STAAR Assessment Management System Spring 2017 … · STAAR Assessment Management System Spring 2017 Online Sessions ... The completed online form requires ... 33 Number of students

STAAR Assessment Management System Spring 2017 Online Sessions

Preparing for Online Testing

3/10/2017

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Accessing the STAAR Assessment Management System

http://www.TexasAssessment.com/

http://www.TexasAssessment.com/STAAR/

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DISD Online Testers Upload Dates

• March 7th: is the upload for online testers SPED/504, LEP, and 12thgraders (March grades 4,7,5,8) (March E1and E2)

• March 9th: STAAR Alt upload

• March 13th: we will upload for general education RTI online students for (March 4,7,5,8) (March E1and E2) Spreadsheet will be emailed to principals and testing coordinators

• April 11th: is the upload for online testers SPED/504, LEP, and 12thgraders (May grades 3‐8) (May A1, Biology, US History)

• April 24th: we will upload for general education RTI online students for (May grades 3‐8) (May A1, Biology, US History) Spreadsheet will be emailed to principals and testing coordinators

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Designated Supports for May TestingGeneral Education Students

Monday, April 10th ‐ Friday, April 21st

For clarification on designated supports visit:

http://tea.texas.gov/student.assessment/accommodations/

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Capturing Designated Supports for General Education Students

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General education students documentation: captured online via Mydata Portal (see Feb 16thWAIP) Deadline for March testing is March 10th (Just focus on capturing March STAAR designated supports)

The completed online form requires electronic signatures from the teacher capturing the supports and a campus administrator.

Capturing Accessibility Supports are not mandatory for use on STAAR. This form just provides an opportunity to document usage.

STAAR L / STAAR A versus STAAR online with Embedded Accommodations

STAAR Online

Text‐to‐speech Language and Vocabulary Supports

Content Supports

STAAR L

STAAR A

Texas Education Agency 6

Locating Accommodations for SPED and 504

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• Accommodations are captured in EasyIEP and can be viewed in MyData Portal.

• You cannot assign embedded supports not listed on the IEP. The IEP is the official form of documentation.

• Please confer with your SPED and 504 chair to get accommodations for students that will test online.

Locating Accommodations for LEP Students

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LPAC documentation is captured on LPAC accommodation form. Please confer with your LPAC chair to get accommodations for

students that will test online.

Locating the PEIMS Number in Chancery

• The Campus Data Controller can give you a roster of PEIMS numbers using report DSDR Social Security Roster (under Enrollment)

• To locate the PEIMS number of an individual student: search for the student’s name and the press enter. You will find the nine digit number in the overview section.

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Users Tab – Overview

Users

• View & Edit

• Add

• Upload

Key Functions

• View, add, edit, and deactivate user accounts

• Reactivate user accounts

• Reset user passwords

• Reset user credentials

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Students Tab ‐ Overview

Students

• View & Edit

• Register (Contact your DWTC)

• Transfer (Contact your DWTC)

Key Functions

• Manage student test registrations and records

• Correct student test information

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STAAR Clarity for Online Testers

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Students: View & Edit

Search for Student Registrations

• Select the Test Administration

• Input the PEIMS number

• Select Search

NOTE: You will have a better chance of locating the student if you only search by PEIMS.

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Edit Student Registrations

• Select the edit icon to view or edit a student profile

• Edits can be made to:

• Student Information

• Test Information

• Districts may continue to edit existing student registrations, including switching between paper and online tests, through the end of the testing window


Student Profile ‐ Profile Tab

• All fields editable except PEIMS ID and Campus Information

• Student demographic information may also be updated through a student data upload file

Student Information Changes after testing:

• may be made after final region reports are posted

• Update button available when window is open

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Student Profile ‐ Tests Tab

• View, edit, add, and delete test registrations

• Tests for paper or online may be added and edited through the close of the testing window

• Paper registrations uploaded during the precode window for an administration will generate a precoded answer document and cannot be deleted after the close of the precode deadline

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PNP Selection

Personal Needs and Preferences (PNP)

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Options to indicate embedded supports

• Edit an existing student registration

• Register a new student

• Submit a student data file upload

NOTE: Student test registrations with PNP accommodation codes will default to an online Test Mode.

