RESPONSE ACTION CONTRACT · 2020. 9. 5. · FTL Field Team Leader gpm gallons per minute HSP Health and Safety Plan BDW investigation-derived waste MS/MSD Matrix Spike/Matrix Spike

RESPONSE ACTION CONTRACT

United States Environmental Protection Agency Region VI

Contract No. 68-W6-0036

CH21VIHILLIn Association With:

Science Applications International CorporationGeomarine, Inc.

^ " -\ CJ> L-L llf^^^^^^^^ :^^ I'. ;: ^ "â. vS^^^^ i-r' . I'ti,;."-;»î^: „„„.;] l"::l;„ll: ,•• - . , . -;, ^ 1 ^ .„' ^

fbelcher

*135204*

fbelcher

135204

fbelcher

^ "^ ^-\ ^ CJ> L-L

FinalSampling and Analysis Plan

Engineering Evaluation/Cost AnalysisCity of Perryton Well No. 2 Site

March, 1999

Work Assignment No. 034-NSEE-06DHField Sampling Plan

(DCN99-1184)Quality Assurance Project Plan

(DCN99-1186)

h

Sampling and Analysis PlanEngineering Evaluation/Cost Analysis

City of Perryton Well No. 2 SitePerryton, Ochiltree County, Texas

Response Action Contract No. 68-W6-0036EPA Work Assignment No. 034-NSEE-06DH

Field Sampling Plan(DCN 99-1184)

Quality Assurance Project Plan(DCN 99-1186)

CH2M HILL Project No. 151498

Prepared for:U.S. Environmental Protection Agency

Prepared by:CH2M HILL, INC

March 1999

Field Sampling PlanEngineering Evaluation/Cost Analysis

City of Perryton Well No. 2 SitePerryton, Ochiltree County, Texas


CH2M HILL Project No. 151498DCN 99-1184

Prepared for:

U.S. Environmental Protection Agency


March 1999

Contents

1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12. Field Investigation Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13. Sampling Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

3.1 Mobilization/Site Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13.2 Sampling Location and Frequency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13.3 Sample Designation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33.4 Demobilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

4. Sampling Equipment and Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14.1 Groundwater Sampling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

4.1.1 Sample collection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14.2 Water Level Measurements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

5. Sample Handling and Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15.1 Field Quality Control Samples . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15.2 Sample Custody and Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25.3 Record Keeping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

6. Data Management Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16.1 Sample Identifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16.2 Sample Managemen t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

6.2.1 Laboratory Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16.2.2 Other Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

6.3 Data Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26.3.1 Data Validation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26.3.2 Technical Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

6.4 Data Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37. Decontamination and IDW Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

7.1 Equipment Decontamination Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-17.2 Investigation Derived Waste Proceedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

7.2.1 Purge Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-27.2.2 Decontamination Fluids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-27.2.3 PPE and Disposable Sampling Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

8. References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

TABLES

Table 2-1 Data Quality ObjectivesTable 3-1 Sample Frequency by MethodTable 5-1 Sample Containers, Preservatives, and Holding Times

FIGURES

Figure 1-1 Site Area MapFigure 1-2 Site PlanFigure 3-1 Project Team Organizational Chart

APPENDIX A Property Control Representative Desktop Operating Instructions and Issue andReceipt Documents for Government Owned Materials and Equipment

DFWPROJECT\151498\SARFSP\FINAL\FSPCONTENTS.WPD

List of Acronyms

CLP Contract Laboratory ProgramCOC chain of custodyCTC carbon tetrachlorideDM Data ManagerDMP Data Management PlanDO dissolved oxygenDQE Data Quality EvaluationDQO data quality objectiveEDMS environmental database management systemEE/CA Engineering Evaluation/Cost AnalysisESI Expanded Site InspectionFSP Field Sampling PlanFTL Field Team Leadergpm gallons per minuteHSP Health and Safety PlanBDW investigation-derived wasteMS/MSD Matrix Spike/Matrix Spike DuplicateORP oxidation-reduction potentialPC project chemistpH hydrogen (ion) concentrationPM project managerPPE personal protective equipmentpsi pounds per square inchQAPP Quality Assurance Project PlanQA/QC quality assurance/quality controlRATS Risk Assessment Tool SetSAP Sampling Analysis PlanSCM site conceptual modelSDG sample delivery groupSVOC semivolatile organic compoundTAL target analyte listTCL target compound listTDS total dissolved solidsTOC total organic carbonTSS total suspended solidsVOC volatile organic compound

DFWPROJECTM51498\SAP\FSP\FINAL\FSPACRO.WPD MARCH 1999

Section 1

Introduction and Site Background

This Field Sampling Plan (PSP) has been prepared to describe the field activities to be conducted in

support of an Engineering Evaluation/Cost Analysis (EE/CA) for the City ofPerryton Well #2 site

located in the City of Perryton, Ochiltree County, Texas. A description of the EE/CA work tasks to

be conducted for this site is provided in the EE/CA work assignment Work Plan (CH2M HILL,

1999a). This PSP describes the procedures for completion of field activities and defines in detail the

data gathering methods and sample location. The Quality Assurance Project Plan (QAPP), provided

under separate cover, describes the policy, organization, functional activities, and quality assurance

and control protocols necessary to achieve the data quality objectives (DQOs) determined for the

investigation (CH2M HILL, 1999b). The FSP and the QAPP together comprise the Sampling

Analysis Plan (SAP) for this EE/CA.

The City of Perryton Well No. 2 site is a public drinking water supply well contaminated by carbon

tetrachloride (CTC) at concentrations ranging from 35.8 g/1 to 50.3 //g/1. Chloroform was also

detected at concentrations less than 5 / g/1. The well has been out of service since June 1989 when

the Texas Department of Health originally documented the contamination. CTC has not been

detected in the other water supply wells.

The source of the CTC contamination is unknown and the area of contamination is undefined.

Previous investigations have suggested potential sources for the contamination; however, they have

identified no single definitive source. The Ogallala Aquifer is the principal source of drinking water

within Ochiltree County. Groundwater is the major pathway of concern.

During June 1996, Roy F. Weston, Inc. conducted an Expanded Site Inspection (ESI) for the City of

Perryton Well No. 2 (Weston, 1996). The ESI groundwater sampling activities included a 200 gallon

per minute (gpm) test that pumped approximately 6,000 gallons and a second test 5 days later at 179

gpm that pumped approximately 19,700 gallons. During the second test, lead was detected at

concentrations ranging from 35 /^g/1 to 60.9 / g/1. Lead was not detected during the first test. Also

detected in the well tests were the-herbicides propazine (concentrations of 3.3 /2g/l to 5.0 ^/g/1) and

atrazine (concentrations less than 1 g/1.

DFWROJEC-mSMÂPTSPTINAUFSPSECOI.WPD 1-1 . March 1999

i : OTYOFPERRYTONWELLNO.ZSITE

ENGINEERING EVALUATION/COST ANALYSIS FIELD SAMPLING PLAN

Soil testing was also conducted as part of the ESI. CTC was not reported in the soil samples. Low

concentrations of methylene chloride and chloroform, possible degradation products of CTC, were

reported in soils from the site, but no direct correlation to the CTC groundwater contamination was

located.

The City ofPerryton is located in the extreme northernmost part of the Texas panhandle in Ochiltree

County (Figure 1-1). Well No. 2 is located within a 1.7-acre maintenance yard used by the City of

Perryton Utility Department (Figure 1-2). The well is located on the southeast comer of the property,

near the northwest comer of the intersection of North Amherst Street and Santa Fe Ave. The

geographical coordinates of the site are approximately 36 degrees 24'05" north latitude and 100

degrees 48' 20" longitude.

Further site characterization is necessary to verify the presence of lead in groundwater at Well No. 2,

as well as to gather further physical characterization information for consideration of future removal

or treatment alternatives.

Provided in Section 2 of this FSP is a description of the objectives of the field investigation and a list

of the sampling activities to be conducted in support of these objectives. Section 3 describes the

sampling activities, sampling location, and sample designations. Section 4 provides a description of

sampling equipment to be used and procedures to be followed during sample collection. Section 5

discusses the sample handling and analysis procedures, including sample custody, quality control

issues, and record keeping. Section 6 provides the Data Management Plan for storage, accessing,

handling, and securing of data generated during this sampling event. Procedures for decontamination

and the handling of investigation-derived wastes (IDW) are defined in Section 7. References are

listed in Section 8.

Health and safety procedures are defined in the Health and Safety Plan (HSP) (CH2M HILL,

1999c), provided under separate cover.

DFWROJECTMS^SVSAP^SPyiNAWSPSECOI.WPD 1-2 March 1999

LEGEND

« 40 18t-asa-a Prwrdttturtro.

1 OUKM—HJB

s= E= Rd»i«r«fa APPROXIMATE SCALE IN PEET-••^•- Onin«^»iJvtit(Ho»r<bodn»^

VW^/^ Dm»4Flowdirocdoa)

=:=: ii.A«$<n-ERn<B SOURCE: REFERENCE 4• — IfMBouxkiy

51498F01.DGN

FIGURE 1-2SITE PLAN

CITY OF PERRYTON WELL NO. 2PERRYTON. TEXAS

_________ CH2MHILL

Section 2

Field Investigation Objectives

During the development of the EE/CA work assignment Work Plan (CH2M HILL, 1999a), available

information for the site was reviewed. Further site characterization is necessary to verify the presence of

lead in groundwater at Well No. 2, as well as to gather further physical characterization information that

might affect later treatment options for the use of Well No. 2 as potable water.

These additional data needs are set forth in the general DQOs identified for this site characterization

sampling event. These general DQOs establish the specific types of data needed to meet the task

objectives including the number and locations of samples to be collected. Through review of existing

data, and in consideration of the suspected migration pathways described in previous site documents, the

need for additional data is necessary to delineate appropriate response actions for the City ofPerryton

Well No. 2 site. The first steps in the DQO process include evaluating available information for the site

and identifying data gaps to support development of an initial site conceptual model (SCM) so that

EE/CA objectives and decisions can be delineated. Data available from ESI activities conducted at the

City ofPerryton Well No. 2 site provide a basis for development of the DQOs.

The next steps in the DQO process involve establishing the specific types of data needed to meet the

project objectives, including the number and locations of samples to be collected and the level of quality

assurance/quality control (QA/QC). The specific EE/CA activities are identified and described based on

the type of data to be collected. These DQOs are presented in Table 2-1.

The field investigation activities described herein are those set forth in Task 3 of the EE/CA work

assignment Work Plan. Activities include a pump test at City ofPerryton Well No. 2; sampling of

groundwater for inorganics, organics, and physical parameters; and measurement of water levels during

the pump test in Well No. 2. Other related field activities include mobilization and demobilization

activities, which are described in Section 3. Sampling procedures are described in Sections 4 and 5.

DFW\PROJECT\151498\SAWSP\F1NAI.\FSPSEC02.WPD 2-1 MARCH 1999

Table 2-1Data Quality ObjectivesCity of Perryton Well No. 2 SiteField Sampling Plan

Media of Interest

Groundwater

Notes:1. Water quality and basic chemistry parameters include sulfate, major anions and cations (chloride, nitrate, nitrite, ammonia), hardness, carbonate and bicarbonate alkalinity, TOC, TDS,

and TSS2. Field-measured parameters include pH, conductivity, temperature, oxidation-reduction potential, and dissolved oxygen

Data Quality Objective

Determine presence/extent oflead at Well No.2

Determine presence/extent ofother contaminants sufficient tomake risk-based decisionregarding necessary responseactions

Obtain basic water chemistryinformation which may affecttreatment options and thesubsequent use of Well No. 2for potable water production

Evaluate the local aquifercharacteristics

EE/CA Activity

• Sampling of Well No.2 for both organic and inorganiccontamination, split samples collected for lead analysis

• Collect adequate data to perform human health riskassessment

• Measure parameters necessary to evaluate potentialremedial action alternatives

• Perform a pump test at Well No. 2, obtain water leveldata during the pump test at both Well No. 2 and thenearest non-operating Perryton water supply well orother local well.

Analytes

• TAL metals (filtered andunfiltered), confirmationlead analysis

• TCL VOCs, selectedpesticides

• Water qualityparameters' and field-measured parameters2

• Water levelmaesurements

Purpose

Sitecharacterization;risk assessment;remediation options

PAGE 1 OF 1 MARCH 1999

000125. 1"-^M" "! •|ii;I!rr»" : 11 ; ! ir:

Section 3

Sampling Activities

The activities planned for this preliminary sampling event in support of the EE/CA and described in the

Work Plan, are outlined in this section. The following paragraphs provide details regarding the activities

associated with the groundwater sampling at Well No. 2. The project team organization and their roles

are shown on Figure 3-1.

3.1 Mobilization/Site AccessIn preparation for the field investigation task, procurement of all equipment and supplies will be initiated

prior to the start of the investigation. All necessary equipment and supplies will be shipped to the site.

Government property management procedures will be utilized to track the receipt and maintenance of all

government-owned and leased material acquired during the project. A property control representative

will follow property control guidelines prepared by CH2M HILL for the government. These guidelines

are provided in Appendix A.

Consent agreements to obtain access to the property will be obtained prior to initiating the field work.

CH2M HILL will coordinate with City officials in order to enter the Well No. 2 pump housing and

operate the Well No. 2 pump at the desired flow rate. CH2M HILL will request that the City test the well

pump to ensure proper working condition prior to mobilization to the site. Permission to access the

nearest non-operating Perryton public supply water well or nearest private well will be requested in an

effort to collect groundwater level data. In the event that these efforts are unsuccessful, only water levels

in Well No. 2 will be monitored during this sampling event.

Purge water generated during this sampling effort will be diverted to the City's sanitary sewer system.

CH2M HILL will coordinate with City officials to make the necessary arrangements to divert the flow

from Well No. 2 to the sewer.

3.2 Sampling Location and FrequencyAs described in the work assignment Work Plan, groundwater sampling for this effort consists of time-

series sampling to be performed during an approximate 9-hour operation of the Well No. 2. As stated in

DFWROJECTM51498\SAP\FSP\FINAL\FSPSEC03.WPD 3-1 MARCH 1999

1 ' !

CITY OF PERRYTON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS FIELD SAMPLING PLAN

_Section 1, lead was not detected during the ESI in samples collected during the first test at Well No. 2.

However, lead was detected at concentrations significantly above MCLs in all samples collected during

the second test. Split sampling will be conducted during this characterization task in an effort to

determine if lead is present in the groundwater, or if the lead detected during the ESI is a result of

contamination from the pump, laboratory, or other outside source.

During the pump test, the well will be sampled at six different intervals. Samples will be collected at the

following intervals: immediately after turning on the pump; after the first well volume has been purged;

and after the third well volume. At that point, the collection frequency will switch to a log cycle, and

samples will be collected at 10,000 gallons, 50,000 gallons, and 100,000 gallons. One well volume has

been estimated at 1,360 gallons, based on a static depth to water reported in the ESI of 280 feet and a

well casing diameter of 16 inches. One well volume can be calculated by the following formula:

V=HxF

V = one well volumeH = length of the water column in the well (feet)F = factor for the volume of a one foot section of casing (gallons)

F can be calculated from the formula:

F=7t(D/2)2x7.48gaVft3

D = inside diameter of the well casing (feet)

All six samples and associated QC samples will be submitted to the EPA environmental laboratory in

Houston, Texas, for analysis of target analyte list (TAL) inorganics (filtered and unfiltered), target

compound list (TCL), volatile organic compound (VOC), and selected pesticides. Split samples will be

collected and submitted to a separate commercial laboratory for confirmation analysis of filtered and

unfiltered lead from all six samples (NOTE: All samples are to be shipped to the off-site laboratories via

Federal Express. Federal Express requires a 48-hour notice prior to pick-up at this location). Three

samples plus QC samples will be collected for analysis of sulfate, major anions and cations (chloride,

nitrate, nitrite, and ammonia) hardness, carbonate and bicarbonate alkalinity, total organic carbon (TOC),

total dissolved solids (TDS), and total suspended solids (TSS). These three samples will be collected at

DFWPROJECT\151498«AP\FSP\FINALVSPSEC03.WPO 3-2 MARCH 1999

I

00(N

0 f-CITY OF PERRYTON WELL NO. 2 SHE 0 ^

ENGINEEIUNG EVALUATION/COST ANALYSIS HELD SAMPLING PLAN " 5

the following intervals: 3rd well volume; 50,000 gallons; and 100,000 gallons. Table 3-1 presents the

number and frequency of samples to be collected and the associated quality control samples.

Water level data will be collected during this test in an effort to evaluate aquifer properties. Water level

measurements will be collected at Well No. 2 at a logarithmic frequency during the pump test.

3.3 Sample DesignationSample names will be assigned according to the EPA work assignment number (034) followed by the

well number (GW2) with a sequential number suffix to designate separate samples. The first sample

collected will be assigned the sample name "034-GW2-01", the second will be "034-GW2-02" and so on.

Duplicate samples will be assigned a separate sequential number suffix so that it is "blind" to the

laboratory to ensure indiscriminate handling. Split samples will be assigned identical sample names.

Sample identification numbers will be supplied to CH2M HELL by the EPA laboratory. Further

information regarding contract laboratory program (CLP) sample ID procedures is provided in Section 5.

3.4 DemobilizationAt the completion of the field investigation task, demobilization activities will be performed. These

activities will include restoration of the site to a standard determined by its prior condition, removal of all

temporary facilities, and disposition of all project-acquired and leased materials and equipment as

required under the property management guidelines (Appendix A).

