Contents:

1. MoU Signing, Action Plans 2010

& Certifications

2. Strategic Planning, Policy Development

& Public Finance Introductory Workshops

for the New Sectors

3. New Round of Strategic Planning

Workshops for the Old Sectors

4. Institutionalization of Strategic Planning

& Policy Development in

the Participating Ministries

5. Achievements 2009

6. SPPD Team & Mentor Distribution Per Sector

7. Ongoing & Upcoming events

SPPD Newsletter

May 2010 • No 3

STRATEGIC PLANNING AND POLICY DEVELOPMENT

Seated row from left to right: Mr. Boris Iarochevitch, Head of

Operations, Delegation of the European Union to BiH; H.E. Ambassador

Mr. Sweder van Voorst, Embassy of the Kingdom of Netherlands in BiH;

H.E. Ambassador Mr. Jan Breathu, The Royal Norwegian Embassy in

Sarajevo; Mr. Armin Sirćo, Assistant Resident Representative,UNDP BiH;

ArlettStojanovic, SPPD Project Manager; Damir Dizdarevic, Assistant

Minister, Ministry of Civil Affairs BiH; H.E. Mr. Ranko Škrbić, Minister,

Ministry of Health and Social Protection RS; H.E. Mr. Velimir Kunić,

Minister, Ministry for Development and SMEs FBiH;

Standing row from left to right: Zaim Hećo, Assistant Minister, Ministry

of Transport and Communications FBiH; Mr. Dragan Mičić, Secretary of

Ministry, Ministry of Agriculture, Forestry and Water Management RS;

Ms. Faketa Begović, Secretary of Ministry, Ministry Agriculture, Water

Management and Forestry FBiH; Mr. Neven Akšamija, Director, Civil

Service Agency BiH; Ms. Rajka Vukaljević, Secretary of Ministry, Ministry

Transport and Communications RS; Mr. Dalibor Ćopić, Civil Service

Agency RS; Mr. Mladen Simić, Deputy Minister, Ministry of

Communications and Transport BiH; Mr. Fehim Bekan, Secretary of

Ministry, Ministry of Labour and Social Policy FBiH; Mr. Hamdo Tinjak,

Secretary of Ministry, Ministry of Foreign Trade and Economic Relations

BiH; Deva Uzelac, Secretary, Ministry of Industry, Energy and Mining RS;

Ms. Amira Pintul, Assistant Minister, Ministry of Energy, Mining and

Industry FBiH; Mr. Enver Išerić, Director, Civil Service Agency F BiH; H.E.

Mr. Rade Ristović, Minister, Ministry of Labour and War Veterans RS;

1. MoU SigningAction Plans 2010 & Certifications

SPPDThe “Strategic Planning and Policy Development” programme is working on strengthening public institutions’ capacities in selected sectors in the feld of strategic planning, public policy development and public fnance management

The Programme has been facilitated through contributions by the EC Delegation to BiH, the Governments of the Netherlands and Norway and UNDP.

With the MoU signing ceremony that was held on

March 10, 2010 in Hotel Europe the SPPD programme

expanded its activities from hitherto three to six sectors,

including Agriculture, Small and Medium Enterprises

and Social Protection into the project. Representatives

of the thirteen partner ministries of the SPPD

programme were present for the formal signing of the

MoU and the Action Plans for 2010 as well as several

representatives from the donor side without whose

generous support the realization of the project could

not have been possible: Mr. Boris Iarochevitch, Head of

Operations of the Delegation of the European Union to

BiH, H.E. Ambassador Mr. Jan Braathu, The Royal

Norwegian Embassy, H.E. Ambassador Mr. Sweder van

Voorst, Embassy of the Kingdom of Netherlands, as well

as Armin Sirčo, Resident Representative a.i., UNDP. After

the signing ceremony, directors of the Civil Service

Agencies of BiH, RS and FBiH handed over certificates

for the succeful completion of the workshops and

mentoring sessions of last year to participants from the

old sectors Transport, Energy, and Labour

and Employment.