PNP embedded supports may be updated in existing registrations any time prior to the test being submitted

PNP (Embedded Support) Codes

• Content support = C

• Language and vocabulary supports = L

• Text‐to‐speech (TTS) = T


Edit PNPs for an Existing Student Registration

• Search for the student via the Students > View & Edit tab

• Select the icon in line with the student’s name

• Click on the Tests tab of the Student Profile

• Select any combination of PNPs as needed

• Click UPDATE when finished.

NOTE: Changes to PNPs will be reflected on the testing group roster and the students test tickets available through the Online Testing > Manage Online Test tab

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Reports: Precode Verification Report

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• Lists all paper‐based test registrations at the close of the precode window‐one record for each precoded answer document that the district is scheduled to receive (serves as official record) – available at the campus level

• Organized by campus, subject, student (alpha order) will be with your precoded answer documents

On Tuesday, April 21st , a DISD precode file of the changes since registration will be available to campus via Mydata Portal and as an excel email attachment.

OOD/OOS Examinee Registration

Test Site Directory

• Registered Test Sites appear in the OOD/OOS Test Site Directory available at https://www.TexasAssessment.com landing page

• Registered tests sites loaded into the Assessment Management System (Student profile TESTS tab)

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Registration Form

• OOD/OOS Registration form available at https://www.TexasAssessment.com landing page

• Precodes for registered OOD/OOS examinees sent to testing district – included with campus precode shipment

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Registration After Deadline

• OOD/OOS examinees may be registered directly in the Assessment Management System after the OOD/OOS registration period has closed via:

• New Student Registration (Students>Registration)

• Editing the Test Information (Test Registration Type indicator) of an existing registered student (Students > View & Edit > Tests tab)

NOTE: Testing campuses will not receive precodes for students registered after the OOD/OOS student registration window has closed

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OOS Examinee Registration

Day of Testing (Walk‐ins)

• Unregistered OOS examinees showing up at a test site on the day of testing (“walk‐ins”) must be registered in the Assessment Management System via the Students > Register tab

• Student’s address and contact information is required to ensure results are returned to the student

• Select Out of School Test Registration Type to select a registered OOD/OOS Test Site (Testing Campus)

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Online Testing PreparationActivities to Support Test Delivery ResourceVerify that the district’s network meets requirements and is properly configured for testing.

STAAR Online Testing Platform Technology Guide

Conduct network diagnostics to estimate district and campus network user capacity and to plan for concurrent testing volumes. Online Readiness Tools

Determine local caching software needs and complete installation procedures. STAAR Online Testing Platform Local Caching Software (LCS) District Guide

Verify that all devices used for online testing meet the minimum hardware and software requirements. Unified Minimum System Requirements

Install the appropriate STAAR Online Testing Platform Secure Browser on all testing devices.

STAAR Online Testing Platform Technology Guide

Confirm successful installation and operation of secure browsers. STAAR Online Testing Platform Technology Guide

Test the compatibility of computers and gauge technology infrastructure readiness.

STAAR Online Testing Platform student tutorials

Prepare all computers for online test delivery. Close all web browser windows, disable any automatically launching applications on all devices, and check for sufficient power sources.

