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8/6/2019 SAP Politec NF-e Webinar 20100512
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Greg Ertel, SAP (Director Solution Marketing Global Trade Services)Peter Albers, Politec Global IT Services (VP SAP Practice)
May 12, 2010
Expert Information Session powered by KMCCSAP Eletrnica Invoicing for BrazilSAP Nota Fiscal Eletrnica NFe
Support Global Expansion with Tradeand Financial Compliance in Brazil
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Agenda
1. Introducing GRC NFe
2. Value Proposition
3. Platform Requirements
4. Project Considerations - Lessons Learned
5. Questions & Answers
Todays Agenda
SAP 2010
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Powerful Trends Re-Shaping BusinessEnvironments for Global Supply Chains
Move over China: Brazil islargest emerging market
Oversight andRegulationOpening up of protectedmarkets
GlobalizationEmerging Markets andBRIC
Disruptive -TechnologyConnectivity, Digitization
Already the worlds twelfth largest economy, Brazil is a market in the midst of
significant economic expansion, with anticipated CAGR of 4% thru 2014
AMR, The State of Supply Chain Technology Adoption in Brazil, 2008 IMF World Economic Outlook SAP 2010
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Like the Collection and Reporting of Dutiesand Taxes Across the Supply Chain
Challenge: Every Day is Tax Day Over 17 taxes that must be paid to the Federal,State and Municipal authorities; Tax is due on 14different days of the month
Challenge: Constant Changes to Laws There are over 5,000 tax laws. The production tax(IPI) alone has 14,357 different applications and
was modified 216 times in 2007 and 85 times YTD
Exame, Um Mergulho no Labirinto Tributario, 10/09/08
Challenge: Tax and Accounting Reports In 2007 a company printed 426 tax and accounting bookscontaining 500 pages each (213,000 pages).. Books are storedfor five years for tax auditors
Challenge: Duplicate Information Tax authorities from each State (27) mandate annual reportsconsisting of the same data that is reported on a monthly basisfor goods movement (ICMS)
SAP 2010
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Priorities of Brazilian CompaniesExpansion and Compliance Influence ITInvestment
Supply Chain
Adapt to ChangingRegulations
without Impact toCustomers
Automate Tradeand Compliance
ProcessesEnterprise
IT
Integrate ProcessesAnd Information
AMR, The State of Supply Chain Technology Adoption in Brazil, 2008 Spending Series SAP 2010
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Support Global Expansion with Trade andFinancial Compliance in Brazil
Solution: Electronic Invoice Filing File invoices with automated, certified, and securedconnection between your enterprise software and thestate and federal government systems
Solution: Electronic Acknowledgement and Authorization Receive confirmation based on applicable governmentguidelines
Solution: Connect with SAP and non-SAP Enterprise Solutions Leverage enterprise data and processes and decrease totalcost of ownership by eliminating the satellite and homegrownsolutions
Solution: Comply with Validation Standards Handle validation of files in required formats as mandatedby government regulations
SAP 2010
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NF-e Authorization Process
7 Goods
DANFE+NF-e
Issuer
NF-e
Receiver
OriginSEFAZ
DestinationSEFAZ
XML1
Receipt2
Protoc.5
XML3 XML4
Verification8
DANFE6
SAP 2010
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SAP Value Proposition
Business
Transformation
CFO/CCO Benefits
Reduced audit costs and finesDemonstrable complianceIncreased supply chain efficiency
CIO BenefitsAutomated, certified and secureinterfacesintegration with existing enterprisesolutionsReduction of indirect costs
LOB BenefitsStandardization and simplificationLocalized complianceDe-bureaucratizationImproved efficiency and service
SAP 2010
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Value Driver - Printing
Printing:R$ 0,053 per NF
Special paperR$ 0,300 per NF
Printing DANFER$ 0,045 per NF
Regular paperR$ 0,015 per NF
Fonte: Value Engineering SAP Brasil SAP 2010
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Value Driver - Optimizing DocumentSearches
BeforeNow With SAP NFE Knowledge Provider
SAP 2010
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Value Driver Saving Time andEffort During Audit
Paper Version XML Version
SAP 2010
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SAP Electronic Invoicing for BrazilSAP Nota Fiscal Eletronica NFe
Compliance with NFEmandate requiring electronicfiling for EVERY commercialtransactionIntegrating and automatinginvoicing processes to meetregulations while continuingto operate with efficientlyAvoid customer disruptions
Pain PointsCustomers
LE, ME, listed companies thatare required to meet
regulatory requirements, laws,internal regulations underBrazilian SPED Legislation
Only SAP provides comprehensivecompliance with electronic invoicing
requirements for Brazil whilemaximizing the utilization of existingIT investments including ongoingsupport for evolving trade and taxregulation under the electronic publicbookkeeping system or SPED
Unique Value Proposition
Summary
The SAP Electronic Invoicing for Brazil (SAP Nota Fiscal Eletronica) application enables
companies doing business in Brazil to meet electronic invoice requirements. SAP ElectronicInvoicing supports compliance with the trade regulations, minimizes incorrect transactions, andfacilitates communication and collaboration with all supply chain partners.
