Advisor interfaces with College administration for any support and guide

students towards undertaking in relevant Research and Development or

APPLICATION FOR STARTING A STUDENT CHAPTER OF “ENGINEERS WITHOUT BORDERS

1. Name of the Institution

Address:

City: ___________Pin Code: _____

Phone:___ Website:

2. Affiliation of the Institution

institution):______________________________________________

3. Name of the Principal/Director

Phone:_______________________________ Mobile

e-mail:__

4. Name of the Faculty Advisor:

Designation: Phone:_______________________________

Mobile

e-mail:__

5. Name of the Student group Contact P

Phone:_______________________________ Mobile

e-mail:__

6. Names and specialization of

separate sheet – A). The names should be duly certified by the faculty advisor as

being the students of the college along with the individual application of each

student. Please see membership on the website

the student application has already been sent earlier, then please indicate

accordingly).

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APPLICATION FOR STARTING A STUDENT CHAPTER OF “ENGINEERS WITHOUT BORDERS – INDIA”

Name of the Institution:______________________________________Address: ______________________________________

________________________________________

________________________________________City: ___________Pin Code: _________State_______

Phone:_______________________________ebsite: _______________________________

Affiliation of the Institution (if not an independent degree granting

______________________________________________

rincipal/Director:________________________________

Phone:_______________________________Mobile:_______________________________

mail:_________________________________

Name of the Faculty Advisor: __________________________________

Designation: _________________________________Phone:_______________________________

Mobile:_______________________________

mail:________________________________

of the Student group Contact Person:

Phone:_______________________________Mobile:_______________________________

mail:_______________________________

Names and specialization of the students wanting to form a chapter (attach a

A). The names should be duly certified by the faculty advisor as


see membership on the website www.ewb-india.org


APPLICATION FOR STARTING A STUDENT CHAPTER OF INDIA”

:______________________________________ ______________________________________

___________________________________

_________________________________ ____State_______

___________________________________ _____________________________________

(if not an independent degree granting

______________________________________________

:________________________________

Phone:_______________________________________ :______________________________________

_______________________________

______________________________

___________________________________ Phone:_______________________________________

:_______________________________________ ______________________________

Phone:_______________________________________ :______________________________________

_____________________________

the students wanting to form a chapter (attach a

A). The names should be duly certified by the faculty advisor as


india.org (In case any of


Please state briefly your motivation in starting a “and the type of projects or activities you may be

with EWB-India’s mission and goals

Roles & Responsibilities of the proposed Chapter and EWB

i. BACKGROUND. EWB-Hyderabad, A.P., established for the purpose of facilitating voluntary service by engineers and non-engineers for the benefit of backward rural and urban

populations and protection of the envi

ii. CHAPTER ROLE AND RESPONSIBILITIES.opportunities provided by EWBagree and covenant:

(a) Chapter Leadership and Management

elected office bearers, comprised of President, ViceSecretary, and Treasurer. for starting a student chapter would be 1

will have a term of one year. Everyconducted to choose all the office bearers.

(b) It is expected from and projects.

(c) The Chapter will embody the principles and ethics of EWBabide by and conduct its activities consistent with guidelines and rules

established by EWB

(d) The Chapter may submit proposed projects for consideration by EWBproject application form (PAF) will be provided for this purpose.

(e) Members of the Chapter

identified and mutually agreed upon.

(f) The Chapteractivities and will engage in appropriate fundraising activities on its own.

Chapter will submit to EWBreports of its activities and associated financi

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Please state briefly your motivation in starting a “EWB-India Student Chapterand the type of projects or activities you may be interested to

India’s mission and goals (Attach a separate sheet-B).

