State of theState of theRiver Bank Woods River Bank Woods

HOAHOA

January 25January 25thth, 2005, 2005

Mike MorganMike MorganPresident, River Bank Woods HOAPresident, River Bank Woods HOA

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IntroductionIntroduction Welcome and THANK YOU for comingWelcome and THANK YOU for coming Current River Bank Woods HOA Board of Current River Bank Woods HOA Board of

DirectorsDirectors Mike Morgan, PresidentMike Morgan, President Dennis Coombe, Vice PresidentDennis Coombe, Vice President Lisa Toohey, TreasurerLisa Toohey, Treasurer Teresa Bettac, SecretaryTeresa Bettac, Secretary Josh Hutzler (Toll Brothers), DirectorJosh Hutzler (Toll Brothers), Director

Managing Agent: Cardinal Management Managing Agent: Cardinal Management GroupGroup Bill Olliver Bill Olliver Crishana Loritsch Crishana Loritsch

HOA meetingsHOA meetings Quarterly: Winter, Spring, Summer, and FallQuarterly: Winter, Spring, Summer, and Fall Tonight: Annual Meeting and ElectionTonight: Annual Meeting and Election

Meet the CandidatesMeet the Candidates VoteVote

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OverviewOverview RBW HOA BoD and Managing AgentRBW HOA BoD and Managing Agent

Action Items / Hot Topics / Issues / Concerns / Special Action Items / Hot Topics / Issues / Concerns / Special ProjectsProjects

The RBW HOA BoD logs all in a spreadsheet and works to The RBW HOA BoD logs all in a spreadsheet and works to close each item ASAP.  If you have an item or status, close each item ASAP.  If you have an item or status, please e-mail Mike Morgan please e-mail Mike Morgan president@riverbankwoods.netpresident@riverbankwoods.net..

Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Architectural Review CommitteeArchitectural Review Committee River River BankBank Woods Woods River Bank River Bank WoodsWoods Contracts / Community ServicesContracts / Community Services Special ProjectsSpecial Projects Toll BrothersToll Brothers Goals for 2005Goals for 2005 ElectionElection Open Forum / Q&AOpen Forum / Q&A

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Communications CommitteeCommunications Committee Web site Web site www.riverbankwoods.netwww.riverbankwoods.net

Thank you Paul Kang for handling domain name registration and Thank you Paul Kang for handling domain name registration and web hosting annuallyweb hosting annually

Mike Morgan, webmasterMike Morgan, webmaster NewsletterNewsletter

Quarterly: Winter, Spring, Summer, and Fall; after 1/4ly HOA Quarterly: Winter, Spring, Summer, and Fall; after 1/4ly HOA meetingmeeting

Thank you Teresa Bettac, Secretary and Lisa Toohey, TreasurerThank you Teresa Bettac, Secretary and Lisa Toohey, Treasurer Help Wanted!Help Wanted!

DirectoryDirectory Published and distributedPublished and distributed Thank you Jeannie Willoughby, Karen Blonder, and Lisa TooheyThank you Jeannie Willoughby, Karen Blonder, and Lisa Toohey If you are not in the current directory, an updated directory will If you are not in the current directory, an updated directory will

be published and distributed soon. Please complete, sign, and be published and distributed soon. Please complete, sign, and return the Neighborhood Directory Information Sheet. We really return the Neighborhood Directory Information Sheet. We really want to get all 78 homes in the Directory!!!want to get all 78 homes in the Directory!!!

