Seward County Board ofCounty Commissioners

Regular Meeting  December 7, 2015

Seward County Administration BuildingCommission Chambers, Suite 206

Constituents wanting to place items of discussion on the Board’s agenda should contact the CountyAdministration no later than the Thursday at noon prior to the Board’s regularly scheduled meetings. Anydocuments related to the agenda should also be received by that time. Regular Meeting  5:30 p.m. Call to Order Chair Jim Rice  Pledge of Allegiance    Invocation Jack Jacob {Liberal Ministerial Alliance }  Citizen Comments  

             

1. Approve Agenda: Additions or Deletions  

2. Consent Agenda  

a.   Minutes {09/25/15 Special Meeting and 11/16/15 Regular Meeting}Payroll {11/23/15 $327,132.43 & Sage/OK $20,657.43 and 12/07/15 $339,178.19 &

Sage/OK $19,120.41}Vouchers  Abates andEscapes

{A- $107,486.65 & E- $25,043.02}

Crossing Permits {none}Requisitions {none}

 

3.   New Employees 

4.   Insurance Renewal AlShank

 

5.   Receivables Write - off MarthaBrown

 

6.   Truck purchase approval BrockTheiner

 

 

7.   HAZMAT Rescue Truck/Trailer Discussion AndrewBarkley

 

8. Executive Session Personnel

 

9. Administration Comments  

10. Commission Comments  

11. Suggestion Cards  

12. Adjourn  

Minutes 

  COA 10/21/15               

 

 

Minutes-September 25, 2015 Special Meeting Page 1

SEWARD COUNTY BOARD OF COMMISSIONSPECIAL MEETING

DATE: September 25, 2015

TIME: 9:00 am

CALLED TO ORDER: Chair Rice

LOCATION: 515 N. WashingtonCommission ChambersLiberal, KS 67901

COUNTY COMMISSIONERS: Ada Linenbroker

Nathan McCaffrey (via phone)C.J. WettsteinJim RiceRandy Malin (absent)

COUNTYADMINISTRATOR: April Warden

DESIGNATING AREA FOR CONSUMPTION OF ALCOHOL

Commissioner Linenbroker moved to approve the designation of the Activity Center Parking Lot for the Class of 2005 to have their tailgate party and to allow the consumption of alcohol. Commissioner McCaffrey seconded the motion; motion carried 4-0 with Vice-Chair Malin absent.

Commissioner Linenbroker moved to adjourn the meeting, Commissioner McCaffrey seconded the motion; motion carried 4-0 with Vice-Chair Malin absent.

The meeting adjourned at 9:16 a.m.

Jim Rice, Chair Stacia D. LongSeward County Commission Seward County Clerk

SEWARD COUNTY BOARD OF COMMISSION 

DATE: November 16, 2015TIME: 5:45 p.m. Due to bad weatherCALL TO ORDER: Chair RicePLEDGE OFALLEGIANCE: Chair Rice

INVOCATION: Joy Plummer (Liberal Ministerial Alliance)LOCATION: 515 N. Washington

Commission ChambersLiberal, KS 67901

COMMISSIONERS:  

Present:  Jim Rice, Commissioner - District 5 Chair      Randy Malin, Commissioner - District 3 Vice Chair      CJ Wettstein, Commissioner - District 1      Ada Linenbroker, Commissioner - District 2      Nathan McCaffrey, Commissioner - District 4   

COUNTYADMINISTRATION: April WardenCLERK’S OFFICE: Vanessa ReeverCOUNTY COUNSEL: Dan DiepenbrockCITIZEN COMMENTS: None               

1. Approve Agenda: Additions or Deletions     Moved by Commissioner - District 2 Ada Linenbroker to approve the agenda with the

addition of a Resolution as item 4A , seconded by Commissioner - District 4 NathanMcCaffrey 

  Vote: 5 - 0 Carried 

2. Consent Agenda   

Minutes {11/02/15 Regular Meeting}Payroll {11/09/15 $313,880.78 & Sage/OK $19,470.63}Vouchers {166209-166469, $440,936.23, 166207-166208 Voided checks}Abates and Escapes {none}Crossing Permits {none}Requisitions    Department Item Vendor Amount Line ItemCountyBuilding 

Repairs on Electrical at RodeoConcession & Grands

IntegrityElectric

$8,940.00 5-255-31160-480

  

 

