State of theState of theRiver Bank Woods River Bank Woods

HOAHOA

Annual MeetingAnnual MeetingJanuary 23January 23rdrd, 2007, 2007

Mike MorganMike MorganPresident, River Bank Woods HOAPresident, River Bank Woods HOA

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Welcome and THANK YOU for comingWelcome and THANK YOU for coming Current River Bank Woods HOA Board of Current River Bank Woods HOA Board of

DirectorsDirectors Mike Morgan, PresidentMike Morgan, President Dennis Coombe, Vice PresidentDennis Coombe, Vice President Teresa Bettac, SecretaryTeresa Bettac, Secretary Samer Beidas, TreasurerSamer Beidas, Treasurer Jina Ames, DirectorJina Ames, Director

New Management Company!New Management Company!

Dave Ciccarelli, PresidentDave Ciccarelli, President HOA meetingsHOA meetings

Quarterly: Winter, Spring, Summer, and FallQuarterly: Winter, Spring, Summer, and Fall Tonight: Annual Meeting and ElectionTonight: Annual Meeting and Election

IntroductionIntroduction

(LMA)

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OverviewOverview Action Items / Hot Topics / Issues / Concerns / Special ProjectsAction Items / Hot Topics / Issues / Concerns / Special Projects

The RBW HOA BoD logs all items in a spreadsheet and works to close each The RBW HOA BoD logs all items in a spreadsheet and works to close each ASAP.  If you have an item or status, please e-mail Mike Morgan ASAP.  If you have an item or status, please e-mail Mike Morgan president@riverbankwoods.netpresident@riverbankwoods.net..

Status:Status:    26 Open26 Open        0 Re-opened0 Re-opened    25 On-going25 On-going    11 Not Started11 Not Started168168 Closed Closed230 Items Total230 Items Total

New Management Company!New Management Company! CommitteesCommittees

Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Architectural Review Committee (ARC)Architectural Review Committee (ARC) NEW! Neighborhood Watch CommitteeNEW! Neighborhood Watch Committee

River River BankBank Woods - Finances Woods - Finances Contracts / Community ServicesContracts / Community Services UpdatesUpdates

Toll Brothers Bond ReleaseToll Brothers Bond Release Great Falls Chase HOA swimming pool memberships for max 50 River Bank Great Falls Chase HOA swimming pool memberships for max 50 River Bank

Woods households; and Rivercrest HOA potential outside swimming pool Woods households; and Rivercrest HOA potential outside swimming pool memberships and swim teammemberships and swim team

Great Falls Plaza Animal Hospital & Great Falls Plaza Clock Tower (cell tower)Great Falls Plaza Animal Hospital & Great Falls Plaza Clock Tower (cell tower) High-Speed Internet ServiceHigh-Speed Internet Service

Goals for 2007; and BottomlineGoals for 2007; and Bottomline Q&AQ&A

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Cardinal Management Group, Inc. contacted the RBW HOA BoD in the Fall. Cardinal Management Group, Inc. contacted the RBW HOA BoD in the Fall. They exercised their right to terminate the management agreement without They exercised their right to terminate the management agreement without cause:  our community does not fit their business model. We are only 78 cause:  our community does not fit their business model. We are only 78 homes, and Toll Brothers is off bond (from an HOA perspective) with Loudoun homes, and Toll Brothers is off bond (from an HOA perspective) with Loudoun County / VDOT.County / VDOT.

The RBW HOA BoD conducted an RFP process to select a new management The RBW HOA BoD conducted an RFP process to select a new management company. We researched management companies, and wrote and distributed company. We researched management companies, and wrote and distributed an RFP. We received proposals from Loudoun Management Associates (LMA), an RFP. We received proposals from Loudoun Management Associates (LMA), Koger Management Group, and Service First Management & Consulting Koger Management Group, and Service First Management & Consulting (SFMC).(SFMC).

The River Bank Woods HOA Board of Directors is pleased to inform you that we The River Bank Woods HOA Board of Directors is pleased to inform you that we have selected Loudoun Management Associates (LMA) as our new management have selected Loudoun Management Associates (LMA) as our new management company.company.