E-mail distribution listE-mail distribution list For periodic updates and remindersFor periodic updates and reminders Please send an e-mail to Please send an e-mail to webmaster@riverbankwoods.orgwebmaster@riverbankwoods.org to be to be

added to the River Bank Woods e-mail distribution listadded to the River Bank Woods e-mail distribution list Sandwich boardsSandwich boards

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Activities CommitteeActivities Committee Neighborhood Spring FlingNeighborhood Spring Fling

BIG successBIG success Thank you Karen BlonderThank you Karen Blonder

Community Garage SaleCommunity Garage Sale Thank you Jina AmesThank you Jina Ames

Ladies NightS OutLadies NightS Out Thank you Lisa TooheyThank you Lisa Toohey

Play DateS (weekly) at the Tot Lot and Play Area Play DateS (weekly) at the Tot Lot and Play Area on River Oaks Driveon River Oaks Drive

BUNCOBUNCO Thank you Karen BlonderThank you Karen Blonder

Fall Festival and Dessert ContestFall Festival and Dessert Contest Unfortunately, cancelled due to lack of RSVPsUnfortunately, cancelled due to lack of RSVPs Thank you Kim Hjort on Fall Festival planning and Thank you Kim Hjort on Fall Festival planning and

Rubina Malbari on Dessert Contest planningRubina Malbari on Dessert Contest planning Activities Committee meetingActivities Committee meeting

To plan activities & eventsTo plan activities & events To discuss how to gain more interest, involvement, To discuss how to gain more interest, involvement,

build community, etc.build community, etc. Help Wanted!Help Wanted!

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Architectural Review Architectural Review CommitteeCommittee

Architectural Modification Request Architectural Modification Request Application (AMRA) review and approval Application (AMRA) review and approval process - and process for process - and process for Architectural/Covenants violationsArchitectural/Covenants violations Thank you Teresa Bettac, Secretary and Thank you Teresa Bettac, Secretary and

Crishana Loritsch; and the RBW HOA BoDCrishana Loritsch; and the RBW HOA BoD Architectural GuidelinesArchitectural Guidelines

Thank you Dennis Coombe, Vice PresidentThank you Dennis Coombe, Vice President “ “Catch Up and Plan Ahead”Catch Up and Plan Ahead”

Please “Catch Up and Plan Ahead” for exterior Please “Catch Up and Plan Ahead” for exterior home improvements; please use the AGs to home improvements; please use the AGs to complete an AMRAcomplete an AMRA

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River River BankBank Woods Woods Reserve Study completed: Mason & MasonReserve Study completed: Mason & Mason 2005 Budget2005 Budget

Thank you Lisa Toohey, Treasurer and Crishana Thank you Lisa Toohey, Treasurer and Crishana LoritschLoritsch

HOA member fees increased from $55 to $60 per HOA member fees increased from $55 to $60 per monthmonth

Explanation/justification: This was a careful, informed, team Explanation/justification: This was a careful, informed, team decision that considered:decision that considered:

the results of the reserve study,the results of the reserve study, detailed financial review of 2004 operational actuals-to-date detailed financial review of 2004 operational actuals-to-date

planned 2005 expensesplanned 2005 expenses required 2005 assessment revenue against planned 2005 required 2005 assessment revenue against planned 2005

expenses, andexpenses, and financial modeling.financial modeling. P.S. During the sales process, builders typically like to start P.S. During the sales process, builders typically like to start

homeowner assessments as low as possible.homeowner assessments as low as possible.

Audit and Tax Services: Goldklang, Cavanaugh Audit and Tax Services: Goldklang, Cavanaugh & Associates, P.C.& Associates, P.C.

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River Bank River Bank WoodsWoods Tree Save Area Clean-up “Phase 1” (sponsored by the RBW Tree Save Area Clean-up “Phase 1” (sponsored by the RBW

HOA)HOA) We addressed the long and expensive initial list of downed, dead, We addressed the long and expensive initial list of downed, dead,

and at-risk trees.and at-risk trees. CHRONOLOGY:CHRONOLOGY:

In March, the River Bank Woods HOA Board of Directors walked River In March, the River Bank Woods HOA Board of Directors walked River Bank Woods I and II with Dana Malone, Loudoun County Urban Bank Woods I and II with Dana Malone, Loudoun County Urban Forester.  Please review the TREE SAVE AREA DO's & DON'Ts Forester.  Please review the TREE SAVE AREA DO's & DON'Ts (Microsoft Word document) that Dana subsequently provided.(Microsoft Word document) that Dana subsequently provided.

