State of theState of theRiver Bank Woods River Bank Woods

HOAHOA

Annual MeetingAnnual MeetingJanuary 25, 2011January 25, 2011

Dan DesousaDan DesousaPresident, River Bank Woods HOAPresident, River Bank Woods HOA

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WELCOME and THANK YOU for comingWELCOME and THANK YOU for coming Quorum Quorum

20% of the HOA Membership (= 16 of 78 homeowners) represented 20% of the HOA Membership (= 16 of 78 homeowners) represented in person or by proxyin person or by proxy

2010 River Bank Woods HOA Board of Directors2010 River Bank Woods HOA Board of Directors Dan Desousa, PresidentDan Desousa, President Vacant, Vice PresidentVacant, Vice President Brenda Landry, SecretaryBrenda Landry, Secretary Samer Beidas, TreasurerSamer Beidas, Treasurer Vacant, DirectorVacant, Director

Management CompanyManagement Company Laura Poole, Community ManagerLaura Poole, Community Manager

IntroductionIntroduction

(LMA)

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OverviewOverview CommitteesCommittees

Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Architectural Review Committee (ARC)Architectural Review Committee (ARC) Neighborhood Watch CommitteeNeighborhood Watch Committee

Contracts / Community ServicesContracts / Community Services

UpdatesUpdates

Goals for 2011; and BottomlineGoals for 2011; and Bottomline

Q&AQ&A

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Communications CommitteeCommunications Committee Web site Web site www.riverbankwoods.net

Thank you Paul Kang for handling domain name registration, web hosting, Thank you Paul Kang for handling domain name registration, web hosting, and e-mail administrationand e-mail administration

WANTED!: webmasterWANTED!: webmaster E-mailE-mail

president@riverbankwoods.netvpresident@riverbankwoods.orgsecretary@riverbankwoods.orgtreasurer@riverbankwoods.orgdirector@riverbankwoods.org

E-mail distribution listE-mail distribution list For periodic information, updates, and remindersFor periodic information, updates, and reminders WANTED!: e-mail distribution list administrator and UPDATED e-WANTED!: e-mail distribution list administrator and UPDATED e-

mail distribution listmail distribution list NewsletterNewsletter

Quarterly: Winter, Spring, Summer, and Fall; after quarterly HOA Quarterly: Winter, Spring, Summer, and Fall; after quarterly HOA meetingmeeting

Thank you RBW Newsletter Writer/Director/Producer Brenda LandryThank you RBW Newsletter Writer/Director/Producer Brenda Landry DirectoryDirectory

WANTED!: Updated Directory - WANTED!: Updated Directory - Please complete, sign, and return the Please complete, sign, and return the Neighborhood Directory Information Sheet. We really want to get all 78 Neighborhood Directory Information Sheet. We really want to get all 78 homes in the Directory!!!homes in the Directory!!!

White mailboxesWhite mailboxes Sandwich board signs at each RBW entranceSandwich board signs at each RBW entrance

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THANK YOU for a very FUN and SUCCESSFUL 7th Annual River Bank Woods HOA Spring Fling, held Sunday, June 6 @ 4 p.m @ the Tot Lot and Play Area off of River Oaks Drive in RBW Section II.

Jenni & Tom Aprahamian for hosting the party in the backyard shade of their beautiful home

Tom and Tyler Aprahamian for working the grill April Hamandi for arranging the MOONBOUNCE! Dan Desousa for arranging the annual visit from Sterling Volunteer Fire

Department (SVFD) SVFD heroes, “Tanker 618”, and “Tower 611” for stopping by, hooking up to

the fire hydrant and launching H2O up into the sky and down onto the kids (of all ages!) in the street!!

Everyone who helped with set-up, grills, tables, chairs, food, drinks, plates, utensils, napkins, trash bags, clean-up, etc.

And THANK YOU to everyone for attending and bringing side dishes and desserts!