DFVWROJECTO51498\SWSnFINAL\FSP8EC03.WPD 3-3 MARCH 1999

Table 3-1Sample Frequency by MethodCity of Perryton Well No. 2 SiteField Sampling Plan

Analyte/Method

Site Contaminants

TAL Metals (unfiltered)/E200.7andE200.8

TAL Metals (filtered)/E200.7andE200.8

Lead (unfiltered)/E200.8

Lead (filtered)/E200.8

TCLVOCs/Low-level CLP

Selected pesticides/E525

Water Chemistry Parameters

Sulfate/E300.0

Major Anions'

Hardness/E130.1

Carbonate Alkalinity/E310.1

Bicarbonate Alkalinity/E310.1

TOC/E415.2

TDS/E160.1

TSS/E160.2

Normalsamples

6

6

6

6

6

6

3

3

3

3

3

3

3

3

FieldDuplicate

1

1

1

1

FieldBlank

1

1

1

MS

1

1

1

1

1

1

1

1

1

1

1

1

1

1

MSD

1

1

1

1

1

1

1

1

1

1

1

1

1

1

Trip Blank

1

Notes: ' Chloride/ E300.0, nitrate and nitrite/1MS Matrix SpikeMSD Matrix Spike Duplicate

Figure 3-1Project Team Organizational Chart

City of Perryton Well No. 2 SiteEE/CA Preliminary Site Characterization Effort

Vincent MalottEPA Region 6

RPM/WAM214-665-8313

David LandisCity Manager

City of Perryton806-435-4014

Richard CollinsWater Superintendent

City of Perryton806-435-4014

Herb KellyProject Chemist

352-335-5877, ext 572

Peter van NoortCH2M HILL

Project Manager/Project Hydrogeologist972-980-2188, ext 271

Vickie StevensProject Assistant

972-980-2188, ext 225

Angelo LiberatoreCH2M HILL Regional

Health and SafetyManager

770-604-9095, ext. 592

Katie SwansonField Team LeaderSite Safety Officer

972-980-2188, ext 235

Tom PalaiaProperty ControlRepresentative

303-771-0952, ext 5071

DFW/151498/SAP/FSP/FSPFIG3-1 .VSD MARCH 1999

Section 4

Sampling Equipment and ProceduresThe following paragraphs outline the field sampling equipment and procedures to be utilized during

this field effort. Equipment decontamination and IDW procedures are presented in Section 7.

Required sample containers, preservation methods, volumes and holding times are given in Section 5

and in the QAPP (CH2M HILL, 1999b).

4.1 Groundwater SamplingA total of 7 sets of samples will be collected from Perryton Well No. 2 during this event (Table 3-1).

Time series sampling will be performed, and samples will be collected from a tap at the wellheads.

The water purged will be diverted to the City's sanitary sewer system.

As stated in the HSP, the sampling team will work with Level D personal protective equipment (PPE)

and clothing. Based on past investigation results and the nature of the sampling method (the samples

will be collected from a water spigot and wastewater will be directed via a closed system to the

sanitary sewer), performance of air monitoring was determined to be unnecessary during this

sampling event.

•

During operation of the pump, the flowrate will be set for approximately 180 gpm. A flow meter will

be provided by the City. A gate valve will be used to regulate flow from the pump. The number and

type of groundwater samples are described in Section 3.2 and Table 3.1.

4.1.1 Sample collection

The samples will be collected immediately after the pump is first started, after one volume has been

purged (approximately 1,400 gallons); 3 volumes (4,200 gallons); 10,000 gallons, 50,000 gallons,

and 100,000 gallons. The first, third, and last samples will be collected for all parameters; the

remaining samples and the duplicate will be collected for metals, VOCs, and selected pesticides only.

Prior to collection of each sample, field-measured parameters including pH, conductivity,

temperature, oxidation-reduction potential (ORP), and dissolved oxygen (DO) will be collected.

Hand-held field meters, in compliance with the methods listed in the QAPP for field parameters

DFVWROJECTVS^ffiSAWSPWNAlAFSPSEOM.WPD 4-1 MARCH 1999

; CITY OF PERRY-TON WELL NO. 2 SITE

ENGINEERING EVALUATION/COST ANLLYSIS FIELD SAMPLING PLAN

(CH2M HILL, 1999b), will be used to collect these readings. Manufacturer calibration and• •• l a 1 .h "" ' ' . , ' * ' , ! " " ", ' " „ : •/'n'W;1,,, • , , " " ' ; ; - , i ; , , - - ! ..",";;!l""..'r"'t 'I" , , ' • • • • , ' , , ,,, ^ „;, , ,,

operation instructions will be followed during use of these instruments. A beaker or similar

container will be allowed to fill from the tap at the wellhead and overflow to a 5-gallon bucket. The

field meters will be placed in the beaker and each meter reading will be recorded in the log books.

Following collection of field parameters, VOCs, unfiltered TAL metals, unfiltered lead, selected

pesticides, and unfiltered basic water chemistry parameters (for the selected samples) will be

collected directly from the tap. Pre-labeled bottles will be held under the stream of water close to the

tap, but shall not come in contact with the surface of the tap valve. The flow out of the tap will be

adjusted to a controlled pour to avoid loss of bottle preservative and excessive aeration of the sample.

Following collection of the unfiltered samples, the flow from the tap will be directed into a

laboratory container. Filtered TAL metals and filtered lead will be collected from the container.

Water in the container will be pumped via a peristaltic pump through a disposable 45-micron water

filter connected to disposable C-flex tubing. Between each sample a new filter, container, and length

of tubing will be used.

4,2 Water Level MeasurementsAn effort will be made to collect drawdown data during this sampling effort. A 100-psi transducer

with datalogger will be placed in the nearest non-operating public supply water well or private well

to Well No. 2, if possible. If collected, this information will be stored in a datalogger and

downloaded for further evaluation.

Water level measurements will be collected at Well No. 2 during operation of the pump. A static

water level measurement will be collected prior to operation of the pump by lowering a water level

indicator into the well. Following the initial measurement, water level data will be collected at the

following frequency: once every minute for the first 10 minutes; every 5 minutes for the next 20

DFWPROJEC-ni51498\SAP\FSP\FINAUFSPSEC04.WPD 4-2 MARCH 1999

' rf^ E: rn IEClTYOFPERRYTONWELLN0.2SrrE 1 •:

_____ENGINEERING EVALUATION/COST ANLLYSIS FIELD SAMPLING PLAN Q I

- 0 cp™

minutes; every 15 minutes for the next hour; and once every 30 to 60 minutes throughout the |:ll

remainder of the pump operation. All water level measurements will be recorded in the field

logbook.

DFW\PROJECT\)51498\SAP\FSPiFINAUFSPSEC04.WPD 4-3 MARCH 1999

Section 5

Sample Handling and AnalysisAll samples, with the exception of the split samples collected for lead analysis, will be sent to the

EPA environmental laboratory in Houston, Texas. Split samples will be sent to a separate laboratory

and submitted for lead analysis only.

All analytical methods are described in the project QAPP. These methods are necessary to confirm

the presence of lead contamination, as well as to evaluate the basic water chemistry characteristics to

support future response action decision-making for the City ofPerryton Well No. 2 site. Table 5-1

provides a sample breakdown with analytical method number, bottle type, and preservative.

5.1 Field Quality Control SamplesQuality control sample collection activities are discussed in the following paragraphs. Laboratory QC

requirements are provided in the project QAPP.

Duplicate Samples

Duplicate samples are collected to evaluate the relative measure of precision of the sample collection

process. These samples are collected at the same time using the same procedures, equipment, and

sample containers as required of the original samples. They are preserved in the same manner and

submitted for the same analyses. One duplicate sample will be collected during this sampling effort.

Field Blanks

The field blank serves as a measure of sample contamination resulting from ambient field conditions,

such as fugitive dust or vapors, and monitors potential contamination that may be introduced from

the decontamination water. A field blank consists of pouring ASTM reagent grade water into sample

containers under field conditions. One field blank will be collected while inside the well housing,

and submitted for unfiltered metals, lead, VOCs, and selected pesticides.

Trip Blanks

Trip blanks are sent with every cooler shipped to the off-site laboratory containing samples for VOC

analysis. Trip blanks consist of a VOC vial filled with ASTM reagent grade water, transported to the

DFVWTOJECT^SKQftSAWSPWNALySPSECOS.WPD 5-1 MARCH 1999

; aTYOFPERRYTONWELLN0.2SITE


jt, •::":. site, handled as an environmental sample, and returned to the laboratory for analysis. Trip blanks are

not opened in the field. Trip blanks are prepared only when VOCs are collected for analysis to assess

the potential introduction of contaminants from sample containers orduring the transportation and

storage procedures. One trip blank will be shipped with the cooler containing the samples for VOC

analysis.

Matrix Spike/Matrix Spike Duplicate

Triple sample volume will be collected for one set of samples during this effort. These additional

sample containers will be labeled for MS/MSD analysis and will be used by the laboratory for

internal QC. One MS/MSD sample will be collected and submitted to both the EPA laboratory and

the commercial laboratory.

Temperature Blanks

Temperature blanks are sent with each cooler shipped to the off-site laboratory containing samples

requiring preservation at 4°C. Temperature blanks consist of a non-preserved VOC vial or similar

laboratory container filled with ASTM reagent grade water. Temperature blanks are measured at the

laboratory upon receipt to verify the temperature of the samples contained in that cooler. One

temperature blank will be shipped with each cooler to the off-site labs.

5.2 Sample Custody and IdentificationProcedures to ensure the custody and integrity of the samples begin at the time of sampling and

continue through transport, sample receipt, preparation, analysis and storage, data generation and

reporting, and sample disposal.

A sample is defined as being under a person's custody if any of the following conditions exist: (1) it

is in their possession, (2) it is in their view after being in their possession, (3) it was in their

possession and they locked it up or, (4) it is in a designated secure area after being in their

possession.

DFWROJEGT\151498\SAP\FSP\FINAL\FSPSEC05.WPD 5-2 MARCH 1999

Table 5-1Sample Containers, Preservatives, and Holding TimesCity of Perryton Well No. 2 SiteField Sampling Plan

AnalyticalFraction

VOCs

Pesticides

Metals

Anions

Ammonia

Hardness

Alkalinity3

TDS3

TSS3

TOC

Method

Low-levelCLP

E525

E200.7and E00.8

E300.0

E350.1

130.1

E310.1

E160.1

E160.2

E415.2

Matrix

water

water

water

water

water

water

water

water

water

water

NumberContain

3

2

1

1

1

1

1

1

1

1

of Coners Size

40 r

1 L ,

1L ,

1 L,

1L ,

250

250

250

250

125 mL,amber G

tainer/Typei,z

nL,G

G

P

P

P

mL,P

mL,P

mL,P

mL,P

Preservative

HCIph<2,chill 4°C

N328203 to pH5-9 ifnecessary,chill 4°C

HNC>3 pH<2,chill 4°C

chill 4°C

HzS04 pH<2,chill 4°C

HNC>3 pH<2,chill 4°C

chill 4°C

chill 4°C

chill 4°C

HCI or H2S04pH<2, chill4°C

Holding Time

14 days

7 days forextraction, 40 daysfor analysis

6 months (Hg 28days)

.28-days? tfB ôMt-S

28 days

6 months

14 days

7 days

7 days

28 days

^G = glass, P = plastic with Teflon-lined cap^wo times the required volume should be collected for samples needing duplicate analyses,and three times the required volume should be collected for samples designated as MS/MSDsamples.

fractions may be combined into 1 L plastic container

DFWPROJECTM 51498\SAP\FSP\FINAL\FSPTAB5-1 .WPD

CTTY OF PERRYTON WELL NO. 2 SITE

ENGINEERING EVALUATION/COST ANALYSIS HELD SAMPLING PLAN

Samples collected during this event will be managed in a manner consistent with EPA CLP -

laboratory guidelines. Specific sampler guidelines can be found in the Samplers Guide to the

Contract Laboratory Program, U.S. EPA, EPA/540/R-96/032.

Each sample going to the EPA lab will be documented and identified using the appropriate EPA CLP

lables, tags, and forms. A set of CLP numbers will be assigned, samples for organic analysis will

receive sample ID numbers beginning with "F\ inorganic sample ID numbers will begin with "M",

and samples for special analysis will begin with "S". Each bottle or jar will receive a sample ID

sticker, a sample tag, and a custody seal. The sample information will be written on the appropriate

Traffic Reports/Chain of Custody (COC) forms, which will remain with the samples. COC records

for all field and field QC samples will be maintained.

Chain-of-custody forms for samples to be sent to the off-site laboratory will be hand generated. The

following minimum information concerning the sample shall be documented on the chain of custody

form:

• Unique sample identification including Station ID and Sample ID

• Date and time of sample collection

• Source of sample

• Designation of MS/MSD

• Preservative used

• Analyses required

• Nameofcollector(s)

• Pertinent field data

• Serial numbers of custody seals and transportation cases (if used)

• Custody transfer signatures and dates and times of sample transfer from the field to transporters

and to the laboratory or laboratories

• Transporter tracking number (if applicable)

All samples shall be uniquely identified, labeled, and documented in the field at the time of

DFWROJECT\15W9S\SAP\FSP\FINAL\FSPSEC05.WPO 5-3 MARCH 1999

CITY OF PERRYTON WELL NO. 2 SITE


^ collection. All sample containers shall be sealed in a manner that shall prevent or detect tampering if^• -^ .ii[ii 1 ; 1 ^—• r!;;11 - iiii ii •-" . . 1 - . ; 1 ' 1 . • • •-> . i i i i .i , i 1 1 - - ., :.,• ;1-r. 1 . ; - f

s " it occurs.

Samples collected in the field shall be transported to the laboratory or field testing site as

expeditiously as possible. When 4°C is required for preserving the sample, the sample shall be

packed in ice or chemical refrigerant to keep it cool during collection and transportation. Samples

will be packaged in coolers using the following guidelines:

• Each sample bottle or jar will be placed within a lock-top bag and sealed.

• Samples for organic, inorganic, and special analysis will be placed in different coolers, as

they typically will be going to different laboratories. Filtered and unfiltered lead split

samples will be sent to a separate laboratory from the samples for TAL metals analyses.

• Vermiculite (or other suitable packing material) will be poured and packed into the spaces

around the coolers to prevent breakage of the sample containers. Ice will be placed in the

coolers to help maintain the cooler temperature at approximately 4°C.

• The appropriate Traffic Report/COC forms (laboratory copies only) will be sealed in a

plastic bag and taped to the inside of the cooler lid.

• Coolers will be sealed with strapping tape and at least two EPA custody seals (on opposite

sides of the cooler).

5.3 Record Keeping

Field records sufficient to recreate all sampling and measurement activities will be maintained. The

requirements listed in this section apply to all measuring and sampling activities. The information

shall be recorded with indelible ink in a permanently bound notebook with sequentially numbered

pages. These records shall be archived in an easily accessible form and made available to EPA or

authorized representative upon request.

DFWPROJECTVSâSAPVSPyiNAUFSPSECOS.WPD 5-4 MARCH 1999

CITY OF PERRYTON WELL NO. 2 SITEL41 I Ur rCRRI 1U1N WCLJîÛ. L SHE. ^—k

ENGINEERING EVALUATION/COST ANALYSIS HELD SAMPLING PLAN Q0

The following information shall be recorded for all field activities: (1) sampling location, (2) date

and time, (3) identity of people performing activity, and (4) weather conditions. For field

measurements: (1) the numerical value and units of each measurement, and (2) the identity of, and

calibration results for, each field instrument shall also be recorded.

The following additional information shall be recorded for all sampling activities: (1) sample type,

date, time, and sampling method; (2) the identity of each sample and depth(s), where applicable,

from which it was collected; (3) the amount of each sample; (4) sample description (e.g., color, odor,

clarity); (5) identification of sampling devices; and (6) identification of conditions that might affect

the representativeness of a sample (e.g., refueling operations, damaged casing). Further field

documentation guidelines are provided in Section 2.3 of the QAPP (CH2M HILL, 1999b).

DFWPROJEC'niSMOSCAPTSPflNAUFSPSECOS.WPD 5-5 MARCH 1999

Section 6

Data Management PlanThe scope of the Data Management Plan (DMP) includes planning, collecting, evaluating, storing,

and reporting information gathered during the data collection activity.

6.1 Sample IdentificationsEach sample and/or field parameter set collected during the project will be assigned a unique

SampleID, as described in Section 5.2. The objective of the SampleID is to uniquely identify each

discrete volume of sample or set of data collected from the station. SampleIDs also will be assigned

to QA/QC samples. StationBDs will be designated following the guidelines discussed in Section 3 of

this FSP.

6.2 Sample ManagementThe Data Manager (DM) is responsible for tracking the status of the samples sent to the lab. m

addition to tracking the progress of a sample, the DM reports laboratory performance with respect to

sample receipt and tum-around time. m the event that the laboratory fails to meet the project

specified tum-around time, the project manager (PM) and project chemist (PC) are notified and will

modify the laboratory invoice as appropriate.

6.2.1 Laboratory Data

The analytical data will be delivered in hard copy format from the laboratory as specified by CLP

protocal. All data generated in the field and by the laboratory will then be tabulated in Excelfc spreadsheets and stored securely. As the electronic data is loaded, the DM will verify that the

appropriate analytical tests were performed as specified on the COC forms.

