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2014 Campus General Test Administrator Training
STAAR, STAAR-M, STAAR-L (online STAAR, STAAR-M, STAAR-L (online only)only)
, 2014Trainer –
Alvin Independent School District
This PowerPoint does not eliminate your requirement to read and understand the
Test Administrator Manuals.
READ THE MANUALS!!
Get the message?
Campus Test Administrator Responsibilities
STAAR
STAAR-M
STAAR-L (online)
Test Administrator Responsibilitieso Read the Test Administrator Manual.o Attend training conducted by your
campus test coordinator. o Receive secure testing materials from
your campus test coordinator.o Observe all rules regarding test security
and confidential integrity of the state testing system.
o Administer the tests in strict compliance with the directions in the Test Administrator Manual.
o Supervise and actively monitor testing. o Do not provide any unauthorized
assistance to students during testing.o Do not view the test, discuss the test,
or score a student test either before, during, or after testing.
o Mark the appropriate score code and test taken information code for each student test administered.
o Return all testing materials to the campus test coordinator immediately after students finish testing.
o Report testing irregularities and security violations immediately to your campus test coordinator.
o Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation.
o Do not view the test, discuss the test, or score a student test either before, during, or after testing.
Test SecurityTest Security
Successful Testing Begins and Ends with Good Test Security and Confidential Integrity
Test Security ObjectivesTest Security Objectives
1) Account for all secure materials before, during, and after each test administration.
2) Protect the contents of all tests booklets and student answer documents.
Properly Controlling Secure Testing Materials
o Secure materials must be stored under lock and key with limited access when not in use.
o Never leave secure materials unsecured in your room.
o Test administrators will check out secure testing materials on the morning of testing from the campus testing coordinator and will return them immediately when students finish testing.
Protecting Test Content
o No person my view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals.
o No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or in any other location.
Top Secret
Protecting Test Contento Secure materials may not be duplicated by test
administrators.o Seals on test booklets may only be broken during
testing sessions and only by persons authorized to do so in the instructions.
o No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration.
o No person may review or discuss student responses during or after testing unless specifically authorized to do so by the procedures in the TA manual.
Testing Procedures Related to Test Security and Confidentiality
o All tests must be administered in strict accordance with the manuals.
o No person may change any student response or instruct a student to do so.
o Districts must actively monitor testing sessions and require test administrators to actively monitor during testing.
o Only students can erase stray marks or darken response ovals on their answer documents and only during the testing session.
Testing Procedures Related to Test Security and Confidentiality
o There must be a trained test administrator present with students 100% of the time until students complete testing and submit their answer documents to the test administrator.o This includes breaks and lunch
Test AdministratorTest AdministratorSecurity OathsSecurity Oaths
o TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test.
o There is one TA oath;o TA Oath {only one per year and signed after
annual general training but, before handling any secure testing materials or administering a state-mandated assessment}
o Sign sections after receiving training but, before handling secure materials or administering a state-mandated assessment.o TAs responsible for oral
administration, transcribing answer student responses, and particular linguistic accommodations will need to fill out the last section.
Active Monitoring
o Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, and the campus principal.o Teachers are required to actively monitor students
during testing.o Principals and Campus Test Coordinators will
actively monitor testing sessions at their campus.
What Is Active Monitoring?
Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere.oWalking around to better observe what students
are doing. oAre students; working on correct section of test,
marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?
What is NOT Active Monitoring?
o Anything that takes the test administrator’s attention away from the students during testing. Examples include;o Working on the computer or email.o Reading a book, magazine, or newspaper.o Grading papers or doing lesson planning.o Leaving the room without a trained substitute test administrator
in the room.o Leaving students unattended during lunch or breaks.
o Be sure to not read the test content over a student’s shoulder and do not examine specific student responses during testing, since doing these will be a test security violation committed while active monitoring.
