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8/3/2019 Revised CSR Policy 2010 Gail
1/13
GAIL
CSR
POLICY(AsamendedinJuly,2010)
8/3/2019 Revised CSR Policy 2010 Gail
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2
INDEX
1.Concept1.1. Shorttitle&Applicability1.2. CSRVisionStatement&Objective
2.Resources2.1. Funding&Allocation2.2. OverallBudgetdistributionForCSR
3.Planning3.1. IdentificationofThrustAreas/StrategicInitiatives4.Implementation
4.14.6 GeneralPointsforimplementation
4.7. ProcessofImplementation
4.7.1.IdentificationofProgrammes
4.7.2.AreaofCSRActivity4.7.3.ProjectBasedApproach
4.7.4.Longtermprogrammes
4.8.ExecutingPartners/Agencies
4.9.Powersforapproval
4.10.Criterionforidentifyingexecutingagency
4.11.Agreement
between
GAIL
&
Executing
Agency
5.Monitoring&Feedback
6.General
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GAILCSRPolicyChapter1
1. CONCEPT:1.1.SHORTTITLE&APPLICABILITY:
1.1.1 This policy, which encompasses the companys philosophy fordelineatingitsresponsibilityasacorporatecitizenandlaysdownthe
guidelines and mechanism for undertaking socially useful
programmes for welfare & sustainable development of the
communityatlarge, istitledastheGAILCSRPolicy.1.1.2 ThispolicyshallapplytoallCSR initiativesandactivitiestakenupat
the various workcentres and locations of GAIL, for the benefit of
different segments of the society, specifically the deprived, under
privelegedand
differently
abled
persons.
1.2. CSRVISIONSTATEMENT &OBJECTIVE:1.2.1. In alignment with vision of the company, GAIL, through its CSR
initiatives,willcontinuetoenhancevaluecreation inthesocietyand
inthecommunity inwhich itoperates, through itsservices,conduct
& initiatives,soas topromote sustainedgrowth for thesocietyand
community, in fulfilment of its role as a Socially Responsible
Corporate,withenvironmentalconcern.
1.2.2. TheobjectiveoftheGAILCSRPolicyisto: Ensure an increased commitment at all levels in the
organisation, to operate its business in an economically,
socially & environmentally sustainable manner, while
recognisingtheinterestsofallitsstakeholders.
To directly or indirectly take up programmes that benefitthe communities in & around its workentres and results,
over a period of time, in enhancing the quality of life &
economicwellbeingofthelocalpopulace.
To
generate,
through
its
CSR
initiatives,
a
communitygoodwill for GAIL and help reinforce a positive & socially
responsibleimageofGAILasacorporateentity.
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Chapter22. RESOURCES
2.1.Funding&Allocation:2.1.1. For achieving its CSR objectives through implementation of
meaningful&sustainableCSRprogrammes,GAILwillallocate2%of
itspreviousyearsProfitafterTax(PAT),asitsAnnualCSRBudget.
2.1.2. From the annual CSR Budget allocation , a provision will be madetowardsthefollowingexpenditureheads,onayearonyearbasis:
2.1.2(a)Contribution
Towards
Corpus
of
GAIL
Charitable
and
EducationTrust:
AnamountofRs.5Croreswillbeearmarkedeachyear,as
contributiontowardsthecorpusoftheGAILCharitableand
Education Trust, till the corpus reaches a figure of Rs.50
Crores.(TheGAILCharitableandEducationTrusthavebeen
constituted for award of scholarships to meritorious and
needystudentsandforgrantofawardstothetopranking
performers inselectNationalcompetitiveexaminationsas
specifiedinthedocumentsoftheTrust.)
2.1.2(b) Contribution Towards Relief For Natural Calamities Or
Disasters:
Allocationof10%oftheCSRbudgeteachyear,subjecttoa
minimum of Rs. 5 Crores, will be made for rendering
relief/contribution in the event of Natural calamities or
disastersaffecting thecommunities in&around theareas
whereGAILhasitsoperations.
Anyunutilised
amount
under
the
annual
allocation
against
this head will be carried forward to the next year,
exclusivelyforthispurpose,uptoamaximumaccumulation
ofRs.50crores.
