Engaging Local Stakeholders

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Engaging Local Stakeholders. Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011. Format for the Webinar. 10 minute presentations from the 4 states Questions from the participants for the remainder of the time. Norms. - PowerPoint PPT Presentation

Text of Engaging Local Stakeholders

Engaging Stakeholders

Engaging Local StakeholdersPanel Presenters:Iowa; Oregon; Virginia; Washington, DC SLDS WebinarSeptember 30, 20111Format for the Webinar10 minute presentations from the 4 statesQuestions from the participants for the remainder of the time2NormsPut your phone on mute unless you are asking a question.Hold questions until the end of the 4 presentations.To ensure that all states have an equal opportunity to present, presentations will be limited to 10 minutes. (I will give a 2 minute warning!!)3Office of the State Superintendent of EducationDwight Franklin4

SLDS Webinar: Engaging Local

District Stakeholders

9/30/115Stakeholder Involvement* Dependent upon procurement processBill & Melinda Gates FoundationCity CouncilCommunity Based OrganizationsEarly Care and Education Administration (DHS)LEA Central Office AdministratorsOffice of the Chief Financial OfficerOffice of the Chief Technology OfficerOffice of the Deputy Mayor for EducationOffice of the State Superintendent of Education (SEA)ParentsPrincipalsPost-Secondary Support OrganizationsTeachersUDC/SEA- Adult Family Literacy

LDS Purpose, Goal, Direction, Requirements, PriorityFocus Groups: OSSE, PCS, DCPS, UDC, Teachers (Union), Principals, Parents, Grantors, Policy Research, PCS BoardSteering Committee6When in the process did you involve them?Beginning: Requirements & RFP Development

How did you involve them?Focus Groups for RequirementsMonthly Steering Committee MtgsData Governance

What was the value that you got from your stakeholder engagement?Requirements, Needs, Priority, Understanding of how the LDS could benefit a wide group of needsPrioritizing RequirementsRFP & Schedule Development

Any advice to states about stakeholder engagement?Keep stakeholders engagedProvide updates on status, challenges, successes

7Virginia Department of EducationSusan Williams8Student Record CollectionDevelopmentStudent Information Advisory Group (SIAG)20 LEA membersMet monthly/18 monthsInitial TrainingEight regional sessions SIAG served as hostsDevelopment of MaterialsBuy-InBuild LEA requested tools and reports basedPre-Sub applicationLost Transfer reportOn-Going SupportPre-change WebinarsTuesday TelegramVESIS/SIS Users Groups9Student-Teacher Linkages (LEAs)DevelopmentAnnouncement Webinars5 On-site, in depth visits to gather knowledge and requirementsInitial TrainingSemi-monthly webinars Jan Sept 2011Monthly regional webinars

Buy-InModified elements based on LEA feedbackSought VESIS opinionOn-Going SupportWebinarsTuesday TelegramVESIS/SIS Users Groups10Student-Teacher Linkages (DOE)DevelopmentMaster Schedule WorkgroupSemi-monthly meetingsAsst supts specialistsCommittee WorkSCED code conversionMSC development

Buy-InIssues are relayed to correct officeOn-site flow meetingSeek Org supportOn-Going SupportWorkgroup meetingsDevelop internal process for change control11Oregon Hillsboro SchoolsJim HarringtonChief Technology Officer12Survival DrivenOnline Assessment System 2001English Language Proficiency Assessment 2006Data Collection SystemDistrict Data Warehouse Projects K12 Integrated Data SystemInstructional Data Use

197 School Districts19 Education Service Districts561,698 Students62,557 School Employees28,638 TeachersGeographically LargeStrong Local Control

9/30/2011 6:37 AM 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

13PathwaysIT Managers District 1996Sponsor: Large district CIOs MonthlyPurpose: Large district collaborationIT Managers State 2000Sponsor: Oregon Department of Education QuarterlyPurpose: Advisory and information sharingData Collections Committee 2002Sponsor: Oregon Department of Education QuarterlyPurpose: Advisory and information sharingAssessment and Accountability AdvisorySponsor: Oregon Department of Education QuarterlyPurpose: AdvisoryWeb and Publications

9/30/2011 6:37 AM 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

14PathwaysData Quality Workgroup 2008Sponsor: Oregon Department of Education TriannuallyPurpose: Delivering quality data to the classroomData Warehouse Governance Committee 2010Sponsor: ODE/Data Warehouse LEAs MonthlyPurpose: Architecture and implementation PK20 data systemData Technical Working GroupsSponsor: ODE/Data Warehouse LEAs On DemandPurpose: Technical collaboration supporting K12 Data System development

9/30/2011 6:37 AM 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

15Continuing OpportunitiesBuild agency trust, engagement, and contributionEnsure data quality and timeliness are a priority at all levelsAlign agency practices Eliminate the rogues and silosUnify priorities, schedules, and resourcesChallenge the work.Does the system need it?Does the system need it now?Can we afford it?Build stakeholder/decision-maker capacityStabilize the system9/30/2011 6:37 AM 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

16Iowa Department of EducationJason Grinstead17

SLDS Visioning Timeline18

Second Project Graphic Based on Team InputResultsIncreased awareness of SLDSUnderstanding of stakeholder needsAllowed people to have a voice in the process20Questions for the Presenters?21Contact InformationIowaJason.Grinstead@iowa.govOregonhton@hsd.k12.or.usVirginiaSusan.M.Williams@doe.virginia.govOSSEdwight.franklin@dc.gov

22Thank you for participating!23