6.2.2 Other Data

When applicable, the following types of field data may be entered into the existing electronic data

tables: water level data, well construction details, boring stratigraphy, and field measurements. Other

types of data elements may be added to this list as defined by the project requirements. The Field

DFW\PROJECT\151498\SAP\FSP\FINAL\FSPSEC08.WPD 6-1 MARCH 1999

,:;,1 . ^ . . . , , , .,,,

; Cn-YOFPERRYTONWELLN0.2SrrEENGINEERING EVALUATION/COST ANLAYSIS HELD SAMPUNG PLAN

• t 1 1 : : i-..i(,. ."! • ••• ' •"•,iii(n:,. ..,1 • ^r-i . ., .in/.n ,,,, .. -i- A-^.i1,; .1 ( ••- .i .it;

r Team Leader (FTL) will provide the DM with all field parameter documentation. The DM will enter

"^ the field parameter informationInto the' database as'it is made available.

6.3 Data EvaluationThe data evaluation phase of the project includes activities to assess the validity and technical

significance of the analytical data.

6.3.1 Data Validation

The PC will review output generated from the electronic file and supporting hard copy reports to

assess the quality of the data with respect to the project-specific DQOs, as described in Section 2.

EPA staff will perform the data validation task for the EPA laboratory-generated data; however, the

PC will evaluate QC trends. The lead confirmation data analyzed by the commercial laboratory will

be validated by the PC. The original hard copy laboratory reports will be edited m red pen by the data

validation personnel to indicate desired changes to results and qualifiers. Validation modifications

are then applied to the data in the electronic file and the data is assigned a specific validation level

pertaining to the level of data review.

6.3.2 Technical Evaluation

Once the information is updated and verified, it will be used to generate data quality summary tables.

The validated data is then available to various members of the project team to support the technical

evaluations regarding site conditions and remediation strategies. The potential data evaluation

activities include statistical reduction, nature and extent evaluation, trend analysis, and risk

assessment.

6.4 Data ReportingThe project DM will provide support to the project team through the generation of data summary

tables, criteria comparison tables, and analytical data tables.

DFW\PROJECT\151498\SAP\FSP\FINAL\FSPSEC08.WPD 6-2 MARCH 1999

Section 7

Decontamination and IDW Procedures

7.1 Equipment Decontamination ProceduresAll equipment that may directly or indirectly come in contact with samples, including sampling

devices and instruments such as water level indicators, shall be decontaminated. In addition, each

sample shall be prevented from coming into contact with potentially-contaminating substances, such

as tape, oil, engine exhaust, corroded surfaces, and dirt. The tap or sampling port at the wellhead of

Well No. 2, through which the majority of the samples will be collected, is assumed to be a dedicated

valve that cannot be removed or decontaminated for the purposes of this sampling effort. The tubing

and containers used for collecting the filtered samples are disposable; this equipment will be used

once, then disposed of and will not require decontamination.

Decontamination of field instruments will be instrument-specific. The probes of the pH, temperature,

DO, Eh, and specific conductivity meters will be rinsed with reagent-grade water before and after

each use. Water level indicators will be wiped down with reagent grade water.

ASTM Type n reagent-grade water shall be purchased, stored, and dispensed only in glass,

stainless-steel, or Teflon containers with Teflon caps or cap liners and care will be taken to ensure

these materials remain free of contaminants. If any question of purity exists, new materials will be

used.

7.2 Investigation Derived Waste ProceeduresThis section outlines the types of IDW likely to be generated during the performance of the sampling

and provides procedures for the handling, storage, characterization, and disposal of these wastes.

7.2.1 Purge Water

Purge water generated during the groundwater sampling will be diverted to the City's sanitary sewer

system. During mobilization, CH2M HILL will coordinate with city officials to arrange the

neccesary apparatus to divert the flow to the city sewer.

DFVWROJECT\151498\SAP\FSP\FINAL\FSPSEC07.WPD 7-1 MARCH 1999

—— ' CITY OF PERRY-TON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS FIELD SAMPLING PLAN

7.2.2 Decontami nation Fluids

Decontamination of reusable sampling equipment will be necessary during the performance of this

sampling effort for rinsing of probes, beakers, and buckets. These activities will generate waste

decontamination fluids consisting of water. Waste fluids will be discharged to the sanitary sewer.

7.2.1 PPE and Disposable Sampling Equipment

Waste PPE and disposable sampling equipment and materials will be generated during the

performance of the sampling. Waste PPE will include nitrile gloves; disposable sampling equipment

will include C-flex tubing, water filters, and paper towels. Based on past analytical results at this

site, it is anticipated that the used PPE and disposable sampling equipment will be classified as non-

hazadous waste. The material will be disposed of as non-hazardous solid waste.

DFVWROJECT\151498\SAF'\FSF'\FINAUFSPSEC07.WPD 7-2 MARCH 1999

Section 8

References

CH2M HILL, 1999a. Work Assignment Work Plan, Engineering Evaluation/Cost Analysis, City ofPerryton Well #2. Response Action Contract Number 034-NSEE-06DH. March 5, 1999.

CH2M HILL, 1999b. REFS Quality Assurance Project Plan, City of Perryton Well #2. March 1999.

CH2M HILL, 1999c. RI/FS Health and Safety Plan, City of Perryton Well #2. March 1999.

WESTON, 1996. Expanded Site Inspection Report, City of Perryton Well #2. November 1996.

U.S. EPA, Samplers Guide to the Contract Laboratory Program, EPA/540/R-96/032.

DFVAPROJECTO51498\SAWSP\FINAL\FSPSEC08.WPD 8-1 MARCH 1999

Appendix A

CH2IVIHILL^0

1—1

000

PROPERTY CONTROLREPRESENTATIVE (PCR)

DESKTOP OPERATINGINSTRUCTIONS (DOI)

(EPA Programs)

AND

ISSUE AND RECEIPTDOCUMENTS FOR

GOVERNMENT OWNEDMATERIALS AND EQUIPMENT

. Revision C Approval

Date-7—7

M20PMCT001 REVCTITLE PAGE/EPA <HSHt.

9 CH21VIHILL

The following Property Management packagecontains instructions that have been derivedfrom CH2M Hill's Government PropertyManagement Manual, and will aid individualsto function as a Property ControlRepresentative (PCR). This package containsDesktop Operating Instructions (DOI) for EPAPrograms in the receiving and issuance ofgovernment owned material and managementof government owned equipment. It alsoprovides copies of all forms that are requiredto receive, issue and maintain inventories ofgovernment owned material and equipment.

In the event that questions or problems arise,contact the undersigned at (303) 771-0952 ext.2442.

Tom TschudyProperty/Asset Manager

PROPMGT002COVER LBTTEtUEPA

CH2MHILL

TABLE OF CONTENTS

PageNumber

DocumentTitle

Document Current Revision Current RevisionNumber Level Date

i Title Page

ii Cover Letter

iii Table of Contents

1 Desk Operating Instructions (DOI) forGovernment Material (EPA Programs)

4 Desk Operating Instructions (DOI) forGovernment Equipment (EPA Programs)

7 Receiving Report (RR) Form

8 Consumable Stock Record Log (CSRL) CAP

9 Consumable Stock Record Log (CSRL) GEP

10 Expendable Stock Record Log (ESRL) CAP

11 Expendable Stock Record Log (ESRL) GFP

12 PMARS Data Entry Sheet

13 Material and Equipment Plow Chart

14 PCR Certificate

15 Standard Consumables

16 Standard Expendables

17 On-Site Inventory Record

18 Attachment A - Form Examples

PropMgt 001

PropMgt 002

PropMgt 003

PropMgt 004

PropMgt 005

PropMgt 006

PropMgt 007A

PropMgt 007B

PropMgt 008A

PropMgt 008B

PropMgt 009

PropMgt 010

PropMgt Oil

PropMgt 012

PropMgt 013

PropMgt 014

N/A

C

C

C

C

C

C

C

C

C

C

C

C

C

TBD

TBD

C

N/A

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

6/15/98

N/A

PROPMOTIWTABLEffiPA

CH2IVIHILL

Control of Government Owned MaterialEPA Cost Reimbursement Contracts

DPI(Desk Operating Instructions)

This DOI is a condensed set of EPA contract specific instructions derived from the CH2M HILLGovernment Property Management Manual for the accountability of Federal Government owned materialacquired as a direct charge to Cost Reimbursement type contracts. Government owned material must onlybe used for the work assignment for which it was acquired, unless transfer of costs and written authorizationto use on other work assignments or contracts is granted by the Contracting Officer or specified in the WorkAssignment or contract This specific DOI details material control from receiving to maintaining andissuance of government owned material. It is vital that all company employees understand the importanceof keeping accurate receiving and inventory records. Failure to maintain records of government-ownedproperty, which are the official government records both on-site and at company offices, is in violation ofContract provisions. An unsatisfactory Property Control raring will result in reduced profits on award feecontracts, liability for all government property, as well as the inability to obtain future work.

Definitions:

Consumable Material: Consumable, non-reusable items, or items incorporated into end-items (e.g.monitoring systems, pumps, etc.), that will be purchased on a continuing basis (e.g., plastic bottles, rubbergloves, packing boxes, purchased parts, assemblies, components, pumps, paper, nuts, bolts, etc.)

Expendable Material: Reusable items, that are purchased on a periodic basis as the items wear out (e.g.,hammers, pliers, manual screwdrivers, flashlights, wire brushes, tool boxes, etc.)

Contractor Acquired Property (CAP): Property that is purchased by the contractor and charged direct to acost reimbursable type contract, which in turn becomes Government property.

Government Furnished Property (GFP): Government owned property that is provided to the contractor bythe government

Property Control Representative (PCR): The individual assigned by the Program or Project Manager who isresponsible on-sitc for the management and control of property, both equipment and materials. The PCRcoordinates activities with the CH2M HTTJ. Property Manager and assigned Contract Administrator.

" Note: This DOI does not pertain to government owned equipment. The process" for the control ofequipment is addressed in a separate DOL

Section 1; Receiving Material

A. The Property Control Representative (PCR) will be responsible for recording all receivedgovernment owned material on the CH2M HILL Receiving Report (RR) (see page 7 of theDOI). The PCR will coordinate all receiving activity for his/her responsible work assignment

- B. Upon receipt of government owned material on site, the PCR will examine all applicablepaper work, ensure quantities received match; inspect for damage, determine if CAP or GFP,assign and physically store the stock material to (he appropriate Work Assignment (WA)storage area. In the event that materials are received at a remote location or field site, the

PROMOTKItUDOt FOR GOVERNMENT MATERIAL/EPA

REVCtllSW

receiver (if not the PCR) will inform the PCR of the acquisition and ensure that the PCR is-provided with all applicable paper work. The PCR is responsible for capturing all receiving

- . . . — data for his/her WA (this will include controlling receipts at all WA site locations.) The PCRmust coordinate with project management and project accounting to ensure that every itempurchased or furnished is recorded on a RR. Keep in mind that property may be acquired viapurchase order, expense report, check request, local agreement, national agreement, etc. Allproperty must be accounted for on a RR.

Note: All government owned stock material must be segregated and identified by individual WAs andstored in a designated storage area. Additionally, CH2M HILL owned or other contract materialmust be segregated from government owned material. Do not co-mingle material.

C. The PCR will create a Consumable Stock Record Log CSRL (CAP)/CSRL (GFP) (see pages 8& 9 of the DOI) or an Expendable Stock Record Log ESRL (CAP)/ESRL (GFP) (see pages10 & 11 of the DOI) for all newly acquired or received government material. A separateCSRL must be established for each different type of item received and each CSRL must belocated in or near where property is permanently stored. All storage bins. boxes, and shelveswill be appropriately identified with ownership (i.e. Property of US EPA) Contract Numberand WA Number. Note: Consumable material, which is issued and consumedimmediately must still be recorded on the CSRL.

D. All government owned expendable material must be permanently identified as governmentowned. Permanent ownership identification will be applied by using indelible ink or paintpen, or, scribing or etching as applicable.

E. The PCR will maintain a file of all receiving paperwork, including copies of receipts, and RRson site for audit purposes. The paperwork will be filed by contract WA, in chronologicalorder.

P. The PCR will forward copies of all RRs and current CSRLs and ESRLs monthly to theProperty Manager.

Section 2; Distributing and Maintaining Material

A. The PCR will ensure that there is no co-mingling of stock material between WAs or betweengovernment property and CH2M HILL owned or other client contract property.

B. The PCR may establish Minimum and Maximum (Min/Max) usage of government ownedconsumable stock material for each WA and record it on the CSRL.

C- The PCR will ensure that all users acknowledge receipt of all consumable government ownedstock materials taken by them from storage by logging quantities issued on the CSRL.

D. Expendable property items are not required to be recorded as issued each time those items areused (e.g. Hammers are recorded as received only once on an ESRL until final disposition.)

E. The PCR will maintain an accurate inventory of government owned stock material and ensurethat the CSRLs and ESRLs are up-to-date. Note; All consumable government owned stockmaterial must be shown as received and issued on the CSRL. This includes all materialregardless of how acquired (e.g.. Purchase Order, Expense Sheet, etc.)

F. PCR will maintain a file of the CSRLs and ESRLs on site for audit purposes.

G. The PCR will forward copies of all current CSRLs and ESRLs monthly to the PropertyManager.

PROPMOTfKXM 2 REVC001 FOR GOVERNMENT MATERIAL/EPA 6/1OT8

0H. In the event of material Loss, Damage or Destruction (LDD), the PCR will notify the Property §

Manager as soon as the items are determined lost or at the time damage or destruction occurs.The Property Manager will interview the reporter, complete the LDD form and deliver it to theGovernment Property Administrator.

PROPMGT«004 3DOI FOR GOVERNMENT MATERIAIYEPA

REVCmwn

^ CH21VIHILL

T'ontrol of Government Owned Equipment, ^ EPA Cost Reimburseiment Contracts

^ ^ . . . . ^.-,... ^ ..-^_ Dpi ' ' --

(Desk Operating Instructions)

This DOI is a condensed set of EPA contract specific instructions derived from the CH2M HILL GovernmentProperty Management Manual for the accountability of Federal Government owned equipment acquired as adirect charge to all Federal Government contracts. All government equipment must be identified in the contractor authorized in writing prior to acquisition by the government Contracting Officer. Equipment must only beused on the contract to which it is accountable unless "Right-to-Use" on other government contracts isauthorized by the contracting officer in writing or is stated in the contract This specific DOI details governmentequipment control from receipt to final disposition. It is vital that all company employees understand theimportance of keeping accurate receiving and inventory records. Failure to maintain records of government-owned property, which are the official government records both on-site and at company offices is in violation ofContract provisions. An unsatisfactory Property Control raring by our client will result in reduced profits onaward fee contract, liability for all government property, as well as the inability to obtain future work.

Definitions;

Equipment: Personal property, as authorized in the contract, (hat is commercially available (including testequipment, machine tools, furniture, and vehicles.) which is purchased or furnished for use in performingservices, manufacturing supplies, or for any administrative or general use. Government equipment may either becontractor acquired (CAP) or government furnished (GEP) property (not including Leased or Rentedequipment).

Contractor Acquired Property (CAP): Property that is purchased by the contractor and charged direct to a costreimbursable type contract, which in turn becomes Government property.

Government Furnished Property (GFP): Government owned property that is provided to the contractor by theGovernment

Property Control Representative (PCR): The individual assigned by the Project Manager who is responsible on-site for the management and control of property both equipment and materials. The PCR coordinates activitieswith the CH2M HTLL Property Manager and Contract Administrator.

PMARS: The CH2M Hill "Property Management Accountability Records System" for the control of allGovernment and Company owned equipment . .

Leased/Rental Equipment: Equipment that is leased or rented, the costs being a direct charge to the client is notconsidered government property. However, it is extremely important that these items are used only on thecontract Work Assignment for which they are obtained. Non-adherence to this stipulation is a misappropriationof U.S. Government funds and is in direct violation of our contract

Note: This DOI does not pertain to government owned material. The process for the control of materialwill be addressed in a separate DOL

PROPMGT(K15 •« REVCDOIFORGOVERNMENTEQUIPMENT/EPA </IOT»

Section 1: Receiving Equipment

A. The PCR will be responsible for recording all received equipment on the CH2M HILL ReceivingReport (RR). Note: All newly acquired government owned equipment must be tagged withthe appropriate Property Identification Tag. (e.g. U.S. EPA owned tag.) CH2M HILLowned equipment is tagged with CH2M HILL ownership tags.

B. Upon the receipt of government owned equipment on site. the PCR will examine all applicable" paper work, insure quantities received match, inspect for damage and serviceability, determine ifCAP or GFP assign and physically store the equipment in the appropriate Work Assignment (WA)storage area. In the event that equipment is received at a remote location or field site, the receiver(if not the PCR) will inform the PCR of the acquisition and ensure the PCR is provided with allapplicable paperwork. The PCR is responsible for capturing all receiving data for his/her WA(this will include controlling receipts at all WA site locations.) The PCR must coordinate withproject management and project accounting to ensure that every item purchased or furnished isrecorded on an RR. Keep in mind that property may be acquired via purchase order, expensereport, check request, local agreement, national agreement, etc. All property must be accountedfor on an RR.

C. Equipment Identification:

1. For newly acquired government equipment, the PCR will tag the item with an US EPAidentification (ID) tag and record detailed equipment information on the PMARS Receiving orChange Data Entry Sheet (see page 12 of the POD to include property I.D. number, datereceived, description, serial number, model number, manufacturer, acquisition cost, contract,work assignment, maintenance, location, ownership and PCR name. (Note: Governmentequipment must be designated as CAP or GFP). The PCR will attach a copy of the RR tothe completed Data Entry Sheet and send to the CH2M HILL Property Manager as soon aspossible for posting to PMARS. Tag the equipment in a manner that will not hinder usage ofthe item but still allows for easy viewing. Try to tag as close as possible to manufacturer'sinformation plate on the equipment

2. For government equipment that is already tagged and in the CH2M HILL PMARS System, thereceiving PCR will record the Property Identification Number, Date Received, Description,New PCR Name, and New Physical Location on the PMARS Receiving or Change Data EntrySheet and forward with an attached copy of the RR to the Property Manager as soon aspossible for posting to PMARS.