Expenditure for extending immediate relief in cases of
naturalcalamitiescanbeapprovedbyDirector(HR)uptoa
ceilingofRs.5lacinasinglecase,withoutreferencetothe
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CSR Review Committee. Further, in their respective
geographical areas, OI/Cs of GAIL work centres will be
empowered to approve expenditure up to Rs.2.5 Lacs in
each case/event, without immediate reference to the
Corporate Office. However, all such expenditure will be
requiredtobesubsequentlyinformedtotheCorporateCSR
department,who in turnwillplace itbefore the CSR Sub
Committeefor
information.
2.1.2(c) Need Identification, ImpactAssessmentandSponsorship
ofCSRevents/publications:
3% of the annual CSR Budget will be earmarked towards
cumulative expenditure on Need Identification, Impact
AssessmentStudiesaswellas towardsSponsorshipofCSR
events/publications.
2.1.2(d) Allocation of budget to GAIL work centres where CSR
activitiesareconcentrated:
Larger GAIL work centres which have a dominance of
SC/ST population & hence undertake significant CSR
programmes will be allocated a minimum annual CSR
budgetasbelow:
Pata&Vijaipur :Rs.4crores
Jhabua :Rs. 2.5crores
2.1.2(e) AllocationtowardsMoP&NG/Govt.Schemes:
Inadherence
of
the
Govt./MoP&NG
instructions,
GAIL
will
earmark a certain quantum, as may be advised for
participation in common CSR programmes undertaken
collectivelyby oilPSUs.(Currentlythisis20%ofitsannual
budget)
2.1.3. AllocationoftheAnnualBudgetforCSRactivitiesinanygivenyear,will
notbelessthantheCSRallocationforthepreviousyear.
2.1.4.
Anyunspent/unutilised
CSR
allocation
of
aparticular
year,
will
be
carriedforwardtothefollowingyear,i.e.,theCSRbudgetwillbenon
lapsableinnature.
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Chapter33.PLANNING
3.1. IdentificationofThrustAreasAndStrategicInitiatives:3.1.1.ForpurposesoffocusingitsCSReffortsinacontinuedandeffective
manner,thefollowingsevenThrustAreashavebeenidentified:
i. EnvironmentProtection/Horticultureii. InfrastructureDevelopmentiii. Drinkingwater/Sanitationiv. Healthcare/Medicalfacilityv. CommunityDevelopmentvi. Education/LiteracyEnhancementvii. SkillDevelopment/Empowerment
3.1.2. Asaguideline for theworkcentres todistribute theirannualCSRExpenditureamongst the7 thrustareas,an indicativepercentage,
asbelow,hasbeensuggested.However, theactualdistributionof
expenditureamong these thrustareaswilldependupon the local
needsasmaybedeterminedby theneed Identificationstudiesor
discussionswithlocalgovernment/bodies/citizensforums/NGOs.
Sr.No.ThrustAreas
%
allocation
1
EnvironmentProtection
/Horticulture
20%
2 Infrastructurei.e. Building/Roads/
Electrification/Streetlighting
15%
3 Drinkingwater/Sanitation 10%
4 Healthcare/MedicalFacility 20%
5 CommunityDevelopment 10%
6 Education/LiteracyEnhancement 10%
7 SkillDevelopement/Empowerment 15%
3.1.3
Consideringthe
fact
that
as
the
premier
Natural
Gas
transmission
& marketing company, GAIL is the provider of clean energy
resource, efforts should be made, that to the extent feasible,
StrategicCSR initiativesareundertakenintheareasthatalignto
itsbusinessopeartions,suchasthefollowing:
3.1.3.1. Community Kitchen through natural gas alternative
Energy(Solar/Wind)/biomass/biogasetc.
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3.1.3.2. CommunityLighting/HeatingthroughSolarPower.
3.1.3.3. Support to research in sustainable development,
e.g. Environment Preservation/pollution control/
CarbonReductionTechnologyetc.
3.1.3.4.
Studyon
most
endangered
forest
cover
due
to
domesticenergyneedsofnearbycommunitiesand
providing alternative energy resources in those
areastotheextentpossible.
3.1.3.5. Waste&PlasticManagementinitiatives
3.1.4 ForcontributingtowardsthecauseofEnvironmentProtection,GAILwillsupport the3UNGlobalCompactPrinciplespertaining to the
Environmentas
below
:
3.1.4.1. Supportaprecautionaryapproachtoenvironmental
challenges;
3.1.4.2. Undertake initiatives to promote greater
environmental responsibility;
3.1.4.3. Encourage the development and diffusion of
environmentallyfriendlytechnologies.