AT a GLANCE
Platform RequirementsLeverage enterprise data and processes, decrease total cost ofownership; eliminating the need for homegrown solutions.Provide automated, certified, and secure interfaces to governmentsystems at the state and federal level.Pre-requisite for SAP NFE: SAP NW (WAS 7.0 SP13+) with bothJava and ABAP stacks; SAP PI 7.0 (SP14+); SAP R/3 4.6C+Pricing is globally available; but only for use by companiesoperating in Brazil and based upon Brazilian revenue
Roadmap for Nota Fiscal Eletronica (NFE)
Q2 Q3 10 Avail Now Avail Now
SAP NFE 1.0 SAP NFE 10.0 (Dec) SPED Fiscal*Safe Harbor Applies: Subject to change by SAP at any time without notice
SAP 2010
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SAP ERP SAP NFE 1.0
Create billingdocument: notafiscal electronica(NF-e)
B2B Receiver
CUSTOMERBusinesspartner
receives NF-e
Authorities
SEFAZAuthoritiesreceive NF-e
Set status
B2B SenderSUPPLIER
Businesspartnersends NF-eReceive NF-e
Send to XI
for signature
Create batch
Send to XI
Request andreceive
Authoritystatus
Senddocumentstatus toSAP ERP
Map NF-e datato XML formatof Authority andRoute message
to relevantcommunication
partner
Sign NF-e
SOAPAdapter
Adapter Xy,i.e. FTP
Adapter Xy,i.e. HTTP
XIAdap-
ter
XI Content
Signature WebService
ApplicationServer
12
3
4
6 8
11
14
15
B
5
1213
9107
A
Overview of SAP NFE 1.0 Process Flow
Unique Process Integrated to your ERP
SAP 2010
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Value Driver Customer Check for Nota Fiscal
NF-eIssuer
NF-eReceiver
Send XML immediately,before goods issue
In case ofinconsistencies,transportation iscancelled before
delivery to customer(functionality under
evaluation for NFE 10.0)
B2B Business to Business
SAP 2010
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Why SAP Electronic Invoicing for Brazil?
SAP
Global SAP standard support: the same as ERPUpdates delivered via Support Packages and NotesNative integration with SAP ERP to all relevant business processes(sales, transfers, purchases, etc.)Valued ecosystem of SAP service partnersScalable to meet requirements for both mid to large enterprisesContinuous improvement and enhancements of the product
Third PartySupport structure patterned after a software factory (back officeprogrammers v. on demand consultants)NFe functionality is not complementary to ERP; data is extracted inisolation instead of an integrated online process
Questionable local support (24 x 7)Network of service providers (national presence and availability?)Most of the competitors offer a project based solution and not aproductHigh interface costs and maintenance on messaging system due toERP changes
SAP 2010
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Customer SuccessSAP Electronic Invoicing for Brazil
. SAP Electronic Invoicing keeps our company on track by helping us manage themovement of our product through our port and across Brazilian state lines . Perhaps
most importantly, though, SAP ensures we adhere to the latest Brazilian trade laws when moving goods within the country, and frees up a lot of resources that wouldnormally be spent tracking and accounting for every sale we make.