D. The PCR will maintain a copy of all applicable paperwork including RRs and PMARS Receivingor Change Data Entry Sheets on site for audit purposes.

Section 2: Maintaining Equipment

A. The assigned PCR is responsible to ensure that equipment in their PCR account is maintained andprotected. PCRs must be able to locate equipment in their account within a reasonable time frame.

B. The PCR will record any changes to the equipment status on a PMARS Receiving or Change DataEntry Sheet and forward to the Property Manager for PMARS posting. Changes include suchactivities as location change (shipped to a different site), PCR transfer, etc.

C. The PCR will record any scheduled or unscheduled maintenance activity on a PMARS Receivingor Change Data Entry Sheet and forward to the Property Manager for PMARS posting.

PROPMGT005 5 REVC001 FOR GOVERNMENT EQUIPMENT/EPA t/15/98

,_/- i :.-•!., f:^"1111!,',1', . ;; )>„„;:» . * ' f . : , . . ;;;t: B3i)'•!!'',•.,'(,;,,:, . t\ ••S.i'1 ^ . 1 ' 1 ' : ' ' " .. 1- J/••1 ;1 :1- ' '-A •n:!'"11 :1 '11 llll*ll^ 'y% •'""S1!.

D. When government owned equipment is no longer required for use on a contract and determinedexcess, the PCR will contact the Property Manager and receive guidance for proper course towarddisposition or reutilization of the property.

E. At the completion or termination of a contract, the PCR will report all government ownedequipment to the Property Manager and receive guidance for the proper course toward dispositionor reutilization of the property.

;.^-,;- „., -,••3- \~t: •• • • • • : 1 - ; .^ trv-1.^1 i • • i • W-fL.-/1 ! !. •'•.l^ 1 . . - I : . 1 . 1 ; v'1 "T -,: " - 1 1 . 1 T 11;NI"1:' ' l 1 - 1 - •"'•iiiii

F. .In the event of equipment Loss, Damage or Destruction (LDD), the PCR will notify the PropertyManager as soon as the items are determined losi: or at the time damage or destruction occurs. TheProperty Manager will interview the reporter, complete the LDD form and deliver it to theGovernment Property Administrator.

PROPMGT(X15 <i KEVCD01 FOR GOVERNMENT EQUIPMENT/EPA (i/IOTt

V CH21VIH1LL

iy~>î—io00

Receiving Report (RR) Form

Order # __________________ Buyer(B5: P.O. #, Expense Report Date, Gov. Doc., etc.)

Contract #

Date(Purchase Agent, Held Tcch #)

WA# Project #

Vendor Name & Address

City State Zip

Shipped Via

Number of Cartons

Q CAP I J G F P

Condition of Shipment(Check One)

Air BilIAVaybill/B.O.L. #

Good Fair Bad N/A

Note: (E)=Estimated or Quoted Cost

ItemDescription

^^Total-SCost1111

Discrepancies: Overage | | Shortage | | Damaged | | Other

Describe discrepancies in detail (list below)

Received By:

PCR:

Employee #

Employee #

PROPMCTOOARECEIVING REPORT (RR) FORM/EPA

REVC6/15/V8

W CH2MHILL

Consumable Stock Record LogGOVERNMENT OWNED MATERIAL

Government Furnished (GFP)Office Location

Contract #UnitofMeas.Starting Bal.Mininium 0/H

WA# ProjectsPart#Start DateMaximum 0/H

NomenclatureSite Location

Note: (E)=Estimated or Quoted cost

IQty- Qty Issue Enip.# Qty ^ Rcv'd .Expense Report ^ Unit , Total , Emp.# Issued0/Fffi' "Issued} ^; Datch?--7 IssucdnTft— i Rcv'tl. A- DatciorPOft. iHI „ Cost --uil.iiaaCosfcffis..i Posted! 1 L For J Kcniwirfe ,

•

PROPMOT007BCSRLFORM(CFPyEPA 000156

REVCWU5S

•'T: 'B

9 CH2MHILL


Contractor Acquired (CAP)

Office Location

Contract #UnitofMeas.Starting Bal.Minimum 0/H

WA# Project#Part#Start DateMaximum 0/H


Note; (E)=Estimated or Quoted cost

iiiQty Qty Issue Emp.ft Qty . Rcv'd , Expcns&Rcpprt ,,,; Unit ; i;; , Total, ; Êmp.# . Issued••0/H' -Issuoti Datc-Ssa- Issued Tir— Rcv'd"-". Date"- ir DatcorI'Oft Cost...B.BPostedlN—~ For — ———Komwiss—————

-

•

•

•

PROPMOT007ACSRLFORM(CAPyEPA 000157

REVCMS/9*

s- -I1''!53?; s

CH2IV1HILL

Expendable Stock Record LogGOVERNMENT OWNED MATERIAL

Contractor Acquired (CAP)Office Location

AgencyContract #Log Start Date

WA#' Project #Site Location

Note: (E)=Estimated or Piloted cost

DtepiisttmnidB . ._

PROPMCT008AESRLFORMtCAPyEPA 000158

REVCwim

: ,r ... ~,

9 CH21V1HILL


Government Furnished (GFP)Office Location

AgencyContract tiLog Start

BMcni Pairtft NiinwnelatiOTi ^tev'd WCRifti.^..! Unit \MW. Tffltel® I)i<(|UMiUnn DiRptt'.Stiittwd UispiBMintfRmmrfes1 iff ll"-4——a~ ,:,-,.——— —————,„ ,,,,-.-^;»-..,,-,.,..--1,..,.,.-.-.--^.:,^ iI)ittCi'.,M r nV / ; ' . : ; ^ - i - . - l l i l - i .

•

Date Site LocationWA# Project #

Note: (E)=Estimated or Ouoted cost

PROPMOT008BESRLPORM(OFPyEPA 000159

REVCmsm

'I'li,

9 CH2IVIHILL

PMARS DATA ENTRY SHEETNOTE: ALL NEW RECEIPTS MUST HAVE A RECEIVING REPORT ATTACHED

New | [ Change

PROPERTY IDENTIFICATION NUMBERDescription ______Manufacturer

Date ReceivedSerial # ____Model*

Acquisition Cost Year Manufactured Ownership | | CH2MHJ11

| | Non Government Client

Government

D CAP D GFP

Agency

Contract #

RR Order#

WA#

Buyer

Project#

Maintenance Required: Quarterly | [ Semi Annually | | Annually Other No Maintenance Required(check one)

Physical Location(job address)

Superfund Site Yes | | No [~]

PCRName ________________

Remarks:

FOR PMARS INPUT USE ONLY:Item Code:Date input into PMARSInput by:

Employee #

PROP MOT 009PMARS DATA BTfIW SHE6T/EPA

12 REVCmm

000160

CH2SV1H1LL

Material and Equipment Flow Chart

]Pr&xne Contract(I]B:<58--W8-0112)

ISaqpense ReportX>ate

<m: 12/20/97)

lE^mrchase Orclex"r<ixTxil»er

(IE: TTPA.97005 M )

•WAISTixxii'ttex'

(rE:WA5<5-8700) .

WA]Nrtxxxi't»er

<IE:Vi/A 16-8700)

Receiving Report<RR)

CoxisuxxiaTb Ie 1P3VIA.RS R.eceivixigand Cliange Data

Sheet

Consixxnal>le Stocic3Etecor<S BLog

CCSRX^)

lEaqpendalble StockRecord Log

OESRJL)

PROPMOTdOlOMAT & EQUIP FLOW CHART/EPA

REVCsims

000161

9 CH2IV1HILL

Property Control RepresentativeAssignment and Responsibility

Certificate

C\( it11

\0 £„s —:0 --0 •—

I, ______________ , agree to the assignments and responsibilities as

the Property Control Representative (PCR) for the CH2M Hill office located in

______________________ . I further agree to adhere to the instructions and(office location)

requirements established in the CH2M Hill Government Property Management Manual

and instructions issued from the Corporate Property Manager pertaining to the Firm's

property management policies.

I additionally accept receipt of CH2M Hill owned equipment identification tags

Numbered from ________ to __________

and Government owned equipment identification tags

Numbered from _________ to __________

Agency _____________________

PCR

Date

Employee # Project Manager

Date

Corporate Property Manager

Date

PROPMGTOll 1<fCS. CERTIFICATOEPA

REVCWWti

Standard Consumables Listing

Listing to be incorporated at a later date.

THIS SHEET LEFTPURPOSELY

BLANK

PROPMOT012 15 REVCSTANDARD CONSUMABLES/SPA 6/15/98

CH2MHILL

Standard Expendables Listing

Listing to be incorporated at a later date.

THIS SHEET LEFTPURPOSELY

BLANK

PROPMOT013 16

STANDARD EXPENDABLES/EPABEVC6/15/98

9 CH2BV1HILLManual On Sight Inventory Record

GOVERNMENT OWNED MATERIAL

Client Sight Location

Contract # WA#

Office Location

Physical Location

Project #

; WMcnclalure,; . :;,i;[i L . I J ; , ; , i'lp; . Prop^± . • . : Unit Total

PaiiBIDM^ftlScriatllftH IMdcHMl I Cost Cost

(

""riî300165

1? n111

CH2MHILL

Attachment AForm Examples

W CH21VIHILLE X A M P L E



Office Location DEN

Contract #Unit of Meas.Starting Bal.Minimum 0/H

69-W9-0115 WA# 47-7NM9.0 Project # 168921BAG Part#

Start Date 01/19/98Maximum 0/H

Nomenclature IceSite Location Someplace, Colorado


Qty Qty ^ssuc Emp.# Qty Rcv'd Expense Report Unit Total- • ;.i iiEmp.ift— Issued " • . -. - „ 1io/I&. Issuod ..Date. —^siicdiTo- lRcv'tL-^^D DatcorPOffi : .; JlCost;;il :; Costia:li;aPoste(lJISiB±:i: I r ;,L^ ]U3tctaAR£i

0

4 1/19/98 12345

4 1/19/98 1/26/98-12345 $1.06

$1.06

$4.24

$4.24

12345

40.50 OT-83 Samples

PROPMOT »007ACSRLFORM/EPA 000167

REVC«/11^8

V CH2IVIH1LLE X A M P L E


00 f-'o —1——I !_ ...

o •"•1

00

Emmx Renort ArtMlnr&tinutelDate

4-Order # 01/26/98-Exp. Report(E: P.O. #, Expense Report Date, Gov. Doc., etc.)

Contract # 69-W9-0115

Buyer J. Employee/12345 Date 01/19/98(Purchase Agent, Field Teen #)

DO/WA # 47-7NM9.0 Project # 168921.40.50


City Anywhere

7-11 Food Store #37

State CO Zip

Air BUI/WaybiIl/B.O.L. #Shipped Via Hand Carried

Number of Cartons Condition of Shipment |__| Good___ ___ (Check One)

[X] CAP I I G F P

N/A

Fair Bad v N/A


::Descnption:l

2

Ice, 25 IDS

Baggies, 1 Gal size

CON

CON

4

2

BAGS

BOX

$1.06

$1.28

TActual InvoicedCost (induding

all applicabletaxes)

$4.24

$5.12

Discrepancies: Overage | | Shortage | | Damaged | I Other N/A


Received By: J. Employee Employees 12345

PCR: J. Employee Employee# 12345

PROPMGT «<XKiKECEtVtNC REPORT <RR) FORWEPA

REVC6/15/VH

CH21VIHILLE X A M P LE



Office Location DEN


69-W9-OH5 WA# 47-7NM9.0 Project # 168921BOX Part#


Nomenclature Baggie - Gal sizeSite Location Someplace AFB, Colorado

Note; <E)=Estimated or Quoted cost

Qty Qty Iûe Emp.# iQty . Rcv'd. • : ; Expense Report -'. Unit,," i • Total , 1 , Emp.#^ Issued;; ^ : ; ; : ; . - : ; ; ;to/H Issued Date IssuedTb : Rcv'diailtfS PostcdiBr For L- —Remarks -»

0

4

3

1

1

2

1/19/98

1/27/98

13579

13579

4 1/19/98 1/26/98-12345 $1.28

$1.28

$1.28

$5.12

$1.28

$2.56

12345

40.50

40.50

OT-83 Samples

OT-83 Samples

PROPMCT WCnACSRLFORM 000169

V!'7!1 ? • T I ^ » ' ! i " l l ? ^ i f 1 - 1

REVCurns

W CH2IVIHILLE X A M P L E


0(T——<

000

Esatiw Rtoort Actualor Estimate) Pale

i

Order # 01/26/98 - Exp. Report____ Buyer J. Employee/12345(tE: P.O. #, Expense Report Date, Gov. Doc., etc.) (Purchase Agent, Field Tech #)

1,

DO/WA # 47-7NM9.0Contract # 69-W9-0115 Project # 168921.40.50

Date 01/19/98

Vendor Name & Address 7-11 Food Store #37

City Anywhere State CO Zip

Shipped Via Hand Carried

Number of Cartons

[X] CAP I I G F P


Air BilIAVaybilI/B.O.L. #

Good

N/A

Fair Bad X N/A


Total,, g,

TActuxl InvoicedCost (inctuding

all sipptEcabIetaxci)

Discrepancies: Overage | | Shortage | j Damaged | | Other ,___N/A


Received By; J. Employee Employees 12345

PCR: J. Employee Employees 12345

PROPMGT IKKKiRECEIVING REPORT (RR) FORM/EPA

REVC6/15/9K

CH21V1HILLE X A M P L E


Contractor Acquired (CAP)Office Location DEN


69-W9-0115 WA# 47-7NM9.0ROLL Part# CH0003

Project # 168921



C-Flex Tubing - Size 15Someplace, Colorado

Note; (E)=Estimated or Quoted cost

Qty Qty Issue Emp.#...0/I1....4.4ssue3—— Datc. ™-, IssucATC

Qty" Rcv'd , . i Expcnsci ReportîRcv'dBiiu DntcorPOff)

Total Emp.# , , Issued•(Cost1 t PostcdBy-iirFor"

2

2

6

3

3 1/26/98 13579

4 1/22/98 PO 654321

$36.00(E)

$36.00(E)

$36.00(E)

$72.00

$216.00

$108.00

12345

12345

40.50 OT-83 SAMPLING

fROPMCTtOOTACSRLFORM/EPA 000171

•Br - ^"n'e.'f' , '

REVC6/WS

W CH21VIH1LLE X A M P L E


(NC^r——l

000

PO. PR or Shipper

i

Orderff PO 654321 Buyer K. Buyer/00359 Date 01/22/98(E: P.O. ». Expense Report Date, Gov. Doc.. etc.) (Purchase Agent, Held Tcch #)

Contract # 69-W9-0115 WA # 47-7NM9.0 Project# 168921.40.50


City Dayton

Hazco, 6501 Centerville Business Parkway

State OH Zip 45459

Number of Cartons 1

Fxt CAP I I GFP

Shipped Via FED EX Air BHI/Waybffl/B.O.L. # 6005-2897-034D - Air Bill


X Fair Bad N/A

Note; (E)=Estimated or Quoted Cost

Item

TEstimated or

Quoted pridnc

Discrepancies: Overage | | Shortage | | Damaged | X | Other


Box of C-Flex tubing crushed. Tubing slightly damaged. Still usable.

Received By: T. Receiver Employee# 02468

PCR: J. Employee Employee # 12345

PROPMGT»(X16RECEIVING REPORT (RR) FORM/EPA

REVCwsm

CH2IVBHILL


E X A M P L EConsumable Stock Record LogGOVERNMENT OWNED MATERIAL

Contractor Acauired (CAP)Office Location DEN

69-W9-0115 WAS 47-7NM9.0 Project# 168921ROLL Part# CH00030 Start Date 1/22/98 Nomenclature Compressed Hexanc Gas

Maximum 0/H Site Location Someplace, Colorado

Note: fE)=Estimated or Quoted cost

, iQty.,., . Qty Issue ,, Emp.# Qty , , , Rcv'd „,, Expense Report Unit, .Total „ „ : Emp.#i , Issued^, „ „ „. „ . ^ ;t'O/IBS^ Îssued-" — Date" ——Issued Tor ; .•"Rcv'tU+M"! Datc-tt- Date or POff n • tCost— -1" ai-i Cost For -™—~—~--îMtaiifc—T"

0

3

2

1

0

1

1

1

.————

1/22/98

1/26/98

1/29/98

—————

13579

13579

13579

3 1/22/98 PO 654321 $35.00(E)

$35.00

$35.00

$35.00

$105.00

$35.00

$35.00

$35.00

12345

.40.50

.40.75

.40.40

PROPMGTW07ACSRLFORM/EPA 000173

REV(WS/9:

:r

9 CH2IVIHILLE X A M P L E


'=^t~^000

PO. PR or Shipper

i

Order# PO 654321 Buyer K. Buyer/00359 Date 01/22/98(E: P.O. #, Expense Report Date, Gov. Doc., etc.) (Purchase Agent, Held Tech »)

Contracts 69-W9-0115 WA # 47-7NM9.0 Project# 168921.40.50


City Dayton


State OH__ Zip 45459

Shipped Via FED EX Air BHI/WaybilI/B.O.L. # 6005-2897-034D - Air Bill

Number of Cartons I

[X] CAP I I GFP

Condition of Shipment |__| Good(Check One)

xl Fair |__| Bad N/A


•:Total_.Description

i2

3

Compressed Hexane Gas

C-Flex Tubing/Size 15

0-25 PSI Cal Regulator

28347-1

CH0003

182937

CON

CON

EXP

3

4

2

Bottle

Roll

Each

$35.00 (E)

$36.00 (E)

$47.00 (E)

TEstimated or

Puotej pricine

$105.00

$144.00

$94.00

Discrepancies: Overage | | Shortage | | Damaged ) X | Other


B ox of C-Flex tubing crushed. Tubing slightly damaged. Still usable.