3.1.5GAIL
will
dovetail
its
CSR
activities
in
a
manner
that
it
facilitates
the
fulfillmentoftheNationalPlanGoalsandobjectives,aswellasthe
MillenniumDevelopmentGoals soas toensuregender sensitivity,
skill enhancement, entrepreneurship development and
employment generation by cocreating value with local
institutions/people. Activities related to Sustainable Development
willformasignificantelementofthetotalinitiativesofCSR.
3.1.6.For"PreparednessandCapacityBuilding" inDisasterManagement
(DM),GAIL
CSR
will
take
up
innovative
social
investments
in
the
community/specific programmes, through PublicPrivate
Partnership with the Government, by networking with the
MinistriesinGovernmentofIndia/NDMAattheNational leveland
StateGovernments/SDMAsattheStatelevel
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Chapter44. IMPLEMENTATION:
4.1.
CSRprogrammes
will
be
undertaken
by
various
work
centers
of
GAIL
to
thebestpossibleextentwithinthedefinedambitoftheidentifiedThrust
Areas
4.2. The time period/duration over which a particular programme will be
spread,willdependon itsnature,extentofcoverageand the intended
impactoftheprogramme.
4.3. Programmeswhich involve considerable financialcommitmentandare
undertakenonatimeframeof25years,willbeconsideredas flagship
programmesandaccordedenhancedsignificance.
4.4.
By
and
large,
it
may
be
ensured
that
at
least
60%
of
the
CSR
programmes
are esecuted in and around the areas adjoining GAIL installations in
remoteareas/alongtheGAILpipeline.
4.5. Initiatives of State Governments, District Administration, Local
Administration as well as Central Government Departments! Agencies,
SelfHelp Groups, etc., would be dovetailed and synergized with the
initiativestakenbyGAIL.
4.6. Project activities identified under CSR are to be implemented by
specialized agencies, which could include Voluntary Organizations
(VOs) formal or informal Elected local bodies such as Panchayats,
Institutes/AcademicInstitutions,
Trusts,
Self
Help
Groups,
Govt/Semi
Govt./Autonomous organisations, Mahila Mandals, Professional
Consultancyorganizationetc.
4.7.1.The process for implementation of CSR programmes will involve the
followingsteps:
4.7.1 Identification ofprogrammes at Corporate and work centre level
willbedonebymeansofthefollowing:
(a) Need identification Studies by professionalinstitutions/agencies
(b) Internal need assessment by crossfunctional team at thelocallevel
(c) Receipt of proposals/requests from DistrictAdministration/localGovt.etc.
(d) Discussions and request with local representatives/Civicbodies/Citizensforums/VOs
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4.7.2 Area of CSR activities: CSR works being focussed in the areas
adjoining work centres, the programmes identified should
normally fall within a radius of 50100 kms. from GAIL
installations/workcentres.
4.7.3 Projectbasedapproach: GAILworkcentreswill followaproject
based accountability approach to stress on the long term
sustainabilityof
CSR
projects,
where
its
action
plan
will
be
distinguished as Shortterm, MiddleTerm & Long Term;
qualifiedas
ShortTerm 6 monthsto1year
MediumTerm 1year to2years
LongTerm 2 year and above Flagship
programmes.
4.7.4. While identifying long term programmes, all efforts must be
madeto
the
extent
possible
to
define
the
following:
a. Programmeobjectivesb. Baseline survey It would give the basis on which the
outcomeoftheprogrammewouldbemeasured.
c. Implementationschedules Timelinesformilestonesoftheprogrammewillneedtobeprescribed
d. Responsibilitiesandauthoritiese. Majorresultsexpectedandmeasurableoutcome.
4.8 Powersforapproval
4.8.1.CSR programmes as may be identified by each work
centre/corporateofficewillberequiredtobeputuptotheCSR
Sub Committee of the Board at the beginning of each financial
year with due recommendations of the CSR Committees
constitutedatthelocal&corporatelevel.