Roles & Responsibilities of the proposed Chapter and EWB

-India is a nonprofit Charitable Organization, registered at Hyderabad, A.P., established for the purpose of facilitating voluntary service by

engineers for the benefit of backward rural and urban

populations and protection of the environment and natural resources.

ii. CHAPTER ROLE AND RESPONSIBILITIES. In consideration of the opportunities provided by EWB-India to the Chapter, the Officers of the Chapter

Chapter Leadership and Management will be provided by

elected office bearers, comprised of President, Vice-President (optional), Secretary, and Treasurer. The minimum number of student members for starting a student chapter would be 15. The elected office bearers

will have a term of one year. Every year formal elections should be conducted to choose all the office bearers.

is expected from the Faculty Advisor to guide the chapter’s activities

will embody the principles and ethics of EWBabide by and conduct its activities consistent with guidelines and rules

established by EWB-India from time to time.

may submit proposed projects for EWB-India'sideration by EWB-India's Technical Assessment Committee (TAC). A

project application form (PAF) will be provided for this purpose.

Members of the Chapter may work with EWB-India

identified and mutually agreed upon.

r will be financially self-sufficient for all administrative activities and will engage in appropriate fundraising activities on its own.

Chapter will submit to EWB-India’s Board of Directors quarterly reports of its activities and associated financials.

a Student Chapter” interested to undertake in line

Roles & Responsibilities of the proposed Chapter and EWB-India.

India is a nonprofit Charitable Organization, registered at Hyderabad, A.P., established for the purpose of facilitating voluntary service by

engineers for the benefit of backward rural and urban

ronment and natural resources.

In consideration of the India to the Chapter, the Officers of the Chapter

will be provided by a team of

President (optional), The minimum number of student members

. The elected office bearers

year formal elections should be

the chapter’s activities

will embody the principles and ethics of EWB-India and will abide by and conduct its activities consistent with guidelines and rules

India's review and India's Technical Assessment Committee (TAC). A

project application form (PAF) will be provided for this purpose.

India on field projects

sufficient for all administrative activities and will engage in appropriate fundraising activities on its own. The

India’s Board of Directors quarterly

(g) The chapter should meet at least twice in a year and

times in a yearattendance of members attending should be noted. The meeting should preferably be conducted in the presence of the Faculty Advisor. The chapter

can also invite a representative of EWB also reserves it right to send its representative for the meeting.

India can also call for a Chapter Meet to review and monitor the activities.

iii. EWB-INDIA’S ROLE AND RESPONSIBILITIES:

(a) EWB-India will guide and assist the Chapter in its management and

implementation of its mission.

(b) EWB-India will review project plans/reports submitted by the chapter

and determine whether such projects are suitable for implementation and in accordance with EW

(c) EWB-India will provide internship opportunities to members of the

chapter as opportunities arise. EWB intends to develop an internship program and will work with the chapter to create such opportunities.

(d) EWB-India will, if refinal project design and implementation in the field. Specific terms and

conditions for such advice and guidance would be stated and agreed upon for each individual project, as per the specifics of the projsought. EWB-India may also charge such projects, a fee that it would use to

meet its administrative expenses.

iv. IDENTIFICATION OF PROJECTSChapter or by EWB-India. All new projects must und

approval process as outlined by EWB policies to be developed from time to time.

v. FUNDING OF PROJECTSresponsible for raising funds for its activities and projects on itspossible, EWB-India may, at the chapter’s request, assist in fundraising by

providing testimonials and endorsements and also leads to contact corporate houses at National & International levels for support.

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(g) The chapter should meet at least twice in a year and

times in a year. All meetings should be properly documented and attendance of members attending should be noted. The meeting should preferably be conducted in the presence of the Faculty Advisor. The chapter

can also invite a representative of EWB – India, if necessaryalso reserves it right to send its representative for the meeting.

can also call for a Chapter Meet to review and monitor the activities.