Quick Guide to Online Testing

The STAAR Online Testing Platform

Requirements

• Stable, high‐speed Internet connection(s) (wired or wireless)

• Appropriate bandwidth

• For complete list of requirements please see the Unified System Requirements:

http://texasassessment.com/s/texasassessment/pdf/Unified_System_Reqs.pdf

Components Include

• Online readiness tools https://tx‐bandwidth.caltesting.org/

• School capacity calculator

• System Check Test

• Secure Browser https://www.texasassessment.com/technology/

• The Secure Browser prevents students from accessing other computer or internet applications or copying test information

Online Testing Preparation

4‐6 Weeks Before Test Administration

• Review resources and complete training of coordinators and technology staff

• Register students for STAAR online testing

• Prepare the testing environment

Online Testing Preparation

At least 4 Weeks Before Test Administration

• Administer tutorials

Online Testing Tab – Overview

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Online Testing Tab

• Manage Online Testing

• Groups

Key Functions

• View online test sessions and testing groups

• Import student test tickets

• Download and print student test tickets

• Monitor online test sessions

All activities required to view and manage online tests are conducted in the Online Testing tab.

Online Testing: Manage Online Testing

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Available Functionality

• View test sessions and testing groups

• Import test tickets

• Print test tickets/rosters with PNP indicators

• Access proctor tickets

• Set Online test attributes

Online Testing: Groups

Manage Online Testing Groups

• Edit existing online testing groups

• Create online testing groups

NOTE: Grade 3–8 students can be assigned to different testing groups by subject starting with the March 2017 administrations

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Edit Existing Groups

Click the Edit Icon to move students between groups


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Create New Groups

Click CONTINUE to Create new Group and add students


View Test Sessions and Testing Groups

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Number of students who are enrolled and ready to take the test

Number of students who are actively testing

Number of students who are inactive

Number of students who have completed their tests


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View Testing Groups

• View online test status by student

Registered

Enrolled

Enrolled Hold

Ready to Test

In Progress

Inactive

Expired

Submitted

Processing

Voided

NOTE: Reports > Online testing tab contains downloadable CSV files indicating student level test status

• District Test Status Report

• Campus Test Status (of student) Report


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View Testing Groups

• View student PNP embedded supports

Actions Column Functions:

• Print student test tickets

• Set test attributes (Only available to edit during the testing window )

• Do Not Report / Void


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Print Test Tickets and Rosters

NOTE: Test tickets are available for printing one week prior to the start of the testing window

• Testing group rosters and student test tickets contain PNP information

• Ensure that students eligible to use embedded supports have the information noted on their test tickets


Do Not Report (DNR)

• During the testing window:

• Click the DNR icon to indicate an online test that has been opened (in progress, inactive, or submitted status) and should not be reported (voided)

• If a test was marked DNR in error, a request to unsubmit the test may be made by contacting the Texas Assessment Support Center (for tests that were marked DNR in the last 2 hours, after 2 hours call TEA’s Student Assessment Division)

• After the testing window:

• Tests that were never started (ready to test status) will expire and automatically be voided

• Tests that have been opened but not completed by the end of the testing window (inactive status) will default to a score of S unless changed by the district through the Test Attributes or marked as DNR before the end of the window


Online Test Attributes

• Used to update score codes and accommodations through the close of the testing window

• Accessed via a student’s profile page (Students > View & Edit > Tests tab) or the online testing group search results page (Online Testing > Manage Online Testing)

• Inactive tests, tests that have been started and not submitted, and all submitted tests default to “Scored” at close of testing window

NOTE: Users must click SUBMITafter completing test attribute updates to capture changes


Steps for updating PNPs after online test has been started:

• Log out of the online test

• Update PNP embedded supports (Tests tab)

• Return to online test group where the student’s test ticket is located

• Check the Sync Status to confirm the updates are synced with the online test

• Login with test ticket information to resume testing after “In Sync”

Reporting Online Testing Issues

http://www.dallasisd.org/Page/37498 http://scbpaswmsas01/STAAREOCCodes/

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• If there is an occurrence on an online issue contact your DWTC first.

• Use the online testing issues excel template to record what has occurred.

Technology Systems and Supports

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http://www.TexasAssessment.com/technology/

Documents

STAAR Assessment Management System Spring 2017 … · STAAR Assessment Management System Spring 2017 Online Sessions ... The completed online form requires ... 33 Number of students