Dave Ciccarelli, PresidentDave Ciccarelli, President LMA is Loudoun County-based and specializes in smaller HOAs.LMA is Loudoun County-based and specializes in smaller HOAs. We are working with Cardinal Management Group for a smooth and successful We are working with Cardinal Management Group for a smooth and successful

transition to LMA.transition to LMA. NEW! We have moved to a quarterly schedule for HOA dues, and quarterly invoices NEW! We have moved to a quarterly schedule for HOA dues, and quarterly invoices

instead of coupon books.instead of coupon books. Quarterly homeowners dues invoice ($60/month x 3 months = $180/quarter)Quarterly homeowners dues invoice ($60/month x 3 months = $180/quarter) Thank you for your understanding and patience as we transition from Cardinal Thank you for your understanding and patience as we transition from Cardinal

Management Group to our new management company, Loudoun Management Management Group to our new management company, Loudoun Management Associates (LMA).  Associates (LMA). 

New Management Company!New Management Company!

(LMA)

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Communications CommitteeCommunications Committee Web site Web site www.riverbankwoods.netwww.riverbankwoods.net

Thank you Paul Kang for handling domain name registration, web hosting, Thank you Paul Kang for handling domain name registration, web hosting, and e-mail administrationand e-mail administration

Mike Morgan, webmasterMike Morgan, webmaster E-mailE-mail

Mike MorganMike Morgan PresidentPresident president@riverbankwoods.netpresident@riverbankwoods.netDennis CoombeDennis Coombe Vice PresidentVice President vpresident@riverbankwoods.orgvpresident@riverbankwoods.orgTeresa BettacTeresa Bettac SecretarySecretary secretary@riverbankwoods.orgsecretary@riverbankwoods.orgSamer BeidasSamer Beidas TreasurerTreasurer treasurer@riverbankwoods.orgtreasurer@riverbankwoods.orgJina AmesJina Ames DirectorDirector director@riverbankwoods.orgdirector@riverbankwoods.org

E-mail distribution listE-mail distribution list For periodic updates and remindersFor periodic updates and reminders Please e-mail Please e-mail webmaster@riverbankwoods.orgwebmaster@riverbankwoods.org to be added to the River to be added to the River

Bank Woods e-mail distribution listBank Woods e-mail distribution list NewsletterNewsletter

Quarterly: Winter, Spring, Summer, and Fall; after 1/4ly HOA meetingQuarterly: Winter, Spring, Summer, and Fall; after 1/4ly HOA meeting Thank you Teresa Bettac, SecretaryThank you Teresa Bettac, Secretary Help Wanted!Help Wanted!

DirectoryDirectory If you are not in the current directory, an updated directory will be If you are not in the current directory, an updated directory will be

published and distributed. Please complete, sign, and return the published and distributed. Please complete, sign, and return the Neighborhood Directory Information Sheet. We really want to get all 78 Neighborhood Directory Information Sheet. We really want to get all 78 homes in the Directory!!!homes in the Directory!!!

White mailboxesWhite mailboxes Sandwich boardsSandwich boards

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THANK YOU for a very FUN and SUCCESSFUL 3rd Annual River THANK YOU for a very FUN and SUCCESSFUL 3rd Annual River Bank Woods Spring/Summer Fling (held June 10Bank Woods Spring/Summer Fling (held June 10thth)) Jina Ames and Amy NolascoJina Ames and Amy Nolasco for planning and making it all happen for planning and making it all happen Jenni & Tom AprahamianJenni & Tom Aprahamian for hosting the party at the base of their for hosting the party at the base of their

awesome new deck in the backyard shade of their beautiful homeawesome new deck in the backyard shade of their beautiful home Owen NolascoOwen Nolasco for working the grill and SIRIUS deejaying for working the grill and SIRIUS deejaying Jenni AprahamianJenni Aprahamian for organizing the games and for organizing the games and Amy NolascoAmy Nolasco for prizes for prizes Mike MorganMike Morgan for arranging for a visit from Sterling Volunteer Fire for arranging for a visit from Sterling Volunteer Fire

Department (SVFD) “Tanker 618” and heroes, and for arranging for the ice Department (SVFD) “Tanker 618” and heroes, and for arranging for the ice cream truckcream truck

Everyone who helpedEveryone who helped with set-up, name tags and Sharpies, grills, tables, with set-up, name tags and Sharpies, grills, tables, chairs, food, water!, clean-up, etc.chairs, food, water!, clean-up, etc.

And THANK YOU to And THANK YOU to everyoneeveryone

for attendingfor attending!!