Ministries of Foreign Trade and Economic Relations BiH

Ministry of Civil Affairs BiH

Ministry of Communications and Transport BiH

Federal Ministry of Energy, Mining and Industry

Federal Ministry of Labour and Social Policy

Federal Ministry of Agriculture, Water Management and Forestry

Federal Ministry for Development and SME

Federal Ministry of Transport and Communications

Ministry of Transport and Communications RS

Ministry of Industry, Energy and Mining RS

Ministry of Labour and War Veterans RS

Ministry of Health and Social Protection RS

Ministry of Agriculture, Forestry and Water Management RS

2010 Partner Ministries for sectors Agriculture, Social Protection and SME

BiH

FBiH

RS

May 2010 • No 3

State level

RS level

Handover of certificates by the representative of the RS Civil Service Agency Dalibor Ćopić to Rajko Kličković, Biljana Semiz, Bojana Tubić, Jelena Praštalo, Nataša Žugić, Todor Skakić (from left to right)

Handover of certificates by Neven Akšamija , Director of the BiH Civil Service Agency to Zoran ANDRIĆ,

Dijana TOPIĆ, Alma JAPALAK, Anita BARBIĆ, Zoran Jelić, Sakib BRANKOVIĆ, Senada ČENGIĆ, Tanja ALEKSIĆ,

Sadeta ČELOMEROVIĆ, Admir SOFTIĆ, Zorica KRSMANOVIĆ, Slavica VUČIĆ

May 2010 • No 3

2. Strategic Planning, Policy Development and Public Finance Introductory Workshops for the New SectorsStrategic Planning Introductory Workshops for the New Sectors

Following a conducted needs assessment process, thirteen

ministries responsible for Social Protection, Agriculture and

Small and Medium Enterprises signed Memorandums of

Understanding and Activity Plans on March 10, 2010. At the

same time the nine ministries responsible for the Energy,

Transport and Labour and Employment sectors agreed to the

continuation of their activities with the SPPD programme by

consenting to new Activity Plans.

The first round of Strategic Planning workshops for the

new sectors, called “Planning Process, Mission Definition

and Introduction into SWOT Analysis”, was organized from

March 16 – 26, 2010 in Zenica and was conducted by our

international consultant Mladen Milanović. 47

government officials from the thirteen ministries,

including Assistant Ministers and Secretaries, contributed

actively to the workshops. The participants learned about

the basics of strategic planning and defined a draft vision

and a mission of their respective departments. The

workshops were well received by the participants based

on the evaluation scores for the project and on the

comments provided in the evaluation sheets. In general,

participants found the seminars very well designed and

useful for practical work. The sharing of knowledge and

the discussions on key problems among the participants

were perceived as particularly helpful since the workshop

proved a unique opportunity for meeting colleagues from

other government levels responsible for the same sector.

The second round of workshops in the new sectors

started with the SME sector on May 4-5 in Teslić. The

sectors Agriculture and Social Protection followed on May

11-14 in Teslić and Zenica.

Federation level

Handover of certificates by Enver Išerić, Director of the FBiH Civil Service Agency to Sead BRAJLOVIĆ, Amira PINTUL, Jelena TRUTINA, Darko PRANJIĆ, Aida JELINIĆ, Begajeta HABOTA, Armin ĐULIMAN

May 2010 • No 3

SME, Zenica

Agriculture, Zenica

SMEs – March 16 - 17, 2010Social Protection – March 18 - 19, 2010Agriculture – March 25 - 26, 2010

Agriculture – April 12 -13, 2010Social Protection – April 14 -15, 2010SMEs – April 15 -16, 2010

May 2010 • No 3

Social Protection, Zenica

Agriculture – March 31 – April 1, 2010Social Protection – March 29 -30, 2010SMEs – March 24 - 25, 2010

Examples for Definition of Vision and Mission from the Agriculture Sector

Ministry of Foreign Trade and Economic Relations (MOFTER)

VISIONThe Vision of MOFTER is to establish a unique structure of

the agricultural sector in BiH and a high degree of

conformity of the legislative framework with the EU Acquis

in order to become an increasingly competitive actor in

agriculture and rural development.

MISSIONThe Mission of MOFTER is to establish an effective system of

coordination of all structures in the agricultural sector

through the formulation and policy analysis of strategies on

agriculture, rural development and trade in agricultural

products. The aim is to ensure safe business environment

conditions in the market for agricultural food products and

a sustainable agricultural development.