Activities CommitteeActivities Committee

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Community Garage SaleCommunity Garage Sale

Halloween Get-TogetherHalloween Get-Together THANK YOU to the Landry Family for hosting the 4th THANK YOU to the Landry Family for hosting the 4th

Annual RBW HOA Halloween Get-Together on October 31Annual RBW HOA Halloween Get-Together on October 31.. The food and drinks were great, and it was fun to see all The food and drinks were great, and it was fun to see all the Halloween costumes. If you were unable to attend, the Halloween costumes. If you were unable to attend, please join us next year!please join us next year!

Activities Committee MeetingActivities Committee Meeting Discuss how to gain more leadership and participation, Discuss how to gain more leadership and participation,

build community, etc.build community, etc. Plan activities & eventsPlan activities & events

In or near River Bank WoodsIn or near River Bank Woods Leverage activities and events in Loudoun CountyLeverage activities and events in Loudoun County

Help Wanted!Help Wanted!

Activities Committee cont’dActivities Committee cont’d

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Architectural Review Architectural Review Committee (ARC)Committee (ARC) Architectural Modification Request Application Architectural Modification Request Application

(AMRA) review and approval process – and (AMRA) review and approval process – and process for Architectural/Covenants violationsprocess for Architectural/Covenants violations Thank you:Thank you:

Laura Poole, Community Manager, LMALaura Poole, Community Manager, LMA Dan DesousaDan Desousa Brenda LandryBrenda Landry Samer BeidasSamer Beidas

Architectural StandardsArchitectural Standards

Monthly ARC Walkthrough of RBW Sections I & Monthly ARC Walkthrough of RBW Sections I & IIII Thank you:Thank you:

Laura Poole, Community Manager, LMALaura Poole, Community Manager, LMA Brenda LandryBrenda Landry

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ARC cont’dARC cont’dThe River Bank Woods HOA Covenants / Bylaws / Rules & Regulations The River Bank Woods HOA Covenants / Bylaws / Rules & Regulations require an application and approval process for exterior home require an application and approval process for exterior home improvements, and the approval becomes part of the unit file that improvements, and the approval becomes part of the unit file that Loudoun Management Associates keeps for each home in River Bank Loudoun Management Associates keeps for each home in River Bank Woods.Woods.

Modifications/enhancements must be on file when you sell your home.  Modifications/enhancements must be on file when you sell your home.  This has been the process even when Toll Brothers was the declarant-This has been the process even when Toll Brothers was the declarant-controlled Board of Directors.  The following is posted on the controlled Board of Directors.  The following is posted on the www.riverbankwoods.org home page and “Docs & Forms” page, and home page and “Docs & Forms” page, and it has been in most River Bank Woods newsletters.it has been in most River Bank Woods newsletters.

"Catch Up and Plan Ahead""Catch Up and Plan Ahead"Please "Catch Up and Plan Ahead" for exterior home improvements.Please "Catch Up and Plan Ahead" for exterior home improvements.

Please use the Architectural StandardsPlease use the Architectural Standardsto complete anto complete an

Architectural Modification Request Application (AMRA)Architectural Modification Request Application (AMRA)Anyone wishing to add or make changes to their property such as Anyone wishing to add or make changes to their property such as landscaping, decks, patios, storm doors, etc. must, along with obtaining all landscaping, decks, patios, storm doors, etc. must, along with obtaining all necessary permits, submit an AMRA prior to beginning any construction. necessary permits, submit an AMRA prior to beginning any construction.

Applications are available via download at Applications are available via download at www.riverbankwoods.orgwww.riverbankwoods.org under under “Documents”“Documents”

Please submit completed applications to RBW HOA c/o Loudoun Management Please submit completed applications to RBW HOA c/o Loudoun Management Associates (LMA) P.O. Box 2070 Purcellville, VA 20134 or e-mail to Associates (LMA) P.O. Box 2070 Purcellville, VA 20134 or e-mail to laura@lmainc.comlaura@lmainc.com

NOTE:  If you have made such improvements without getting an AMRA approved, NOTE:  If you have made such improvements without getting an AMRA approved, please take this opportunity to seek approval.  Please catch up and, going forward, please take this opportunity to seek approval.  Please catch up and, going forward, plan ahead.plan ahead.