Received By: T. Receiver Employee # 02468


PROPMGTfKKXRECEIVING REPORT (RR) FORM/EPA

REVCli/15/illl

CH21VIHILLE X A M P L E


Contractor Acquired (CAP)Office Location DEN

AgencyContract #Log Start t

US69-W9-0115

)ate

EPA

01/20/98


W.Site Location

l#So

47.imew

-7-NIhere,

A9.0Color

Pr<ado

a.iect# 168921.40.50

Ilcv'd.Datc Dispo.sit DisposilionrdUiint \ ^ ! Ky

,- .—

1

2

3

4

182937

182937

Sledge Hammer

Channel Lock Pliers



1/19/98

1/19/98

1/22/98

1/22/98

12345

12345

12345

12345

$28.87

$21.08

$47.00

$47.00

$28.87

$21.08

$47.00 (E)

$47.00 (E)

PROPMQTtOtBAESRLFORWEPA 000175 REVC

6/16/98

W CH2IV1H1LLE X A M P L E


\o ~-^ r3 ?-o °-o —

E«ntnsc Btport Artml.ir&flnulfdDale

i

Order # 01/26/98 - Exp. Report(E: P.O. #, Expense Report Date, Gov. Doc., etc.)

Buyer J. Employee Date 01/19/98(Purchase Agent, Field Tcch ff)

Contracts 69-W9-0115 DO/WA# 47-7NM9.0 Project # 168921.40.50


City Anywhere

True Value Hardware

State CO Zip

Shipped Via Hand Carried

Number of Cartons

[JC] CAP I I G F P


Air BilIAVaybilI/B.O.L. #

Good D Fair Bad x N/A

Note; (E)=Estimated or Quoted Cost

Item

Discrepancies: Overage | | Shortage | | Damaged | | Oither N/A


Received By: J. Employee Employee # 12345


PROPMGT<KX>6RECEIVING REPORT (RR) FORM/EPA

REVC6/15/98

® CH2IV1HILLE X A M P L E


n1--, "c~~- »s3 p0 • •0 ?-

PO. PR or Shipper

i

Order # PO 654321 Buyer K. Buyer/00359 Date 01/22/98(IE: P.O. #, Expense Report Date, Gov. Doc., etc.)

Contracts 69-W9-OH5_______

(Purchase Agent, Held Tcch #)

WA # 47-7NM9.0 Project# 168921.40.50


City Dayton


State OH Zip 45459

Air Bill/WaybilI/B.O.L. # 6005-2897-034D - Air Bill

Good

Shipped Via FED EX

X Fair Bad N/ANumber of Cartons 1 Condition of Shipment(Check One)

fx1 CAP I I GFPNote: (E)=Estimated or Quoted Cost

„Item

Sost

Discrepancies: Overage | | Shortage | | Damaged | X | Other



Received By: T. Receiver Employee # 02468


PROPMGTfKKKRECEIVING REPORT (RR) FORM/EPA

REVC(./15/911

9 CH2IVIHILL

PMARS DATA ENTRY SHEETNOTE: ALL NEW RECEIPTS MUST HAVE A RECEIVING REPORT ATTACHED

X New | | Change

PROPERTY IDENTIFICATION NUMBER G100605Description MULTI-METER

Date Received 01/25/98Serial # XYZ 4597-057

Manufacturer XYZ Electronic Meter Company Model ft XYZ2893

Acquisition Cost $287.85 Year Manufactured 1997 Ownership CH2M Hill

[ Non Government Client

| XJ Government

[XJ CAP Q GFP

Agency USEPA________

Contract* 69-W9-0115 VIM 47-7NM9.0 Project# 168921.40.50

RR Order # PO 456789. Buyer K. Buyer/00359

Maintenance Required: Quarterly | j Semi Annually(check one)

Physical Location Field Office at Somewhere, Colorado(job address)

Superfund Site Yes | | No [x]

PCR Name J. Employee

Annually X Other No Maintenance Required

Employee # 12345

Remarks; Equipment is a Line Item in contract. Calibrate prior to use.

FOR PMARS INPUT USE ONLY:Item Code:Date input into PMARSInput by:

PROP MOT 009PMARS DATA ENTRY SHEEI7EPA

REVC6/15/S8

000178

9 CH2IVIHILLE X A M P L E

Receiving Report (RR) Form000

PO. PR or Shipper

i

OrderS PO 456789^ Buyer K. Buyer/00359 Date 01/25/98(IE: P.O. ft. Expense Report Date, Gov. Doc., etc.) (Purchase Agent, Field Tech S)

Contracts 69-W9-0115 WA S 47-7NM9.0 Projects 168921.40.50


City Bangor

XYZ Electronics, 911 Sea View Drive

State ME__ Zip 04401

Shipped Via FED EX Air Bill/Waybill/B.O.L. S 37059-28 82-092F

Number of Cartons 1

rx1 CAP I I GFP


X I Good Fair Bad |__| N/A

Note: (E)=Estimatedor Quoted Cost

1 MULTI-METER XYZ2893-15 EQ 1 Each $257.85 (E)

TEstimated or

Quotg<;| pridng

$105.00

Discrepancies: Overage | | Shortage | | Damaged | | Other N/A



Received By: K. Buyer Employees 00359

PCR: J. Employee Employees 12345

PROPMOT (KXXiRECEIVING REPORT (RR) FORM

REVC6/15/911

Quality Assurance Project PlanEngineering Evaluation/Cost Analysis

City of Perryton Well No. 2Perryton, Ochiltree County, Texas


CH2M HILL Project No. 151498DCN 99-1186

Prepared for:

U.S. Environmental Protection Agency


March 1999

Contents

1. PROJECT MANAGEMENT......................................................................................................................... 1

1.1 INTRODUCTION ............................................................................................................................................ 11.2 PROJECT QA/QC ROLES AND RESPONSIBILITIES................................................ .......................................... 1

1.2.1 Laboratory Work Group.................................................................................................................... 31.2.2 Project Communication...................................................................................................................... 3

1.3 PROBLEM DEFINITION AND BACKGROUND................................................................................................... 41.4 PROJECT DESCRIPTION................................................................................................................................. 51.5 QUALITY OBJECTIVES AND CRITERIA FOR MEASUREMENT DATA ................................................................ 5

1.5.1 Data Quality Objectives..................................................................................................................... 51.5.2 Method Performance Objectives........................................................................................................ 61.5.3 Levels of Data Quality....................................................................................................................... 61.5.4 Quality of Data................................................................................................................................... 7

1.6 PROJECT NARRATIVE ................................................................................................................................... 91.7 SPECIAL TRAINING REQUIREMENTS AND CERTIFICATIONS ........................................................................... 91.8 DOCUMENTATION AND RECORDS.............................................................................................................—.9

2. MEASUREMENT AND DATA ACQUISITION......................................................................................... 1

2.1 SAMPLING PROCESS DESIGN ........................................................................................................................ 12.1.1 Sample Disposal................................................................................................................................. 12.1.2 Management of Investigation-Derived Waste.................................................................................... 1

2.2 SAMPLING METHODS REQUIREMENTS.......................................................................................................... 12.3 SAMPLE HANDLING AND CUSTODY REQUIREMENTS .................................................................................... 2

2.3.1 Field Documentation.......................................................................................................................... 22.3.2 Sample Containers and Preservatives................................................................................................. 32.3.3 Sample Identification......................................................................................................................... 32.3.4 Sample Packing and Shipping............................................................................................................ 42.3.5 Sample Custody................................................................................................................................. 4

2.4 ANALYTICAL METHODS REQUIREMENTS ..................................................................................................... 82.5 QUALITY CONTROL REQUIREMENTS ............................................................................................................ 9

2.5.1 Field QC Samples.............................................................................................................................. 92.5.2 Matrix Spike/Matrix Spike Duplicate.............................................................................................. 102.5.3 Field and Laboratory Corrective Action.......................................................................................... 11

2.6 INSTRUMENT TESTING, INSPECTION, AND MAINTENANCE REQUIREMENTS.................... ............................ 142.6.1 Field Instruments.............................................................................................................................. 142.6.2 Analytical Laboratory Instruments................................................................................................... 142.6.3 Audits............................................................................... .............................................................. 15

2.7 INSTRUMENT CALIBRATION AND FREQUENCY ........................................................................................... 152.7.1 Field Instruments.............................................................................................................................. 152.7.2 Laboratory Equipment..................................................................................................................... 15

3. ASSESSMENTS AND OVERSIGHT........................................................................................................... 1

3.1 ASSESSMENTS AND RESPONSE ACTIONS ...................................................................................................... 1

3.1.1 Laboratory Performance and Systems Audits.................................................................................... 13.1.2 Field Team Performance and System Audits..................................................................................... 2

3.2 REPORTS TO MANAGEMENT......................................................................................................................... 3

4. DATA REVIEW, VALIDATION, AND VERIFICATION REQUIREMENTS....................................... 1

4.1 DATA REVIEW AND VALIDATION.................................................................................................................. 1

4.1.1 Level I—Field Survey Data............................4.1.2 Level 4—Laboratory Analyses ........................

4.2 VALIDATION AND VERIFICATION METHODS ...............4.2.1 Trend Analysis................................................,

4.3 RECONCILIATION wrrH DATA QUALITY OBJECTIVES..

5. REFERENCES.

TABLES

Table 2-1Table 2-2Table 2-3Table 2-4

FIGURES

Figure 2-1Figure 2-2

Sample Containers, Preservatives, and Holding TimesTarget Compound Lists and Reporting LimitsLevel 4, CLP Data Package DeliverablesInstrument Calibration and Frequency

Proper Labeling of Ice ChestCorrective Action Request Form

Acronyms

ASTM American Society for Testing and MaterialsCLP Contract Laboratory ProgramCOC chain-of-custodyCTC carbon tetrachlorideDO dissolved oxygenDQO data quality objectivesEE/CA Engineering Evaluation/Cost AnalysisEPA U.S. Environmental Protection AgencyERB equipment rinsate blankFB field blankFSP Field Sampling PlanFTL field team leaderHzS04 ammoniaICP inductively coupled plasmaDDW investigation-derived wastemL milliliterMS/MSD matrix spike/matrix spike duplicateNIST National Institute of Standards and TechnologyORP oxidation-reduction potentialPARCC precision, accuracy, representativeness, comparability, and completenessPC project chemistPH hydrogen (ion) concentrationPM project managerPQL practical quantitation limitQAP Quality Assurance PlanQAPP Quality Assurance Project PlanQA/QC quality assurance and quality controlRPD relative percent differenceRTL review team leaderSAP Sampling and Analysis PlanSSC site safety coordinatorTOC total organic carbonTDS total dissolved solidsTSS total suspended solidsVOC volatile organic compound

SECTION 1.0

Project Management

1.1 Introduction

The purpose of this document is to present the quality assurance and quality control (QA/QC)

requirements for performing the Engineering Evaluation/Cost Analysis (EE/CA) at the City of

Perryton Well No. 2 Site. Samples from this well indicated contamination by carbon tetrachloride

(CTC), chloroform, and lead. QA involves all those planned and systematic actions necessary to

provide adequate confidence that field activities will be performed satisfactorily and safely. The goal

ofQA is to ensure that activities are planned and performed according to accepted standards and

practices to ensure that the resulting data are valid and useable for the project decisionmaking

process, while continuing to meet safety requirements. QC is an integral part of the overall QA

function and is comprised of all those actions necessary to control and verify that project activities

and the resulting data meet established requirements.

The requirements of this document apply to CH2M HILL and its subcontractors. Deviations from

these procedures will be documented and included in the final report.

Provided in Section 1 of this QAPP is a description of the project management responsibilities and

data objectives. Section 2 describes the measurement and data acquisition procedures, and analytical

methods to be used for this event. Section 3 provides a description of assessment and oversight

responsibilities. Section 4 discusses the data review, validation, and verification requirements.

1.2 Project QA/QC Roles and Responsibilities

This section identifies key project team members associated with the planned sampling event and

lists the QA/QC responsibilities associated with each position. The organizational structure and

responsibilities are designed to provide project control and quality assurance for the proposed

investigation. The project team and their roles are shown on Figure 3-1, included in the Field

Sampling Plan (FSP).

DFW\P:\151498\QAPP\FINAL\QAP-2.DOC 1-1

CITY OF PERRYTON WELL NO. 2 StTEENGINEERING EVALUATION/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

Project Manager (PM). The PM is responsible for overall activities for a specific project. The PM

" is responsible for cost and schedule control and for technical quality; in addition, he develops the

ly", :&; work plan and monitors task order activities to ensure compliance with project objectives and scope.00 "'

The PM also communicates with the City ofPerryton and, as appropriate, other designated parties000 regarding project progress.

K?-

The PM has ultimate responsibility within the project team for producing deliverables that are

technically adequate, satisfactory to the client, and cost-effective. To accomplish this, the PM acts as

the review team leader (RTL) in developing an internal project review schedule, provides written

instructions and frequent guidance to the project team, and monitors budgets and schedules. As the

RTL, the PM also is responsible for coordinating internal QA/QC review for technical validity and

adherence to both internal CH2M HILL policy and project-specific criteria. The PM works with the

project team to select an internal QA/QC review team and to coordinate review efforts, and works

with the project team in addressing review comments and adjudicating technical disagreements.

Project Chemist (PC). The PC assists with the preparation of the project work planning documents,

provides a point of communication between the laboratory and the project team, supervises the

analytical data quality evaluation, and participates in preparing deliverables to the client. The PC

coordinates with the project team and the analytical laboratory during the field activities. The PC

also is responsible for monitoring project-specific laboratory activities (including checking

laboratory invoices and reports) and may audit the laboratory or field operations at the PM's

direction. The PC also monitors so that QA/QC requirements described in this project-specific QAPP

are coordinated effectively.

Field Team Leader (FTL). The FTL reports to the PM and is responsible for the coordination of

field efforts, provides for the availability and maintenance of sampling equipment and materials, and

provides shipping and packing materials. The FTL will supervise completion of all chain-of-custody

(COC) records, supervise the proper handling and shipping of samples, and be responsible for

accurate completion of the field notebook. As the lead field representative, the FTL will be

responsible for consistently implementing program QA/QC measures at the site and for performing

field activities in accordance with approved work plans, policies, and field procedures.


CITY OF PERRYTON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS QUAUTY ASSURANCE PROJECT PLAN

Site Safety Coordinator (SSC). The SSC. develops and implements the project Health and Safety

Plan in the field. The SSC will assist in conducting site briefings and perform all final safety checks.

The SSC is responsible for stopping any investigation-related operation that threatens the health and

safety of the field team or surrounding populace.

1.2.1 Laboratory Work Group

Selected laboratories will be responsible for analysis of samples collected during field activities. The

laboratory PM or client services manager acts as a liaison between field and laboratory operations

and is responsible for the following:

• Receipt of sample custody from the field team members, verification of sample integrity, and

transfer of sample fractions to the appropriate analytical departments

• Coordination of sample analyses to meet project objectives

• Preparation of analytical reports

• Review of laboratory data for compliance with method requirements

• Review of any QC deficiencies reported by the analytical department manager

• Coordination of any data changes resulting from review by the project QA supervisor or the PM

• Completion of data package deliverables

• Response to questions from the project team during the data quality evaluation process

1.2.2 Project Communication

One of the most critical elements in performing any type of project is to establish and maintain lines

of communication among all project personnel. At the beginning of the project, or at the start or end

of major milestones, the PM will prepare written project instructions that will be distributed to all

team members. These instructions will document project and task instructions, and each team

member's responsibility in meeting the objectives, as well as a budget and schedule for successfully

executing the work.

DFW\PM5149aQAPP\FINAUQAP-2.00C 1-3

CITY OF PERRYTON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

Before field activity begins, a project team meeting will be held to review the concept, assumptions,

^ : and objectives of the field approach, and to review project objectives. Periodic meetings will be heldoo • ; . :r—< , to review data validity, technical evaluations, major decisions, and overall progress toward0 _ ^ •0 L completing the project. Additionally, a team kickoff meeting will be held before work on each task is

|L „ started. Senior personnel, including the review team leader, will participate in the meetings to help

focus the project approach and to define specific issues.

During the field investigation phase of this project, the field team will meet daily to review the status

of the project and to discuss technical and safety issues. When necessary, other meetings will be

scheduled or the FTL will meet individually with field personnel or City personnel to resolve

problems. Following the field effort, the FTL will prepare a trip report detailing project progress.

During the field effort, the FTL will be in regular telephone or face-to-face contact with the project

team. When significant problems or decisions requiring additional authority occur, the FTL can

immediately contact the PM for assistance. The PC will coordinate communication with the

laboratory through sample collection, sample analysis, and data quality evaluation and consult with

the RAC 6 program manager.

All communications with the City ofPerryton will be channeled through the PM. However, the FTL

may contact the City's water superintendent as directed by the PM.

1.3 Problem Definition and Background

Samples will be collected from a single municipal well. Well No. 2. The well has been out of service

since June 1989 when the Texas Department of Health originally documented the contamination.

CTC has not been detected in other water supply wells.

