Strategies for Engaging Local Stakeholders

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Strategies for Engaging Local Stakeholders. Tuesday, October 30, 2012 Facilitator: Robin Taylor (SST) Panelists: Denise Mauzy , Missouri Center for Family Policy & Research Irene Koffink, New Hampshire Department of Education John Brandt, Utah State Office of Education. - PowerPoint PPT Presentation

Text of Strategies for Engaging Local Stakeholders

SLDS Webinar

1Strategies for Engaging Local StakeholdersTuesday, October 30, 2012

Facilitator: Robin Taylor (SST)Panelists: Denise Mauzy, Missouri Center for Family Policy & ResearchIrene Koffink, New Hampshire Department of EducationJohn Brandt, Utah State Office of Education

2012 SLDS P-20W Best Practice Conference2Stakeholder Engagement Overview2012 SLDS P-20W Best Practice ConferenceEngaging Early Childhood and After-School Stakeholders Council for Early Childhood/School-Age DataResearch Sub-CommitteeIntegration of P20W planning in many data collaborations Electronic PD system for ec/sa workforceBuilding administrative data relationshipsHead Start Data Pilot Project

Missouri32012 SLDS P-20W Best Practice ConferenceCouncil for Early Childhood and School-Age DataPurpose: To investigate potential datasets for inclusion in the longitudinal data system, linkage requirements, potential research and policy questions, and the system upgrades neededMember Agencies/Institutions:Child Care Aware of MissouriCoordinating Board for Early ChildhoodDepartment of Elementary and Secondary EducationDepartment of Health and Senior ServicesDepartment of Mental HealthDepartment of Social ServicesInstitute for Human DevelopmentMissouri AfterSchool NetworkMissouri Head Start- State Collaboration OfficeOffice of Social and Economic Data AnalysisOPEN InitiativeParents as Teachers National OfficeRegion VII Head Start

Missouri42012 SLDS P-20W Best Practice ConferenceResearch Sub CommitteePurpose: To investigate potential datasets for inclusion in the longitudinal data system, linkage requirements, potential research and policy questions, and the system upgrades needed. Also being used as a peer review panelMember Agencies/Institutions:Center for Family Policy & ResearchChild Care Aware of MissouriDepartment of Elementary and Secondary EducationDepartment of Social ServicesUniversity of MissouriInstitute for Human DevelopmentOffice of Social and Economic Data AnalysisParents as Teachers National OfficeUniversity of MissouriSoutheast Missouri State University

Missouri52012 SLDS P-20W Best Practice ConferenceNew Hampshire6

2012 SLDS P-20W Best Practice ConferenceUtah7Local/Primary Stakeholders UDA partners from grant application onward, represented on UDA Governance Committee, chiefs on Executive Board; Department of Health (early childhood) and the Utah Afterschool Network may be added within next yearUtah State Board of Education (K-12)Utah State Board of Regents (higher education)Utah College of Applied Technology Board of Trustees Department of Workforce Services DirectorUtah Education Network Board (infrastructure)Utah Education Policy Center - University of Utah College of Education (research and coordination)2012 SLDS P-20W Best Practice ConferenceUtah8Secondary Stakeholders once grant was received informal contacts were made followed by more formal presentations when invitedProsperity 20/20Utah State LegislatureUtah K-16 AllianceUtah Governors Office of Planning and BudgetUtah Governors Education Excellence CommissionUtah FoundationSalt Lake ChamberUtah Department of Health (early childhood)Utah After School Network2012 SLDS P-20W Best Practice ConferenceValue Add92012 SLDS P-20W Best Practice ConferenceWe need their dataUnlike the K-12 system, there is no central entity to gather information about Missouris youngest childrenNo regulatory authority exists to require all private early childhood and school-age programs to participate in data collection effortsWe need to resolve data issues togetherDifferent datasets use different unique identifiers for people and programsNo central authority to require one unique identifier for people and programs across the early childhood fieldWe can inform the development/upgrades of many of the data systems to support the SLDSRecommendations for changes to PAT Child Care Aware/OPEN data partnership

