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Palo Alto Library Projects

Bi-Monthly Progress ReportJuly August 2012

Mitchell Park Library & Community Center

Main Library

Attachment C

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Table of ContentsMitchell Park Library

Status ReportManagement SummaryAction ItemsSchedule Milestones

Main Library

Status Report Management Summary

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Mitchell Park Library &

Community Center

3700 Middlefield Road, Palo AltoThe new Mitchell Park Library and Community Center is a highly

sustainable joint-use facility that will be a vibrant destination for

civic, cultural, social, educational, and recreational activities. The

new center, which will replace undersized and aged facilities, is

made possible through Measure N and the strong partnershipbetween the city and the community. During construction,

temporary library and teen center facilities are available at the

Cubberley Community Center.

PROJECT CONSTRUCTION

CONSTRUCTION BEGAN:

September 2010

ANTICIPATED OPENING:

Spring 2013

PROJECT TEAM

OWNER:

City of Palo Alto Public Works

(650) 329-2295

ARCHITECT:

Group 4 Architecture,Research + Planning Inc.

South San Francisco, CA

(650) 871-0709

GENERAL CONTRACTOR:

Flintco Pacific, Inc.

Roseville, CA

(916) 757-1000CONSTRUCTION MANAGER:

Turner Construction Company

San Jose CA

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Window Trim Installation at Multi Purpose Solar Hot Water Panels Installed

Clerestory Glass for Natural Lighting

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Mitchell Park Library & Community Center

Management Summary

July - August 2012

Noteworthy Accomplishments

Exterior Glass, Plaster and Metal Siding are complete

Solar Hot Water Panels are installed

Raised Flooring nears completion and drywall has started

Current Project Challenges:

Processing the high volume of change documentation and providing directionSettle tube steel and exterior wall framing changes (Ready for Council approval)

Settle waterproofing and sheet metal changes (Estimate complete)

Significant number of new COR to review

Submittals impacting material delivery and inspection (In progress but nothing completed)

Photovoltaic systems need separate permits

Deferred submittals for glass railings, elevators and library shelving need to complete plan check

SafetyPublic Safety is a priority outside the fence. No incidents reported to date

School resumed smoothly without any safety issues from construction

Quality Control

City and Special Inspection Work:

Work needs to be ready when inspection is requested

Work should pass inspection the first time around

Quality Control Observation Reports : 56 have been issued and 12 remain openCourtyard Concrete benches finishes need remedial work.

Exposed exterior steel needs welds ground smooth and finished with a protective coating

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Mitchell Park Library & Community Center

Schedule Milestones

July - August 2012

ACTIVITY ACTIVITY I.D. Bldg-A Bldg-B Bldg-C

Pad Certification 10/27/10 10/27/10 10/27/10

Foundation Complete 12/28/11 1/16/11 1/7/11

Frame & Place Slab on Grade 2/11/11 5/6/11 5/3/11

Top out Structural Stee l Frame 5/31/11 4/15/11 5/12/11

2nd Floor Poured 4/16/11 X X

Roof Poured 5/31/11 6/24/11 6/21/11

Frame Ext Walls EXT 4000 9/2/11 9/26/11 9/2/11

Building Dried In EXT 5555 6/8/12 6/8/12 6/8/12

Frame Interior Walls INT 1130 5/24/11 6/1/11 7/1/11

Hang Drywall Start 1 INT A1085 B1080 C2330 9/6/12 8/8/12 8/6/12

Ceiling Start (MEP inspections pass)2 INT A.B.1220, C1270 9/25/12 9/20/12 9/25/12

Drywall Finished INT A1080 B1080 C1090 10/4/12 10/4/12 10/3/12

Ceiling Tile Finished FIN 1120 11/27/12 11/8/12 11/12/12

Completion DateFlintco Monthly Schedule update 8-15-12

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Main Library

1213 Newell Road, Palo Alto PROJECT CONSTRUCTIONCONSTRUCTION STARTS:

Summer 2013

ANTICIPATED OPENING:

Fall 2014

PROJECT TEAM

OWNER:

City of Palo Alto Public Works(650) 329-2295

ARCHITECT:

Group 4 Architecture,

Research + Planning Inc.

South San Francisco, CA

(650) 871-0709

CONSTRUCTION MANAGER:TBD

FOR MORE INFORMATION

The Palo Alto Main Library renovation and addition is in the

final phase of designBetter Libraries for Palo Alto projects,

funded by the passage of Measure N by voters in 2008. The

project incorporates upgrades to the historic buildings structural,

electrical and mechanical systems while preserving the integrity of

architectEdwards Durrell Stones iconic design. The new

addition includes a program room and additional restrooms

to extend the services of this heavily-used branch. The

project targets LEED certification.

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Library Closure Plan

July - August 2012

Downtown Library re-opened

Mitchell Park Library and Community Center construction started,

College Terrace Library re-opened

2010

2011

2012

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printed 9/11/2012

MEASURE

N

ENGINEER'S

ESTIMATEPROJECTED RESERVES

09010 Cubberley Temporary Library 645,000 619,687 25,313

09005 Downtown Library 4,000,000 5,212,000 4,418,111 793,889

09006 Mitchell Park Library & C.C. 50,000,000 49,043,000 41,411,673 7,631,327

11000 Main Library 18,000,000 20,100,000 21,682,800 -1,582,800

11010 Art Center Temporary Library 500,000 500,000 0

Bonding and Financing Costs 4,000,000 500,000 500,000 0

BONDED AMOUNT 76,000,000 76,000,000 69,132,271 6,867,729

data 8/28/12 - - -

July - August 2012 Update

PALO ALTO LIBRARIES

BOND MEASURE N PROJECTS

FINANCIAL SUMMARY

BUDGET COSTS

The combined projects currently have projected cost reserves of $6,867,729. Notes on Projected Cost:Temporary Library at Cubberley finished below estimate. Balance is held for move out costs.

Downtown Library is now finished. Final Cost will update when all contracts are closed out.Mitchell Park Library and Community Center bids were significantly below estimate.

Pending Design and C.M. Contract amendments are not included and will affect Reserves.

Bond costs were reforecast and the financing budget was reduced to $500,000.

Main Library is still the June 2012 estimate

Turner's updated estimate is under review by Public Works Engineering.

Council increased Project Scope. Projected Cost includes current estimated cost increases.

Projected Costs are based on contracts awarded to date with their full contingency authorization.

Projected Costs for contracts not yet awarded are based on the current estimate.

Reserves will adjust as future contract awards are made.