In April, the RBW HOA BoD walked River Bank Woods I and II with a In April, the RBW HOA BoD walked River Bank Woods I and II with a recommended professional forester / certified arborist, who was recommended professional forester / certified arborist, who was contracted to develop a River Bank Woods Forest Management Plan; contracted to develop a River Bank Woods Forest Management Plan; trees requiring removal were tagged and documented.trees requiring removal were tagged and documented.

In May, the River Bank Woods Forest Management Plan was developed In May, the River Bank Woods Forest Management Plan was developed by the professional forester / certified arborist and presented to Dana by the professional forester / certified arborist and presented to Dana Malone, Loudoun County Urban Forester, for approval.Malone, Loudoun County Urban Forester, for approval.

In June, we received approval to proceed from Dana Malone, Loudoun In June, we received approval to proceed from Dana Malone, Loudoun County Urban Forester.  We contacted a tree service to have the trees County Urban Forester.  We contacted a tree service to have the trees removed.  We received the initial estimate.  It was very high.  So we got removed.  We received the initial estimate.  It was very high.  So we got another.  It was also high.  We got a 3rd estimate and contracted w/ another.  It was also high.  We got a 3rd estimate and contracted w/ Freedom Tree ServiceFreedom Tree Service

Freedom Tree Service cleaned-up the Tree Save Areas on Wednesday Freedom Tree Service cleaned-up the Tree Save Areas on Wednesday 7/7 through Friday 7/97/7 through Friday 7/9

Tree Save Area Clean-up “Phase 2” TBDTree Save Area Clean-up “Phase 2” TBD Please let us know about any trees that pose a danger or are Please let us know about any trees that pose a danger or are

downed, dead, or at-riskdowned, dead, or at-risk

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River Bank River Bank WoodsWoods (cont’d) (cont’d) Tree Relocation (NOT sponsored by RBW HOA; but Tree Relocation (NOT sponsored by RBW HOA; but

we helped facilitate)we helped facilitate) Evergreen trees were relocated from the base of the berm, Evergreen trees were relocated from the base of the berm,

in the backyards of Lots 30, 31, 77, and 78 onto the in the backyards of Lots 30, 31, 77, and 78 onto the Rivercrest-owned bermRivercrest-owned berm

Initiated by Greg & Pam Bohmer, who developed a tree Initiated by Greg & Pam Bohmer, who developed a tree relocation plan which we worked together to execute; relocation plan which we worked together to execute; worked with:worked with:

The homeowners of the lots involvedThe homeowners of the lots involved The Loudoun County Urban Forester and the Loudoun The Loudoun County Urban Forester and the Loudoun

County Project Manager for River Bank Woods re: the RBW County Project Manager for River Bank Woods re: the RBW Loudoun County Tree Cover Calculation (we used surplus)Loudoun County Tree Cover Calculation (we used surplus)

The RBW HOA Architectural Review Committee for approval The RBW HOA Architectural Review Committee for approval of Architectural Modification Request Application (AMRA)of Architectural Modification Request Application (AMRA)

And the Rivercrest HOA Open Space Committee and BoDAnd the Rivercrest HOA Open Space Committee and BoD

River Bank Woods “Arbor Day”River Bank Woods “Arbor Day” To add to Tree Save AreasTo add to Tree Save Areas WANTED: VOLUNTEER(S)WANTED: VOLUNTEER(S) to plan and plant to plan and plant

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Landscaping & Maintenance: J.D. Lawn ServiceLandscaping & Maintenance: J.D. Lawn Service

Snow Removal: American ContractorsSnow Removal: American Contractors Toll Brothers is responsible for snow removal again this winter; Toll Brothers is responsible for snow removal again this winter;

until they are off bond.until they are off bond. American Contractors is a different snow removal contractor than American Contractors is a different snow removal contractor than

winters’ past, when Toll Brothers used J.D. Lawn Service for snow winters’ past, when Toll Brothers used J.D. Lawn Service for snow removal (as well as common area landscaping and maintenance).removal (as well as common area landscaping and maintenance).

