Risk Assessment Template - Events · Web viewOCCUPATIONAL HEALTH AND SAFETY UNIT. Events Risk Assessment. Introduction. CQU Risk . Database. Risk Assessment Procedure. CQUniversity

OCCUPATIONAL HEALTH AND SAFETY UNIT EVENTS RISK ASSESSMENT

IntroductionCQUniversity has an obligation to provide a safe and healthy environment for all staff, students, contractors and visitors who attend or provide services for events. Safety at events is the responsibility of the individual or group organising the event, and requires a risk management approach to be applied. In addition to this risk assessment, event organisers may also need to complete further documentation such as booking sheets prior to the event.

Event SummaryWhat is the name of the Event Click here to enter text.Who owns the Venue Choose an item.What is the Address Click here to enter text.

The event will run from this date: Click here to enter a date.To this date: Click here to enter a date.

Who is organising this event?

Internal CQUniversity group (ie: staff/students) External group (ie: community group/govt department/general public)

What type of event is it?

Official CQUniversity event (ie: Graduation / Open day / Christmas party) CQUniversity student recruitment event (Marketing Directorate) CQUniversity staff event (ie: staff bbq/unit function) CQUniversity student social event (ie: EUS event/student sports day) Community event / Festival / Other

Who is the target audience? 18 years of age and over 12 – 18 years of age Under 12 years of age

What are the estimated patron numbers? 300+ patrons 100 – 300 patrons Under 100 patrons

Is the General public officially invited to attend this even? Choose an item.

Will official invitations or ticketing be used for this event? Choose an item.

Will patrons be charged to attend this event? Choose an item.

Event Risk Assessment Template Updated: 18 May 2023 Page 1 of 16

CQU Risk Database

Risk Assessment Procedure

If so how much per head $Click here to enter text.

Event OrganisersObligations

All event organisers are obligated to meet their obligations under the Work Health & Safety 2011, in addition to ensuring the following is completed prior to the event being given final approval; All hazards and risks associated with the event are identified and addressed A suitable written risk assessment is completed in consultation with all event stakeholders The risk assessment is provided to all event stakeholders for comment and review prior to the event. All relevant approvals (internal CQUniversity and external departments, agencies etc) are obtained.

Event Pre-Approval

If this event has already been given pre-approval from a CQUniversity representative please provide their details below. Note that verification of this may be requested prior to the event being held.

Name Click here to enter text.Email Click here to enter text.

Work phone Click here to enter text. Mobile Click here to enter text.

Internal CQUniversity Groups

Events organised by Internal CQUniversity groups must be approved by the relevant Pro-Vice Chancellor / Associate Vice-Chancellor / Dean of School / Director / Head of Area prior to the event being held.

Who is the CQUniversity event manager / coordinator for this event?


Work phone Click here to enter text. mobile Click here to enter text.

Events organised by External Persons/Groups

Events organised by external groups must be authorised by all relevant CQUniversity representatives prior to being held.

Who is the event manager / coordinator for your organisation?



If a CQUniversity representative has been assisting you to organise this event, please provide their details below:




https://my.cqu.edu.au/group/occupational-health-and-safety/health-wellbeing


Managing RiskA risk management approach is required for all events, regardless of whether events are held on CQUniversity grounds or at external facilities, and regardless of whether the event is organised by CQUniversity personnel or external groups. A risk assessment is a written document that clearly sets out the hazards, risks and suitable controls to be implemented in relation to tasks or activities being undertaken at the event. A risk assessment must be completed for all events in conjunction with all event stakeholders.