Missouri102012 SLDS P-20W Best Practice ConferenceNew Hampshire11Help form/change legislationParticipation leads to support and buy-inOngoing interest in and use of data Stakeholders attending DQC meetings Assists with ongoing conversationContinued engagementHelps stakeholders to understand and think about what the department is doing now and how they can help move forward2012 SLDS P-20W Best Practice ConferenceUtah12Input on governance policies and proceduresData sources including metadataData quality including missing and mismatched dataTechnical consultationResearch agendasOfficial multi-agency reportsAd hoc reporting needsSuggestions for engaging secondary stakeholdersProduction of material to explain/promote the value of the UDA/P-20W to secondary stakeholders and the publicManagement of concerns about security and privacy2012 SLDS P-20W Best Practice ConferenceChallenges132012 SLDS P-20W Best Practice ConferenceEarly childhood is multi-facetedEarly care and educationHealth Mental healthNutritionSpecial needsFamily support

Missouri14

2012 SLDS P-20W Best Practice ConferenceData often stored in multiple locations, even within the same state departmentsData are uncoordinated and often require probabilistic matching (child, program, staff, etc.)Significant data gaps Data from the early and extended learning sectors are often owned by multiple local, state, and federal partnersFindings could be used to as basis for funding decisions (+/-)

Missouri152012 SLDS P-20W Best Practice ConferenceFactors that influenced work in Missouri:Unlike the K-12 system, there is no central entity to gather information about Missouris youngest childrenNo regulatory authority exists to require all private early childhood and school-age programs to participate in data collection effortsDifferent datasets use different unique identifiers for people and programsNo central authority to require one unique identifier for people and programs across the early childhood fieldMany of the data systems are in transitionRecommendations for changes to PAT Child Care Aware/OPEN data partnership

Missouri162012 SLDS P-20W Best Practice ConferencePart of the ProcessExample: Effective Educator Task Force developed state model for teacher evaluation. Give and take on requirements so that stakeholders ( Superintendents, Principals, Teachers, Unions, Legislature) would buy in.

Address Concerns How will the data be used? Who has control of the data?

Project PrioritiesProject focused shorter engagements, areas of specific interest (i.e. Effective Educator Task Force, EWS Pilot Team)

Engage the right stakeholders for specific projectsMatch areas of interest, background, current position

New Hampshire172012 SLDS P-20W Best Practice ConferenceTime and SchedulingMeetings later in the day/after hoursGo to meetings/webinars

Long Term CommitmentLook for legislative support, work with union representatives, continue to involve educators

New Hampshire182012 SLDS P-20W Best Practice ConferenceConcerns about displacement of staffs provide clear definitions of roles of stakeholder staffs vs. UDA staffs, involve stakeholder staffs on technical and governance committees.Concerns about sustainability and displacement of stakeholders existing budgets to support UDA state budget requests are being made by a third-party agency, the governors office of planning and budget. Loss of control over data and information, and displacement of local reporting by UDA clear governance policies evolved about multi-agency reports, research and information vs single agency reports, research, and information.Utah192012 SLDS P-20W Best Practice ConferenceUtah20 Commitment of existing/permanent staffs time to the project while stakeholders were assured time would be kept to a minimum it was emphasized that the P-20W would only be of value if such involvement existed at levels sufficient to ensure quality data and information.Need for control over release of data to third parties & privacy each stakeholder must give approval prior to such action. Concerns about which education reporting and analysis may transition away from the data owning agency UDA is primarily for multi-agency reporting.Governance of research findings and reports prior to publication such releases must be agreed upon in data governance documents prior to actual work.2012 SLDS P-20W Best Practice ConferenceWhat will success look like?212012 SLDS P-20W Best Practice ConferenceA child record can be identified and linked across multiple datasets using one of two unique variables or a combination of unique child-specific variablesA program can be identified and linked across multiple datasetsA classroom can be identified and linked to the sponsoring program and/or can be linked across multiple datasetsA child can be linked to a teacher, classroom, program, and/or support services through program or enrollment recordsA sufficient sample size is available (child, program, teachers, etc.) to make generalizations

Missouri222012 SLDS P-20W Best Practice ConferenceSuccessful when stakeholders: Become part of the process, way of life.

Ask to participate

Begin to utilize data to link their work with student outcomes and teacher effectiveness

Look beyond the current project and start to think about next steps, opportunities.New Hampshire232012 SLDS P-20W Best Practice ConferenceUtah24The stakeholders leadership can define P-20W/SLDS and see the efficiencies of an SLDSTurf battles ensue over who has control of the data and how reports etc. will be governedStakeholders can articulate not just the reports and ad hoc information/analysis they need from the P-20W/SLDS but can also describe research possibilitiesDiscussions of priorities and sustainability evolveAnalysts and/or researchers from respective stakeholders want to know when the data will be available, and where the metadata areData stewards and te