Alex Sandro Tavares Barbosa, SAP project manager, Cosipa
. We evaluated the five principal solution providers in the market before selectingNFE 1.0 . We searched for a solution that would offer complete integration with our
current enterprise system, and at the same time strengthen and guaranteethe stability to expand our business with quality and security
Rogrio Ribeiro, CIO, AstraZeneca do Brasil
. SAP Electronic Invoicing keeps our company on track by helping us manage the movementof our product through our port and across Brazilian state lines . Perhaps most
importantly, though, SAP ensures we adhere to the latest Brazilian trade laws whenmoving goods within the country, and frees up a lot of resources that would normally be
spent tracking and accounting for every sale we make.
SAP 2010
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Lessons Learned from NFeimplementations
Critical Success Factors
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40 years of Success - Politec
Founded in 1970 / Privately-HeldPending acquisition of Tier 1 Chilean-based SAP & ITO provider
Leading Nearshore SAP & IT Services Provider
Mitsubishi Corporation Affiliate (2009)
Revenues: US$300M (2009)
5,000 + FTEs (2009) 600+ Testing Engineers
15 Centers of Excellence
2,500+ Software Engineers1,000+ SAP Consultants
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We can deliver across the Americasas an extension of your team!
5,000+ associatesin center basedoperations:
5,000 + Nearshore Resources
1000+ SAP Consultants
150+ SAP AMS Dedicated Resources
Argentina
Chile
U.S.A.AtlantaNew YorkAustin
MexicoMexico City
Brazil
Buenos Aires
Santiago
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Politec Service Offerings
Business andArchitectureConsulting
ApplicationMaintenance
ApplicationDevelopment
Application Suites for Financial Institutions
Auditing andGovernanceSolutions
Mobile Solutions Business Intelligence
ApplicationMaintenance Center (AMC)
Legacy SystemsTransformation
Application Development Systems Documentation Project Factory Software Factory
TestingServices
SAP Services InfrastructureManagement
Project Healthand QualityAssurance
RequirementsVerification Function Validation Performance
Validation Unity & Integration
Validation Acceptance Support Test Factory
SAP Consulting &Implementation SAP Development &
Maintenance Localization Upgrades &
Enhancements Data Migration Global Solution Strategy
& Rollouts
Operation &Production Monitoring Infrastructure &
Service Management Tuning Service Desk
Metrics Arbitrage Project Management
Consulting PMO
Industry Focus:Oil & Gas, Life Sciences,Manufacturing, Telco,Utilities, Food &Agribusiness, FinancialServices, Public Sector
Target Company Size:Mid-size (US$750M US$2.5B) & Enterprise(US$2.5B & Greater)
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Politec - SAP Practice Overview
Politec is a Top 3 regional SAP Service & Channel Partner(Latin America, USA + APAC)
Politec employs more than 1,000 SAP consultants
Politec is a complete end > end SAP service provider : Plan Build
#1 SAP partner in incremental revenue in Brazil(#5 in all of Latin America) (2009)
First and only CMMI-Level 3 certified ABAP/NetWeaver software factoryin Latin America (2006)
Politec is a Development Partner of SAP involved in strategic initiativessuch as NFe and Payroll localizations
Run
SAP reseller (South America ONLY)
http://images.google.com/imgres?imgurl=http://www.adobe.com/enterprise/partners/images/sap_partner_R_tm_p.jpg&imgrefurl=http://www.adobe.com/enterprise/partners/sap.html&usg=__YKm8eoJpMJCoifR4icRSR7tsqpM=&h=332&w=551&sz=24&hl=en&start=2&tbnid=3gKX1DfgNzFIBM:&tbnh=80&tbnw=133&prev=/images?q=sap+partner+logo&gbv=2&hl=en8/6/2019 SAP Politec NF-e Webinar 20100512
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Business Consulting Assessment Gap Analysis Pilot demonstration IT Strategy
Rollout Strategies
ImplementationEnd-to-end projectimplementation
Global and Local RolloutsUpgradesNew solution implementation(NFe , HR, BI, PS, WM, APO)Provide specialist consultant
Application MaintenanceServices (AMS)
EnhancementsSupport and MaintenanceLocalization Maintenance for Global and Local clientsHelpdesk
Business IntegrationSAP NetWeaver (PI Portal)Process IntegrationSOA ImplementationBusiness ProcessManagementMobile Solution
ABAP / NetWeaver SoftwareFactoryDevelopmentQuality AssuranceDatabase Tuning
Flexible delivery
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NFe Lessons Learned What solution should I use?