Risk Assessment Matrix

LIKELIHOOD(L)

CONSEQUENCE (C)

Insignificant1

Minor2

Moderate3

Major4

Extreme5

Almost certain5

Moderate5

High10

High15

Extreme20

Extreme25

Likely4

Moderate4

Moderate8

High12

High16

Extreme20

Possible3

Low3

Moderate6

Moderate9

High12

High15

Unlikely2

Low2

Low4

Moderate6

Moderate8

High10

Rare1

Low1

Low2

Low3

Moderate4

Moderate5

LIKELIHOOD (L)Almost certain Is expected to occur in most circumstancesLikely Will probably occur in most circumstancesPossible Might occur at some timeUnlikely Could occur at some timeRare May occur only in exceptional circumstances

CONSEQUENCE (C)

Extreme Incident causing death/sMajor Incident causing disability or longer term hospitalisationModerate Incident requiring hospital treatmentMinor Incident requiring medical treatmentInsignificant Incident requiring first aid only


Risk Calculator

https://my.cqu.edu.au/group/occupational-health-and-safety/health-wellbeing

Hierarchy of ControlIn consultation with stakeholders, determine ways to eliminate risks (Level 1 controls) so far as is reasonably practicable. If that is not possible, determine ways to minimising risks (Level 2 & 3 controls) so far as is reasonably practicable by referring to the Hierarchy of Control shown below:

Event Risk InformationThe ‘Completing a Risk Assessment Guideline’ will provide information concerning various levels of risk at events, for inclusion in the risk assessment as required.


https://staffnet.cqu.edu.au/our-uni/departments/pac/Documents/OHS/Risk%20Assessment%20Guideline.pdf?Web=1

Event IssuesAmenitiesSuitable amenities are available for the expected number of patrons? Choose an item.

CQUniversity SecurityCQUniversity security been notified of the event? Choose an item.

Drinking WaterSuitable drinking water facilities are available for all persons? Choose an item.

Emergency Services AccessClear access for emergency services has been provided for the event? Choose an item.

Essential Services (power, water etc)Adequate essential services are available for the event? Choose an item.

Induction & Sign-inAll external persons including contractors have undergone the online induction & sign in. Choose an item.

InsuranceAll insurance requirements been provided checked and are in place? Choose an item.

Occupancy LimitsThe occupancy limit the venue has been checked and deemed appropriate? Choose an item.

Patron Access & ExitClear access & exit for all patrons including disabled persons has been provided for the event? Choose an item.

ParkingAppropriate parking areas have been provided for the event? Choose an item.

Police / Local Council PermitsAny Police / Local Council permits required have been obtained? Choose an item.

Smoking LegislationSmoking legislative requirements have been met for this event? Choose an item.

Waste ManagementAdequate waste receptacles are available for the event? Choose an item.


https://my.cqu.edu.au/documents/10165/2597873/Event+Issues+Explained/f76dfcc2-4332-491f-9835-bb4a08b84b76

Emergency Response(The following are to be in place for the event. Complete the risk assessment scores for each, and indicate who will complete each action)

Issue(Insert the Unique issue in

this section)

The Hazard(ie: What could cause harm)

The Risk(ie: What could occur

as a result)

Initial Risk

ScoreControl measures Final Risk

ScorePerson

responsible Timeframe

Fire / Emergency Response

Lack of suitable emergency response for event

Event personnel not made aware of emergency procedures

Poor emergency response time

Injury / Death

Prosecution

Legislative breaches

Legal action Score

Police to be notified of events involving alcohol.

Police/Fire/Ambulance to be notified of events involving the general public

Identify emergency personnel for event (ie: Fire wardens / First aid personnel)

Ensure event personnel and security aware of emergency procedures.

Score

Click here to enter text.

Before event is held

First Aid Lack of suitably trained First aid personnel

Lack of suitable first aid equipment (ie: kits / specialist equipment)

Event personnel not made aware of emergency procedures

Poor emergency response time

Injury / Death

Prosecution

Legislative breaches

Legal actionScore

Suitable number of first aid persons to be provided for event

Suitable number of First aid kits made available for event.

Ensure nominated first aid persons have up to date qualifications

Event personnel to be made aware of first personnel and incident notification procedures.