INDIA’S ROLE AND RESPONSIBILITIES:

will guide and assist the Chapter in its management and

implementation of its mission.

will review project plans/reports submitted by the chapter

and determine whether such projects are suitable for implementation and in accordance with EWB-India’s mission.

will provide internship opportunities to members of the


will, if required, provide technical advice and guidance for final project design and implementation in the field. Specific terms and

conditions for such advice and guidance would be stated and agreed upon for each individual project, as per the specifics of the project and guidance

India may also charge such projects, a fee that it would use to

meet its administrative expenses.

iv. IDENTIFICATION OF PROJECTS. Projects may be initially identified by the India. All new projects must undergo a formal assessment and


v. FUNDING OF PROJECTS. Each chapter participating in a project is primarily responsible for raising funds for its activities and projects on its

India may, at the chapter’s request, assist in fundraising by

providing testimonials and endorsements and also leads to contact corporate houses at National & International levels for support.

(g) The chapter should meet at least twice in a year and preferably four

. All meetings should be properly documented and attendance of members attending should be noted. The meeting should preferably be conducted in the presence of the Faculty Advisor. The chapter

India, if necessary. EWB – India also reserves it right to send its representative for the meeting. EWB –

can also call for a Chapter Meet to review and monitor the activities.

will guide and assist the Chapter in its management and

will review project plans/reports submitted by the chapter

and determine whether such projects are suitable for implementation and in

will provide internship opportunities to members of the


quired, provide technical advice and guidance for final project design and implementation in the field. Specific terms and

conditions for such advice and guidance would be stated and agreed upon for ect and guidance

India may also charge such projects, a fee that it would use to

Projects may be initially identified by the ergo a formal assessment and


Each chapter participating in a project is primarily responsible for raising funds for its activities and projects on its own. Wherever

India may, at the chapter’s request, assist in fundraising by

providing testimonials and endorsements and also leads to contact corporate

vi. GENERAL PROVISIONS The chapter will become effective on the date the application is approved

by EWB-India. The chapter will continue as long as the requisite numbers of students remain members and support from faculty advisor & head of the Institution continues.

This is to certify that we have gone through the roles and responsibilities of the proposed

chapter and agree to the same and request the formation of the chapter.

President - Student Chapter

By: Signature _________________________

Name:_______________________________

Phone: ____________________________Mobile:___________________________ Email: ______________________________________________________________

Date: _________________

Faculty Advisor - Student Chapter

By: Signature _________________________ Name:_______________________________

Phone: ____________________________Mobile:___________________________

Email: _________________________________________

Date: _________________

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vi. GENERAL PROVISIONS The chapter will become effective on the date the application is approved

India. The chapter will continue as long as the requisite numbers of students remain members and support from faculty advisor & head of

n continues.



Student Chapter

_________________________

_______________________________

____________________________Mobile:___________________________

______________________________________________________________

Student Chapter

_________________________

_______________________________

____________________________Mobile:___________________________

______________________________________________________________

The chapter will become effective on the date the application is approved

India. The chapter will continue as long as the requisite numbers of students remain members and support from faculty advisor & head of



____________________________Mobile:___________________________

______________________________________________________________

____________________________Mobile:___________________________

_____________________

PRINCIPAL/DIRECTOR OF THE COLLEGE

By: Signature

PRICIPAL / DIRECTOR OF THE COLLEGE By: Signature _________________________

Name:_______________________________

Phone: ____________________________Mobile:___________________________

Email: ______________________________________________________________

Date: _________________

Send Application with all enclosures to the address given below. If individual applications are being enclosed, then necessary amount towards the membership fees as per details in the individual application should also be enclosed.

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PRINCIPAL/DIRECTOR OF THE COLLEGE

PRICIPAL / DIRECTOR OF THE COLLEGE

_________________________

_______________________________

____________________________Mobile:___________________________

______________________________________________________________

Send Application with all enclosures to the address given below. If individual applications are being enclosed, then necessary amount towards the membership fees as per details in the individual application should also be enclosed.

The Executive Secretary

Engineers Without Borders – India

6-3-668/77 & 78

Durga Nagar Colony, Punjagutta

HYDERABAD – 500 082. A.P. India.

Ph: 040-23410945;

Email: [email protected]

____________________________Mobile:___________________________

______________________________________________________________

Send Application with all enclosures to the address given below. If individual applications are being enclosed, then necessary amount towards the membership fees as per details in

India

500 082. A.P. India.

How to become a EWB-India Member?

EWB-India is a registered non-profit Society dedicated to humanitarian service, professional learning,

partnership with national and international organizations and responsible application of technology in specific

projects.

Applicantions for membership must be pre

propriety in carrying out projects and a commitment to helping others.

along with others in their local or regional chapter and conceive, develop an

the work and mission of “Engineers Without Borders

Members will have the opportunity to be associated with and participate in an extraordinary worldwide movement

of professional service. They will have the opport

guidance, networking support from EWB

conferences and other events organized from time to time by EWB

EWB India offers two types of membership:

• Student ---Link

• Professional -----Link

You can download the Application form using the link above.

Membership Applications, duly completed and accompanied by a DD for the applicable amount (Admission with

Annual Fees), should be sent to Engineers Without Borders, as per instructions given in the form.

membership fee applicable is as below:

Admission

Student Rs. 250.00

Professional Rs.1000.00

Admission fee is payable at the time of admission only.

Membership Applications:

1. Print the full application and enter all other relevant details as needed.

2. Attach Photographs (stamp size) 2 copies

3. Sign the form and also get it signed by a Faculty Advisor of your In

Chapter or by any Faculty member if there is no chapter currently certifying your student status.

4. Enclosed appropriate admission and application fees

5. Send the form along with the enclosures to the following address:

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India Member?

profit Society dedicated to humanitarian service, professional learning,


Applicantions for membership must be prepared to pledge utmost respect for professional ethics and financial

propriety in carrying out projects and a commitment to helping others. Members are expected to work in teams

along with others in their local or regional chapter and conceive, develop and carry out projects in line with

the work and mission of “Engineers Without Borders – India”.


of professional service. They will have the opportunity to create their own projects and receive information,

guidance, networking support from EWB-India Headquarters. They will receive information about workshops,

conferences and other events organized from time to time by EWB-India and EWB – Internatio

EWB India offers two types of membership:

You can download the Application form using the link above.


Annual Fees), should be sent to Engineers Without Borders, as per instructions given in the form.

Annual Life

Rs. 100.00 -

Rs. 300.00 Rs.3000.00

fee is payable at the time of admission only.

Print the full application and enter all other relevant details as needed.

Attach Photographs (stamp size) 2 copies

Sign the form and also get it signed by a Faculty Advisor of your Institution if there is an EWB India


Enclosed appropriate admission and application fees.

Send the form along with the enclosures to the following address:



6-3-668/77 & 78,


HYDERABAD – 500 082. A.P. India. Ph: 040-23410945; Email : ewbindia@ewb

profit Society dedicated to humanitarian service, professional learning,


pared to pledge utmost respect for professional ethics and financial

Members are expected to work in teams

d carry out projects in line with


unity to create their own projects and receive information,

They will receive information about workshops,

International.


Annual Fees), should be sent to Engineers Without Borders, as per instructions given in the form. The

Rs.3000.00

stitution if there is an EWB India


[email protected]

EWB–India: Membership Application Form

1. Name: Mr � Ms � __________________________________

2. Date of Birth: __________________

3. Sex: Male � Female �

4. Address:

Present/Communication Permanent

________________________________

________________________________

________________________________

City: ___________ Pin Code:________

Phone: _________________________

e-mail: _____________________

5. Hobbies/Interests: _________________________________________________________

6. Are you a member of any Social Organization or Professional Body Yes

If yes name: ______________________________________________________________

7. Name of your College with address:

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Course of Study: _________________________ Completi

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Membership Application Form – Student

__________________________________

Date of Birth: ______________________________________

Present/Communication Permanent

_____ ___________________________

_____ _________________________

_____ _________________________

_________ Pin Code:________ City: __________Pin Code: ______

___________________ Phone: _________________

l: _________________________ e-mail:______________________


6. Are you a member of any Social Organization or Professional Body Yes �

If yes name: ______________________________________________________________

7. Name of your College with address:

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Course of Study: _________________________ Completion Year _______________________

PASSPORT

SIZE

PHOTO

Student

________________________

______________________________

______________________________

City: __________Pin Code: _______

Phone: ________________________

mail:________________________


No �

If yes name: ______________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Year _______________________

PASSPORT

PHOTO

8. Student Membership Subscription

Admission

Annual

• Membership admission fee is payable at the time of admission only

I enclose Demand Draft No: ___________ dated:__________ for Rs.350/Hundred Fifty only) drawn on BORDERS” being Admission Fees and Subscription for one year.

OR

I have deposited Rs.350/No. 018301008732 of ICICI Bank on___

DECLARATION

I have familiarized myself with the Mission, and objectives of Borders - India on the EWB-INDIA website (www.ewb

by the responsibilities and obligations associated with EWB

_____________

(Signature)

Name:

Space for Chapter

Name of Chapter (if already formed):

Certified that the applicant is a student of our Institution

___________________________

Signature of Faculty Advisor / Faculty Member

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embership Subscription

Admission Rs.250-00

Rs.100.00

Membership admission fee is payable at the time of admission only

I enclose Demand Draft No: ___________ dated:__________ for Rs.350/Hundred Fifty only) drawn on (Name of the Bank) in favor of “ENGINEERS WITHOUT

being Admission Fees and Subscription for one year.

I have deposited Rs.350/- in "Engineers Without Bordersof ICICI Bank on___________________________________

I have familiarized myself with the Mission, and objectives of Engineers Without INDIA website (www.ewb-india.org) and I pledge to abide

by the responsibilities and obligations associated with EWB-INDIA bonafide membership.

lready formed):

Certified that the applicant is a student of our Institution

Signature of Faculty Advisor / Faculty Member

Membership admission fee is payable at the time of admission only.

I enclose Demand Draft No: ___________ dated:__________ for Rs.350/- (Rupees Three “ENGINEERS WITHOUT

Engineers Without Borders” Account ________________________________.

Engineers Without india.org) and I pledge to abide

INDIA bonafide membership.

Note 1: If at present there is no existing chapter at your institution, leave name of chapter blank. You may take the lead in starting a chapter (see Guidelines for Starting A

Student Chapter). Note 2: “Engineers Without Borders” (EWB) is a worldwide organizationhumanitarian service, learning, and responsible application of technology in specific

projects. Membership of EWB-India is open to professionals and students of professional courses who are sincerely willing to participate in the

Note 3: This Application Form duly completed along with two stamp size photo (for identity badge) along with a demand draft for Rs.350/Borders” payable at Hyderabad

sent to the address given below:

Note 4: Accepted applicants will be issued an official Membership card.

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If at present there is no existing chapter at your institution, leave name of chapter blank. You may take the lead in starting a chapter (see Guidelines for Starting A

“Engineers Without Borders” (EWB) is a worldwide organizationhumanitarian service, learning, and responsible application of technology in specific

India is open to professionals and students of professional courses who are sincerely willing to participate in the mission and work of

This Application Form duly completed along with two stamp size photo (for identity badge) along with a demand draft for Rs.350/- in favor of “Engineers without Borders” payable at Hyderabad or proof of deposit to EWB Account as

sent to the address given below:



6-3-668/77 & 78


HYDERABAD – 500 082. A.P. India.

Ph: 040-23410945;

Email: [email protected]

Accepted applicants will be issued an official Membership card.

If at present there is no existing chapter at your institution, leave name of chapter blank. You may take the lead in starting a chapter (see Guidelines for Starting A

“Engineers Without Borders” (EWB) is a worldwide organization dedicated to humanitarian service, learning, and responsible application of technology in specific

India is open to professionals and students of professional work of EWB India.

This Application Form duly completed along with two stamp size photo (for in favor of “Engineers without

or proof of deposit to EWB Account as above should be

Documents

Student Chapter Kit 2014