REGULAR MEETING MUNICIPAL COUNCIL CORPORATION OF … · recommended by Committee of the Whole-Administration & Finance. Carried d) Spencerville Legion Sewer Charges R2018-323 Decision:

REGULAR MEETING

MUNICIPAL COUNCIL CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

COUNCIL CHAMBERS, SPENCERVILLE, ONTARIO MONDAY, OCTOBER 29, 2018

6:30PM

1. Call to Order 2. Approval of Agenda 3. Disclosure of Pecuniary Interest & the General Nature Thereof 4. Delegations & Presentations 5. Minutes of the Previous Council Meetings

a) Regular Meeting – September 24, 2018 6. Business Arising from the Previous Council Meeting (if any) 7. Committee Minutes

a) Port Management Committee –September 19, 2018 b) Community Development Committee – October 1, 2018 c) Committee of the Whole – Administration & Finance – October 9, 2018 d) Committee of the Whole – Public Works, Environmental Services & Facilities – October 16, 2018

8. Action and Information Items from Committees a) Directional Signage in Johnstown b) Holiday Season Office Hours c) Water & Sewer Charges – 717 Benson St. d) Connell Municipal Drain e) Abandon Baguss-Brown Municipal Drain f) Port Investments 9. Correspondence

10. Approval of Municipal Disbursements 11. By-laws a) Site Plan Control Agreement Amendment – H&D Petroleum Inc. (2025 County Rd 44) b) Site Plan Control Agreement – Patenaude (2224 Jochem Rd) c) Emergency ORO – Bennett St. Well Supply Memorandum of Understanding 12. CAO’s Administrative Update 13. Councillor Inquiries or Notices of Motion 14. Mayor’s Report 15. Question Period 16. Closed Session

17. Confirmation By-law

18. Adjournment

MINUTES MUNICIPAL COUNCIL

CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL SPENCERVILLE MUNICIPAL OFFICE

MONDAY, SEPTEMBER 24, 2018

PRESENT: Mayor Pat Sayeau Deputy Mayor Peggy Taylor Councillor Gerry Morrell

REGRETS: Councillor Michael Barrett Councillor Karie Smail

STAFF: Debra McKinstry, CAO/Cierk Dave Grant, Director of Operations Melanie Stubbs, Treasurer Rebecca Williams, Deputy Clerk

1. Call to Order

6:30PM

Mayor Sayeau called the meeting to order at 6:30pm following a presentation of long service awards for Township employees Debra McKinstry, Mike Spencer, Wayne Lefebvre, Ken Sloan, Teri Brown, Shelbi McFarlane, Aaron Campbell and Bob Wright. Mayor Sayeau noted that Mr. Cornell, President of Gryphon Engineering introduced his company to the area and provided a brief background summary about the company prior to the call to order.

Mayor Sayeau acknowledged those affected by the recent tornados in the Ottawa/Gatineau area.

2. Approval of the Agenda

R2018-313 Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council approves the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof- None

4. Delegations & Presentations

a) John Armitage - Deeming By-law, 6 Loyalist Place

Mr. Armitage, property owner of Lot 6 and Lot 7 on Loyalist Place submitted a request to merge the two pieces of property together through a deeming by-law, which was reviewed and discussed at the Community Development Committee meeting. Mr. Armitage noted he wishes to merge to two lots together in order to allow him to build a garage next to his house. Mr. Armitage commented on the discussion that took place during the Community Development Committee meeting, specifically with respect to there being no formal application process established for requesting a deeming by-law. Mr. Armitage asked that Council consider a more flexible approach to merging requests in order for lots in subdivisions to be sold and developed with less restrictions. Mr. Armitage further requested that Council develop guidelines and a policy to address his request, as well as include public consultation to hear from other land owners with similar issues.

Page 1 of 9

Regular Council September 24, 2018

Members noted that the lots in question were developed in accordance with the subdivision plan and should be developed in accordance with the Township zoning by-law to encourage further appropriate development. There was a brief discussion with respect to loss of revenue for the water and wastewater system if the lots are merged into one. Members commented on the planner's concerns with respect to how merging the lots could negatively affect the subdivision streetscape and confirmed with Mr. Armitage that he had reviewed the report from the Community Development Committee.

Council thanked Mr. Armitage for the information.

5. Minutes of the Previous Council Meetings

a) Regular Council- August 27, 2018

R2018-314 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council receives and approves the minutes of the Regular Meeting dated August 27, 2018.

Carried

6. Business Arising from the Previous Council Meetings

Members enquired if there were any updates with respect to the following: • mail out concerns from SLWC • 730 Truck Stop insurance claim • Prescott water/wastewater RFP

It was noted that staff have discussed Council's concerns and have confirmed that SLWC will not be mailing out any additional information. Staff noted that the insurance company has advised that complete documentation has been received with respect to the 730 Truck Stop claim and a determination will be forthcoming. Staff attended the meeting for the Prescott WWTP RFP, along with five or six other interested organizations. It was decided that the timeframe for the Township to complete the requirements to submit the RFP were too short and that the other organizations that attended the meeting were companies in the WWTP business who capable of submitting the RFP documentation in the short timeframe set out.

7. Committee Minutes

a) Port Management Committee- August 15, 2018

R2018-315 Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council receives the minutes of the Port Management Committee meeting dated August 15, 2018.

Carried

b) Community Development Committee- September 5, 2018

R2018-316 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council receives and approves the minutes of the Community Development Committee meeting dated September 5, 2018.

Carried

c) Committee of the Whole Administration & Finance- September 10, 2018

R2018-317 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council receives and approves the minutes of Committee of the Whole -Administration & Finance meeting dated September 10, 2018.

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d) Recreation Advisory Committee- September 11, 2018

R2018-318

Carried

Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council receives and approves the minutes of the Recreation Advisory Committee meeting dated September 11, 2018.

Carried

e) Committee of the Whole- Public Works, Environmental Services & Facilities -September 17, 2018

R2018-319 Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council receives and approves the minutes of Committee of the Whole - Public Works, Environmental Service & Facilities meeting dated September 17, 2018.

Carried

8. Action and Information Items from Committees

a) Request for a Deeming By-law- Loyalist place

Members briefly discussed the lot sizes and asked for clarification with respect to the wording of the resolution.

R2018-320 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council supports the request to consider a deeming by-law for property described as Lot 6 and Lot 7, Plan 1129.

Defeated

b) Severance Application B-90-18 & B-91-18 (Berk)

R2018-321 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council recommends in favour of the severance application B-90-18 and B-91-18 (Berk), as recommended by Community Development Committee.

Carried

c) Spencerville Legion Lottery License

R2018-322 Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council direct Township staff to continue to charge upfront the maximum 3% of the prize money fee as set by AGCO with respect to lottery licensing, as recommended by Committee of the Whole- Administration & Finance.