Score



Hazard / Incident Notification

Event personnel unaware of hazard/incident notification procedures

Breach of legislative requirements, poor incident response time

ScoreEnsure all event personnel aware of incident notification procedures

ScoreClick here to enter text. Before event

is held

Lost / Missing Persons Event personnel unaware of lost/missing person procedures

Breach of legislative requirements, poor

Score Ensure all event personnel aware of lost/missing person

Score Click here to enter text.



https://staffnet.cqu.edu.au/our-uni/departments/pac/Pages/Reporting-Hazards-and-Incidents.aspx



https://staffnet.cqu.edu.au/our-uni/departments/pac/Pages/Emergency-and-SafeZone.aspx

https://staffnet.cqu.edu.au/our-uni/departments/pac/Pages/Emergency-and-SafeZone.aspx

Emergency Response(The following are to be in place for the event. Complete the risk assessment scores for each, and indicate who will complete each action)


this section)



as a result)

Initial Risk


ScorePerson


incident response time procedures

General Risk Issues (Indicate which of the following general risks are applicable to this event, complete the risk assessment scores, and indicate who will complete each action)

Issue(Insert the

Unique issue in this section)

Potential issue for

this event?


The Risk(ie: What could

occuras a result)

Initial Risk


ScorePerson


Falling Objects Choosean item.

Loose objects (ie: tools, equipment) falling from a height while setting up, during the event, or cleaning up after the event

Risk of serious injury

Breach of legislative requirements

Legal action

Score

Restrain / remove loose objects from heights while setting up, during event, and after event.

Ensure event personnel aware of potential issues with falling objects Score



Gas Cylinders

(Used for portable BBQ’s / helium balloons etc)

Choosean item.

Inadequate fitting, use, storage and transport of gas cylinders.

Fire, explosion, exposure to hazardous substances, damage to materials, plant and equipment.

Score

If LPG bottles required (ie: BBQ’s) use only ‘SwapNGo’ gas bottles

Ensure only competent persons fit, use, remove & store gas bottles.

Ensure cylinders placed away from direct sunlight and ignition sources

Score



Manual Handling

Choosean item.

Poor handling techniques (lifting / carrying / pushing / pulling) applied when handling equipment and materials

Risk of manual handling injuries such as sprains, strains

Score

Ensure all personnel made aware of correct manual handling techniques prior to handling equipment and materials Score



Slips / Trips / Falls

Choosean item.

Poor housekeeping providing potential for

Risk of injury to patrons and event

Score Event personnel check area for slip, trip & fall hazards prior to event




General Risk Issues (Indicate which of the following general risks are applicable to this event, complete the risk assessment scores, and indicate who will complete each action)

Issue(Insert the


Potential issue for

this event?



occuras a result)

Initial Risk


ScorePerson


slip, trip & fall hazards (ie: liquids on floor, cords and equipment lying across pathways etc)

personnelEnsure good housekeeping during and after event.

Sufficient Lighting

Choosean item.

Insufficient internal or external lighting for activities being conducted

Reduced visibility, increased risk of injury

ScoreEnsure adequate internal and external lighting available for all activities Score

Click here to enter text. Before event

is held

Sun Safety Choosean item.

Persons over-exposure to the sun during outdoor events

Risk of sun burn, dehydration, sun stroke Score

Consider suitable sun protection methods (ie: provision of sun screen & shaded areas at events, patrons given sun safety information before event)

Score


is held

Weather Factors

Choosean item.

Poor planning for changing weather at events

Risk of injury to patrons and event personnel Score

If weather is a factor at the event, consider alternative location or arrangements for event should weather conditions deteriorate (ie: rain/hail etc).

Score


is held

Major Risk Issues (Indicate which of the following major risks are applicable to this event, complete the risk assessment scores, and indicate who will complete each action)

Issue(Insert the


Potential issue for

this event?



occuras a result)

Initial Risk


ScorePerson


Alcohol Choosean item.