Cell Phoneso The use of cell phones or other two-way
communication devices is prohibited during testing for students and test administrators.
o The reason is that cell phones can….o disrupt the testing environment,o be used to cheat by obtaining unauthorized assistance on
test content by students, and cano be used to image secure tests and compromise the
confidentiality of the test with their camera feature by students and teachers.
Seating Chart Ruleo Seating Charts are required for all test administrations. Seating Charts
must include:o Location of testing session (campus, room) and a brief description
of the testing area (classroom, library, broom closet, etc.)o The assessment being given including grade and subject.o The first and last names of the test administrator(s).o The first and last names of each student and where they were
seated for testing.o Student unique identifier (local or PEIMS number)- ask your
campus testing coordinator which number to use.o Student test booklet number.o Test start time and end timeo this includes any breaks not included in the 4 hour time limit.
o If students are re-grouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.
Departures from Test Administration Procedures
o Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities.
o Each person participating in the testing program is responsible for reporting immediately to the district testing coordinator any violation or suspected violation of test security or confidentially, including all testing irregularities.
Preventing Testing Irregularities
Serious Testing Irregularities
o Testing irregularities that constitute a disclosure of secure testing materials or altering student results either directly or indirectly are considered serious.
o Examples include;o Viewing the test before, during, or after testing unless
authorized by the testing procedures.o Scoring student tests.o Discussing secure test content or student responses.o Copying or photographing secure testing materials without
permission by TEA.o Directly or Indirectly assisting students during testing.o Tampering with student responses on answer documents.
Test Administration Test Administration ProceduresProcedures
Testing GuidelinesTesting Guidelineso Tests must be administered on the dates specified
in the State Testing Calendar of Events.o At least one test administrator for every 30
students.o “Testing – Do Not Disturb” signs posted on testing
rooms.o Testing rooms should be quiet, well lighted, well
ventilated, and comfortable.o Bulletin Boards and instructional displays covered or
removed if it contains anything that might aid students during testing.
o A clock or stop watch must be available to monitor the four-hour time period.
Testing Procedures
o Do not allow students to bubble in the demographic fields on the front of the answer document.
o No cell phones or other two-way telecommunication devices (students or teachers).
Testing Procedures
o Scratch paper for any STAAR test is allowed. Turn in any used scratch paper to your campus testing coordinator.
o Test administrators are not allowed to answer any question relating to the content of the test itself.
o Test administrators must actively monitor students during testing.
o Test administrators cannot leave the room unless a trained substitute test administrator is present.
o May change testing rooms as long as test security is not breached.
Testing Procedureso Reinforcing, reviewing, and/or distributing testing strategies
during an assessment is strictly prohibited.o You cannot require students to use any particular test taking
strategy. Students can use test taking strategies but you cannot require them to do so during the testing. This includes first marking answers in test booklet and then transferring them later to the answer document.
o Students must be allowed to work (not sleep) at their own pace. Students may not be directed to speed up or slow down.
o Students must finish within the four hour time limit. This includes bubbling answers on answer documents.
Testing Procedures
o Students should be reminded periodically to record their responses on their answer documents. A student’s responses must be recorded on the answer document within the four-hour time period. Test administrators may say,
o “Remember that you must record your responses on the answer document. Be sure to erase any stray marks that you might have accidentally made on your answer document.” However, test administrators may not view or discuss individual test items or responses.
o It is permissible to encourage students to stay on task.
o Per TEA, these items should not be treated as one item.
o Test administrators should make the following statement to students who are missing a short answer or written composition response.
o “Remember that you must record your responses on the answer document. Be sure to erase any stray marks that you might have accidentally made on your answer document.”
What happens if a Test Administrator notices a student missing a short answer or written
composition response?
What to do when students refuse???
o Stop the testing session for the student so the student may receive counseling.
o If the student continues to refuse, contact the Assessment Office.oMark the test with a score code of “S”o Ensure parent(s)/guardian are contacted
Testing Procedures
• Students must remain seated during testing and are not allowed to talk while test booklets are open.