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WANTED!: Neighborhood Watch Committee ChairWANTED!: Neighborhood Watch Committee Chair Meetings ?Meetings ? Crime ReportCrime Report

From our assigned Deputy, Loudoun County Sheriff’s Office (LCSO)From our assigned Deputy, Loudoun County Sheriff’s Office (LCSO), Crime , Crime Prevention UnitPrevention Unit

AlertsAlerts From LCSO; from Alert Loudoun and Loudoun County Public Information From LCSO; from Alert Loudoun and Loudoun County Public Information

Office (PIO) Office (PIO) www.riverbankwoods.orgwww.riverbankwoods.org and RBW e-mail distribution list and RBW e-mail distribution list Specific RBW safety & security issues/concernsSpecific RBW safety & security issues/concerns

It is best to keep your vehicles in your garage, and your garage doors closed!

Call LCSO about any safety & security issues/concerns Emergency Phone:Emergency Phone: 911 911 Non-Emergency Phone:Non-Emergency Phone: 703-777-1021 703-777-1021

Neighborhood Watch Neighborhood Watch CommitteeCommittee

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Management Company: Loudoun Management Associates (LMA)Management Company: Loudoun Management Associates (LMA) RBW HOA-LMA contract renewed for 3 years RBW HOA-LMA contract renewed for 3 years calendar/FY10 completed year calendar/FY10 completed year

2 of 32 of 3 Laura Poole, Community ManagerLaura Poole, Community Manager

Landscaping & Maintenance: GenesisLandscaping & Maintenance: Genesis

Trash & Recycling: AAA Trash & RecyclingTrash & Recycling: AAA Trash & Recycling Please do not put your trash or recycling bin at the curb until 6 p.m. the Please do not put your trash or recycling bin at the curb until 6 p.m. the

evening before pick-up dayevening before pick-up day Please secure loose itemsPlease secure loose items Please remember that trash and recycling bins should not be in front of your Please remember that trash and recycling bins should not be in front of your

house except on pick-up day! Please keep them garaged and out-of-site. Help house except on pick-up day! Please keep them garaged and out-of-site. Help keep our neighborhood looking great!keep our neighborhood looking great!

Insurance: NationwideInsurance: Nationwide

Attorney on retainer: Todd Sinkins of Rees Broome, PC; to assist Attorney on retainer: Todd Sinkins of Rees Broome, PC; to assist the RBW HOA BoD with the following, and as necessary:the RBW HOA BoD with the following, and as necessary: Review of bylaws, rules & regulations, guidelines/standards, forms, documents, Review of bylaws, rules & regulations, guidelines/standards, forms, documents,

processes, policies & proceduresprocesses, policies & procedures Architectural/Covenants violationsArchitectural/Covenants violations

Snow Removal: Virginia Department of Transportation (VDOT)Snow Removal: Virginia Department of Transportation (VDOT) VDOT is responsible for all snow removal from our streets VDOT is responsible for all snow removal from our streets Should you have Should you have

issues with removal, you can call VDOT at (703) 383-VDOT (8368)issues with removal, you can call VDOT at (703) 383-VDOT (8368) RBWers need to shovel all sidewalksRBWers need to shovel all sidewalks

Contracts / Community Contracts / Community ServicesServices

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River River BankBank Woods Updates Woods Updates 2010 Budget vs. Actual Comparison2010 Budget vs. Actual Comparison Accounts & InvestmentsAccounts & Investments

Audit and Tax ServicesAudit and Tax Services Goldklang, Cavanaugh & Associates, P.C.Goldklang, Cavanaugh & Associates, P.C.