The City ofPerryton is in the extreme northernmost part of the Texas panhandle in Ochiltree County.

Well No. 2 is located within a 1.7 acre maintenance yard used by the City ofPerryton Utility

Department. The well is located on the southeast comer of the property, near the northwest comer of

the intersection of North Amherst Street and Santa Fe Avenue.

The source of the CTC contamination is unknown and the area of contamination is undefined.

Previous investigations have suggested potential sources for the contamination, however, they have

OFWP:\151498\QAPP\FINAL\QAP-2.DOC 14


identified no single definitive source. The Ogallala Aquifer is the principal source of drinking within

Ochiltree County. Groundwater is the major pathway of concern. Additional information about the

site's history, and a summary a/investigation activities to date is presented in Section I of the work

plan.

1.4 Project Description

The overall objectives of this sampling effort include the following:

• Evaluate whether selected volatile organic compounds (VOCs), pesticides, or lead are present in

the groundwater from Well No. 2

• Conduct an EE/CA

Details about the development of data quality objectives (DQOs) and implementation of the work

plan are presented in the field sampling plan (FSP). A summary of the proposed samples to be

collected is presented in Table 3-1 of the FSP.

1.5 Quality Objectives and Criteria for Measurement Data

This subsection defines the levels of data that will be generated as part of the EE/CA investigation.

The level of data quality is dependent on the objective use of the results supported by the data. This

subsection also provides the quantitative quality objectives and measurement performance criteria for

the analytical data.

1.5.1 Data Quality Objectives

DQOs are both qualitative and quantitative statements that define the type, quality, and quantity of

data necessary to support project decisions. The DOQ process used for this project follows the U.S.

Environmental Protection Agency (EPA) QA/G4 guidance (U.S. EPA, 1996) and uses the seven-step

DQO development process. A discussion of the development of the project-specific DQOs is

presented in Section 2 of the FSP.

DFW\P.-\151498\QAPP\F1NAL\QAP-2.DOC 1-5


1.5.2 Method Performance Objectives

The sampling approach and rationale are based on the DQOs. One activity associated with

^ . ^developing the sampling approach and rationale is developing a list of samples to be collected,QQ g .- ^,. .. • . ^ ^ , : , , , , ^ „„ -.- ... iii ] . - . ^^-rt-1,,. . .

0 ,. sample types, sampling intervals, analytical parameters, and required detection/quantification limits

0 ^ rbr each required parameter.i;;!-

Once the number and type of samples and analytical parameters are determined, the method

performance requirements are developed. The method performance requirements focus on

determining the level of QA/QC and the data package deliverable requirements for all analyses.

1.5.3 Levels of Data Quality

Two categories of data will be collected as part of this field effort, and each category has a different

level of supporting QA/QC documentation. Level 1 includes field monitoring activities, such as pH,

conductivity, temperature, or turbidity. Samples will be submitted to the laboratory for Level 3

analyses. For each QC level, the measures and methods to be used, as well as the applicable data

package deliverables, are outlined below.

Level 1-Field Surveys

Level 1 encompasses field monitoring or screening activities and does not require formal data

package deliverables. Level 1 activities are focused on easily measured bulk characteristics of a

sample such as pH, conductivity, and temperature. Monitoring results, as well as pertinent data

concerning the sampling event, will be documented in the bound field book. Level 1 documentation

will consist of the following:

• Instrument identification

• Calibration information (standards used and results)

• Date and time of calibration and sample measurements

• Sample results

The logbooks will be reviewed daily by the FTL for completeness and correctness. No additional

documentation or data quality evaluation is required.

DFW\P:\)51498\QAPP\FINAL\QAP-2.00C 1-6


Level 3-Laboratory Analysis

The list of methods (presented in Section 2.4), and the corresponding target compound lists, have

been designed to evaluate the potential for contamination at the site. Samples will be analyzed using

methods from the following EPA manuals:

• Contract Laboratory Program (CLP) Statement of Work

• EPA-600, Evaluation of Water and Wastewater

• EPA-500, Safe Drinking Water Test Methods

• SW-846, Test Methods for Evaluating Solid Waste

1.5.4 Quality of Data

Analytical performance requirements are expressed in terms of precision, accuracy,

representativeness, comparability, and completeness(PARCCs). Summarized below are brief

definitions for each PARCCS parameter, and calculation equations as appropriate.

Precision

Precision is a measure of the agreement or repeatability of a set of replicate results obtained from

duplicate analyses made under identical conditions. Precision is estimated from analytical data and

cannot be measured directly. The precision of a duplicate determination can be expressed as the

relative percent difference (RPD), as calculated as

X,-X,

Xi +X,)

2

RPD = {(|Xi - X2|)/(Xi + Xz)/2} x 100 = j^'"^21 x 100

Xi = native sampleX; = duplicate sample

Accuracy

Accuracy is a measure of the agreement between an experimental determination and the true value of

the parameter being measured. Accuracy is estimated through the use of known reference materials

or matrix spikes. It is calculated from analytical data and is not measured directly. Spiking of

reference materials into a sample matrix is the preferred technique because it provides a measure of

the matrix effects on analytical accuracy. Accuracy, defined as percent recovery (P), is calculated as

DFW\P:\15149ffiQAPP\FINAL\QAP-2.DOC 1-7


"(SSR-SR)1P = -\—————'- xlOOa\ SA^ ;.:. L "A Jo

<^ SSR=spiked sample result, SR=sampIe result (native), and SA=the spike concentration added to the spiked sample

^""Representativeness

Representativeness is a qualitative measure of the degree to which sample data accurately and

precisely represent a characteristic environmental condition. Representativeness is a subjective

parameter and is used to evaluate the efficacy of the sampling plan design. Representativeness is

demonstrated by providing full descriptions of the sampling techniques and the rationale used for

selecting sampling locations in the project planning documents.

There cannot be a target goal for a qualitative parameter such as representativeness or comparability.

Therefore, this criterion is completed and evaluated subjectively rather than quantitatively. The

measure for representativeness is answered during the preparation of the sampling and analysis

approach and rationale and then reassessed during the data usability process. For example, an integral

part of developing the sampling and analysis approach and rationale is to answer the question "How

many samples are needed to fully evaluate x." Then, during the data usability process, the question

"Were enough data collected to answer the original question" must be answered Thus, it is not

possible to construct a table with numerical goals that can be used to evaluate these subjective

measures.

Completeness

Completeness is defined as the percentage of measurements judged to be valid compared to the total

number of measurements made for a specific sample matrix and analysis. Completeness is calculated

using the following formula:

Completeness = Valid Measurements x 100Total Measurements

Experience on similar projects has shown that laboratories typically achieve about 90 percent

completeness. All validated data will be used. During the data validation process, an assessment will

be made of whether the valid data are sufficient to meet project objectives. If sufficient valid data are

not obtained, corrective action will be initiated by the PM.

DFW\P:\151498\QAPP\FINAUQAP-2.DOC 1.8


Comparability

Comparability is another qualitative measure designed to express the confidence with which one data

set may be compared to another. Sample collection and handling techniques, sample matrix type, and

analytical method all affect comparability. Comparability is limited by the other PARCCS

parameters because data sets can be compared with confidence only when precision and accuracy are

known. Data from one phase of an investigation can be compared to others when similar methods are

used and the similar data package are obtained.

1.6 Project Narrative

As noted previously, a detailed project approach and rationale is presented in the work plan. In

general, the two project objectives are to determine whether selected VOCs, pesticides, and lead are

present in the groundwater and to perform an EE/CA.

1.7 Special Training Requirements and Certifications

The PM works with the RAC 6 program manager to assemble a project team with the necessary

experience and technical skills. Part of the work planning process is to identify special training

requirements and certifications necessary to execute the project successfully.

No unique training requirements or certifications were identified as part of the work planning

process.

1.8 Documentation and Records

The PM will be responsible for organizing, storing, and cataloging all project information. He also is

responsible for collecting records and support data from all project team members. Individual project

team members may maintain separate notebooks for individual tasks and these notebooks will be

transferred to the PM at the end of the project during project close-out.

DFWP:\151498\QAPP\FINAL\QAP-2.DOC 1-9

SECTION 2

Measurement and Data Acquisition

2.1 Sampling Process Design

This section describes the procedures for sample collection, handling, measurement, field and

laboratory data acquisition, and management activities to be performed in support of this project.

2.1.1 Sample Disposal

The laboratories will be responsible for disposing retained samples in accordance with the contract

and applicable regulations.

2.1.2 Management of Investigation-Derived Waste

Management of investigation-derived waste (IDW) is detailed in Section 7 of the FSP. Since this is a

drinking water well, no hazardous waste will be generated as part of the field sampling effort.

Permission has been granted by the City ofPerryton for water pumped from the well to be disposed

of in the nearby sanitary sewer.

2.2 Sampling Methods Requirements

Sampling methods are detailed in Section 4 of the FSP. Since this is a drinking water well, samples

will be collected using a side faucet. No equipment will be used to collect the groundwater sample;

instead, samples will be collected by holding the sample container under the faucet. Groundwater

samples will be filtered for analysis of dissolved lead. The FSP includes instructions on the following

procedures:

• Measuring field parameters

• Measuring the water level

• Collecting groundwater samples

DFW\P:\151498\QAPP\FINAL\QAP-2.DOC 2-1.


; • Collecting QC samples

_.. : • Preservation of samples• i . • - - i ,,.^, . i _ , - ,

a\'—i ^ ^ .

8 | - 2.3 Sample Handling and Custody Requirementsirw-^ !. • 1 , ^-ly:!,'^^',: .'llr^l:: ; .,..1;: ^l\,.A•:;:;;J•fl:i:•|h^^^^ i ' 1 : 1 : 1 1 1 1 . ' -l:'>l•';•illl'•BII-i.:./1" -'• 'v'-y;'1-11 iiii 1 .

2.3.1 Field Documentation

Bound field log books will be maintained by the FTL and other team members to provide a daily

record of significant events, observations, and measurements during sampling. All information

pertinent to sampling will be recorded in the log books. All entries will be signed and dated and must

include at least the following information:

• Name and title of author, date and time of entry, and weather/environmental conditions duringthe field activity

• Location of sampling activity

• Name and title of field crew

• Name and title of site visitors

• Sample media (for example, groundwater)

• Sample collection method (for example, holding the sample container under the faucet)

• Number and volume of sample(s) taken

• Date and time of collection

• Sample identification number(s)

• Sample distribution (for example, laboratory)

• Field observations

• Field measurements (for example, pH, temperature, and conductivity)

• All sample documents such as:

Bottle lot numbers

Dates and method of sample shipments

- COC forms

• Sample handling (preservation)

DFWP:M51498\QAPP\FINAL\QAP-2.DOC 2-2

All original data recorded in field log books, sample labels, and COC forms will be written with

waterproof, black, indelible ink. None of these accountable documents are to be destroyed or thrown

away, even if one is illegible or contains inaccuracies requiring document replacement. If an error is

made on an accountable document assigned to one individual, that individual should make all

corrections simply by crossing a line through the error, initialing and dating the correction, and

entering the correct information. The erroneous information should not be obliterated. Any

subsequent error discovered on an accountable document should be corrected by the person who

made the entry. All subsequent corrections will be initialed and dated.

2.3.2 Sample Containers and Preservatives

The FTL is responsible for proper sampling, labeling of samples, preservation, and shipment of

samples to the laboratory to meet required holding times. The sample containers, preservative

requirements, and maximum holding times for the common methods used to analyze samples are

summarized in Table 2-1.

2.3.3 Sample Identification

The PM and FTL will assign sample identifiers before the sampling effort begins. Sample identifiers

will contain information about the well and time the sample is collected. The following information

will be included on each sample container label:

• Site name or identifier

• Sample identification number

• Date and time of sample collection

• Sample matrix or matrix identifier

• Type of analyses to be conducted

Additional sample volume will be collected for samples identified by the FTL for the laboratory QC

(i.e., MS, MSD, DUP) and specified for lab QC use. Additional detail about sample identifiers is

included in Section 3 and Section 5 of the FSP.

DFWP:\151498\QAPP\F1NAL\QAP-2.DOC 2-3

2.3.4 Sample Packing and ShippingF; Samples will be delivered to the designated laboratory by a common carrier such as Federal Express.

^s0 S During the field effort, the FTL (or designee) will contact the laboratory daily to inform it abouto\ - - ' — - : -- ^ ^ . • ^ - - . . ' . _: ,.^-^ shipments. Hard plastic ice chests or coolers with similar durability will be used for shipping

0 ; samples. The coolers must be able to withstand a 4-foot drop onto solid concrete in the position most

^ likely to cause damage. Styrofoam, bubble wrap, or other materials specified in the FSP will be used|- ^ ... - . . - ; . - ^ - ^ ..^... ^ -,_ as packing material to protect the samples from breaking during shipment.

All water VOC vials will be shipped in the same cooler. After packing is complete, the cooler will be

taped shut, with COC seals affixed across the top and bottom joints. Each container will be clearly

marked with 'THIS END UP" arrows on all four sides and a sticker containing the originator's

address as shown in Figure 2-1.

The following procedures will be used when transferring the samples for shipment:

• Samples will be accompanied by a COC form. When transferring the possession of samples, the

individuals relinquishing and receiving will sign, date, and note the time on the record. This

record documents transfer of custody of samples from the field sampler to another person, or to

the laboratory. Overnight carriers will be treated as a single entity and a single signature will be

required when the samples are delivered to the laboratory.

• Samples will be properly packaged for shipment and dispatched to the appropriate laboratory for

analysis with a separate signed COC form enclosed in each sample box or cooler.

• All packages will be accompanied by a COC form identifying the contents. The original record

will accompany the shipment, and a copy will be retained by the FTL.

2.3.5 Sample Custody

Sample custody and documentation procedures described in this section will be followed throughout

all sample collection activities. Components of sample custody procedures include the use of field

log books, sample labels, custody seals, and COC forms. Each person involved with sample handling

will be trained in COC procedures before the start of the field program. The COC form will

accompany the samples during shipment from the field to the laboratory.


FIGURE 2-1

Proper Labeling of Ice Chest

End

y \___________y

®@ ©

-®———————| i————©-Side "-'

(A) Fiber Tape Seal

(B) Chest Number

@ This Side Up

@ Address Label

(E) Do Not Tamper

(F) Environmental Lab Samples

© Up Arrow

DFW\P:\15149M)APP\RNAL\QAP-2.00C 2-5


' A sample is under custody under the following conditions:

I ! "-" !- ••' 1 1 " - 1 1 1 . 1 ! iii -.T:1 S '' ' • . • ! "U/1 ' .! ii; - ^"L

00 . 1 1 ^ - — ' ' ' ! 1 " 1 ' " ' !

°^ • It is in a person's actual possession0 '-" • • • - - - - • - - — •- - - -.. . . -0 — • It is in a person's view, after being in their physical possession

6.. • It was in a person's physical possession and they locked it up to prevent tampering

; • It is in a designated and identified secure area

Field Custody

The following procedures will be used to document, establish, and maintain custody of field samples:

• Sample labels will be completed for each sample with waterproof ink, making sure that the labels

are legible and affixed firmly on the sample container.

• All sample-related information will be recorded in the project log book.

• The field sampler will retain custody of the samples until they are transferred or properly

dispatched.

• To simplify the COC record and minimize potential problems, as few people as possible should

handle the samples or physical evidence. For this reason, one individual from the field sampling

team will be designated as the responsible individual for all sample transfer activities. This field

investigator will be responsible for the care and custody of the samples until they are properly

transferred to another person or facility.

• All samples will be accompanied by a COC record. This record documents the transfer of

custody of samples from the field investigator to another person, to the laboratory, or other

organizational elements, as each change of possession must be accompanied by a signature for

relinquishment and receipt of the samples.

• Completed COC forms will be placed in a plastic cover and placed inside of the shipping

container used for sample transport from the field to the laboratory.

• When samples are relinquished to a shipping company for transport, the tracking number from

the shipping bill or receipt will be recorded on the COC form and in the site logbook.

DFWP:\151498\QAPP\F]NAL\QAP-2.DOC 2-6

CITY OF PERRYTON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS QUAUTY ASSURANCE PROJECT PLAN

• Custody seals will be used on the shipping containers when samples are shipped to the laboratory

to inhibit sample tampering during transportation.

Laboratory Sample Custody

Each laboratory receiving samples for this project must comply with the laboratory sample custody

requirements outlined in its Quality Assurance Plan (QAP). The FTL or the PC will notify the

laboratory of upcoming field sampling activities and the subsequent transfer of samples to the

laboratory. This notification will include information concerning the number and type of samples to

be shipped, as well as the expected date of arrival.

The following procedures will be used by the laboratory sample custodian in maintaining the COC

once the samples have arrived at the laboratory:

• The laboratory will designate a sample custodian who will be responsible for maintaining

custody of the samples and for maintaining all associated records documenting that custody.

• Upon receipt of the samples, the custodian will check the original COC and request-for-analysis

documents and compare them with the labeled contents of each sample container for corrections

and traceability. The sample custodian will sign the COC and record the date and time received.

The sample custodian also will assign a unique laboratory sample number to each sample.

• Cooler temperature (temperature vial) will be checked and recorded.

• Care will be exercised to annotate any labeling or descriptive errors. If discrepancies occur in the

documentation, the laboratory will immediately contact the FTL as part of the corrective action

process. A qualitative assessment of each sample container will be performed to note anomalies,

such as broken or leaking bottles. This assessment will be recorded as part of the incoming COC

procedure.

• If all data and samples are correct and there has been no tampering with the custody seals, the

"Received by Laboratory" box will be signed and dated.

