SHARE POINT - cdn. G SHARE POINT PRACTICAL IT STRATEGIES FOR ENTERPRISE COLLABORATION /// MARCH 2009 MANAGEMENT Must-haveFreeSharePointTools andAdd-ons Areyouonatightbudget

  • View
    212

  • Download
    0

Embed Size (px)

Transcript

  • M

    G

    SHAREPOINTPRACTICAL IT STRATEGIES FOR ENTERPRISE COLLABORATION /// MARCH 2009

    MANAGEMENT

    Must-have Free SharePoint Toolsand Add-onsAre you on a tight budget? Download these handy tools and utilitiesfor free to fill in SharePoint functionality gaps. BY SHAWN SHELL

    IMPLEMENTATION

    Dont Do ThatWith SharePointSteer clear of these traps to save yourself hours of unnecessarywork in your SharePoint environment. BY PAUL GALVIN

    GOVERNANCE

    Planning for Scalabilityin SharePoint GovernanceMake sure todays SharePoint governance plan will covertomorrows performance needs as usage grows. BY BRIEN M. POSEY

    I

  • TIMES ARE TOUGH, and IT shops are busier than ever doing far more with muchless. Everyone is working harder to stretch their budgets. How about you? Ifyou need to fill in some SharePoint gaps but dont have the money to do it,were here to help.

    In this months issue, SharePoint expert Shawn Shell counts down the freetools and utilities that are a must for every SharePoint installation. Find theproducts you need at the price you can afford in Must-have Free SharePointTools and Add-ons.

    While youre still thinking about your budget, dont forget about your Share-Point governance plan. Have you even considered what your performanceneeds will be once SharePoint takes off in your organization? One way to stayahead of the curve is to build in a set of criteria that defines when you shouldpurchase a new server or when you should add resources to an existing Share-Point server. Microsoft MVP Brien M. Posey offers tips on how to think proac-tively in Planning for Scalability in SharePoint Governance.

    Are you a SharePoint all-star, or do you know just enough to be dangerous?SharePoint MVP Paul Galvin will set you straight in Dont Do That With Share-Point. Ignore his advice and you could be looking at hours of work to clean upthe subsequent mess.

    Want to share your SharePoint wisdom with the rest of the folks in thetrenches? Send us your ideas. We want to hear from you.

    2 SharePoint March 2009

    EDITORS NOTE++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

    DoingMoreWith LessBY CHRISTINE CASATELLI

    ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++Editors note

    I

    Dont Do ThatWith SharePoint

    M

    Must-haveFree SharePoint

    Tools andAdd-ons

    G

    Planning forScalability inSharePointGovernance

    Cathleen Gagne, Editorial Director, cgagne@techtarget.comChristine Casatelli, Editor, ccasatelli@techtarget.comMarthaMoore, Copy Editor, mmoore@techtarget.comLinda Koury,Art Director of Digital Content, lkoury@techtarget.comJonathan Brown, Publisher, jebrown@techtarget.comPeter Larkin, Senior Director of Sales, plarkin@techtarget.com

    TechTarget, 117 Kendrick Street, Needham, MA 02494; www.techtarget.com2009 TECHTARGET.ALL RIGHTS RESERVED.

    mailto:plarkin@techtarget.commailto:jebrown@techtarget.commailto:ccasatelli@techtarget.commailto:cgagne@techtarget.commailto:ccasatelli@techtarget.com

  • 3 SharePoint March 2009

    LETS FACE IT: SharePoint has somefunctionality gaps. Because of that,managing SharePoint can sometimesbe a challenge. To fill those gaps,many SharePoint administrators endup purchasing third-party tools toassist them in managing their imple-mentations.

    There are lots of terrific commercialtools and utilities available for Share-Point. But for organizations that eitherdont have the budget or cant justifythe license costs for third-partySharePoint products, there are quitea few high-quality free tools. Pro-duced and made available by thesame commercial firms that marketfor-fee products, the free tools areoften used to encourage customersto license other products. There arealso quite a few open source or semi-open source tools from places like theMicrosoft-sponsored CodePlex site.

    To help you identify devices thatmight help you, check out the list

    below for 10 free or nearly free tools,utilities and add-on products forSharePoint. Inclusion on this list is notan implicit endorsement; it is simply alist of products Ive either used per-sonally or know others who haveused them successfully. In every case,you should test the product in yourenvironment to ensure it meets yourneeds.