May 2010 • No 3

The first round of Public Policy workshops for the new

sectors was entitled “Introduction to Public Policy

Development: the 12 Steps Recommended by SIGMA,

OECD and the EU”. These workshops were organized on a

sector-basis and designed and led by the International

Public Policy Consultant, Ms. Marina Škrabalo. The overall

objective of the first round of workshops was to

qualitatively introduce the civil servants to the EU

methodology for policy development as well as to the

analytical steps that ought to be undertaken prior to

legislative drafting. The first part of the seminars

concentrated on the definition of public policy and policy

development in great detail and brought this new and

complex concept closer to the participants. In the second

segment of the workshop the cyclic nature of policy

development and the importance of stakeholder

participation were highlighted. At the end of the seminar

the civil servants met with their mentors and agreed on a

policy they would use as an example in the upcoming

mentoring sessions.

Public Policy Introductory Workshops for the New Sectors

Ministry of Agriculture, Forestry and Water Management of Republika Srpska

MISSIONThe Ministry of Agriculture, Forestry and Water Management

of the Republika Srpska improves the competitiveness of

agriculture and sustainable rural development through the

creation and implementation of public policies and the

creation of incentives for all participants in the agricultural

sector and the rural population.

VISIONThe agricultural sector significantly contributes to the overall

socio-economic development of the Republika Srpska

through a competitive and sustainable agricultural

production in line with European standards.

Ministry of Agriculture, Water Management and Forestry of the Federation of BiH

MISSIONThe Ministry of Agriculture, Water Management and Forestry

of the Federation of BiH creates and implements policies for a

sustainable development of agriculture through the rational

use and protection of natural resources, the support for

producers and the development of rural areas in the

Federation of BiH.

VISIONThe Vision of the Ministry of Agriculture, Water Management

and Forestry of the Federation of BiH is the establishment of a

stable production of healthy, qualitative and globally

competitive agricultural food products as well as the creation

of improved conditions for a remaining of the population in

rural areas.

May 2010 • No 3

The first round of Public Finance Management workshops

held for the ministries responsible for SMEs, Social

Protection and Agriculture Sector was conducted in the

period from March 24 to April 1, 2010. The seminars were

attended by 29 officials from nine partner ministries,

including both finance and sector program staff, and they

contributed greatly to improving the knowledge of

participants in the area of program budgeting linked to

strategic planning. The workshops also supported the

improvement of the quality of budget submissions to the

respective ministries of finance by including more relevant

performance indicators in budget submissions and by

identifying means for their monitoring. The general

recommendation of the attendants was that more of such

workshops should be organized with individual ministries

in the future, thereby also involving senior staff in charge

of making budget decisions. As a follow-up to the

workshops, a series of on-site mentoring sessions was

conducted with the partner ministries which focused on

preparing the initial 2011-2013 Budget Request.

Public Finance Introductory Workshops for the New Sectors

SME sector (including representative from industry and mining sectors)

SME sector

May 2010 • No 3

SME sector

4. Institutionalization of Strategic Planning and Policy Development in the Participating MinistriesIn accordance with the Action Plans for 2010 the SPPD

Programme Team has commenced activities on ensuring the

sustainability of strategic planning and policy development

practices in the ministries. The aim is that the participating

ministries adopt internal acts which incorporate

methodologies for strategic planning and policy development

into their every day work. First working meetings with the

partner ministries in the Republika Srpska and the Federation

of Bosnia and Herzegovina were held in Banja Luka on March

25, 2010 and in Sarajevo on April 27, 2010. One of the

conclusions of the meetings was to involve the government's

Legal Offices and General Secretariats in all further activities on

institutionalization. The meeting with the partner ministries of

the state level took place on May 27, 2010.

3. New Round of Strategic Planning and Policy Development Workshops for the Old SectorsA new round of strategic planning workshops was

organized from April 13 - 21 for 45 government officials

from the Energy, Transport and Labour and Employment

sectors. The main objective of these workshops was to

provide each ministry with the opportunity to present a

strategic plan to their peers and to introduce the

participants to monitoring and evaluation mechanisms. The

attendants took a very active role in laying out their

strategic plans to the colleagues from other ministries. They

also worked on developing coordination models for their

respective ministries and used the opportunity to review

and upgrade the indicators of their Action Plans. The focus

for the upcoming months will be on the implementation of

activities as foreseen in the Action Plan, the development of

the 2011 Action Plan and the institutionalization of the

strategic planning function in each ministry. The presence

of a representative from the Directorate for European

Integration at the workshops was welcomed by the

participants as a good opportunity to improve

communication with the Directorate.