• Students are not allowed to work on a previous section of the test or a section that has not yet been administered.
• Lunch breaks are permitted, however students must remain as a group and be monitored by a trained test administrator so they do not discuss the test.
Testing Procedures
o Communicate visually the amount of time left to test in one-hour intervals.o Test administrators should also indicate when the
students have 30, 15 and 5 minutes left.o Students will not be permitted to record
answers on the answer document after the time limit has ended.
After Testing ProceduresAfter Testing Procedures
o After student testing materials are collected, students may be allowed to quietly read books (must not disturb others still testing).
o Immediately after each test session, the test administrator must return all test materials to the campus coordinator.
OPTIONAL TEST ADMINISTRATION PROCEDURES & MATERIALS
What procedures and materials are available to ALL students?
o Includes some things that have been called testing accommodations in previous years
o Related to best practices for instructiono Available to any student who needs themo Not intended for every student in a class or
disability categoryo Not recorded on answer documento Available on test administration materials web
pages as well as accommodation resources
What procedures and materials are available to ALL students?
o Allowed for any student NOT every student; test administrators should not distribute these materials on test day; make them available in front of room or ask students if they need it
o Be sure to document so communication to the Campus Testing Coordinator can occur.
o Individual or small-group administration has moved back to a Type 1 accommodation
What procedures and materials are available to ALL students?
o Reading assistance on grade 3 mathematics
o Highlighters or colored pencilso Procedures or materials to
minimize distractions (e.g., stress ball, noise-reducing headphones)
o Reading test aloud to self (e.g., reading into a voice-feedback device or voice recorder)
o Signing or translating test administration directions
o Scratch paper or other workspace
o Colored overlayso Magnifying deviceso Blank place markerso Preferential seating
Optional Test Administration Materials and Procedures
o Before handing out secure testing materials or reading test administration procedures, ask students if they need any of the materials determined as allowable in the Optional Test Administration Materials Procedures.o Note: you may only deliver only to student who
request. Also, students may request additional supplies once testing begins.
Testing AccommodationsTesting Accommodations
Testing Accommodations
o Accommodations are practices and procedures that provide equitable access during instruction and assessments for students with special needs.
o Accommodations are intended to reduce or even eliminate the effects of a student’s disability or limitation; however, they do not reduce learning expectations.
o The accommodation must be documented in the IEP or IAP for the student and must be used in regular instruction and assessment for the student.
Testing Accommodations
o Your Campus Testing Coordinator will give you specific directions and additional instructions if you will be administering STAAR tests with special accommodations.
o Test administrators must be familiar with oral administrations.o TEA has articulated all allowable accommodations on the
Student Assessment web page. This web site provides more detailed information about all testing accommodations.o http://www.tea.state.tx.us/student.assessment/accommodations/st
aar-telpas/
Same Form
o Multiple forms of STAAR tests are a result of imbedded field test items in the operational tests.
o The only difference between different forms is the field test items.
o Be sure to use the same form of the test for all students receiving oral accommodations. This includes the test administrator booklet.
Oral Administrationo Available for eligible students on STAAR or STAAR-Mo Available for Reading, Math, Science, and Social Studies.
Not writing tests (except prompts).o Encompasses different levels of reading support. Must be
documented in IEP/IAP. Students may change level of support during testing only if this option is documented for that student.
o Same form must be used.o The Test Administrator needs a copy of the test booklet
with the same form number.o Must maintain test security and confidential integrity.
(Needs additional training and additional signature on security oath when the teacher is reading the test as part of the test administration.)
Returning Testing MaterialsReturning Testing Materialso Verify that no answer documents have inadvertently
been left in test booklets.o Make sure that any transcribing that is required for
special testing situations has been done. Remember that “Transcribed by” and “Reason” must be recorded on the top of all transcribed answer documents.
You have now completed the annual General STAAR Test
Administrator Training for 2013.