    1Business Data Catalog (BDC)Application Definition EditorThis is a free utility provided byMicrosoft in the Microsoft OfficeSharePoint Server 2007 SoftwareDevelopment Kit (SDK). BecauseMicrosoft periodically releases up-dated versions of the SDK, be sureyou have at least the update fromlate 2008. From experience, the toolis somewhat challenging to use, butit is useful in that it helps you con-figure a BDC application definitionand its a good, free alternative to

    Editors note

    I

    Dont Do ThatWith SharePoint

    M

    Must-haveFree SharePoint

    Tools andAdd-ons

    G

    Planning forScalability inSharePointGovernance

    MANAGEMENT++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

    Must-have Free SharePointTools and Add-onsAre you on a tight budget? Download these handy tools and utilitiesfor free to fill in SharePoint functionality gaps. BY SHAWN SHELL

    ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

    http://www.microsoft.com/downloads/details.aspx?FamilyId=6D94E307-67D9-41AC-B2D6-0074D6286FA9&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?FamilyId=6D94E307-67D9-41AC-B2D6-0074D6286FA9&displaylang=en

  • Lightning Tools Ltd.s BDC MetaMan.

    2 SharePoint Solution InstallerThis utility was created by LarsFastrup to ease the task of installingSharePoint Solution files, which usethe extension WSP, in a SharePointenvironment. You would use this toolprimarily to install custom solutions,and it operates very similarly to anystandard installation process. Theonly real requirement is that you needthe Solution ID, which is a GUID toiden-tify the solution. The SolutionID should be available from the devel-oper who constructed the WSP file.Many commercial companies havebegun to use this utility because itworks so well.

    3SharePointWorkAcceleration Toolkit (SWAT)This toolkit was developed by iDev-Factory of Universal SharePoint Man-ager fame. It allows you to interrogateyour SharePoint farm and do all sortsof things, such as see site definitionsthat are installed, generate test datawithin a list, execute a CAML queryagainst one or more lists, see whichsites have been provisioned, reviewsecurity settings, construct a hierar-chy modelsites within a Site Collec-tionand a good deal more. SWATwas previously a licensable tool, butiDevFactory changed its policy on thetool and has decided to offer it for

    free. You are still required to get alicense, but theres no cost.

    4 DiscoveryWizard for SharePointQuest Software Inc. has madesome tentative steps forward intothe SharePoint market. The companyhas released its free discovery toolthat tells operations folks how manySharePoint sites exist on the network.

    5Remote stsadm ToolStsadm is a necessity for managingSharePoint. But you cant always beon the box to execute administra-tion commands with the tool. ThisCodePlex project aims to give youaccess to run stsadm commandsremotely.

    6SPDeployThis open source tool created by theconsulting company Ascentium hasprimarily developer-centric function-ality, but it is also useful for opera-tions. SPDeploy enables remotedeployment of code packages toSharePoint environments.

    7SharePoint FeaturesMicrosoft MVP Scot Hillier leads aproject on CodePlex that providessome valuable add-ons for SharePointin the form of various features youcan install and activate within yourSharePoint farm. Features include aSharePoint log viewer add-in andother developer-, administrator- and

    4 SharePoint March 2009

    MANAGEMENT++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

    Editors note

    I

    Dont Do ThatWith SharePoint

    M

    Must-haveFree SharePoint

    Tools andAdd-ons

    G

    Planning forScalability inSharePointGovernance

    http://www.codeplex.com/featureshttp://code.google.com/p/rapid-tools/wiki/SPDeployhttp://www.codeplex.com/netstsadmhttp://www.quest.com/discovery-wizard-for-sharepoint/http://www.idevfactory.com/products/swat/default.aspxhttp://www.idevfactory.com/products/swat/default.aspxhttp://www.codeplex.com/sharepointinstaller

  • user-oriented elements. One featureadds the required Web.Config entriesfor Ajax. Whether you download andinstall them one by one or downloadthe entire project at once, you stillhave to install them individually.Those with developer leanings caneven get feature source codes.

    8SharePointAdministration ToolkitMicrosoft has released a toolkit toassist SharePoint administrators withcommon tasks that are, strangely,not included with the out-of-the-boxadministrative interfaces. The toolkitis a combination of command-line-based stsadm updates and additionsto Central Administration. It includesseveral useful functions, such as abatch site manager and a way tosynchronize your profile store inSharePoint between Shared Servicesproviders.

    9Best Practices Analyzer forWindows SharePoint Services 3.0Microsoft released this tool back in2007 with an update in 2008 to helporganizations ensure that they are

    adhering to security and installationbest practices. The utility producesa report that details areas whereadministrators can improve theirenvironments.

    0World ClockandWeatherWeb PartBamboo Solutions released this freeWeb part that displays the date, timeand weather within your SharePointenvironment. Although its not exact-ly a business-critical function, it ishandy.

    Because of the shee