May 2010 • No 3

5. Achievements 2009Following ministries were partners of our project for the

sectors Transport, Energy and Labour and Employment.

Government Level

BiH

FBiH

RS

Transport Sector

Ministry of Communication and Transport

Ministry of Transport and Communication

Ministry of Transport and Communication

Energy Sector

Ministry of Foreign Trade and Economic Relations

Ministry of Industry, Mining and Energy

Ministry of Industry, Energy and Mining

Labor and Employment Sector

Ministry of Civil Affairs

Ministry of Labor and Social Policy

Ministry of Labor and Veterans

In total, the SPPD programme conducted 27 workshops in

the components Strategic Planning, Policy Development

and Public Finance Management, arranged 195 mentoring

sessions that led to the development of nine draft

strategic plans (including budgeted Action Plans),

produced a number of basic policy papers, and

accomplished the preparation of the 2010-2012 budget

requests in line with the programme budgeting

methodology. The civil servants who participated in the

workshops and mentoring sessions received official

certificates from their respective Civil Service Agency.

The Client Satisfaction Survey that was conducted in

spring with all 2009 partner ministries showed that

participants were very satisfied with the performance and

the organization of the project and that they estimated

the contents of the project to be of high relevance and

importance to their activities in the ministries.

Additionally, they also showed a high willingness to

implement the newly acquired methodologies in their

day-to-day work.

Numbers ofWorkshops

Mentoring sessions

SP PD PFM In Total

12 9 6 27

70 78 47 195

May 2010 • No 3

6. SPPD Team & Mentor Distribution Per SectorThe SPPD Team

Arlett Stojanović Programme ManagerMaja Marjanović Deputy Programme ManagerZuhra Osmanović Pašić Public Finance SpecialistVesna Efendić Senior Programme SpecialistAlmir Tanović Senior Programme SpecialistEdin Telalagić Project AssociateGorana Karajić Administrative Assistant

New sectors Agriculture Social Protection SME

PolicyDevelopment

Strategic Planning

Selim Kulić

(Maja Marjanović)

Selim Kulić

Edib Ahmetspahić

Katarina Vuković

Katarina Vuković

Nina Branković

Ognjen Đukić

Nina Branković

Ermin Cero

Ognjen Đukić

Ermin Cero

Aida Vežić

Aleksandar Draganić

Nina Branković

Edib Ahmetspahić

Boris Maslo

Katarina Vuković

FBiH

RS

BiH

FBiH

RS

BiH

New sectors

PolicyDevelopment

Strategic Planning

FBiH

RS

BiH

FBiH

RS

BiH

Labour and Employment

Aida Vežic

Ognjen Đukić

Nina Branković

Ermin Cero

Ognjen Đukić

Ermin Cero

Energy

Maja Marjanović

Aleksandar Draganić

Ermin Cero

Boris Maslo

Katarina Vuković

Transport

Selim Kulić

Sead Traljić

Selim Kulić

Selim Kulić

Sead Traljić

Selim Kulić

May 2010 • No 3

1st July 2010 • No 3

7. Ongoing and Upcoming events

June

July

August

SP mentoring in all ministries

SP mentoring in all rdministries SP 3 round

workshops, new sectors1 - 2 July: Social protection6 - 7 July: SME13 - 14 July: Agriculture

SP mentoring in all ministries

Institutionalization of Strategic Planning and Policy Development in partner Ministries in the Council of Ministries of BiH, RS and FBiH

Strategic Planning Policy Development Public Finance Management

Regional Exchange on Financial Impact Assessment

PF mentoring in all ministries

PD mentoring in all ministries

PD mentoring in all ministries

stPD 1 round workshops, old sectors 31 May - 1 Jun: Transport2 - 3 Jun: Energy3 - 4 Jun: Labour & Employment

ndPD 2 round workshops, new sectors8 - 9 Jun: Agriculture10 - 11 Jun: Social Protection16 - 17 Jun: SME

PF mentoring in all ministries

PF mentoring in all ministries

Arlett StojanovićArlett Stojanović

Klelija Balta