Reserve StudyReserve Study

2011 Annual Budget2011 Annual Budget 2011 quarterly dues have increased from $198 to $212. This 2011 quarterly dues have increased from $198 to $212. This

increase in dues reflects changes in operational costs for the increase in dues reflects changes in operational costs for the Association. The full budget is available for your review.Association. The full budget is available for your review.

REMINDERS:REMINDERS: Quarterly schedule for HOA duesQuarterly schedule for HOA dues Quarterly invoices sent to homeowners.Quarterly invoices sent to homeowners. 2011 increase from $198 to $212/quarter2011 increase from $198 to $212/quarter Due on the 1Due on the 1stst and by the 10 and by the 10thth

HOA dues payments should be mailed to:HOA dues payments should be mailed to:River Bank Woods HOARiver Bank Woods HOAP.O. Box 64412P.O. Box 64412Phoenix, Arizona 85082-4412Phoenix, Arizona 85082-4412

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River Bank Woods Updates River Bank Woods Updates cont’dcont’d HOA ConsolidationHOA Consolidation

The RBW HOA BoD sent a letter to the Rivercrest HOA BoD and Lowes The RBW HOA BoD sent a letter to the Rivercrest HOA BoD and Lowes Point HOA BoD re: HOA consolidation. We attended a Rivercrest HOA Point HOA BoD re: HOA consolidation. We attended a Rivercrest HOA meeting to dialogue. At this time Rivercrest HOA does not believe meeting to dialogue. At this time Rivercrest HOA does not believe there is sufficient community support to move forward with an HOA there is sufficient community support to move forward with an HOA consolidation.consolidation.

River Bank Wood$ Tree $ave Area$River Bank Wood$ Tree $ave Area$ Most of the trees around RBW HOA are the responsibility of RBW Most of the trees around RBW HOA are the responsibility of RBW

HOA.HOA. Storms last winter caused considerable tree damage and forced the Storms last winter caused considerable tree damage and forced the

HOA to go over budget on tree removal. HOA to go over budget on tree removal.

Brockman Farm LaneBrockman Farm Lane The goal is abandonment of Brockman Farm Lane.  Supervisor Susan The goal is abandonment of Brockman Farm Lane.  Supervisor Susan

Buckley is working on our behalf with representatives from the County Buckley is working on our behalf with representatives from the County Attorney’s Office, Office of Transportation Services, VDOT, Lowes Attorney’s Office, Office of Transportation Services, VDOT, Lowes Point HOA, Cascades HOA, Fairfax Water and Potomac Baptist ChurchPoint HOA, Cascades HOA, Fairfax Water and Potomac Baptist Church

While this process progresses, please continue to report any loitering, While this process progresses, please continue to report any loitering, littering and/or dumping or any public safety issues you notice in this littering and/or dumping or any public safety issues you notice in this area as follows:area as follows:

Littering/Dumping – Report to VDOT. Submit a request to Highway Littering/Dumping – Report to VDOT. Submit a request to Highway Helpline Report or call (800) 367-ROAD (TTY users, call 711).Helpline Report or call (800) 367-ROAD (TTY users, call 711).

Loitering/Public Safety – Report activity to the Loudoun County Sheriff’s Loitering/Public Safety – Report activity to the Loudoun County Sheriff’s Office Non-Emergency number at 703-777-1021. Ask the deputy for a Office Non-Emergency number at 703-777-1021. Ask the deputy for a case number and a business card.case number and a business card.

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River Bank Trail (sidewalk)River Bank Trail (sidewalk) COMPLETE!COMPLETE! Thanks to Mike Morgan of River Bank Woods HOA and Supervisor Thanks to Mike Morgan of River Bank Woods HOA and Supervisor

Susan Buckley for driving this to a successful conclusion.Susan Buckley for driving this to a successful conclusion.