SAP - Clients under pressure to implement an NFe solution Brazil has numerous suppliers that offer a 3 rd party NFe solution:
- 3rd Party software vendors- Outsourcing Service providers
Weve experienced significant issues with interfaces via 3rd party solutions, due to theintensive nature of integration maintenance, and constantly changing regulations.
Conclusion : Since 2008, Politec has aligned ourselves exclusively to SAPs NFe solution.
Stability of the solution Less issues on Projects
Ability to re-use significant components of previous project resources
Tighter integration between the SAP components
Guaranteed updates of legal requirements
Quicker support when encountering issues
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Recommendations for SAP NFe Projects
- Select an experienced partner , leverage an experienced team and existing templates.Make sure the partner is prepared and capable to support your localization downstream .
- Have your infrastructure prepared .
- Ensure your local resources (Brazil) have the bandwidth, especially in the Financedepartment. They will assist with the design, validation and testing of the solution. (Lack of
availability is typically responsible for 80% of the delays)- When implementing NFe in parallel to a Brazil rollout , ensure you have a dedicated NFe
team to work with the core ERP team, or implement NFe sequentially .
- Invest the time Blueprinting the solution . Leverage templates from other projects, andgain your Finance stakeholders sign-off, recognizing every industry and company is unique .
- Save money on the appropriate areas, such as Basis . A flexible partner can coach yourteam members on some of the technical areas, but not on the core business areas, such as,Tax configuration in SD and MM.
SAP 2010
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Recommendations for SAP NFe Projects
- Gain access to SAP PI Expertise (2) NFe Monitors, 1 in ERP and 1 in PI. SAP PI expertise needed to ensure messaging is implemented correctly . Some information can onlybe seen in PI.
- Invest in Project Management . Despite being short-duration projects, a lot of coordinationwith global COEs has to occur from BOTH a technical and functional perspective. Work with a proven partner that understands how to work with your global team.
- Master Data Quality Customers, Vendors and Materials. The government will recalculate taxes and validate accuracy of the provided information (e.g., Phone numbers, FiscalLocations).
- Certification of the transaction by local agencies tends to take time. Early planning is recommended.
- Develop a contingency plan if any issues in the communication with the government arise.This is not only a go-live requirement, but a necessity for any time after the implementation .
- Invest in a Discovery Session with your partner to lay out the infrastructure, resource,business and data requirements for the project.
SAP 2010
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Politec Latin America References includingBrazil NFe & Localization Clients
http://images.google.com/imgres?imgurl=http://idrett.speaker.no/Downloads/65408/pics/national_oilwell_varco_logo_stacked_color.jpg&imgrefurl=http://idrett.speaker.no/Organisation.asp?WCI=wiMoreNews&OrgElementId=65408&ArkivId=943791&usg=__KgtNDjeKr8B9OljvCG6IRxuiwP0=&h=637&w=802&sz=31&hl=en&start=1&um=1&itbs=1&tbnid=9pphvQHytfUiIM:&tbnh=114&tbnw=143&prev=/images?q=national+oilwell+varco&um=1&hl=en&rlz=1T4GGIK_enUS279DE280&tbs=isch:1http://images.google.com/imgres?imgurl=http://www.grainsystems.com/docs/english/brochure/gsilogo.jpg&imgrefurl=http://www.grainsystems.com/docs/english/engbdown.htm&usg=__yNm8G_Q6rVwiw9iGjlZ2SBG-70M=&h=675&w=1208&sz=94&hl=en&start=1&um=1&itbs=1&tbnid=etCwYmO-VLP8vM:&tbnh=84&tbnw=150&prev=/images?q=gsi+grain+systems&um=1&hl=en&sa=N&rlz=1T4GGIK_enUS279DE280&tbs=isch:18/6/2019 SAP Politec NF-e Webinar 20100512
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Questions & Answers - Thank you!