American Contractors missed RBW Section II on Saturday/Sunday. American Contractors missed RBW Section II on Saturday/Sunday. I called them. They returned my call Monday morning. I I called them. They returned my call Monday morning. I confirmed that they know our streets, including both RBW confirmed that they know our streets, including both RBW sections, and excluding Lowes Point in between. They came out sections, and excluding Lowes Point in between. They came out Monday morning to plow and treat the missed streets. They were Monday morning to plow and treat the missed streets. They were very nice, very apologetic, and promised that they will not drop very nice, very apologetic, and promised that they will not drop the ball going forward. I have a main telephone # - and a cell #.the ball going forward. I have a main telephone # - and a cell #.

FYI- Next winter, when we (the RBW HOA) are on the hook for FYI- Next winter, when we (the RBW HOA) are on the hook for snow removal, we will set a 3” minimum before snow removal snow removal, we will set a 3” minimum before snow removal occurs - or our budget could get wiped out in a harsh winter.  This occurs - or our budget could get wiped out in a harsh winter.  This is not the case with Toll Brothers / American Contractors.  They is not the case with Toll Brothers / American Contractors.  They treated the streets when we had the 1” of snow recently; although treated the streets when we had the 1” of snow recently; although they did not plow.they did not plow.

Contracts / Community Contracts / Community ServicesServices

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Trash & Recycling: AAA Trash & RecyclingTrash & Recycling: AAA Trash & Recycling Please do not put your trash or recycling bin at the curb until Please do not put your trash or recycling bin at the curb until

the evening before pick-up daythe evening before pick-up day Please remember that trash and recycling bins should not be Please remember that trash and recycling bins should not be

in front of your house except on pick-up day! Please keep in front of your house except on pick-up day! Please keep them garaged and out-of-site. Help keep our neighborhood them garaged and out-of-site. Help keep our neighborhood looking great!looking great!

Special ProjectsSpecial Projects Brockman Farm Lane AbandonmentBrockman Farm Lane Abandonment

Thank you Lisa Toohey, Treasurer, who has worked with many Thank you Lisa Toohey, Treasurer, who has worked with many parties on BFL, including Toll Brothers, VDOT, Loudoun parties on BFL, including Toll Brothers, VDOT, Loudoun County, Fire & Rescue, and affected HOAs (Rivercrest HOA, County, Fire & Rescue, and affected HOAs (Rivercrest HOA, Cascades Community Association, and Lowes Point HOA)Cascades Community Association, and Lowes Point HOA)

Contracts / Community Contracts / Community Services (cont’d)Services (cont’d)

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Toll BrothersToll Brothers Bill Bestimt and Josh Hutzler have fulfilled their RBW HOA BoD duties as Bill Bestimt and Josh Hutzler have fulfilled their RBW HOA BoD duties as

directors during transition from declarant-controlled BoD to homeowner-directors during transition from declarant-controlled BoD to homeowner-controlled BoDcontrolled BoD

Toll Brothers Bond Release - items, process, and timeline - status and Toll Brothers Bond Release - items, process, and timeline - status and communication plan for remaining items:communication plan for remaining items:

NOTE: The below is not an official list of Toll Brothers bond release items.NOTE: The below is not an official list of Toll Brothers bond release items.NOTE: “COMPLETE” denotes that Toll Brothers has completed work on the item, but it does not NOTE: “COMPLETE” denotes that Toll Brothers has completed work on the item, but it does not

mean that Toll Brothers is “off bond” for the item in terms of VDOT, Loudoun County, mean that Toll Brothers is “off bond” for the item in terms of VDOT, Loudoun County, Loudoun County Sanitation Authority, etc.Loudoun County Sanitation Authority, etc.