Carried

d) Spencerville Legion Sewer Charges

R2018-323 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council: 1. Adjust the multiplier factor to 2.5 times the residential unit being applied to

the Spencerville Legion effective for the third and fourth quarter billings in 2018; and

2. Direct staff to include a cost to perform a rate study into the draft 2019 budget for consideration.

As recommended by Committee of the Whole - Public Works, Environmental Services & Facilities.

Carried

Page 3 of 9

e) Walker Street Update

R2018-324


Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council authorizes staff and Eastern Engineering Group to negotiate a contract extension for the Walker Street Rehabilitation project, as recommended by Committee of the Whole- Public Works, Environmental Services & Facilities.

Carried

f) Declaration of Land as Surplus to the Needs of the Township

R2018-325 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council: 1. Declare the property described as Con 6, Pt. Lot 27 Water St. PIN 68141-

0478, Roll #0701-701-040-08300 surplus to the needs of the Township; and

2. Notify the public of the intended disposition as per the requirements of By-law 2015-44; and

3. If no other interest is expressed, proceed to sale of property to Steve and Stephanie Summers.

As recommended by Committee of the Whole - Public Works, Environmental Services & Facilities.

Carried

g) Unopened Road Allowance- Hands Road

R2018-326 Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council adhere to the current policy as outlined in By-law 2015-52 with respect to the request for Township support to cover costs of upgrading the unopened road allowance on Hands Road, as recommended by Committee of the WholePublic Works, Environmental Services & Facilities.

Carried

h) Appoint Robinson Consultants Inc.

R2018-327 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council appoint Robinson Consultants Inc to review the 2013 repair and maintenance work on the James Reilly/Dewitt-Richter Municipal Drain in Lot 6, Concession 6, as directed by the Committee of the Whole- Public Works, Environmental Services & Facilities.

Carried

9. Correspondence

R2018-328 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council receives the correspondence listings for the following dates as previously circulated:

• August27,2018

• September 7, 2018

• September 19, 2018 Carried

10. Approval of Municipal Disbursements

Page 4 of 9


Members asked for clarification with respect to a payment to the Superior Court. It was noted that the amount was the residual after the tax account was cleared from the tax sale of 2057 Dundas St.

R2018-329 Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council approves payment of municipal invoices circulated and dated as follows:

• Report dated August 27, 2018 $ 20,985.76

• Report dated September 4, 2018 $ 314,729.92

• Report dated September 10,2018 $ 64,794.18

• Report dated September 19,2018 $2,221,606.77 TOTAL: $2,622,116.63

Carried

11. By-laws

a) Repeal By-law 1979-1703 Dewit

R2018-330 Decision: Moved by: G. Morrell seconded by: P. Taylor that the mover be granted leave to introduce a by-law to repeal by-law 1979-1703 to authorize the addition to the tax collector's roll in a year for monies payable to the corporation pursuant to the Housing Development Act R.S.O. 1970 C.213 and regulations thereunder as amended and this shall constitute first and second reading thereof.

Carried

R2018-331 Decision: Moved by: G. Morrell seconded by: P. Taylor that a by-law to repeal by-law 1979-1703 to authorize the addition to the tax collector's roll in a year for monies payable to the corporation pursuant to the Housing Development Act R.S.O. 1970 C.213 and regulations thereunder as amended be now read a third time and finally passed, signed, sealed and numbered 2018-58.

Carried

b) Removal of Easement- Industrial Park

R2018-332 Decision: Moved by: G. Morrell seconded by: P. Taylor that the mover be granted leave to introduce a by-law to release an easement from certain lands within the Township of Edwardsburgh Cardinal and this shall constitute first and second reading thereof.

Carried

R2018-333 Decision: Moved by: G. Morrell seconded by: P. Taylor that a by-law to release an easement from certain lands within the Township of Edwardsburgh Cardinal be now read a third time and finally passed, signed, sealed and numbered 2018-59.

Carried

c) Appoint Joint Compliance Audit Committee

R2018-334 Decision: Moved by: P. Taylor seconded by: G. Morrell that the mover be granted leave to introduce a by-law to appoint the joint election compliance audit committee for the Township of Edwardsburgh Cardinal and this shall constitute first and second reading thereof.

Carried

R2018-335

Page 5 of 9


Decision: Moved by: P. Taylor seconded by: G. Morrell that a by-law to appoint the joint election compliance audit committee for the Township of Edwardsburgh Cardinal be now read a third time and finally passed, signed, sealed and numbered 2018-60.

Carried

d) Amend Use of Corporate Resources for Elections Policy

R2018-336 Decision: Moved by: G. Morrell seconded by: P. Taylor that the mover be granted leave to introduce a by-law to amend by-law 2018-30 a policy regarding the use of corporate resources for election purposes and this shall constitute first and second reading thereof.

Carried

Verbal Motion Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council amend the proposed amendment of Section 3c of By-law 2018-30 to remove the word "all", so the sentence shall read: All-candidate meetings to which candidates are invited may be held in the Johnstown Community Centre ... "

Carried

R2018-337 Decision: Moved by: G. Morrell seconded by: P. Taylor that a by-law to amend by-law 2018-30 a policy regarding the use of corporate resources for election purposes be now read a third time and finally passed, signed, sealed and numbered 2018-61.

Carried

e) Renew OnServe Managed IT Services Agreement

R2018-338 Decision: Moved by: P. Taylor seconded by: G. Morrell that the mover be granted leave to introduce a by-law to enter into a managed services agreement with OnServe Inc and this shall constitute first and second reading thereof.

Carried

R2018-339 Decision: Moved by: P. Taylor seconded by: G. Morrell that a by-law to enter into a managed services agreement with OnServe Inc be now read a third time and finally passed, signed, sealed and numbered 2018-62.

Carried

f) Assumption of Albert Street

R2018-340 Decision: Moved by: G. Morrell seconded by: P. Taylor that the mover be granted leave to introduce a by-law to establish a highway in the Township of Edwardsburgh Cardinal and this shall constitute first and second reading thereof.

Carried

R2018-341 Decision: Moved by: G. Morrell seconded by: P. Taylor that a by-law to establish a highway in the Township of Edwardsburgh Cardinal be now read a third time and finally passed, signed, sealed and numbered 2018-63.

Carried

g) Amend By-law 2015-28- Regulate the Operation of A TV's on Municipal Roads

R2018-342

Page 6 of 9


Decision: Moved by: G. Morrell seconded by: P. Taylor that the mover be granted leave to introduce a by-law to amend by-law 2015-28 as amended to regulate the operation of all-terrain vehicles on municipal roads and this shall constitute first and second reading thereof.

Carried

R2018-343 Decision: Moved by: G. Morrell seconded by: P. Taylor that a by-law to amend by-law 2015-28 as amended to regulate the operation of all-terrain vehicles on municipal roads be now read a third time and finally passed, signed, sealed and numbered 2018-64.

Carried

h) Amendment to Lease Agreement- Port

R2018-344 Decision: Moved by: P. Taylor seconded by: G. Morrell that the mover be granted leave to introduce a by-law to authorize the mayor and clerk to execute an amendment to lease agreement for Port of Johnstown property and this shall constitute first and second reading thereof.