Activities CommitteeActivities Committee

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and THANK YOU Jina Ames for organizing the 3and THANK YOU Jina Ames for organizing the 3rdrd Annual River Annual River Bank Woods Community Garage SaleBank Woods Community Garage Sale

BUNCO – Thank you Jina Ames!BUNCO – Thank you Jina Ames! Poker Night – Thank you Jina!!Poker Night – Thank you Jina!! Ladies Night Out?Ladies Night Out? PlaydateS at the Tot Lots and Play Areas?PlaydateS at the Tot Lots and Play Areas? Neighborhood Clean-up?Neighborhood Clean-up? Activities Committee meetingActivities Committee meeting

Discuss how to gain more leadership and participation, build community, etc.Discuss how to gain more leadership and participation, build community, etc. Plan activities & eventsPlan activities & events

In or near River Bank WoodsIn or near River Bank Woods Leverage Loudoun County activities and eventsLeverage Loudoun County activities and events

Help Wanted!Help Wanted!

Activities Committee cont’dActivities Committee cont’d

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Architectural Review Architectural Review Committee (ARC)Committee (ARC)

Architectural Modification Request Architectural Modification Request Application (AMRA) review and approval Application (AMRA) review and approval process - and process for process - and process for Architectural/Covenants violationsArchitectural/Covenants violations Thank you:Thank you:

Teresa Bettac, SecretaryTeresa Bettac, Secretary Samer Beidas, Treasurer (and an engineer!)Samer Beidas, Treasurer (and an engineer!) Dennis Coombe, Vice PresidentDennis Coombe, Vice President

Architectural StandardsArchitectural Standards Thank you:Thank you:

Dennis Coombe, Vice PresidentDennis Coombe, Vice President

Monthly ARC Walkthrough of RBW Sections I Monthly ARC Walkthrough of RBW Sections I & II& II

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ARC cont’dARC cont’dThe River Bank Woods HOA Covenants / Bylaws / Rules & The River Bank Woods HOA Covenants / Bylaws / Rules & Regulations require an application and approval process for exterior Regulations require an application and approval process for exterior home improvements, and the approval becomes part of the unit file home improvements, and the approval becomes part of the unit file that Loudoun Management Associates keeps for each home in River that Loudoun Management Associates keeps for each home in River Bank Woods.Bank Woods.

Modifications/enhancements must be on file when you sell your Modifications/enhancements must be on file when you sell your home.  This has been the process even when Toll Brothers was the home.  This has been the process even when Toll Brothers was the declarant-controlled Board of Directors.  The following is posted on declarant-controlled Board of Directors.  The following is posted on the the www.riverbankwoods.orgwww.riverbankwoods.org home page and “Docs & Forms” home page and “Docs & Forms” page, and it has been in most River Bank Woods newsletters.page, and it has been in most River Bank Woods newsletters.

"Catch Up and Plan Ahead""Catch Up and Plan Ahead"Please "Catch Up and Plan Ahead" for exterior home improvements.Please "Catch Up and Plan Ahead" for exterior home improvements.

Please use the Architectural StandardsPlease use the Architectural Standardsto complete anto complete an

Architectural Modification Request Application (AMRA)Architectural Modification Request Application (AMRA)Anyone wishing to add or make changes to their property such as Anyone wishing to add or make changes to their property such as landscaping, decks, patios, storm doors, etc. must, along with obtaining all landscaping, decks, patios, storm doors, etc. must, along with obtaining all necessary permits, submit an AMRA prior to beginning any construction. necessary permits, submit an AMRA prior to beginning any construction.

Applications are available via download at Applications are available via download at www.riverbankwoods.orgwww.riverbankwoods.org under under “Documents”“Documents”

Please submit completed applications to Teresa Bettac, Secretary, River Bank Please submit completed applications to Teresa Bettac, Secretary, River Bank Woods, at 20667 Forest Overlook Court, or Loudoun Management Associates Woods, at 20667 Forest Overlook Court, or Loudoun Management Associates (LMA)(LMA)

NOTE:  If you have made such improvements without getting an AMRA approved, NOTE:  If you have made such improvements without getting an AMRA approved, please take this opportunity to seek approval.  Please catch up and, going forward, please take this opportunity to seek approval.  Please catch up and, going forward, plan ahead.plan ahead.