Traffic-Related PetitionsTraffic-Related Petitions Two active petitionsTwo active petitions Ask County to assess for cut-through restrictionsAsk County to assess for cut-through restrictions Ask County to assess for traffic calming (speed bumps)Ask County to assess for traffic calming (speed bumps) Need 75% of the community to sign petition before forwarding to Need 75% of the community to sign petition before forwarding to

CountyCounty

River Bank Woods Updates River Bank Woods Updates cont’dcont’d

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Summer of 2010 Great Falls Chase HOA swimming Summer of 2010 Great Falls Chase HOA swimming pool memberships for max 50 River Bank Woods pool memberships for max 50 River Bank Woods householdshouseholds

We anticipate that our arrangement will continue for summer We anticipate that our arrangement will continue for summer of 2011of 2011

Summer of 2010 Rivercrest HOA swimming pool Summer of 2010 Rivercrest HOA swimming pool memberships (max 10 outside memberships; i.e., memberships (max 10 outside memberships; i.e., not exclusive to RBW) and Rivercrest Riptide swim not exclusive to RBW) and Rivercrest Riptide swim teamteam

Stay tuned for summer of 2011…Stay tuned for summer of 2011…

River Bank Woods Updates River Bank Woods Updates cont’dcont’d

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Community Association Forum, hosted by Susan Community Association Forum, hosted by Susan Buckley, Loudoun County Board of Supervisors, Buckley, Loudoun County Board of Supervisors, Sugarland Run DistrictSugarland Run District

Thursday, Nov 4 @ Thursday, Nov 4 @ Eastern Loudoun Sheriff's Substation. Dan . Dan Desousa (President) represented River Bank Woods HOADesousa (President) represented River Bank Woods HOA

Representatives from VDOT, Metro Rail, Loudoun County Representatives from VDOT, Metro Rail, Loudoun County Sheriff’s Office and Loudoun County Assessor’s office made Sheriff’s Office and Loudoun County Assessor’s office made presentations.presentations.

Take-aways from the meeting:Take-aways from the meeting:

VDOT identified shortcomings from 2009/2010 snow clearing VDOT identified shortcomings from 2009/2010 snow clearing season and has implemented improvements for this year (e.g. season and has implemented improvements for this year (e.g. voluntary GPS tracking)voluntary GPS tracking)

Metro Rail to Tysons 2013; Reston/Loudoun is phase II 2016Metro Rail to Tysons 2013; Reston/Loudoun is phase II 2016Property assessments can be challenged – Board of Equalization Property assessments can be challenged – Board of Equalization New Sheriff’s Substation now in operation with video link New Sheriff’s Substation now in operation with video link

connection to Leesburg.connection to Leesburg.

River Bank Woods Updates River Bank Woods Updates cont’dcont’d

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THANK YOU, Mike Morgan, Past PresidentTHANK YOU, Mike Morgan, Past President

River Bank Woods Updates River Bank Woods Updates cont’dcont’d

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Goals for 2011Goals for 2011 Continued management & leadership and communicationContinued management & leadership and communication

Finance, Budget, AccountingFinance, Budget, Accounting Contracts / Community ServicesContracts / Community Services Action Items / Hot Topics / Issues / Concerns / Special ProjectsAction Items / Hot Topics / Issues / Concerns / Special Projects Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Architectural Review Committee (ARC) / Architectural Architectural Review Committee (ARC) / Architectural

StandardsStandards Neighborhood Watch CommitteeNeighborhood Watch Committee

In order to:In order to: Provide community servicesProvide community services Maintain/enhance property valuesMaintain/enhance property values Build communityBuild community

BottomlineBottomline The State of the RBW HOA is STRONGThe State of the RBW HOA is STRONG We would like to We would like to build communitybuild community through the: through the:

Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Neighborhood Watch CommitteeNeighborhood Watch Committee

to make the RBW HOA to make the RBW HOA STRONGERSTRONGER WE NEED YOU!WE NEED YOU!