• Samples will be stored in a secured area and at a temperature of approximately 4 degrees

Centigrade, if necessary, until analyses are to begin.

DFWPM5149ffiQAPP\FlNAL\QAP-2.DOC 2-7


• The laboratory will send a sample acknowledgement letter to the PM or FTL as a record that the

„ shipment arrived and the conditions of the containers upon arrival. Any discrepancy will be

§ L identified and corrective actions performed. The PC may need to provide guidance concerning(S ^ \ ' " " " " ~ ' '• • . •0 " additional actions. A copy of the sample acknowledgement will be retained with the COC by the

' project manager.0

• Samples will be accompanied by a COC form. When transferring the possession of samples, the

individuals relinquishing and receiving will sign, date, and note the time on the record. This

record documents transfer of custody of samples from the field sampler to another person, or to

the laboratory.

• A laboratory COC form will accompany the sample or sample fraction through final analysis for

control.

• Copies of the COC and request-for-analysis forms will accompany the laboratory report and will

become a permanent part of the project records.

• Samples must be accompanied by a COC form. When transferring possession of samples, the

individuals relinquishing and receiving must sign, date, and note the time on the record. This

record documents transfer of custody of samples from the field sampler to another person or to

the laboratory. Overnight carriers will be treated as a single entity, and a single signature will be

required when samples are delivered to the laboratory.

• Samples must be properly packaged for shipment and dispatched to the appropriate laboratory for

analysis with a separate signed COC form enclosed in each sample box or cooler.

• All packages must be accompanied by a COC form identifying the contents. The original record

must accompany the shipment, and the FTL must retain a copy. Additional details about

laboratory sample custody will be included in the laboratory comprehensive quality assurance

plan (CompQAP).

2.4 Analytical Methods Requirements

Samples will be analyzed using the following analytical methods:

Low-level CLP Statement of Work forVOCs


• Selected pesticides using EPA method 525

• Metals by EPA method 200.7 (Trace induct! vely coupled plasma (ICP) spectroscopy) and 200.8

(inductively coupled plasma-mass spectrometry)

• Sulfate E300.0

• Nitrate and nitrite by EPA method E-300.0

• Ammonia by EPA method E350.1

• Chloride by EPA method E300.0

• Hardness by EPA method 130.1

• Carbonate and bicarbonate alkalinity by EPA method 310.1

• Total organic carbon (TOC) by EPA method 415.2

• Total dissolved solids (TDS) by EPA method 160.1

• Total suspended solids (TSS) by EPA method 160.2

Two laboratories will be used to analyze the samples. All the samples will be submitted to the

Houston EPA laboratory. Selected samples will be split and sent to Accutest Laboratories of

Orlando, FL, for analysis of total and dissolved lead.

Project-specific method target compound lists and reporting limits are summarized in Table 2-2. The

laboratory will provide EPA CLP packages for the VOCs, pesticides and metals. EPA Level 4 data

packages will be provided for the general chemistry parameters as outlined in Table 2-2.

2.5 Quality Control Requirements

2.5.1 Field QC Samples

Field QC Samples will include the following:

DFVAP:\151498\QAPP\F1NAL\QAP-2.DOC 2-9


• Trip Blanks are used to monitor potential VOC contamination introduced during sample

shipping and handling. Trip blanks are 40-mL VOC vials of American Society for Testing and

Materials (ASTM) Type 11 water that are filled in the laboratory, transported to the sampling site,i"'1 " 11"" ! ! !, - : 1 1 1 1 1 , 1 VT:;:; • ' -- !;!-\ ^.''"•fft'sr"1',:..'^:.^;?;^. I ' - 1 ' 1 1 1 - 1 ! ^to-i-^,1:'.'.1 11":!,. '1...-,1^.;.,;1- -& " '•"

and returned to the laboratory with the VOC samples. Trip blanks are analyzed for VOCs only.

Trip blanks are not opened in the field. One trip blank will be included with each cooler

containing samples for VOC analysis.

• Equipment rinsate blanks (ERBs) are samples of ASTM Type n water passed through and over

the surface of decontaminated sampling equipment. ERBs are used to monitor the effectiveness

of the decontamination process The rinse water is collected in sample bottles, preserved, and

handled in the same manner as the samples. Samples will be collected by holding the sample

containers directly under the well faucet; therefore, no ERBs will be collected for the general

sampling effort.

• Field or Decontamination Water Blanks (FBs) are samples of the water used for

decontamination and steam cleaning. This blank is used to monitor for potential contaminants

introduced during field decontamination procedures. One FB will be collected for the water used

to decontaminate the field instruments.

• Duplicate field samples, which are "blind" to the laboratory (i.e. the identity of the duplicate

field samples is not noted on the laboratory COC form), are collected to monitor the precision of

the field sampling process. The field team leader will choose one sample and collect duplicate

aliquots. The identity of the duplicate field sample will be recorded in the field sampling

logbook, and this information will be forwarded to the data quality evaluation team to aid in the

review and evaluation of the data.

2.5.2 Matrix Spike/Matrix Spike Duplicate

For matrix spike/matrix spike duplicate (MS/MSD) samples, three aliquots of a single sample are

analyzed: one native and two spiked with target compounds (organic analyses) or metals. Spike

recovery is used to evaluate potential matrix interferences as well as accuracy. The duplicate spike

results (MS/MSD) are compared to evaluate precision. One MS/MSD sample will be analyzed as part

of the overall analytical plan.

DFW\P:\151498\QAPP\F1NAL\QAP-2.DOC 2-10


2.5.3 Field and Laboratory Corrective Action

Field Corrective Action

The PM is responsible for overseeing the corrective action process, but any team member may

initiate the process. The corrective action process consists of identifying a problem, acting to

eliminate the problem, monitoring the effectiveness of the corrective action, verifying that the

problem has been eliminated, and documenting the corrective action.

Documentation of the problem is important to overall management of the study. A corrective action

request form for problems associated with sample collection is completed by the person discovering

the QA problem. The Corrective Action Request Form (Figure 2-2) identifies the problem,

establishes possible causes, and designates the person responsible for action. The responsible person

will be either the PM or FTL.

The form includes a description of the corrective action and has space for follow-up comments. The

PM will verify that the initial action has been taken and that it appears to be effective and, at an

appropriate later date, check to see if the problem has been fully resolved. The PM will receive a

copy of all corrective action request forms and enter them into the corrective action log. This

permanent record will aid the PM in follow-up and assist in resolving QA problems.

Examples of corrective action are correcting COC forms, problems in sample collection, packing,

shipping, field record keeping, or additional training in sampling. Additional approaches may

include:

• Resampling and

• Evaluating and amending sampling procedures.

Laboratory Corrective Action

The laboratory department supervisors review the data generated to verify that all QC samples have

been run as specified in the procedure. Laboratory personnel are alerted that corrective actions may

be necessary under the following conditions:

• QC data are outside the warning or acceptable windows for precision and accuracy established

for laboratory samples.


OTY OF PERRYTON WELL NO. 2 SITEENGINEERING EVALUATIOWCOST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

• Blanks contain contaminants at concentrations, above the levels specified in the Laboratory' , ' ' „ ; , , , 'I •„, ' ! „ , „ 1 1 1 1 , 1 1 ' 1 , 1 , , , , : ,,,,/^";;'IB;ÎNII!l!ttl|'.î:SS"^;^ , 1 1 " 1 ' ! "•^ '• ' ':",.'.' ' , ' » " liJ'", ; I1 :"".' !""1 ^Mllilll11-! •" 1"1"WWI i'! ,! ''•r .T..;':!1; "„";;..'""'"I"'.. ; " • ' • " '•' • " ' ' • S . ! . :;.

CompQAP for any target compound.

• Deficiencies are detected by the laboratory QA director during internal or external audits, or

from the results of performance evaluation samples..":.' " ;'• !; " ,",J ; , ' • •^""" " 'U '"" " , ' • .,.;!"", I " . ' ' ; " , ^!!i;"l.'"'.! •i;!1!,..: (!.:;.. '! ';"• I. „ •" ""'! ,„ ;'il|l"!pi!1!, , • ' , [ ' " . ' lA. ' i " " 1 "'„'»" 1 :,,i' l l l ru "'^r:

• Corrective actions are implemented immediately when nonconfbnnances in QC sample results

are identified by the bench analyst. Corrective action procedures are handled initially at the

bench level by the analyst, who reviews the preparation or extraction procedure for possible

errors and checks such parameters as instrument calibration, spike and calibration mixes, and

instrument sensitivity.

The analyst immediately notifies his or her supervisor of the problem and the investigation being

done. If the problem persists or cannot be identified, the matter must be referred to the laboratory

supervisor and QA/QC officer for further investigation. All laboratory QC problems that will impact

the final data must be discussed with the PC as part of the corrective action process. Once resolved,

full documentation of the corrective action procedure must be filed with the laboratory supervisor,

and the QA/QC officer must be provided with a corrective action memorandum for inclusion into the

project file if data are affected (confirmation of communication memo).


CITY OF PERRY-TON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

Figure 2-2Corrective Action Request Form

Originator: __________________________ Date:

Person responsible for replying: ____________________

Description of problem and when identified: ____________

Sequence of Corrective Action (CA): (Note, if no responsible person is identified, submit thisform directly to the project manager)

State date, person, and action planned:

CA initially approved by: _______:_______________ Date:

Follow-up date: _______________________________

Final CA approval by: _________________________ Date:

Information copies to:

Responsible Person:

Field Team Leader: _____________________________

Project Manager: ________________________________

DFVAPM51498VQAPPVINAUQAP-2.DOC 2-13

Corrective actions may include:

L • Re-analyzing suspect samples

^5 EC ' • Resampling and analyzing new samples0 ^ ,.._. ,„, • 1..; , ^ . ' }c^ [ • Recalibrating analytical instruments with fresh standard

0 ;f • Eliminating contamination in blank samplesI-*1 ^ 111.1 • • !- . ! ! ! i i . : i i ! ;• ! • i l i -I'Si': 1 : ! -. / • i i " i i ii- < ' i ;11-1" / i i • • •1 ^\"1"-1. -'..iM-;'1''•• • Evaluating and amending sampling and analytical procedures

• Accepting data with an acknowledged level of uncertainty

• Qualifying or rejecting the data.

After implementation of the required corrective action measures, data that are deemed unacceptable

may not be accepted by the PM and follow-up corrective actions may be explored. Details of

laboratory corrective actions are provided in the laboratory CompQAP.

2.6 Instrument Testing, Inspection, and Maintenance

Requirements

2.6.1 Field Instruments

All equipment used for field measurements will be maintained in accordance with the manufacturer's

instructions. Routine maintenance and all equipment repairs will be documented in the site log book.

Whenever a piece of equipment fails to operate properly, the instrument either will be repaired in-

house if possible, or sent out for repairs, and another instrument equivalent to the original will be

substituted, if possible.

2.6.2 Analytical Laboratory Instruments

Preventive maintenance for laboratory instruments is discussed in greater detail in the laboratory's

CompQAP.

OFWP:\151498\QAPP\FINAL\QAP-2.DOC 2-14

2.6.3 Audits srt^ ^

The field team and laboratories can expect unannounced audits by external project/program team 0 I

members. §0 i,,;-"

I"

2.7 Instrument Calibration and Frequency ^

2.7.1 Field Instruments

Field instruments will be calibrated daily before beginning sampling activities. All field instruments

will be calibrated in accordance with the manufacturer's specifications. Standards used to calibrate

the field survey instruments will be traceable to NIST standards. The method and frequency of

calibration for the instruments used for each field activity are described in the manufacturer's

instructions and summarized briefly in Table 2-4.

The pH, dissolved oxygen (DO), oxidation-reduction (ORP), and conductivity meters will be

decontaminated before each sample is measured. The probes will be rinsed three times with ASTM

Type n water before storage each day. The meters will be checked for battery charge and physical

damage each day. The meters, pH standard solutions, and conductivity buffer solutions will be stored

in a cool, dry environment. Standard solutions will be discarded on their expiration dates.

2.7.2 Laboratory Equipment

Laboratory instruments will be calibrated in accordance with the manufacturer's directions and

applicable method specifications. Laboratory instrument calibration procedures will be summarized

in the Laboratory CompQAP and will be reviewed and approved by the PM or his designee before

samples are submitted to the laboratory.

DFWP:\15149aQAPP\FlNAL\QAP-2.DOC 2-15

CITY OF PERRY-TON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

TABLE 2-1Sample Containers, Preservatives, and Holding TimesCity of Perryton Well No. 2 Sampling Event

AnalyticalFraction

VOCs

Pesticides

Filtered andunfilteredmetals

An ions

Ammonia

Hardness

Alkalinity3

TDS3

TSS3

TOC

SampleMatrix

water

water

water

water

water

water

water

water

water

water

Number ofContainers

3

2

1

1

1

1

1

1

1

1

ContainerSize/Type1'2

40 mL, G

1 L,G

1 L,P

1 L,P

1L,P

250 mL, P

250 mL, P

250 mL, P

250 mL, P

125mL,amber G

Preservative

HCI pH<2, chill 4

Na2SzC>3 to pH 5-necessary, chill 4

HNOs pH<2, chill

chill 4 "C

H2S04pH<2, chill

HNOs pH<2, chill

chill 4 °C

chill 4 =0

chill 4 "0

HCIorH2S04pH<chill 4 =C

=0

9 if°C

4°C

^88-tteyg 18 Aey/'S

4°C

4=0

:2,

Holding Time

14 days

7 days for extraction; 40 days foranalysis

6 months (Hg 28 days)

28 days

6 months

14 days

7days

7days

28 days

1 G = glass, P = plastic with Teflon-lined cap2 Two times the required volume should be collected for samples needing duplicate analyses, and three timesthe required volume should be collected for samples designated as MS/MSD samples.

3 Fractions may be combined into 1 L plastic container

2-16


TABLE 2-2Target Compound Lists and Reporting LimitsCity of Perryton Well No. 2 Sampling Event

Target CompoundGroundwater( /L)

Volatile Organic Compounds (CLP Low-level method)AcetoneBenzeneBromodichloromethaneBromoform2-ButanoneBromomethaneCarbon disulfideCarbon tetrachlorideChlorobenzeneChloromethaneChloroformDibromochloromethane1,1-Dichloroethane1.1-Dichloroethene1.2-Dichloroethanecis-1,2-Dichloroethenetrans-1,2-Dichloroethene1,2-Dichloropropanecis-1,3-Dichloropropenetrans-1,3-DichloropropeneEthylbenzene2-HexanoneMethylene chloride4-Methyl-2-pentanoneStyrene1,1,2,2-TetrachloroethaneTetrachloroetheneToluene1.1.1-Trichloroethane1.1.2-TrichloroethaneTrichloroetheneVinyl chlorideortho-Xylenepara- and/or meta-Xylene

Pesticides (by EPA Method 525)

Atrazine

Propazine

DFWPM 5149aQAPP\FINAL\QAP-2.DOC

0.2

0.2

CITY OF PERRYTON WELL NO. 2 SITE___________________________________________ENGINEERING EVALUATION/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

TABLE 2-2Target Compound Lists and Reporting LimitsCity of Perryton Well No. 2 Sampling Event______________________________

,,„ _ _ _ . . Groundwater^ Target Compound_____________________Qxg/L)_______C<1 ? L M e t a l s§ - Aluminum (200.7) 1000 ;:;1~ „'.: ^"BSW (200.8) 2

Arsenic (200.8) 2;^. "" I" ^g^^^QQ^ l - — — — — — 1 "1 1 1 ii ! - . . — — — — — — — — . . - . . — — — — ..........^.. ^y . ,..,...^. ... . .. .. .. . . . .