- Unlicensed sale or provision of alcohol

- Allowing BYO alcohol without regulatory approval

Injury / Death

Prosecution

Legislative / Permit breaches

Score - Contact Office of Liquor, Gaming and Racing (link) to discuss appropriate alcohol permit / license and Responsible Service of Alcohol (RSA) requirements for event

- Ensure all appropriate permits / licenses etc are obtained prior to event




http://www.olgr.qld.gov.au/

https://my.cqu.edu.au/documents/10165/2597873/Events+-+Major+Risks+Explained/a66c3c52-d608-4b74-9cc0-9852e3f135f6


Issue(Insert the


Potential issue for

this event?



occuras a result)

Initial Risk


ScorePerson


- Inadequate security and/or crowd control

- Breach of permit/RSA or noise requirements

- Underage consumption of alcohol

- Failure to provide adequate drinking water

Legal action- Ensure police are notified of the event

- Ensure adequate security and/or crowd control is in place for the event

- Ensure adequate numbers of RSA trained personnel are used for the event, and all RSA requirements are met during the event

- Ensure noise restrictions are complied with for the duration of the event

- Ensure drinking water is provided at event

Food Safety Choosean item.

- Poor food preparation, handling and storage

- Inadequate food practices, facilities and equipment

- Poor food hygiene precautions

- No consideration of allergies / other conditions

Sickness / Death

Prosecution


Legal action

Score - Ensure adequate practices, facilities and equipment for food preparation, handling and storage

- If used ensure caterers are licenced with a food safety plan compliant with AS/NZS Food Safety Code in force

- Ensure event personnel aware of food preparation, handling and storage practices

- Consider allergic and other conditions



Crowd Control & Security

Choosean item.

- Inadequate security or crowd control for the event

- Use of unlicensed security operators

- Failure to meet security requirements as per event

Injury / Death

Prosecution


Legal action

Score - CQUniversity Security notified prior to event

- Adequate numbers of licensed security officers used for event

- External security personnel undergone CQU online induction prior to event

- All security made aware of emergency procedures prior to event





Issue(Insert the


Potential issue for

this event?



occuras a result)

Initial Risk


ScorePerson


license/permit etc- Events involving general public notified to Police prior to event

Traffic Control and

Marshals

Choosean item.

- Failure to obtain Police / Local Council permits

- Uncontrolled road closures

- Uncontrolled traffic

Injury / Death

Prosecution


Legal action

Score - Ensure Police / Local Council permits for road closures obtained prior to event

- Ensure adequate parking areas for expected number of people

- Ensure appropriate numbers of suitably trained marshals used for parking control

- Ensure traffic management plan developed for event as required

Contact Facilities Management if you require assistance (Contact Details)



Temporary Structures

Choosean item.

- Breach of QDC or QFRS approval- Ground penetration- Adverse weather- Manual handling issues

Injury / Death

Prosecution


Legal action

Score - Ensure temporary structures with a floor area >100m2, or in place > 4 weeks have relevant QDC or QFRS approval

- Obtain excavation permit from Facilities Management is stakes/pegs being used

- Assess impact of adverse weather

- Ensure manual handling risks addressed



Use of Contractors

(All non-CQU personnel used for

Choosean item.

- Unlicensed / unauthorised personnel conducing work

- Inadequate management of contractors for events

Injury / Death

Prosecution


Score - Only licensed contractors to be used for events

- Contractors to undergo CQU online induction prior to event

- Contractors to be made aware of incident and




http://www.cqu.edu.au/about-us/directorates/facilities-management


Issue(Insert the


Potential issue for

this event?



occuras a result)

Initial Risk


ScorePerson


setup, during and after

event

(ie: security, food vendors, plumbers etc)

- Contactors not aware of incident and emergency procedures

- Failure of contractors to meet legislative OH&SE obligations or CQUniversity policy and procedure

Legal action emergency procedures prior to event

- Contractors to provide all relevant documentation (eg: risk assessments, work method statements) as required under WH&S legislation

Contact the Safety Unit if you require assistance (contact details)

Excessive Noise

Choosean item.