Carried

R2018-345 Decision: Moved by: P. Taylor seconded by: G. Morrell that a by-law to authorize the mayor and clerk to execute an amendment to lease agreement for Port of Johnstown property be now read a third time and finally passed, signed, sealed and numbered 2018-65.

Carried

i) Mutual Release Agreement- Port

R2018-346 Decision: Moved by: P. Taylor seconded by: G. Morrell that the mover be granted leave to introduce a by-law to authorize the mayor and clerk to execute a mutual release agreement with 9618732 Canada Inc on behalf of the Port of Johnstown and this shall constitute first and second reading thereof.

Carried

R2018-347 Decision: Moved by: P. Taylor seconded by: G. Morrell that a by-law to authorize the mayor and clerk to execute a mutual release agreement with 9618732 Canada Inc on behalf of the Port of Johnstown be now read a third time and finally passed, signed, sealed and numbered 2018-66.

Carried

12. CAO's Administrative Update

Council reviewed the CAO's administrative update and discussed the following items specifically:

• Economic Development projects moving forward with future amendments to a Site Plan Control Agreement to accommodate upcoming project

• Prescott Machine & Welding property conditionally sold • 730 Truck Stop property sold and new owners looking to redevelop • 2018 Election, specifically the effect of a potential Canada Post strike on

mailing of the voter information letters. Discussion took place with respect to the shortened timeframe and voters' list revisions required. Highlighted additional election advertising themes

• Discussion with Provincial officials at the OEMC Conference with respect to the Township OCIF funding application

• Delay of CAO/Cierk performance appraisal • Small claims court action against the Township with respect to an ARB

hearing for property on County Rd 2 which is following prescribed process

Page 7 of 9


• Trees planted and landscaping planned at the corner property in Cardinal • Outlined progress of the Cardinal Dock • Highlighted that a part-time student has been hired to assist with

additional maintenance required at the arena

R2018-348 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council receives the CAO's Administrative Report as presented.

Carried

13. Councillor Inquiries or Notices of Motion - None

14. Mayor's Report

Mayor Sayeau reported on the following: • Provincial government announcing a new natural gas expansion program

which will have no expense to the tax payers • Future discussion needed for new Council to indicate to Province if

Township wants to opt in/out for allowing cannabis retail • Windmill Brewery hosting a fund raiser for the Prescott Arena • Discussed 2057 Dundas St tax sale property and renovations underway • Fire damaged properties in Township • Advocating on behalf of the Township with respect to the OCIF application • Attended a conference in Sarnia focused on bio-economy. Highlighted that

areas in of Quebec are partnering with Greenfield to use bio digesters instead of landfills for household waste

• SLCEDC meeting taking place in Lansdowne September 25 from 5-7pm • Completed the Port General Manager's performance appraisal

R2018-349 Decision: Moved by: P. Taylor seconded by: G. Morrell that Municipal Council receives the Mayor's Report as presented.

Carried

15. Question Period - None

16. Closed Session - None

17. Confirmation By-law

R2018-350 Decision: Moved by: P. Taylor seconded by: G. Morrell that the mover be granted leave to introduce a by-law to adopt, confirm and ratify matters dealt with by resolution and this shall constitute first and second reading thereof.

Carried

R2018-351 Decision: Moved by: P. Taylor seconded by: G. Morrell that a by-law to adopt, confirm and ratify matters dealt with by resolution be now read a third time and finally passed, signed, sealed and numbered 2018-67.

Carried

18. Adjournment

R2018-352 Decision: Moved by: G. Morrell seconded by: P. Taylor that Municipal Council does now adjourn at 7:55pm.

Carried

Page 8 of 9


These minutes were adopted by Council this 29th day of October, 2018.

Mayor Deputy Clerk

Page 9 of 9

MINUTES PORT OF JOHNSTOWN MANAGEMENT COMMITTEE

MUNICIPAL OFFICE- SPENCERVILLE WEDNESDAY, SEPTEMBER 19,2018

6:30PM

Present: Mayor Patrick Sayeau, Chair Deputy Mayor Peggy Taylor Councillor Gerry Morrell Councillor Karie Smail Mr. Joe Hendriks Mr. Frank McAuley

Regrets: Councillor Michael Barrett

Staff: Robert Dalley, General Manager Kevin Saunders, Operations Manager Rebecca Williams, Deputy Clerk Rhonda Code, Office Manager

1. Call to Order

Mayor Sayeau called the meeting to order at 6:30pm and noted that Councillor Morrell will be leaving part way through the meeting.

2. Approval of Agenda

Moved by: K. Smail seconded by: F. McAuley that Committee approve the agenda as amended to add 8g) Mutual Release Agreement.

Carried


4. Delegations & Presentations

a) Logistec Stevedore Ontario/Rideau Bulk

The Logistec executive team were introduced and welcomed by Committee and Port staff. Committee and Port staff provided a brief summary of the Port Management Committee structure, specifically that the Port is owned by the Township and the Committee must abide by policies and regulations set out by the Township and Municipal Act. It was noted that the Port used to work with Rideau Bulk who dealt mostly with salt shipment and storage but was later acquired by Logistec who have a vast interest in multiple marine terminals/transportation. Committee noted that the Township and Port have been approached by many businesses interested in purchasing the Port, and that the presentation this evening would not be broaching that subject.

Page 1 of 7 Port Management Committee- September 19, 2018

Mr. Corrigan provided Committee with a company overview, highlighting that Logistec is the leading terminal operator in Canada and are continuing to grow in the USA, with approximately $85 million (USD) in revenue. Mr. Corrigan outlined Logistec's vision and values, specifically the company's reliability, imagination, sustainability and their continuing efforts to go beyond the everyday boundaries to challenge the status quo to improve their operations and partnerships.

Mr. Corrigan highlighted that Logistec isn't in business to own Ports, rather they work together with Ports and Port Authorities to make the operations as seamless and efficient as possible. Mr. Corrigan provided examples of where Logistec owns a port in Georgia and another where they manage the operations of a port in Tampa. It was noted that in cases where Logistec is managing a port or working with a port, they look for lease agreement of at least 1 0 years.

It was noted that Committee previously discussed a potential lease agreement with Logistec for use of land at the Port. Mr. Corrigan highlighted that Logistec has two main divisions, marine services and environmental services. He noted the subdivisions of the marine and environmental services, specifically how the marine terminals and transportation services link with the environmental site remediation to monitor the site's environmental impact.

Mr. Corrigan outlined how Logistec is different from their competition, highlighting their strong financial discipline and how their balanced books translate into continued growth and diversified portfolios. He noted that the health and safety of employees is their number one priority and commented on a new health and safety system that was incorporated based on a system implemented by Dupont. Mr. Corrigan provided Committee with a graph displaying Logistec's continued growth over the last 50 years of business, noting that every year the company has increased their profit and revenue margins.

Mr. Corrigan highlighted that Logistec is continually expanding their geographical footprint across Canada and the USA where they currently operate and work with 61 terminals and 37 ports in North America. Mr. Corrigan outlined the diversified cargo base and the various partnerships and customers Logistec works with on a continual basis.