I?.":,- , Beryllium (200.8) ; g

Cadmium (200.8) 2

Calcium (200.7) 150

Chromium (200.8) 2

Cobalt (200.8) 2

Copper (200.8) 2

Iron (200.7) 25

Lead (200.8) 2

Magnesium (200.7) 150

Maganese (200.8) 2

Mercury (245.1) 0.2

Nickel (200.8) 2

Potassium (200.7) 1,000

Selenium (200.8) 2Silver (200.7) 10

Sodium (200.7) 500

Thallium (200.8) 2

Vanadium(200.8) 2

Notes: ug/L nucrograms per liter

DFW\P:\151498\QAPP\FINAL\QAP-2.DOC , , ,„.- - . , 2-18

TABLE 2-3Level 4, CLP Data Package DeliverablesCity of Perryton Well No. 2 Sampling Event

All Analytical Fractions

Case NarrativeSample ID Cross Reference Sheet (Lab IDs and Client IDs)Completed COC and any sample receipt informationAny analytical/procedural changes (copies of "Confirmation of Communication)Copies of non-conformance memos and corrective actionsCopies of all unreduced instrumental data

GC/MS Organic Analyses

Form 1 - Sample ResultsForm 2 - Surrogate Recovery SummaryForm 3 - MS/MSD Accuracy and Precision SummaryForm 4 - Method Blank SummaryForm 5 - Instrument Tuning SummaryForm 6 - Initial Calibration SummaryForm 7 - Continuing Calibration SummaryForm 8 - Internal Standard Summary

GC Organic Analyses

Form 1 - Sample ResultsForm 2 - Surrogate Recovery SummaryForm 3 - MS/MSD Accuracy and Precision SummaryForm 4 - Method Blank SummaryForm 6 - Initial Calibration Summary (retention times and response or calibration factors)Form 7D-Degradation summaryForm &E-Continuing calibration summary (retention time and response factors)Form 8-Analytical sequenceForm 10-ldentification summary (including retention time, RT windows, and concentrations for detectedcompounds on both columns)

MetalsForm 1 - Sample ResultsForm 2A - Initial and Continuing Calibration SummaryForm 3 - Initial and Continuing Calibration Blanks and Method Blanks SummaryForm 4 - Interference Check Standard SummaryForm 5A - Pre-digestion Matrix Spike Recoveries SummaryForm 6 - Native Duplicate or MS/MSD Precision SummaryForm 7 - Laboratory Control Sample Recovery SummaryForm 8 - Method of Standard Addition (if necessary)Form 9 - Serial DilutionForm 10 - Instrument or Method Detection Limit SummaryForm 12 - Linear Range SummaryForm 13 - Preparation Log SummaryFrom 14 - Analytical Run Sequence and GFAA Post-spike Recovery Summary

General ChemistryIncludes potentiometric, gravimetric, colorimetric, and titrimetric analytical techniques. Examples, TOC, etc. Thefollowing forms must be include (where applicable)

Form 1 - Sample ResultsForm 2A - Initial and Continuing Calibration Summary

DFVAP:\151498\QAPP\FINAL\QAP-2.DOC 2-19


TABLE 2-3Level 4, CLP Data Package DeliverablesCity of Perryton Well No. 2 Sampling Event

All Analytical Fractions

Form 3 - Initial and Continuing Calibration Blanks and Method Blanks SummaryForm 5A - Matrix Spike and Duplicate (MS/MSD) Recoveries SummaryForm 6 - Native Duplicate and MS/MSD Precision SummaryForm 7 - Laboratory Control Sample Recovery SummaryForm 10 - Instrument or Method Detection Limit SummaryForm 13 - Preparation Log Summary

DFW\P:\15149aQAPP\FINAL\QAP-2.DOC 2-20

TABLE 2-4Instrument Calibration and FrequencyCity of Perryton Well No. 2 Sampling Event

Instrument Calibration Activity Frequency

Dissolved Oxygen meter

Oxidation-reduction meter

pH Meter

Specific Conductivity Meter

Calibrate to atmosphere

Check ORP reading with a solution ofknown ORP (i.e. Zobell solution)

Calibrate against standard pH solutions(4.0SU and 7.0SU or 7.0SU and 10.0SU)

Check conductivity reading with a solutionof known conductivity

Beginning of each sampling day




SECTIONS

Assessments and Oversight

Assessment and oversight activities are performed to determine whether the QC measures identified

in the work plan and QAPP are being implemented and documented as required. Audits and reviews

are the tools to implement this process. For example, during a review the auditor may check that a

monitoring well has been correctly sampled or that the field QC samples were collected at the

appropriate frequency. During an audit or review, the auditor may check for:

• Adherence to the site-specific plans

• Documentation of the process or system

• Proper identification, resolution, and documentation of nonconformance with the process or

system

• Correction of identified deficiencies

3.1 Assessments and Response Actions

The need for an audit can be determined independently by the PM. Assessment activities may include

surveillance, inspection, peer review, management system review, readiness review, technical

systems audit, performance evaluation, and data quality assessment. The PM will be responsible for

initiating audits, selecting the audit team, and overseeing audit implementation.

Audits of the analytical laboratories will be performed in accordance with the laboratory subcontract.

Laboratory audits will be performed by the PC or designee in compliance with the subcontract.

Field audits will be conducted by the PC or other review team member as designated by the PM.

3.1.1 Laboratory Performance and Systems Audits

Laboratory systems will be audited in accordance with project requirements. Contracted laboratories

must submit a Laboratory CompQAP. The CompQAP must include relevant standard operating

procedures, a description of the laboratory's internal procurement policies, and its corrective action

program.

DFWVM51498\QAPP\FINAL\QAP-2.DOC 3-1


The laboratory audits will address at least the following issues:".-!, . _. - , • ; ; - - ; - , , ; ,. - „ , . , - . - - - , „ . ; .

• Is the laboratory operation being performed as required by the subcontract?

• Are internal laboratory operations being conducted in accordance with the laboratory^^Comp^?1''7111"^ • 1 1 1 ! i;w'11 ^ - • - " • • liii-ii•i--•^• ———: 1 1 1 1 1 1 ' • - - • 1 1 - 1 — — ^ 1 1 1 1 1 11-;;--11 .-

• Are the laboratory analyses being performed in accordance with method requirements?

Any nonconformance noted during an audit will result in a corrective action.

3.1.2 Field Team Performance and System Audits

The PC or other member of the review team as designated by the PM may conduct an audit of the

field activities in accordance with the program requirements. The audit will address at least the

following issues:

• Are sampling operations being performed as stated in the site-specific work plan?

• Are the sample labels being filled out completely and accurately?

• Are the COC records complete and accurate?

• Are the field notebooks being filled out completely and accurately?

• Are the sampling activities being conducted in accordance with the site-specific work plan and

approved SOPs?

• Are the documents generated in association with the field effort being stored as described in the

site-specific work plan?

The generation and documentation of field data will also be audited. The audits will focus on

verifying that proper procedures are followed so that subsequent sample data will be valid. Any

nonconformance noted during an audit will result in corrective action.

The results of the assessment and oversight activities will be reported back to the PM, who has

ultimate responsibility for ensuring that the corrective action response is completed, verified, and

documented.

DFVAP:\151498\QAPP\F1NAUQAP-2.DOC 3-2


3.2 Reports to Management

Reports to the PM include project status reports, the results of evaluation and system audits, data

quality assessments, and significant QA and recommended solutions. The status reports, submitted in

accordance with the requirements of site-specific work plan, will discuss at least current activities,

problems encountered and their resolution, and planned work.

QA reports will be submitted in accordance with the site-specific work plan. QA reports document

implementation of the QAPP and the results of the site -specific QA/QC audits. A final QA report

must be submitted as part of each project's final report. The topics to be covered are outlined in the

site-specific work plan, but each will include at least the following information:

• Identification of nonconformances that required corrective action and resolution of the

nonconformance

• Data quality assessment in terms of precision and accuracy and how they affect the usability of

the analytical results

• Limitations of the qualified results and a discussion of rejected results

• Discussion of the field and laboratory QA/QC sample results

• Results of external laboratory audits.

DFWPA151498VQAPPWNAUQAP-2.DOC ' 3-3

SECTION 4

Data Review, Validation, and VerificationRequirements________________

4.1 Data Review and Validation

Data review and validation are processes whereby data generated in support of this project are

reviewed against the QA/QC requirements. The data are evaluated for precision, accuracy, and

completeness against the analytical protocol requirements. Nonconformances or deficiencies that

could affect the usability of data are identified as noted.

4.1.1 Level 1—Field Survey Data

Field instruments used to collect field survey (or bulk measurements such as pH or conductivity) are

direct reading, thus making field calculations and subsequent data reduction unnecessary. Field data

will be recorded in the site log books by appropriately trained field personnel. Field data will include

the following:

• Instrument identification

• Calibration information (standards used and results)

• Date and time of calibration and sample measurement

• Sample results

• Supporting information if appropriate

Data will be reviewed by the FTL, who is responsible for the collection and verification of all field

data while in the field. Recorded data will be accepted or rejected by the FTL before leaving the

sampling site. Extreme readings (readings that appear significantly different from other readings at

the same site) will be accepted only after the instrument has been checked for malfunction and/or if

the readings are verified by retesting.

Field documentation, sample data, instrument calibrations, and QC data will be reviewed by the PM

(or a designee) before being included in the project files.

DFWP:\l5149aQAPP\FINAL\FINAL\QAP-2.DOC . 4-1

CITY OF PERRYTON WELL NO. 2 SITCENGINEERING EVALUATON/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

4.1.2 Level 4—Laboratory Analysesoo - - - ^ - - M - , . . .1—I __^_, , . ^ , :

0-1 r Data quality evaluation will be performed by the PC or designee. The data quality evaluation process0 ——- • ! - i ! .

r. . is used to assess the effect of the overall analytical process on the usability of the data. Two major00

"•• i i i ! ! ! - ! / . , ; 1 1 1 . ;i, •., 1 ! - i , 1 " ) 1 ! 1 : : 1 1 . i i i - .:- 1 a ';-1 - \.-: 1.,.:,;.,•^•.1 • i 4 1 • • -s.1.,;- , i,. . .,, „1-

categories of data evaluation are laboratory performance and matrix interferences. Evaluation of

laboratory performance is a check for compliance with the method requirements and is a straight-

forward examination—either the laboratory did, or did not, analyze the samples within the limits of

the analytical method. Evaluation of the matrix interferences is more subtle and involves analysis of

several results including surrogate spike recoveries, matrix spike recoveries, and duplicate sample

results.

Before the analytical results are released by the laboratory, both the sample and QC data will be

reviewed carefully to verify sample identity, instrument calibration, detection limits, dilution factors,

numerical computations, accuracy of transcriptions, and chemical interpretations. Additionally, the

QC data will be reduced and spike recoveries will be included in control charts, and the resulting

data will be reviewed to ascertain whether they are within the laboratory-defined limits for accuracy

and precision. Any non-conforming data will be discussed in the data package cover letter and case

narrative. The laboratory will retain all of the analytical and QC documentation associated with each

data package.

The data package will be reviewed by the PCs using the process outlined in the guidance document,

Functional Guidelines/or Evaluating Data Quality (U.S. EPA, 1994). The data review and

validation process is independent of the laboratory's checks. It focuses on the usability of the data to

support the project data interpretation and decision-making process. Areas of review include data

package completeness, holding time compliance, initial and continuing calibration, spiked sample

results, method blank results, and duplicate sample results. A data review worksheet will be

completed for each data package. Acceptance criteria for each area of review are specified in the

analytical method. For example, acceptance criteria for initial and continuing calibration are

specified in each analytical method; any non-conformances will be noted on the data review

worksheets and the effect of the non-conformance on the overall usability of the data will be

evaluated as part of the overall data quality evaluation.



Samples that do not meet the acceptance limit criteria will be indicated with a qualifying flag, which

is a one or two-letter abbreviation that indicates a problem with the data. Flags used in the text may

include the following:

U Undetected. Analyte was analyzed for but not detected above the method detection

limit.

J Estimated. The analyte was present, but the reported value may not be accurate or

precise.

UJ Detection limit estimated. The analyte was not detected above the detection limit, but

the actual detection limit may be estimated.

R Rejected. The data were rejected because the corresponding QC data were not within

the method-specified limits.

It is important to note that laboratory qualifying flags are included on the data summary forms (Form

I) that are submitted to the project by the laboratory. However, during the data review and validation

process, the laboratory qualifying flags are evaluated and replaced with the project-specific

validation flags.

Once each of the data packages has been reviewed, and the data review worksheets completed, then

the entire data set will be evaluated for overall trends in data quality and usability. Information

summarized as part of the data quality evaluation may include chemical compound frequencies of

detection, dilution factors that might affect data usability, and patterns of target compound

distribution. The data set also will be evaluated to identify potential data limitations or uncertainties

in the laboratory. Additional areas of review are listed below.

Field and Laboratory Blank Contamination

The appearance and concentration of target compounds in field and laboratory blanks as well as

environmental samples will be reviewed. Common field sampling and laboratory contaminants

detected in blanks include acetone, methylene chloride, and phthalates. Acetone and methylene

chloride are used to extract samples in the laboratory, and hence, are common laboratory

contaminants. Phthalates are used as plasticizers, the most common of which is bis(2-

ethylhexyl)phthalate, and are often introduced during sample handling.

DFWP:\151498\QAPP\FINAL\QAP-2.DOC 4-3


If these compounds are encountered in a method blank at a concentration greater than the PQL,

corrective actions will be taken in an attempt to eliminate these compounds. These compounds also

.may be detected in field blanks above the PQL. In either case, all analytical data above the PQL

associated with these compounds will be flagged to indicate possible cross contamination.

Surrogate Spike Recoveries'T , , „ • , , .' , -»U. . ,„ "ft,r'l", ,",1""',,|| ;1.71,i!JHi' . , ,!/ ',; I, " . ' „ „ ' , " ' I " , N "".:,• • : " 1"1;1;'IW"1 !.' 'nl * !11 ": 1;;"'"":" i,,;"1""',,. ,!;^ _ A^W" . , 1 /-',,ffi;[\^,, - ' . ."

Surrogate spike compounds are added to each sample for the organic analytical methods. Surrogate

spike compounds are structurally similar (but not identical) to target compounds and should behave

in a similar manner during analysis. Surrogate spike recoveries are used to monitor both laboratory

performance and matrix interferences. Surrogate spike recoveries from field and laboratory blanks

are used to evaluate laboratory performance because these blanks represent an ideal sample matrix.

Surrogate spike recoveries for field samples are used to evaluate the potential for matrix

interferences. When surrogate spike recoveries for field samples fall outside the method target

acceptance windows, the samples are re-extracted if appropriate, then re-analyzed. If the surrogate

spike recovery is still outside the acceptance window for the re-analyzed sample, then the sample

results are qualified as affected by matrix interferences.

Matrix Spike Recoveries

For this QC measure, three aliquots of a single sample are analyzed-one native and two spiked with

the same concentration of matrix spike compounds. Unlike the surrogate spike compounds, matrix

spike compounds are found on the method target compound list. Spike recovery is used to evaluate

potential matrix interferences, as well as accuracy. The duplicate spike results are compared to

evaluate precision.

Laboratory Control Samples

An aliquot of ASTM type n water is spiked with target analytes or compounds at concentrations in

the middle of the linear calibration range, and then prepared and analyzed with a batch of samples.

The laboratory control sample is used to QC a preparation batch.


CITY OF PERRYTON WELL NO. 2 SITEENGINEERINQ EVALUATION/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

Duplicate Sample Results

Two field duplicate samples will be collected and analyzed as part of the field effort. Both the native

and duplicate samples will be analyzed for the same parameters. Target compounds that are detected

in both the native and duplicate samples will be compared and the precision estimated for the sample

results calculated.

4.2 Validation and Verification Methods

The data validation process is conducted to assess the effect of the overall sampling and analysis

process on the usability of the data. There are two areas of review: laboratory performance evaluation

and the effect of matrix interferences. Evaluation of laboratory performance is a check for

compliance with the method requirements and is a straightforward examination. The laboratory either

did or did not analyze the samples within the QC limits of the analytical method and according to

protocol requirements. The assessment of potential matrix effects consists of a QC evaluation of the

analytical results and also the results of testing blank, duplicate, and matrix spike samples, and then

assessing how, if at all, the matrix effect will impact the usability of the data.

All analytical data will be supported by a data package and requirements are listed in Table 2-3. The

data package contains the supporting QC data for the associated field samples. Before the laboratory

releases each data package, the laboratory QA officer or the analytical section supervisor must

carefully review the sample and laboratory performance QC data to verify sample identity, the

completeness and accuracy of the sample and QC data, and compliance to the method duplication.

Data validation will be performed in accordance with the EPA guidance manuals Functional

Guidelines for Evaluating Data Quality. In order to achieve consistent data validation, data

worksheets will be completed for each data validation effort which summarize any non-

conformances identified with the data.

4.2.1 Trend Analysis

Once the data packages for each project have been reviewed, the entire data set will be evaluated for

overall trends in data quality and usability. Information summarized as part of the data quality

evaluation will include frequencies of detection, dilution factors that might affect data usability, and

DFW\PA151498\QAPP\F1NAL\QAP-2.DOC 4-5

Cm OF PERRYTON WELL NO. 2 SITEENGINEERING EVALUATION/COST ANALYSIS QUALITY ASSURANCE PROJECT PLAN

patterns of target compound distribution. The data set also will be evaluated to identify potential data

JK; limitations or uncertainties,m the laboratory's analytical pro^^ trend analysis results will be

c<< ^ - . included in the validation summary report, which will be submitted to the PM at the end of the field(N , . r . . . —. ., - - ^ .. ^.c\^ ; effort. The validation report and notes will be archived with the analytical data.0 ;^' ^ ~ ^ - • " ' ; , ,0 :- ^ _:' — . . . . . . ' :. ^ ', ;;-

f~ • • -"' •' 1 1 1 ' ' ' ' : 1 • 1 i i iiiiii 1 - 1 " l 1 1 1 1 1 . 1 1 1 . ^ 1 - 1 11111!1^^ 1""1 1 1 ' " • • - 1 1 : 1 1 1 1 " 1 1 | 1 <,li«^^^^^^^^ .i,r,,,-;1:' - . • ^•^.•L ^ 1 1 1 ^ 1 1 1 . » . . 1 „ 1 1 1 ! 1 1 1 • 1 1 ilii 1

t^'1'; . i i i i - . 1 - - „ ;'.l:.:r..s.l: i..1,.;"11^^ ..s .-v;;,;.!' 1 : ' „ 1 1 1 1 ; ! • 1 1 1 . : 1 .ii .1 ^ :„:;-l•lilll •/"^.P 4.3 Reconciliation with Data Quality Objectives

The final activity of the data quality evaluation is to assess whether the data meets the planned DQOs

for this project. The final results, as adjusted for the findings of any data validation/data evaluation,

will be checked against the DQOs and an assessment will be made as to whether the data is of

sufficient quality to support the DQOs. The decision as to data sufficiency may be affected by the

overall precision, accuracy, and completeness of the data as demonstrated by the data validation

process. If the data are sufficient to achieve project objectives, the PM will release the data and work

can proceed. If the data are insufficient, corrective action will be required.


SECTION 5

References

U.S. EPA, 1996. Guidance for Preparing Quality Assessment Project Plans.

U.S. EPA, 1994. Functional Guidelines for Evaluating Data Quality.

DFW\P:\151498\QAPP\F1NAL\FINAUQAP-2.DOC 4-1