Rosary Park P&F Association Branxton

General Meeting: Wednesday 12th September 2018

Meeting Opens: 6:15pm

Attendees: Bec Jackson, Hannah Wilson, Sallyanne Stanbridge, Natalie Samaras, Amanda Drage, Melanie O’Nions,

Elisha Ayton-Mason, Rachel Matt, Katherine Geczy. Noted in attendance book.

Apologies: Louise Kevin.

Prayer: Read by Bec.

Previous Minutes: Moved by Hannah, 2nd by Elisha.

“I move that the minutes be confirmed as a true and accurate record of the last meeting”.

Minutes of the last quarterly meeting held on 14th February 2018 were adopted as being correct, moved Hannah and

seconded by Louise.

President’s Report: read by Hannah, report pending.

• Thank you to Leah Martin and her helpers for another fantastic Father’s Day Stall and to Katherine Geczy for arranging the gift bags.

• Thank you to Rachel and James Lunan for their help organising the pie drive orders and for everyone who supported this great fundraiser.

• Thank you to Sallyanne, Elisha and staff for the Father’s Day breakfast, it was so good a few mum’s have suggested bacon and egg rolls would be better than croissants for Mother’s Day!

• Thank you to Sallyanne for arranging the anxiety workshops, I recommend attending future sessions as they are valuable for everyone, not just managing children with anxiety.

• Enjoy the upcoming school holidays.

Principal’s Report: read by Sallyanne.

• Father George is leaving us, farewell Friday 26th October at the school for him, would the P&F like to attend and contribute to the farewell.

• Bishop Bill will be here Friday 2nd November to visit classrooms and have morning tea with the teachers.

• Feedback from Australia on where the Catholic Church is now is being sought around what is God asking of us in the Church in Australia today. They want input from as many different voices as possible, the parents are invited to have input through the P&F.

• Anxiety workshop was successful, feedback has been very positive and particularly noteworthy is that the workshop has value beyond children with anxiety.

• Bee bots have been very successful in introducing the children to robotics and with teacher’s development.

• BYOD conversation is being started with year 4 and 5 students, the device would be inline with what is required for high school at St Josephs, Lochinvar. It will be a Windows based device that has to be connected to a keyboard.

• Parents have enquired about an OOSH. Tilly’s have a lengthy wait list. Sallyanne has had a discussion with Father George and he supports establishing one through the school. Sallyanne has made some enquiries and had a discussion with two different providers. Two possibilities, one was at St Bridged’s hall, this is not practical due to being offsite and members of the public accessing the gym. Preferred option is the school hall, with the old uniform shop as an office and the kitchen can be used for any food preparation.

Rosary Park P&F Association Branxton

Classrooms cannot be used for OOSH. P&F are in favour of the OOSH and Sallyanne pursuing establishing this.

• Additional demountable will be brought onto school to service the 12 classes next week, the school needs to look at additional IT requirements – cabling, Stage 2 laptops.

• Thank you to Hannah for organising the pie drive.

• Kinder 2019 is nearly at capacity for two streams.

• Kinder 2019 orientation begins 25th October. The orientation sessions will be talks with the parents along with the information stalls and the P&F’s second-hand uniform stall.

• 2019 vacancies at the school will be advertised on the CSO website, two maternity leave positions, Debbie Parks leave replacement and one new position for the extra class.

Treasurer’s Report: read by Amanda, reports attached.

Total income - $365.00

Total expenditure - $0.00

Available Balance - $7,653.66

Total P&F Funds as at 31 Jul. 18 - $7,654.66

Total income - $7,612.80

Total expenditure - $7,382.20

Available Balance - $7,881.26

Total P&F Funds as at 25 Jul. 18 - $7,882.26

Year 6 will be using the P&F account for their colour run.

Canteen Report:

• Monday Sept 3, the freezers failed. Peters came and serviced/repaired them and replaced most of the items. The canteen lost approximately $180 of stock.

• New colour coded lunch tubs are in use, the old ones are in the storage room for backup/spares/other uses.

• Minimum order of 50 lunch bags, canteen will order 80 to cover 2019 kinder and spares.

• The soccer gala day didn’t go ahead and the canteen has some red food left, Elisha would like to sell them on the colour fun run day as part of a colourful food themed day.

• Lunch order app that is a full canteen system, including ordering, menus, rosters. Issues with this are around the excellent take-up with reusable containers. Still an administrative difficulty. $0.30 fee on each order through the app. This will help with children who have forgotten to place their lunch order.

• There are issues with kids forgetting to put their lunch orders in, some days there can be 10+ students forgetting. Canteen are under pressure then to feed these children within the time. P&F suggest just giving them a choice of vegemite or cheese sandwich as some of the students are regular forgetters. Teachers to remind students and move the tubs to a more visible spot to help them remember.

• Canteen summer menu out, there will be some price increases. Fruit will be included as a $0.20 option.

• Friday canteens are getting hectic, additional pie oven will be needed soon.

Rosary Park P&F Association Branxton

Correspondence In: fundraising catalogues.

Correspondence Out: none.

Rosary Park P&F Association Branxton

General Business Speaker Item discussed Action taken

General Business carried from last meeting: 1. Disco Takings

• Clarification on point from previous meeting: ➢ Sallyanne doesn’t believe that Hannah should replace

the money, and will not accept without a vote from the P&F. additional amendment – the P&F voted in favour of Hannah not replacing the money

New General Business: 1. Fundraising Goals

• Focus for fundraising should be for air conditioning for the new classrooms. The existing air conditioners were fundraised by the P&F for years.

Meeting Closed: 7:42 pm

Next Meeting: Wednesday 6:00pm 24th October 2018.