Storm Water Management Pond (SWMP) *****requested communication; STATUS: Storm Water Management Pond (SWMP) *****requested communication; STATUS: OPEN – final item – American Contractors will complete ASAP, when the weather breaks, OPEN – final item – American Contractors will complete ASAP, when the weather breaks, and by this springand by this spring

Street Lights STATUS: COMPLETEStreet Lights STATUS: COMPLETE Driveway Aprons - new dictionary term! ;-) *****requested communication; STATUS: Driveway Aprons - new dictionary term! ;-) *****requested communication; STATUS:

COMPLETECOMPLETE Final Driveway and Street Paving *****requested communication; STATUS: COMPLETEFinal Driveway and Street Paving *****requested communication; STATUS: COMPLETE Sidewalks *****requested communication; STATUS: COMPLETESidewalks *****requested communication; STATUS: COMPLETE Street Trees STATUS: COMPLETEStreet Trees STATUS: COMPLETE Monumentation STATUS: COMPLETE; NOTE: At Annual Meeting, discussed that this is Monumentation STATUS: COMPLETE; NOTE: At Annual Meeting, discussed that this is

not complete for RBW Section II…not complete for RBW Section II… Silt Fencing Removal STATUS: COMPLETESilt Fencing Removal STATUS: COMPLETE Construction and storage trailer removal and clean-up STATUS: COMPLETEConstruction and storage trailer removal and clean-up STATUS: COMPLETE Street Signs STATUS: COMPLETEStreet Signs STATUS: COMPLETE General clean-up STATUS: COMPLETEGeneral clean-up STATUS: COMPLETE OtherOther Snow Removal; NOTE: Toll Brothers is responsible for snow removal again this winter; Snow Removal; NOTE: Toll Brothers is responsible for snow removal again this winter;

until they are off bond; covered on earlier slideuntil they are off bond; covered on earlier slide Attorney on retainer: Todd Sinkins of Rees, Broome, & Diaz; to assist the RBW Attorney on retainer: Todd Sinkins of Rees, Broome, & Diaz; to assist the RBW

HOA BoD with:HOA BoD with: Toll Brothers Bond ReleaseToll Brothers Bond Release Architectural/Covenants violationsArchitectural/Covenants violations Review of bylaws, rules & regulations, guidelines, forms, documents, processes, policies Review of bylaws, rules & regulations, guidelines, forms, documents, processes, policies

& procedures& procedures

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Goals for 2005Goals for 2005 Continued management & leadership and communicationContinued management & leadership and communication

Finance, Budget, AccountingFinance, Budget, Accounting ContractsContracts Action Items / Hot Topics / Issues / Concerns / Special ProjectsAction Items / Hot Topics / Issues / Concerns / Special Projects Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Architectural Review Committee / Architectural GuidelinesArchitectural Review Committee / Architectural Guidelines

In order to:In order to: Provide community servicesProvide community services Maintain/enhance property valuesMaintain/enhance property values Build and sustain communityBuild and sustain community

Special ProjectsSpecial Projects Brockman Farm Lane AbandonmentBrockman Farm Lane Abandonment Potential Tot Lot Upgrade Potential Tot Lot Upgrade WANTED: VOLUNTEER(S)WANTED: VOLUNTEER(S) Potential sidewalk along River Bank Street – to safely connect Potential sidewalk along River Bank Street – to safely connect

River Bank Woods, Rivercrest, and Lowes Point to Algonkian River Bank Woods, Rivercrest, and Lowes Point to Algonkian ParkwayParkway

Thank you Teresa Bettac, SecretaryThank you Teresa Bettac, Secretary Continue to develop relationships with the following; for this - and Continue to develop relationships with the following; for this - and

more!more! Surrounding HOAs, e.g., Rivercrest HOA, Lowes Point HOA, Cascades Surrounding HOAs, e.g., Rivercrest HOA, Lowes Point HOA, Cascades

Community Association, and Great Falls Chase HOACommunity Association, and Great Falls Chase HOA Loudoun CountyLoudoun County

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ElectionElection Call for CandidatesCall for Candidates Meet the CandidatesMeet the Candidates VoteVote

Open Forum / Q&AOpen Forum / Q&A(while election results are tallied)(while election results are tallied)

Election ResultsElection Results