Mr. Montecalvo outlined Logistec cargo handling and sales process, noting that every new opportunity focuses on customer engagement through preparing a quote, prospecting possible options, and upselling and referring the customer to new possibilities and opportunities. Mr. Montecalvo noted that when working with various companies and ports for cargo projects, the port selected is usually based on the location specifications and the proximity to the project.


Mr. Montecalvo provided Committee with an outline on Logistec's sales role and how they manage the sales portion to enhance Logistec's and the customer's experience, specifically through business development, documenting and managing the sales process, managing customer experience and relationships, coordinating communication with the clients and customers, and taking on a global view to maximize the scope with the clients and customers and add value to each agreement. Mr. Montecalvo explained how Logistec engages each customer and how the client engagement translates within Logistec.

Mr. Corrigan highlighted that Logistec continues to work with the Port of Johnstown to engage other companies and expose the Port to additional opportunities. Mr. Corrigan noted that Logistec is involved with the annual Port Day event and will be looking to further expand their regional public outreach in the future.

Committee discussed why a stevedore would select different ports for different projects and how the port location and proximity to the project can affect which port is selected by the company. There was a general discussion with respect to basing on the size of the vessel, cargo, and limits to the waterway routes. Committee confirmed that Logistec is marketing the Port of Johnstown through the strategic advantages, location specifications, and proximity to projects. Logistec team noted that a key factor is the flexibility and ease of working with a port that plays a key role in selecting the port for various projects. Mr. Corrigan noted that the Port of Johnstown has a great employee base that are able to work under timeframes and are flexible when working with different vessels.

There was a brief discussion with respect to the possibility of future interest in transporting aggregate from the eastern Ontario to western and southern Ontario and the USA. It was noted that LaFarge may have future interest in transporting aggregate to different locations in North America.

Committee thanked the Logistec Executive team for the presentation and information.

5. Minutes of the Previous POJ Committee Meeting

a) August15,2018

Moved by: P. Taylor seconded by: K. Smail that Port Management Committee receives and approves the minutes of Port Management Committee meeting dated August 15, 2018.

6. Business Arising from Previous PMC Minutes- None

7. Discussion Items

Carried

Page 3 of7 Port Management Committee- September 19, 2018

a) PEST Analysis - Mr. McAuley

Mr. McAuley highlighted the PEST analysis as the external analysis of the Port, specifically in relation to what is happening in the world around us and how the Port needs to consider and take into account the surrounding elements. Committee reviewed the four sections which make up the PEST analysis; political, economic, social and technological, and discussed the various factors identified under each section.

Committee highlighted the need for the Port to remain flexible to promote the Port as an efficient and readily available location. There was a brief discussion with respect to the availability and allocation of capital projects and investments, specifically in regards to current and future development of the Port. Members noted that the SWOT and PEST analysis will serve as part of the orientation for the new Council and may work with staff to further develop a new strategic plan for the Port.

8. Action/Information Items

a) Operations Manager's Report

Committee reviewed the Operation Manager's Report and briefly discussed the grain inventory levels and how 2018 harvest may look by the end of the fall. It was noted that wheat inventory has surpassed previous years, partly due to the better weather during the summer. There was a brief discussion with respect to the shipment of non-GMO corn by truck and Members confirmed that the corn is leaving the Port to be transported to a business. It was noted that it took Port employees 7 days less than previous years to ship out an additional 1000 tonnes of grain.

There was a brief discussion with respect to the sweeping of the bins and how as a result of using the air line methods, employees no longer have to go down into the bins the perform the necessary cleaning. Members highlighted the increased safety awareness and how the air line method has reduced the need for confined space entries in 2018 by 257.

b) General Manager's Report

Port staff summarized the report, highlighting that the Port finished the month with a surplus of $154,000 and an additional $117,000 in revenue of harbor services compared to 2017. It was noted that the Port is currently $226,000 short compared to the 2017 grain revenue, however the Port is expected to meet the budget target by the end of 2018. Committee reviewed the electrical savings and noted that the Port has saved approximately $5000 for this period and a 45% savings on the global adjustment portion of the billing.

Page 4 of 7 Port Management Committee - September 19, 2018

Port staff noted that the amendment to the agenda is to execute a mutual release agreement to release the numbered company from the terms of their original lease agreement. It was noted that the development of West Uplands 2 is almost complete. There was a brief discussion with respect to a new salt storage opportunity. Members enquired if the salt being brought to the Port is already sold or will require storage. It was noted that the company is asking for salt storage until spring and it is probably only partially sold.

There was a general discussion with respect to the Port's receivables, specifically the amount of cash on hand and the additional $200,000 added as an expense due to grain loss. This grain loss was a result of the port taking advantage of its lower than average storage and completing an inventory of their grain. This total represents a five-year period and staff commented that this loss is normal considering the amount of grain that the port handled during this period.

c) YTD Stats

Committee reviewed the YTD Stats and noted that the grain inventory is slightly lower than the previous year.

d) Capital Projects Update

Committee reviewed the report and confirmed that various projects will be deferred until 2019, including the paving project due to areas requiring additional time for compaction to take place. It was noted that item 7 - dock fenders for unloading ships will be replaced with wood timbers instead of rubber which will be a more cost-effective method. Members suggested that any deferred items be highlighted in yellow and indicate the colour coding for future meetings.

e) Health & Safety Report

Committee reviewed the Health and Safety Report.

Moved by: F. McAuley seconded by: J. Hendriks that Committee receive and review Sa) Operation Manager Report, 8b) General Manager Report, Be) YTD Stats, 8d) Capital Projects Update, and Be) Health and Safety Report.

Carried

f) Amendment of Lease - Mr. Upper

Members confirmed that the amendment to the lease is to add Mr. Upper's partner to the current lease agreement.

Moved by: J. Hendriks seconded by: P. Taylor that Port Management Committee recommends that Council approves the following:


1. That an amendment to a current lease be approved by Council for property known as P-29.

2. That the amendment to the lease of the property known as P-29 be brought forward to the next Council meeting in September for approval and upon approval, executed by the Mayor and GAO of the Township.

Carried

g) Mutual Release Agreement

Members noted that the agreement is a housekeeping matter to release the numbered company from the terms of the agreement.

Moved by: K. Smail seconded by: F. McAuley WHEREAS the Port Management Committee has approved, at a previous meeting, a new lease agreement for the land on which the calcium chloride tank is location to Da-Lee Dust Control; and WHEREAS the former lease holder, 9618732 Ontario Inc requires a formal release agreement with the Port of Johnstown to formally release them from the terms of the lease agreement; and THEREFORE BE IT RESOLVED THAT the Port Management Committee recommends that Council adopt a by-law at the September Council meeting to execute a mutual release agreement with 9618732 Ontario Inc.

Carried

9. Approval of Disbursements - Port Accounts

Moved by: K. Smail seconded by: J. Hendriks that Committee approves payment of Port invoices as circulated.