November 16, 2015 Regular                        Page 1 

  

  

  Moved by Commissioner - District 3 Vice Chair Randy Malin to approve the consentagenda, seconded by Commissioner - District 4 Nathan McCaffrey 

  Vote: 5 - 0 Carried 

3. New Employees     None present. 

4. Sanitation Code Waiver   

   Moved by Commissioner - District 1 CJ Wettstein to approve the sanitation code

waiver for Rosa Conley at 5110 Road P, seconded by Commissioner - District 3 ViceChair Randy Malin 

  Vote: 5 - 0 Carried 

A. Resolution Pertaining to Proposed Placement of Refugees from Syria

 

   Moved by Commissioner - District 1 CJ Wettstein to approve Resolution 2015-13 a

Resolution pertaining to the proposed placement of refugees from Syria in SewardCounty or Southwest Kansas , seconded by Commissioner - District 3 Vice ChairRandy Malin 

  Vote: 5 - 0 Carried   RESOLUTION NO. 2015 - 13

  A RESOLUTION PERTAINING TO THE PROPOSED PLACEMENTOF REFUGEES FROM SYRIA IN SEWARD COUNTY OR SOUTHWESTKANSAS  WHEREAS, Islamic extremists orchestrated a terrorist attack on Paris, France onFriday, November 13, 2015; and, WHEREAS, there are reports that a Syrian passport belonging to one of the terroristswas found at the site of one of the suicide bombings, and that the suicide bomberposed as a Syrian refugee to enter France; and, WHEREAS, the President of the United States supports a  policy of accepting Syrianrefugees and has indicated that the United States will accept ten-thousand morerefugees; and, WHEREAS, Mike McCaul, the chairman of the U.S. House of RepresentativesHomeland Security Committee has called on President Barack Obama to suspendplans to admit Syrian refugees into the United States, because Leaders from the FBI,the National Counterterrorism Center, and Department of Homeland Security have

November 16, 2015 Regular                        Page 2 

  

  

indicated to his committee that they lack the on the ground intelligence necessary tothoroughly vet Syrian refugees seeking to resettle here; and, WHEREAS, State governors from Massachusetts, Alabama, Michigan, Florida,Illinois, Texas, Arkansas and Louisiana have issued statements indicating oppositionto Syrian refugees being relocated to their states; and, WHEREAS, Southwest Kansas and Seward County have previously been used aslocations for refugees from other countries; and,WHEREAS, Seward County is proud of its history in previously accepting immigrantsand refugees, but acknowledges the acceptance of Syrian refugees to Seward Countywithout proper vetting could expose our community and nation to unknown dangersand harm;NOW THEREFORE, IT IS RESOLVED that the Board of County Commissioners ofSeward County, Kansas, hereby requests as follows: (1)       That our state government and our United States Representatives and Senatorsfrom Kansas adopt a general policy opposing the relocation of Syrian refugees to thestate of Kansas and to the United States; and (2)       That all state government agencies and federal government agencies suspendrelocation efforts of Syrian refugees to the state of Kansas and the United States untilthe Department of Homeland Security and other relevant agencies are able to properlyand thoroughly vet Syrian refugees to ensure the safety of our citizens. ADOPTED this 16th  day of November, 2015 by the Board of County Commissionersof Seward County, Kansas. THE BOARD OF COUNTY COMMISSIONERS  _______________________________Jim Rice, Chair  ATTEST:

  _______________________________Stacia Long, County Clerk 

 

5. Firefighter Achievement Recognition   

   April Warden, County Administrator, recognize the following Firefighters on behave

of Fire Chief Andrew Barkley who could not attend due to the weather issues: Jake Pewthers - Seward County Firefighter 1 and Black Helmet Achievement

Pierre Lamont - Seward County Firefighter 1 and Black Helmet Achievement

November 16, 2015 Regular                        Page 3 

  

  

Garrot Kilbourne- Seward County Firefighter 1 and Black Helmet Achievement

Trey Steckel - Seward County Firefighter 1 and Black Helmet Achievement

Jose Pando - Seward County Firefighter 1 and Black Helmet Achievement

Caleb Manske - Black Helmet Achievement

Ms. Warden also introduced the newest probationary firefighters that will start theirtraining this month:

Chase Miller - Assignment Liberal Station

Luis Martinez - Assignment Liberal Station

Joshua Maestas - Assignment Liberal Station

Rick Hernandez  - Assignment Liberal Station 

6. Executive Session Legal

 

   Moved by Commissioner - District 3 Vice Chair Randy Malin to recess into executive

session for consultation with our attorney which would be deemed privileged in theattorney client relationship under K.S.A. 75-4319(b)(2) for twenty minutes, to includeDan Diepenbrock, April Warden, Kent Hamlin, Brock Theiner and Terry Dees, toreconvene in the Commission Chambers at 6:25 p.m., seconded by Commissioner -District 4 Nathan McCaffrey 

  Vote: 5 - 0 Carried   The meeting recessed  into Executive Session at 6:05 p.m.