- Patrons and event personnel exposed to excessive noise

- Surrounding community exposed to excessive noise

- Failure to comply with license/permit requirements

- Event personnel including contractors (ie: DJ’s, exhibitors etc) not aware of any applicable noise restrictions

Injury / Death

Prosecution


Legal action

Score - Ensure all legislative requirements concerning noise are complied with at all times

- Ensure relevant permit / license requirements met for duration of event

- Notify surrounding community of noise hazard if deemed relevant to event

- Ensure all event personnel are made aware of all requirements concerning noise for the event



Falls from Height

Choosean item.

- Falls from height- Objects falling from height

Injury / Death

Prosecution


Legal action

Score - Eliminate work at height where possible or use safer methods ie: elevated work platforms

- Ensure use of ladders/stools etc minimised where possible, in good condition with suitable load rating

- Ensure work surface even, adequate lighting,

Score Before event is held


https://staffnet.cqu.edu.au/our-uni/departments/pac/Pages/Risk-Management.aspx


Issue(Insert the


Potential issue for

this event?



occuras a result)

Initial Risk


ScorePerson


good access and housekeeping in the area

- Notify CQU Safety Unit if engaging contractors to undertake work at height one month prior to the event (contact details) who will advise controls required

Amusement Rides

Choosean item.

- Inadequate ride setup- Inadequate location- Unlicensed operators- Inadequate ride maintenance- Inadequate emergency response

Injury / Death

Prosecution


Legal action

Score - Notify CQU Safety Unit of use of amusement rides one month prior to the event (contact details) who will advise controls required


Pool and Water

Activities

Choosean item.

- Unsupervised people- Overcrowding- Inadequate emergency response

Injury / Drowning / Death

Prosecution


Legal action

Score - Notify CQU Safety Unit of pool and water activities one month prior to the event (contact details) who will advise controls required


Hotwork Choosean item.

- Unattended flames/fire hazard- Flammable liquids and gases / heat sources- Build-up of static electricity

Injury / Death / Fire risk

Prosecution


Legal action

Score - Notify CQU Safety Unit of hotwork being undertaken one month prior to the event (contact details) who will advise controls required


Fireworks & Pyrotechnics

Choosean item.

- Use of unlicensed Injury / Death Score - Notify CQU Safety Unit of use of fireworks or Score Before event









Issue(Insert the


Potential issue for

this event?



occuras a result)

Initial Risk


ScorePerson


operators- Inadequate site security - Inadequate emergency response- Fire hazard- Noise hazard

/Fire risk

Prosecution


Legal action

pyrotechnics one month prior to the event (contact details) who will advise controls required

is held

Additional Risk IssuesAny additional hazards and risks identified in relation to this event can be entered here.

Additional risk issues(Enter any other issues relevant to this event here)


this section)



as a result)

Initial Risk


Score

Person responsible

for this ?Timeframe


Click here to enter text. Click here to enter text. Score Click here to enter text. Score Click here to enter text.








Action ItemsList here items that are yet to be completed, including details of who and when, and any other relevant comments

What needs to be done By who Date completed Comments



Click here to enter text. Click here to enter text. Click here to enter a date. Click here to enter text.












Risk Assessment Completion

Event Name: Choose an item.

Please provide details of persons who completed this Risk Assessment;

Name Click here to enter text. Signature Date Click here to enter a date.




For events organised by Internal CQUniversity PersonnelPlease forward this risk assessment to the relevant Pro-Vice Chancellor of Faculty / Dean of School or Director/ Head of the work unit for approval and sign-off prior to the event.

For events organised by External GroupsIf your event has been given pre-approval from a CQUniversity representative please forward this risk assessment to that person for approval and signoff prior to the event. If pre-approval has not yet been given, please forward this risk assessment to the CQUniversity representative who has been assisting you to organise this event.

AVC / PVC / Dean of School / Director / Head Sign off

Name Click here to enter text.

Position Click here to enter text.

Signature

Date Click here to enter a date.

CQUniversity Venue Operator / External Venue OperatorThe risk assessment must be provided to the venue owner / operator for approval and signoff prior to the event.

Name Click here to enter text.

Position Click here to enter text.

Signature

Date Click here to enter a date.