Carried

10. Councillor Inquiries/Notices of Motion - None

11. Chair's Report

Mayor Sayeau reported the following: • Expecting the Provincial government will be releasing information on a

new natural gas expansion program which will not cost the taxpayers • Offer to purchase the Prescott Machine & Welding property has been

accepted with conditions

12. Question Period- None


14. Adjournment


Moved by: P. Taylor seconded by: K. Smail that the meeting adjourn at 8:50pm.

Carried

These minutes were approved by Port Management Committee this 25th day of October, 2018.

Chair


MINUTES COMMUNITY DEVELOPMENT COMMITTEE

MONDAY, OCTOBER 1, 2018 6:30PM

SPENCERVILLE MUNICIPAL OFFICE

Present: Heather Lawless, Acting Chair Mayor Sayeau, Ex Officio Councillor Morrell Conor Cleary Tory Deschamps Greg Modler Tim Nason

Regrets: Councillor Smail

Staff: Rebecca Williams, Deputy Clerk Shelbi McFarlane, Community Development Coordinator

1. Call to Order

Heather Lawless volunteered to chair the meeting in Councillor Smail's absence and called the meeting to order at 6:30 pm.


Moved by: G. Morrell seconded by: G. Modler that the agenda be approved as presented.

Carried


4. Business Arising from Community Development Committee Minutes

Committee enquired about a status update with respect to the Shared Networks Canada site plan control agreement (SPCA) and when Committee will review the second draft of the Official Plan (OP). It was noted that staff had no new information or recent contact from Shared Networks with respect to the SPCA. It was noted that staff reviewed the list of follow-up questions from Committee with the planner and advised that the second draft will include tracked changes.

Committee discussed the process and timeframe for the OP review and noted that once Committee is comfortable with the draft it will be send to the UCLG for review. There was a general discussion with respect to what would happen if a new Council wanted to change portions of the OP. It was noted that any

Page 1 of 4 Community Development Committee- October 1, 2018

changes would still require approval from the UCLG and if the changes do not follow the UCLG OP then the UCLG Planner would submit recommendations back to the Township to be reviewed and changed to fall in line with the UCLG OP. Members commented on the change in Provincial government and what happens if the new government decides to change policies/regulations that could affect the OP.

5. Delegations & Presentations- None

6. Discussion Items - None


a) Downtown Signage Project

Committee reviewed and discussed the design options for each type of sign. There was consensus from Committee that all signage would have the Township logo with a white background and a heavy blue border where applicable. There was consensus from Committee with the following selections:

Decorative Street Sign: Select design C with white logo and heavy border

Asset Identification Sign: Select design D with white logo and heavy border

Cardinal Area Kiosk: Select design D or sign, with design E for the wood frame

Larger Wayfinding Sign: Select design F with a white logo and the "welcome to (insert name of village/town/hamlet)", wood frame, and gold arrows as shown in design C and D

Smaller Wayfinding Sign: Street sign with white logo, no logo on the below wayfinding signs, select design B with gold arrow and no circle around the arrows. No border required on the blue signs.

Small Map Sign: Select design B with heavy blue border

Committee discussed why the ECBA signs in Cardinal are not included in the project and confirmed that there will be signs indicating the downtown cores of Cardinal and Spencerville. Members discussed the need for an organization in the Cardinal area to create signage similar to the SBCC to support local businesses.

Members commented on the need for wayfinding and asset identification signage in the Johnstown area. Members noted that the grant funding available is specific to Cardinal and Spencerville directional signage for main street revitalization and additional signage for Johnstown would need to be budgeted.


Moved by: G. Medler seconded by: T. Deschamps that Committee recommends that Council direct staff to include a cost for wayfinding and asset identification signage in Johnstown into the draft 2019 budget for consideration.

Carried

There was a brief discussion with respect to installing small area maps near the railroad tracks near County Rd 21 to direct A TV's into Spencerville. Members noted their concerns with respect to directing A TV's into Spencerville due to the limitations of where A TV's can travel.

b) Site Plan Agreement Amendment- H&D Petroleum Inc (2025 County Rd 44)

Staff summarized the report and explained the drawing for each project. It was noted that a site plan outlining and compiling all four projects will be required for the agreement and by-law. There was a brief discussion with respect to the timeframe, specifically if the amendment will be ready for the October Council meeting. Members confirmed that additional lighting will not be a condition for the amendment.

Moved by: P. Sayeau seconded by: G. Morrell that Committee recommends that Council amend the existing site plan control agreement as presented once a satisfactory single all-encompassing site plan has been received and reviewed by staff.

Carried

c) Site Plan Agreement- Patenaude (2224 Jochem Rd)

Committee reviewed the report and asked for clarification with respect to the notification period. It was noted that everyone within a 210 metre radius was notified by Rogers, as per federal regulations. There was a brief discussion with respect to telecommunication towers being exempt from zoning by-laws through the radio communication and broadcasting antenna system protocol issued by the federal government. There was a brief discussion with respect to how the company will be accessing the tower. It was noted that even though the towers are exempt from zoning regulations, the Township requires the company to enter into a site plan control agreement, which will be registered on title of the property.

Moved by: G. Morrell seconded by: T. Nason that Committee recommends that Council enter into a site plan control agreement with Edmond Ivan Patenaude and Karen Lorraine Patenaude.

Carried

d) Rezoning Application- Pontbriand (921 County Rd 2)

Staff summarized the report, highlighting that the property requires a rezoning to highway commercial special exception due to the proposed use and location. It


was noted that the property will be used as a car sales and repair shop and will require a site plan control agreement to address parking and setback requirements. It was noted that a public meeting notice will be sent out and a meeting scheduled.

Committee briefly discussed the past uses of the property and noted the zoning and mapping areas that have led to the rezoning application. There was a brief discussion with respect to the speed limit along County Road 2.

Moved by: P. Sayeau seconded by: G. Morrell that Committee directs staff to proceed with scheduling a public meeting date.

Carried

e) Committee Term Information

Committee reviewed the information and asked if the new dates and terms of reference have been set out. It was noted that the dates and terms of reference will be reviewed and discussed with the new council. Members confirmed that they may submit their application to be on more than one Committee if they so wish.

8. Inquiries/Notices of Motion - None

9. Question Period

Questions/comments were raised with respect to the following item(s): • Speed is not an issue along County Road 2 and shouldn't be reduced any

further • Economy of scale for additional future signage in Johnstown

10. Closed Session- None

11. Adjournment

Moved by: T. Deschamps seconded by: G. Morrell that Committee does now adjourn at 7:46 pm.

Carried

These minutes were received in open Council this 29th day of October, 2018.

Chair Deputy Clerk


MINUTES COMMITTEE OF THE WHOLE -ADMINISTRATION & FINANCE

TUESDAY, OCTOBER 9, 2018 6:30PM

SPENCERVILLE MUNICIPAL OFFICE

Present: Mayor Pat Sayeau, Chair Deputy Mayor Peggy Taylor Councillor Michael Barrett Councillor Gerry Morrell Councillor Karie Smail

Staff:

Jack Bradley, Advisory Member Dave Robertson, Advisory Member

Debra McKinstry, GAO/Clerk Randy Hopkins, Chief Building Official (left at 7:04 pm) Rebecca Williams, Deputy Clerk

1. Call to Order

Mayor Sayeau called the meeting to order at 6:45 p.m. following a presentation by representatives of BBL Energy Inc. who have recently purchased the Prescott Machine and Welding property and intend to set up a demonstration machine to convert plastic waste to fuel. The machines are already in use in other parts of the world; this will be the first one in North America.


Moved by: K. Smail seconded by: J. Bradley that the agenda be approved as presented.

Carried

3. Disclosure of Pecuniary Interest & General Nature Thereof- None

4. Business Arising from Previous Committee Minutes

Councillor Morrell asked if there was an update on the 730 Truck Stop property sale and the suggestion of charging water and sewer service base rates to vacant lots. Mayor Sayeau advised that he would be addressing the 730 Truck Stop property question in his Mayor's report and the CAO advised that the planning consultant has been asked to look into the water and sewer issue, as it involves a plan of subdivision.

5. Delegations and Presentations - None

Page 1 of 3 Administration & Finance- October 9, 2018

6. Discussion Items- None


a) 3rd Quarter Building Report

The CBO reviewed the report and noted some trends that were identified at a recent conference he attended, which includes a generally downward direction for the number of new housing starts in rural areas.

Committee reviewed the report and discussed possible reasons for the trend.

b) 3rd Quarter Bylaw Report

There was a general discussion with respect to Clean Yards Bylaw enforcement including the number of site visits that are performed. Committee expressed satisfaction with the work of the new Bylaw Enforcement Officer.

c) 3rd Quarter Treasury with Reserves and Reserve Funds

Committee discussed the state of the Township's reserves and noted that some will be drawn down in 2019 to cover the cost of finishing the Walker Street project.

There was a brief discussion of the recreation capital projects, specifically with respect to the Cardinal dock project, and the planned delay of the purchase of the deep fryer and the compressor.

d) 3rd Quarter Budget Variance Report

Committee noted that there was an increase in funds received from MTO with regard to fire calls on the 400 series highways. Committee also discussed the revenues from garbage bag and dump tag sales versus the cost of providing the service and the resulting deficit that will be covered from general taxation.

e) Holiday Season Office Hours

Moved by: M. Barrett seconded by: K. Smail that Committee recommends that Council confirm the closure of the Township office for the full day on Monday December 24 and Monday December 31.

Carried

Committee confirmed that staff are not being forced to take vacation when they do not wish to.

8. Councillor Inquiries/Notices of Motion


Deputy Mayor Taylor asked about the status of the Sayeau Drain report and staff advised it was expected to be receive by the PW/ES/F Committee of the Whole meeting on October 16.

9. Mayor's Report

Mayor Sayeau reported on the following: • He has met with the new owners of the 730 Truck Stop location. Staff will

be processing a Site Plan Control Agreement Amendment for the property that includes construction of a new 8,000 square foot store and drivethrough restaurant.

• The UCLG Planning Committee has reviewed the new ElizabethtownKitley Official Plan and a recommendation has been made to Counties Council to approve it. Committee members clarified that there is no need for the E-K OP to be approved at the provincial level once UCLG has adopted it.

10. Question Period

Questions were raised as follows: • Projected year end budget surplus • Industrial/Commercial building permits


12. Adjournment

Moved by: K. Smail seconded by: D. Robertson that Committee does now adjourn at 7:21 p.m.

Carried

These minutes were approved in open Council this 291h day of Otober, 2018.

Chair Deputy Clerk


MINUTES COMMITTEE OF THE WHOLE

PUBLIC WORKS, ENVIROMENTAL SERVICES & FACILITIES TUESDAY, OCTOBER 16, 2018

6:30PM SPENCERVILLE MUNICIPAL OFFICE

Present: Councillor Barrett, Chair Mayor Sayeau

Staff:

Deputy Mayor Taylor Councillor Morrell Councillor Smail Hugh Cameron, Advisory Member Mark Packwood, Advisory Member

Debra McKinstry, GAO/Clerk Dave Grant, Director of Operations Brian Moore, Fire Chief Rebecca Williams, Deputy Clerk

1. Call to Order

Councillor Barrett called the meeting to order at 6:30 pm.


Moved by: P. Sayeau seconded by: H. Cameron that the agenda be approved as presented.

Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof

Councillor Barrett declared an interest on item ?e) as his parents-in-laws are respondents to the JRDR Municipal Drain legal matter.

4. Business Arising from Previous Committee of the Whole Minutes

Committee inquired as to the outcome of the traffic re-routing in Cardinal. Staff responded that there were no problems to report.

Committee inquired as to the status of the insurance for the Johnstown A TV Club and were advised that appropriate documentation has been received.

Page 1 of 5 Committee of the Whole - PW/ES/F October 16, 2018

There was a brief discussion with respect to the proposed cell phone tower on the unopened portion of Hands Road; no further contact has been received from the applicants or the property owners.

Committee inquired as to the status of the extension agreement for the Walker Street project and were advised that the agreement was nearing completion and that work was ongoing to get as much of the project completed as possible before winter.

5. Delegations & Presentations- None

6. Discussion Items - None


a) 3rd Quarter Fire Report

Chief Moore reviewed the quarterly report noting unusually high call volume. He noted that the Provincial government had recently repealed the regulation with respect to NFPA training for all departments. He mentioned a new recruit training program had been developed in-house by one of the Captains and was being used very successfully and is well-received.

Committee discussed various specific call types and clarified the meaning of the classifications.

It was noted that the abandoned house belonging to HFI and recently used for training would eventually be demolished entirely and the site cleaned up.

Committee also discussed whether the high fire losses and other increased statistics could be considered a trend. They noted the expected needs of the new Greenergy facility and discussed industrial false alarms.

b) 3rd Quarter Facility Maintenance Report

Committee commented on work needed for the washrooms accessed from outside at the South Centre, the need to make sure accessibility is improved at the Cardinal pool for the 2019 season, and the progress of improvements to the corner lot in Cardinal. It was noted that the paving at the South Centre parking lot was a great improvement.

c) 3rd Quarter Recreation/Facility Stat Report

It was noted that not as many subsidized spaces had been available this year for day camp and that some subsidies will need to be pursued for 2019. There was a brief discussion about the "Boredom Busters" day trip attendance.

Page 2 of 5 Committee of the Whole- PW/ES/F October 16, 2018

The two recreation related reports will be added to the next Recreation Advisory Committee meeting agenda.

d) 3rd Quarter Operations Report

The Director of Operations reviewed the report.

There was a brief discussion with respect to the current fill disposal policy and the material currently stored at the Pittston works garage yard. Committee also discussed the upcoming brush and leaf collection program and the practice of accepting some cash at the transfer station, which is intended to be discontinued.