4.8.2For
meeting
the
requirements
arising
out
of
immediate
&
urgent
situations, CMD is authorised to approve proposals in terms of
theempowermentaccordedtohimbytheCSRSubCommittee
4.8.3 To afford a further degree of flexibility in approval of CSR
programmes, the following empowerment is afforded to the
concernedFunctionalDirectorandworkcentreIncharges:
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Sl.
No
Powers Director ED,ifOIC GM, if
OIC
DGM,
ifOIC
1 Approvaland
expenditure
sanctionforCSR
programmesand
reappropriation,
ifany,ofapproved
programmesonits
merit.(**)
Rs.4lacineach
case,subjectto
anannual
ceilingofRs.50
lac
Rs.3lacineach
case,subjectto
anannual
ceilingofRs,20
lac
Rs.2lac
ineach
case,
subjectto
anannual
ceilingof
Rs.10lac.
Rs.1
lacin
each
case,
subject
toan
annual
ceiling
ofRs.5
lac
** :Allprogrammesapproved in termsof theabovedelegation tobe subsequentlybrought to the
informationoftheCSRSubCommitteeoftheBoard.
4.9 Executingagency/Partners:
4.9.1. GAILwillseektoidentifysuitableprogrammesforimplementation
inlinewiththeCSRobjectivesoftheCompanyandalsobenefitthe
stakeholdersand
the
community
for
which
those
programmes
are
intended.Theseworkswouldbedonethrough:
i) Communitybasedorganizationswhetherformalor
informal
ii) ElectedlocalbodiessuchasPanchayats
iii) VoluntaryAgencies(NGOs)
iv) Institutes/AcademicOrganizations
v) Trusts,Missions
vi) SelfhelpGroups
vii)Government,
Semi
Government
and
autonomous
Organizations
viii)StandingConferenceofPublicEnterprises(SCOPE)
ix) MahilaMandals/Samitis
x) Contractedagenciesforcivilworks
xi) ProfessionalConsultancyOrganizations
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4.10 CriterionforidentifyingExecutingagency:
4.10.1. Whileidentifyingprogrammestheconcernedworkcentreswill
also identify theexternalagencywhowouldexecute thesaid
programme. In case of programme execution by
NGOs/Voluntaryorganizations the followingminimumcriteria
needto
be
ensured:
TheNGO/Agencyhasapermanentoffice/addressinIndia;
The NGO is a registered society under SocietiesRegistrationAct;
PossessesavalidIncometaxExemptionCertificate; The antecedents of the NGO / Agency are
verifiable/subjectto
confirmation
4.11 AgreementbetweenGAIL&Executingagency:
4.11.1.OncetheprogrammesapprovedbytheSubCommittee
oftheBoardarecommunicatedtotheworkcentres,theywill
berequiredtoenterintoanagreementwitheachofthe
executing/implementingagencyaspertheStandardModel
Agreement.
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Chapter55. MONITORINGANDFEEDBACK
5.1.To
ensure
effective
implementation
of
the
CSR
programmes
undertaken
ateachworkcentre,amonitoringmechanismwillbeputinplacebythe
work centre head. The progress of CSR programmes under
implementationatworkcentrewillbereportedtocorporateofficeona
monthlybasis.
5.2 TheCSRdepartmentatthecorporateofficewillconductimpactstudies
on a periodic basis, through independent professional third
parties/professional institutions, especially on the strategic and high
valueprogrammes.
5.3. Work centres and zonal office will also try to obtain feedback from
beneficiariesabouttheprogrammes.
5.4.AppropriatedocumentationoftheGAILCSRPolicy,annualCSRactivities,
executingpartners, andexpenditureentailedwillbeundertakenon a
regularbasisandthesamewillbeavailableinthepublicdomain.
5.5. CSR initiatives of the Company will also be reported in the Annual
Reportof
the
Company.
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Chapter66. GENERAL
6.1.
Incase
of
any
doubt
with
regard
to
any
provision
of
the
policy
and
also
in respect of matters not covered herein, a reference to be made to
Corporate CSR Department. In all such matters, the interpretation &
decisionoftheDirector(HR)shallbefinal.
6.2. Any or all provisions of the CSR Policy would be subject to
revision/amendment inaccordancewith theguidelineson the subject
asmaybeissuedfromGovernment,fromtimetotime.
6.3. TheCompanyreservestherighttomodify,cancel,add,oramendanyof
theseRules.