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THANK YOUTHANK YOU Jina Ames, Director, River Bank Woods HOA Board of Jina Ames, Director, River Bank Woods HOA Board of Directors, for planning and organizing the RBW Neighborhood Directors, for planning and organizing the RBW Neighborhood Watch Committee!Watch Committee!

SignsSigns MeetingsMeetings Block CaptainsBlock Captains

WANTED!: BLOCK CAPTAINS; to volunteer, please contact Jina Ames at WANTED!: BLOCK CAPTAINS; to volunteer, please contact Jina Ames at director@riverbankwoods.orgdirector@riverbankwoods.org..

PatrolsPatrols Informal Informal Formal patrol schedule Formal patrol schedule BackpacksBackpacks

Crime ReportCrime Report From our assigned Deputy, Loudoun County Sheriff’s Office (LCSO)From our assigned Deputy, Loudoun County Sheriff’s Office (LCSO) , Crime , Crime

Prevention UnitPrevention Unit AlertsAlerts

From LCSO; from Loudoun County Public Information Office (PIO) From LCSO; from Loudoun County Public Information Office (PIO) www.riverbankwoods.orgwww.riverbankwoods.org and RBW e-mail distribution list and RBW e-mail distribution list

Specific RBW safety & security issues/concernsSpecific RBW safety & security issues/concerns It is best to keep your vehicles in your garage, and your garage

doors closed! If you have questions regarding the River Bank Woods Neighborhood If you have questions regarding the River Bank Woods Neighborhood

Watch Committee, please contact Jina Ames at Watch Committee, please contact Jina Ames at director@riverbankwoods.orgdirector@riverbankwoods.org

NEW! Neighborhood Watch NEW! Neighborhood Watch CommitteeCommittee

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River River BankBank Woods Woods Transferred Fund$Transferred Fund$

from Homeowners’ Equity to Reserve Fundfrom Homeowners’ Equity to Reserve Fund Reviewed Investments Reviewed Investments Improved Rates of Return Improved Rates of Return

Laddered list of CDsLaddered list of CDs 2007 Annual Budget2007 Annual Budget

Thank you Dave Ciccarelli, LMA and Samer Beidas, Thank you Dave Ciccarelli, LMA and Samer Beidas, TreasurerTreasurer

HOA member fees holding at $60 per monthHOA member fees holding at $60 per month Considered:Considered:

Reserve Study by Mason & MasonReserve Study by Mason & Mason Conducted in 2004Conducted in 2004 Finalized in 2005Finalized in 2005

Detailed financial review of 2006Detailed financial review of 2006 Operational actuals Operational actuals planned 2007 expenses planned 2007 expenses

Required 2007 assessment revenue against planned 2007 expensesRequired 2007 assessment revenue against planned 2007 expenses Financial modelingFinancial modeling

Audit and Tax ServicesAudit and Tax Services Goldklang, Cavanaugh & Associates, P.C.Goldklang, Cavanaugh & Associates, P.C.

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Landscaping & Maintenance: J.D. Lawn ServiceLandscaping & Maintenance: J.D. Lawn Service Snow RemovalSnow Removal

Toll Brothers is no longer responsible for snow removalToll Brothers is no longer responsible for snow removal VDOT will provide snow removalVDOT will provide snow removal We are considering contracting with J.D. Lawn Service Inc. We are considering contracting with J.D. Lawn Service Inc.

for snow removal; setting a 3” minimum before snow removal for snow removal; setting a 3” minimum before snow removal occurs - or our budget could get wiped out in a harsh winteroccurs - or our budget could get wiped out in a harsh winter

Trash & Recycling: AAA Trash & RecyclingTrash & Recycling: AAA Trash & Recycling Please do not put your trash or recycling bin at the curb until Please do not put your trash or recycling bin at the curb until

6 p.m. the evening before pick-up day6 p.m. the evening before pick-up day Please remember that trash and recycling bins should not be Please remember that trash and recycling bins should not be

in front of your house except on pick-up day! Please keep in front of your house except on pick-up day! Please keep them garaged and out-of-site. Help keep our neighborhood them garaged and out-of-site. Help keep our neighborhood looking great!looking great!