The meeting resumed at 6:25 pm 

  Moved by Commissioner - District 2 Ada Linenbroker to extend the Executive Sessionfor 10 minutes, seconded by Commissioner - District 3 Vice Chair Randy Malin 

  Vote: 5 - 0 Carried   The meeting recessed  into Executive Session at 6:25 p.m.

The meeting resumed at 6:35 pm

No action was taken as a result of the Executive Session. 

November 16, 2015 Regular                        Page 4 

  

  

           

7. Administration Comments     April Warden, County Administrator, provided the Commission with an update of

upcoming activities. 

8. Commission Comments     Each of the Commissioners had an opportunity to report on liaison meetings they had

attended during the last two weeks. 

9. Suggestion Cards     None 

10. Adjourn     Moved by Commissioner - District 3 Vice Chair Randy Malin to adjourn, seconded by

Commissioner - District 2 Ada Linenbroker   Vote: 5 - 0 Carried   The meeting adjourned at 6:46 p.m. 

 

______________________________Jim Rice, ChairpersonSeward County Commission

______________________________Stacia D. LongSeward County Clerk

November 16, 2015 Regular                        Page 5 

  

  

Seward County New Employee’sNovember 2015

New Employee’s to meet Commissioners: First December 2015 Commission Meeting

Criss A. Worthey F/T 10-26-2015 R/B Restlawn SextonLuis A. Martinez-Porras P/T 10-28-2015 Rural Fire VolunteerJoshua M. Maestas P/T 10-30-2015 Rural Fire VolunteerRick Hernandez P/T 11-03-2015 Rural Fire VolunteerChase Miller P/T 11-04-2015 Rural Fire VolunteerEdward F. Douglas P/T 11-19-2015 JCAPSJoshua E. Towner P/T 11-23-2015 Rural Fire Volunteer

   County Commission-Regular Item # 4. Meeting Date: 12/07/2015  

Subject: Insurance RenewalSubmitted For: Outside Agency Department: Outside Agency

Purpose:Annual Insurance Renewal.

Background:Percentage of Budget by Department.

Financial Impact:Percentage of Budget by Department.

Status:Al Shank will be presenting update on 2015 Insurance Plan and Renewal Rates for 2016.

Recommendation:To approve the insurance renewal as presented by Al Shank.

   County Commission-Regular Item # 5. Meeting Date: 12/07/2015  

Subject: Receivables Write - offSubmitted For: Martha Brown Department: Health

Purpose: To reflect an accurate end of year accounts receivable balance.

Background:Compliance with accounting principles.

Financial Impact:This decreased the amount of accounts receivable but has no effect on cash.

Status:Awaiting Commission approval.

Recommendation:Please Approve accounts receivable write-off.

AttachmentsRECEIVABLE WRITE OFF 

   County Commission-Regular Item # 6. Meeting Date: 12/07/2015  

Subject: Truck purchase approvalSubmitted For: Brock Theiner Department: Landfill

Purpose:Seek approval to purchase a new truck with a sideload trash body for 2016 CIPSeek to purchase a new cab and chassie to replace 2006 Volvo

Background:The 2016 CIP has a new sideload truck, the 2006 Volvo sideload truck the engine has failed.

Financial Impact:Through a lease purchase the funds will come from account #269-33000-486 Mobile Equipment.

Status:na

Recommendation:The recommendation will be made during the commission meeting.

   County Commission-Regular Item # 7. Meeting Date: 12/07/2015  

Subject: HAZMAT Rescue Truck/Trailer DiscussionSubmitted For: Andrew Barkley Department: Fire

Purpose:To discuss the HAZMAT trailer and team and also the contract with the State for regionalresponses.

Background:

Financial Impact:

Status:

Recommendation: