Streamlining Verification MTAC Workgroup 93

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Streamlining VerificationMTAC Workgroup 93

Mission Statement: – Collectively determine how the USPS and the

Industry can leverage existing, or guide future, technological solutions into the mailing life cycle that can enhance the verification and induction process.

Workgroup Lifecycle – May 2005 through Quarter I, 2006

Four Task Teams (Subgroups):– Vision Team

– Barcode Team

– Implementation Team

– Measurement and Reporting Team

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Vision Team (Complete Work by Sept 2005)

Define a vision for seamless acceptance for all classes of mail.

Determine the business value to the Industry and the USPS for implementing the process change.

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Enable integrated Electronic Payment capabilities for all customers, products & services

Transition to Electronic Collaboration with all Customers

Promote Advance Notification from Customers to align resources against customer needs

Leverage barcodes for in process revenue assurance controls and visibility

Transition to Inline Electronic Verification across processing lifecycle

Adopt a risk-based verification approach

Continuous Proactive Customer Feedback Loop

Business Mail Acceptance Accountability for Quality

Vision: Seamless Acceptance

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Vision: Integrated Payment

Centralized Payment– Customers structure account portfolios to meet needs– Accounts linked by Customer ID that permits visibility across

all mailer locations and products

Flexible Payment Options– ACH Credit/Debit, FedWire, eCheck

Available For All Products and Services– Bulk mailings, stamps, PC postage, P.O.

Boxes, Click-N-Ship, pick-ups

Accessible Across Customer Channels– Web, phone, post office, back dock, meter

Centralized Payment Accounts

Enabler: Payment Engine

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PostalOne!®

Mailing Information

Customers

Links to Appointments (FAST)

Accepts Documentation

Forwards Information To Induction Facility (Surface Visibility)

Customer Visibility: Account Management, Mail quality, Mail status

Translate/Debit Postage, Automated Deduction

Advance notification Enables Resource Planning

Vision: Electronic Collaboration

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PostalOne!®

Mailing Information

CustomersFeedback

Appointment Status

Documentation processed, postage estimated

Induction Status

Customer Visibility

Postage Charges

Mail Preparation Quality

Mail Tracking & Delivery Performance

Vision: Electronic Collaboration

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Vision: Electronic Collaboration Methods

Comprehensive approach to electronic documentation and postage:– Mail.dat

» File-Based Electronic Exchange

– Web Services» Form-Based Electronic

Exchange

– Web Browser Wizard» Postage Statements Online

Electronic Documentation translates to electronic Postage

• Web Services

• mail.dat• Web

Wizard

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Barcode Team (Complete Work by Nov 2005)

Guide and assess the utilization of customer-applied bar codes across the supply chain

Identify and resolve issues relating to postal specifications for customer-applied barcodes.

Recommend specifications for customer barcode elements that will meet the needs of the mailing industry and support effective use of barcodes in providing multiple services and postage reporting.

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Leverage Barcode

TRLR453012MOPS

Identity:Unique ID across assets, containing or linked to customer IDs

UniqueUnique MailpieceMailpiece IDID(4-State, UCC EAN 128)(4-State, UCC EAN 128)

24-Digit Handling 24-Digit Handling Unit (Tray) LabelsUnit (Tray) Labels

Pallet / MTE PlacardPallet / MTE Placard

Truck/TrailersTruck/Trailers

MTE License MTE License PlatePlate

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Implementation Team (Complete Work by March 2006)

Define processes for automated verification for Standard and Periodical mailers utilizing pallet and bundle barcodes. Initiate a proof of concept for automated verification with pallet barcodes.

Develop, guide, and assess a “proof of concept” pilot to be launched on August 2005 for an electronic 8125.

Implement the e8125.

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MTAC Workgroup # 84

Presort Info.

Container Appts.

Verification

Payment

Release 8125

Shipment Status

Reconciliation

Report

AppointmentsScheduling

Mailer

via MAIL.DAT

via Web Services

Qua

lific

atio

n R

epor

t Sub

mis

sion

e8125sInduction

PostalOne!PostalOne!

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Measurement and Reporting Team (Complete Work by March 2006)

Apply experience and findings from Implementation Team to enhance the utilization of data throughout the supply chain.

Determine quality metrics to position data from a quality improvement orientation rather than audit approach.

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Work Group 93 Notional Schedule

Vision Team 05/17/05 – 9/30/05

Pilot 1 08/25/05 – 11/30/05

Implementation Team 08/08/05 – 03/31/06

Measurement and Reporting 09/01/05 – 03/31/06

May 2005

June 2005

July 2005

Aug 2005

Sept 2005

Oct 2005

Nov 2005

Dec 2005

Jan 2006

Feb 2006

Mar 2006

Barcode Team 05/17/05 – 11/30/05

Pilot 2 11/30/05 – 01/31/06

Meeting Schedule

May MTAC

June Telecon & IDEA

JulyTelecon

Aug 16 MTAC

SeptTelecon

OctTelecon

Nov MTAC

Dec 2005

Jan 2006

Feb 2006

Mar 2006