Insurance: NationwideInsurance: Nationwide Attorney on retainer: Todd Sinkins of Rees, Broome, & Attorney on retainer: Todd Sinkins of Rees, Broome, &

Diaz; to assist the RBW HOA BoD with the following, and Diaz; to assist the RBW HOA BoD with the following, and as necessary:as necessary: Toll Brothers Bond ReleaseToll Brothers Bond Release Architectural/Covenants violationsArchitectural/Covenants violations Review of bylaws, rules & regulations, guidelines/standards, Review of bylaws, rules & regulations, guidelines/standards,

forms, documents, processes, policies & proceduresforms, documents, processes, policies & procedures

Contracts / Community Contracts / Community ServicesServices

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UpdatesUpdates Toll Brothers Bond ReleaseToll Brothers Bond Release Toll Brothers bond release items are complete from an HOA Toll Brothers bond release items are complete from an HOA

perspectiveperspective The RBW HOA BoD will get copies of bond release documents when The RBW HOA BoD will get copies of bond release documents when

Toll Brothers is officially off bond w/ Loudoun County / VDOTToll Brothers is officially off bond w/ Loudoun County / VDOT Great Falls Chase HOA swimming pool memberships for max Great Falls Chase HOA swimming pool memberships for max

50 River Bank Woods households50 River Bank Woods households We are very happy to report that we will continue our arrangement We are very happy to report that we will continue our arrangement

with Great Falls Chase HOA for the summer of 2007.  As before, there with Great Falls Chase HOA for the summer of 2007.  As before, there will be swimming pool memberships for $400 per household per season will be swimming pool memberships for $400 per household per season for max 50 (of 78 total) River Bank Woods households; first-come, first-for max 50 (of 78 total) River Bank Woods households; first-come, first-served; NOTE: We will request that GFC HOA give priority to RBWers served; NOTE: We will request that GFC HOA give priority to RBWers that took advantage of this opportunity last year.  In the winter or that took advantage of this opportunity last year.  In the winter or spring, GFC HOA will send a letter and contract to each RBW address.spring, GFC HOA will send a letter and contract to each RBW address.

NOTE: NOTE: Rivercrest HOARivercrest HOA contacted us re: potential outside swimming contacted us re: potential outside swimming pool memberships for RBWers, including a new Rivercrest swim team. pool memberships for RBWers, including a new Rivercrest swim team. Stay tuned!Stay tuned!

Great Falls Plaza Animal Hospital and Great Falls Plaza Great Falls Plaza Animal Hospital and Great Falls Plaza Clock Tower (cell tower)Clock Tower (cell tower) Since River Bank Woods HOA membership will have opposing positions Since River Bank Woods HOA membership will have opposing positions

on these subjects, the River Bank Woods HOA Board of Directors could on these subjects, the River Bank Woods HOA Board of Directors could not take a position.  We communicated the Loudoun County Planning not take a position.  We communicated the Loudoun County Planning Commission Public Hearing and Loudoun County Board of Supervisors Commission Public Hearing and Loudoun County Board of Supervisors Hearing as the opportunities and forum for discussion.Hearing as the opportunities and forum for discussion.

Approved by Loudoun County Board of SupervisorsApproved by Loudoun County Board of Supervisors High-Speed Internet ServiceHigh-Speed Internet Service

In addition to Comcast High-Speed Internet, we understand that In addition to Comcast High-Speed Internet, we understand that Verizon On-line DSL will soon be available to River Bank Woods. Stay Verizon On-line DSL will soon be available to River Bank Woods. Stay tuned!tuned!

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Goals for 2007Goals for 2007 Continued management & leadership and communicationContinued management & leadership and communication

Finance, Budget, AccountingFinance, Budget, Accounting Contracts / Community ServicesContracts / Community Services Action Items / Hot Topics / Issues / Concerns / Special ProjectsAction Items / Hot Topics / Issues / Concerns / Special Projects Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Architectural Review Committee (ARC) / Architectural Architectural Review Committee (ARC) / Architectural

StandardsStandards Neighborhood Watch CommitteeNeighborhood Watch Committee

In order to:In order to: Provide community servicesProvide community services Maintain/enhance property valuesMaintain/enhance property values Build communityBuild community

BottomlineBottomline The State of the RBW HOA is STRONGThe State of the RBW HOA is STRONG We would like to We would like to build communitybuild community through the: through the:

Communications CommitteeCommunications Committee Activities CommitteeActivities Committee Neighborhood Watch Committee / Block CaptainsNeighborhood Watch Committee / Block Captains

to make the RBW HOA to make the RBW HOA STRONGERSTRONGER