Rosary Park P&F Association Branxton

Rosary Park P & F Association President’s Report – 12th September 2018

Welcome everyone. Hopefully I’ve remembered everything. It feels like its been a while since our last meeting. Thank you to Leah Martin and her helpers on another fantastic Father’s Day stall. Thank you to Katherine Geczy for arranging the gift bags, the personalised gift wrapping was just as great as the gifts. Thank you to Rachel & James Lunan for their help organising the pie drive orders. Thank you to everyone who ordered pies. Its always a great fundraiser. Thank you to Sallyanne, Elisha and staff for the Fathers Day breakfast……a few mums have suggested bacon and egg rolls for Mother’s Day too! Thank you to Sallyanne for arranging the anxiety workshops. I recommend attending any future sessions, not just for those with children with anxiety. Everyone enjoy the upcoming school holidays. Hannah Wilson

7,289.66$

EXPRESS STATEMENT FUNDS AS AT 30/6/2018 7,288.66$

INCOMEDate Description Amount

27/07/2018 Mother's Day Stall 40.00$ 27/07/2018 Entertainment Books 325.00$

365.00$

Sub-Total after Income 7,653.66$

EXPENDITURECheque No Payee Amount

-$ * - cheque unpresented at time of reporting

Sub-Total after Expenditure 7,653.66$

EXPRESS STATEMENT FUNDS AS AT 31/7/2018 7,653.66$

INTERNET BUSINESS SAVER FUNDS AS AT 30/6/2018 1.00$

INCOME

Date Description Amount

-$

Sub-Total after Income 1.00$

EXPENDITURECheque No Payee Amount

-$

Sub-Total after Expenditure 1.00$

INTERNET BUSINESS SAVER FUNDS AS AT 31/7/2018 1.00$

7,654.66$

INTERNET BUSINESS SAVER

TOTAL INCOME

TOTAL EXPENDITURE

TOTAL P&F FUNDS AVAILABLE AS AT 31/7/2018

ROSARY PARK CATHOLIC SCHOOL P&F ASSOCIATION

JULY 2018 GENERAL MEETING FINANCIAL REPORT

P&F FUNDS AVAILABLE AS AT 30/6/2018

EXPRESS STATEMENT ACCOUNT

TOTAL INCOME

TOTAL EXPENDITURE

7,654.66$

EXPRESS STATEMENT FUNDS AS AT 31/7/2018 7,653.66$

INCOMEDate Description Amount

24/08/2018 Pie Drive Orders 3,929.00$ 29/08/2018 Pie Drive Orders - Transfer from Online Saver 2,674.00$ 31/08/2018 Bec Jackson - Incorrect Transfer to RPCS Account 1,009.80$

7,612.80$

Sub-Total after Income 15,266.46$

EXPENDITURECheque No Payee Amount15/08/2018 Smart Gift Ideas - Father's Day Stall Gifts 743.40$ 16/08/2018 Smart Gift Ideas - Father's Day Stall Gifts 1,000.00$ 30/08/2018 Thompsons Bakery* 5,641.80$

7,385.20$ * - cheque unpresented at time of reporting

Sub-Total after Expenditure 7,881.26$

EXPRESS STATEMENT FUNDS AS AT 31/8/2018 7,881.26$

INTERNET BUSINESS SAVER FUNDS AS AT 31/7/2018 1.00$

INCOME

Date Description Amount03/08/2018 Gillings - Pie Drive Order 100.00$ 06/08/2018 Robertson - Pie Drive Order 97.00$ 06/08/2018 Drever - Pie Drive Order 98.00$ 09/08/2018 Jones - Pie Drive Order 104.00$ 09/08/2018 Wishart - Pie Drive Order 91.00$ 13/08/2018 Charnock - Pie Drive Order 159.00$ 13/08/2018 Drage - Pie Drive Order 53.00$ 13/08/2018 Drayton - Pie Drive Order 93.00$ 13/08/2018 Crick - Pie Drive Order 83.00$ 14/08/2018 Gough - Pie Drive Order 31.00$ 14/08/2018 Longmate - Pie Drive Order 82.00$ 15/08/2018 Bogacz - Pie Drive Order 131.00$ 15/08/2018 Nisbett-Bickel - Pie Drive Order 59.00$ 15/08/2018 McKelvey - Pie Drive Order 29.00$ 15/08/2018 Pople - Pie Drive Order 90.00$ 15/08/2018 Nolan - Pie Drive Order 347.00$ 16/08/2018 Johansen - Pie Drive Order 135.00$ 16/08/2018 Cameron - Pie Drive Order 60.00$ 16/08/2018 Bercini - Pie Drive Order 75.00$ 17/08/2018 Jackson - Pie Drive Order 211.00$ 23/08/2018 Wilson - Pie Drive Order 238.00$ 28/08/2018 Hartcher - Pie Drive Order 308.00$

2,674.00$

Sub-Total after Income 2,675.00$

INTERNET BUSINESS SAVER

TOTAL INCOME

ROSARY PARK CATHOLIC SCHOOL P&F ASSOCIATION

AUGUST 2018 GENERAL MEETING FINANCIAL REPORT

P&F FUNDS AVAILABLE AS AT 31/7/2018

EXPRESS STATEMENT ACCOUNT

TOTAL INCOME

TOTAL EXPENDITURE

EXPENDITURECheque No Payee Amount29/08/2018 Transfer to Express Saver 2,674.00$

2,674.00$

Sub-Total after Expenditure 1.00$

INTERNET BUSINESS SAVER FUNDS AS AT 31/8/2018 1.00$

7,882.26$

TOTAL EXPENDITURE

TOTAL P&F FUNDS AVAILABLE AS AT 31/8/2018