Committee discussed water and wastewater in the Industrial Park and requested an updated report on usage for the November Committee meeting. Committee also requested a report on costs of the various types of road re-surfacing for next month's meeting.

e) JRDR & County Road 2 Municipal Drain Updates

Councillor Barrett did not participate in the discussion. Mayor Sayeau assumed the Chair for this portion of the meeting.

Staff provided an update on the work being undertaken by Robinson Consultants Inc. on these two matters. There was a brief discussion on the remaining information to be gathered from CN Rail to determine the County Road 2 drain catchment area.

f) Emergency ORO - Bennett St. Well Supply

Councillor Barrett resumed the chair.

Moved by: P. Sayeau seconded by: G. Morrell that Committee recommends that Council adopt a bylaw to authorize staff to execute the MOU with the United Counties of Leeds and Grenville to perform third alternate ORO duties for the Bennett Street Well Supply.

Carried

g) Water & Sewer Charges- 717 Benson Street

Members confirmed that the recommended course of action conforms to past practice. There was a brief discussion with respect to verification of the meter readings and communication with the owner. It was noted that the excess water flow had been directed to the waste water treatment system.


Moved by: H. Cameron seconded by: M. Packwood that Committee recommends that Council direct staff to develop a reasonable payment plan, without interest charges, for the owner to pay off the bill.

Carried

h) Connell Municipal Drain

Committee discussed the process and need to develop a new assessment schedule for the Connell Drain as a result of land use changes in recent years. Staff confirmed that current owners on the drain had been made aware of the process through a public meeting held in June.

Moved by: K. Smail seconded by: M. Packwood that Committee recommends that Council accept the recommendation of the drainage superintendent to perform the necessary work required under Section 76 of the Drainage Act (Varying Original Assessments for Maintenance) and direct staff to tender for engineering services to perform that work.

Carried

i) Baguss Brown Drain

Members discussed the need to see a hard copy of the recommendation from the drainage superintendent at Greer Galloway.

Moved by: K. Smail seconded by: G. Morrell that committee recommends that Council accept the recommendation of the drainage superintendent that the Township abandon the existing drain and bylaw through Section 84 of the Drainage Act (Abandonment of All or Part of Drainage Works) and direct staff to tender for engineering services to perform that work.

Carried

8. Inquiries/Notices of Motion - None

9. Mayor's Report- None

10. Question Period - None


12. Adjournment

Moved by: H. Cameron seconded by: M. Packwood that Committee does now adjourn at 7:38pm.

Carried


These minutes were approved in open Council this 29th day of October, 2018.

Chair Deputy Clerk

Page 5 of 5 Committee of the Whole- PW/ES/F October 16, 2018

TOWNSHIP OF EDWARDSBURGH CARDINAL October 29, 2018

Resolution Number: 2018- _____ _

Moved By:-----------Seconded By: _________ _ COPY THAT Municipal Council direct staff to include a cost for wayfinding and asset identification signage, in Johnstown, into the draft 2019 budget for consideration, as recommended by Community Development Committee.

o Carried o Defeated o Unanimous

Mayor: _________ _

I RECORDED VOTE REQUESTED BY:

NAME YEA NAY

Councillor M. Barrett

Councillor G. Morrell

Councillor K. Smail

Deputy Mayor P. Taylor

Mayor Sayeau

TOTAL

I



Moved By:-----------Seconded By: _________ _ COPY THAT Municipal Council confirm the closure of the Township Office for the full day on Monday December 24 and Monday December 31, 2018, as recommended by Committee of the Whole -Administration & Finance.


Mayor=--~-------I RECORDED VOTE REQUESTED BY:

NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

I



Moved By:-----------Seconded By: _________ _ COPY THAT Municipal Council direct staff to develop a reasonable payment plan, without interest charges, for the owner of 717 Benson St to pay off the bill, as recommended by Committee of the Whole- Public Works, Environmental Services & Facilities.


Mayor: __________ _


NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

I

TOWNSHIP OF EDWARDSBURGH CARDINAL


Moved By:----------

Seconded By:----------

October 29, 2018

COPY

THAT Municipal Council accept the recommendation of the drainage superintendent to perform the necessary work on the Connell Drain required under Section 76 of the Drainage Act (Varying Original Assessments for Maintenance) and direct staff to tender for engineering services to perform the work, as recommended by Committee of the Whole - Public Works, Environmental Services & Facilities.


Mayor: ______________ _


NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

I

TOWNSHIP OF EDWARDSBURGH CARDINAL ~-e_

Resolution Number: 2018-------Moved By:----------


THAT Municipal Council:

October 29, 2018

COPY 1. Direct staff to proceed with the required notice to all owners of the land for the

Baguss Brown drainage works as stated in Section 84 of the Drainage Act; and 2. Direct staff to tender for Engineering Service, if required; and 3. Accept the recommendation of the Drainage Superintendent that the Township

abandon the existing municipal drain. As recommended by Committee of the Whole- Public Works, Environmental Services & Facilities.


Mayor: __________________ _

l RECORDED VOTE REQUESTED BY:

NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

I



Moved By:----------


October 29, 2018

COPY THAT Municipal Council direct Township staff to re-invest all monies under the RBC Dominion Securities Portfolio for the Port of Johnstown for 1 year at the best possible rate, as recommended by Port Management Committee.

D Carried o Defeated o Unanimous

Mayor: ______________ _


NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

I



Moved By:-----------Seconded By: _________ _ COPY

THAT Municipal Council receives the correspondence listings for the following dates as previously circulated:

• October 9, 2018

• October 15, 2018


Mayor: _________ _


NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

9

I

FROM

Township of Montague

Township of Aramanth

SNC

SGCC

AMO

OEED

MCSCS

RESUME OF CORRESPONDENCE October 9, 2018

DATE SUBJECT

September 19

September 20

September 26

October 4

"

October 5

Resolution RE Municipal Consultation

Resolution RE Water Licensing

Forrest Cover

Annual Awards Banquet

Watchfile

E-Newsletter

Fire Regulations

FROM

UCLG

City of Hamilton

UCLG

AMO

AMO

Health Unit

AMO

AMO

Health Unit

Health Unit

RESUME OF CORRESPONDENCE October 15, 2018

DATE SUBJECT

October 9 2018 Ec Dev Summit

"

"

"

Resolution RE NAFTA Dairy Supply Management

Economic Development eNews

MPECO Update

October 11 Watchfile

"

"

"

Health Services

AMO Annual Report

Recommendations RE Bill 36

October 12 Getting the Facts on Cannabis

October 15 Language Express

Report Date 10/02/2018 11 :46 AM

Payment# Date Vendor Name Invoice#

Township of Edwardsburgh/Cardinal List of Accounts for Approval

As of 10/02/2018 Batch: 2018-00127

Reference

Bank Code: PAD- Preauthorized Debit

Proposed Payments:

Ch Bell Canada 657-1293 8-18 fd stn 2 fax 657-3100 8-18 fd stn 2 phone 657-3210 8-18 cardinal arena 925-5822 8-18 south centre 657-4850 8-18 wwtp-john st 657-4606-8-18 pw-pittston 657-3765 8-18 wwtp-john st 657-3552 8-18 pw-cardinal 657-4468 8-18 wtp 658-3055 9-18 admin-town hall 658-3001 9-18 fd stn 1 658-2141 9-18 spencerville arena

Ch Director Family Responsibility Sept 2018 sept garnishee payments

Ch Great West Life Assurance Co. 237475 9-18 monthly premiums Sept 280463 9-18 monthly premiums

Ch Hydro One Networks Inc. 03696 8-18 fd stn 1 25495 8-18 spencerville library 62670 8-18 wwtp-flett 71283 8-18 lagoon-spencer 53082 8-18 lagoon 2803 CR 21 32562 8-18 lagoon Charles 24430 8-18 parks-spencerville ball 41324 8-18 parks-clock 82278 8-18 pw-newport dr 64112 8-18 pw-spencerville st lights 19876 8-18 spencerville arena 02595 8-18 spencerville arena 98445 8-18 pw-spencerville street lights 16052 8-18 johnstown pool 77395 8-18 south centre 03768 8-18 parks-24 sutton 64439 8-18 wmpps-3207 Windmill rd 24405 8-18-2 pw-streetlights GT Blvd 10647 9-18 pw-pittston 27613 9-18 town hall

Ch Komatsu Financial 496212 L 1 lease payment 497540 lease-loader 2

Ch LBC Capital 785150 copier lease

Ch Minister Of Finance

\0 Page 1

Invoice Amount Payment Amount

47.44 66.59 86.48 97.44

137.01 119.74 297.67

58.80 91.01

434.17 138.07 209.21 1,783.63

919.00 919.00

21,180.97 64.80 21,245.77

767.47 220.67

39.16 121.56 34.26 33.69 88.72 46.14 74.19

285.63 540.71 280.17 384.07 570.80 626.53

34.45 1,159.33

15.04 245.50 418.95 5,987.04

3,447.69 4,237.50 7,685.19

183.06 183.06

Township of Edwardsburgh/Cardinal Report Date List of Accounts for Approval 10/02/2018 11:46 AM As of 10/02/2018 Page 2

Batch: 2018-00127

Payment# Date Vendor Name Invoice# Reference Invoice Amount Payment Amount

August2018 EHT premium August 5,816.18 5,816.18

Ch RBC Loan 21655469003 Sept 2018 payment #1 03 26,049.31 26,049.31

Ch RBC Loan 21655469008 Sept 2018 Sept 2018 payment 1,331.00 1,331.00

Ch Receiver General For Canada PP 18 PT 2018 PP 18 PT source deductions 4,014.43 PP 18FT 2018 PP 18 FT source deductions 19,305.77 PP 19 PT 2018 PP 19 PT 2018 1,583.18 PP 19FT 2018 PP 19FT 2018 19,048.70 43,952.08

Ch Reliance Home Comfort 4422619 9-18 rec hot water heater rental 157.77 157.77

Ch Royal Bank Visa 8356 8-18 D Grant 592.95 0768 8-18 D McKinstry 562.28 8584 8-18 M Spencer 588.95 3850 8-18 M Stubbs 732.00 7714 8-18 R Hopkins 48.05 2752 9-18 B Moore 41.10 2,565.33

Ch Rideau St Lawrence 270-00 8-18 pw-cardinal street lights 1,593.44 505-01 8-18 cardinal arena 8,363.49 435-00 8-18 wwtp-172 Henry 138.90 464-00 8-18 wwtp-4000 John 5,173.57 450-00 8-18 pw-water tower 37.08 430-00 8-18 wtp-2000 Dundas 1,940.39 370-00 8-18 wwtp-adelaide 175.99 119-01 8-18 ind park water 7,093.33 504-00 8-18 parks 1800 dundas 34.22 502-00 8-18 parks 4045 dishaw 47.80 503-00 8-18 parks-4065 dishaw 34.13 250-00 8-18 cardinal pool 872.32 500-01 8-18 cardinal library 317.69 290-00 8-18 parks 1700 dundas 137.05 501-00 8-18 fd stn 2 184.30 230-00 8-18 pw-4035 dishaw 631.62 496-00 8-18 wwtp-417 Hwy2 42.20 26,817.52

Ch Scotiabank Loan Sept 2018 ES truck loan 2018 954.07 954.07

Ch Township of Edwardsburgh/Cardi PP192018 pp 19 2018 62,579.87 pp 20 2018 payroll clearing PP 20 58,237.85 120,817.72

Ch Union Gas Limited 109-6746 8-18 cardinal library 23.73 278-0654 8-18 cardinal arena 501.40 1 09-6089 8-18 fd stn 2" 23.73 109-6754 8-18 wwtp-70 adelaide 33.85

Report Date 1 0/02/2018 11 :46 AM

Payment# Date

Ch

Ch

Vendor Name Invoice#

1 09-6090 8-18 109-7909 8-18 1 09-6795 8-18 1 09-6760 8-18


As of 10/02/2018 Batch: 2018-00127

Reference

pw-4035 dishaw south centre wtp-2000 Dundas wwtp-4000 John

Volvo Financial Services Sept 2018 Sept 2018 payment

Workplace Safety & Insurance August 2018 August premuim

Certified Correct This October 2, 2018

Page 3


23.73 46.45 33.85

160.08 846.82

3,550.17 3,550.17

12,677.65 12,677.65

Total for PAD: 283,339.31

Report Date 10/16/2018 2:11PM



As of 10/16/2018 Batch: 2018-00134

Reference

Bank Code: AP- REVENUE FUND

Proposed Payments:

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Bell Canada 657-1933 8-18 657-1933 9-18

cardinal canteen cardinal canteen

Canadian Union Of Public September 2018 September dues

De Lage Landen Financial 6898575 pw/fd copier lease

The Goose & Gridiron 54355 clerk's meeting meal

Minister of Finance 122409181417082 policing August 2018

Ontario Municipal Employees September 2018 September contributions

Ritchie Traffic Services 2018-08 traffic counts Cedar Grove Rd

Superior Propane 21731086 21731085

spencerville arena cardinal arena


-----· · Cheque Approveu

~~'"'v••'• '· Treasurer

Initial

Page 1


110.56 30.46-

640.00

171.94

18.07

98,037.00

29,786.62

1,933.43

167.15 167.15

Total for AP:

80.10

640.00

171.94

18.07

98,037.00

29,786.62

1,933.43

334.30

131,001.46

Township of Edwardsburgh/Cardinal Report Date List of Accounts for Approval 10/25/2018 9:10AM As of 10/25/2018 Page 1

Batch: 2018-00138


Bank Code: AP - REVENUE FUND

Proposed Payments:

Ch Abell Pest Control Inc. A1304614 admin-town hall 72.63 A1317551 south centre 73.45 A1362329 ad min 72.63 A0725769 admin-wasp nest 73.45 292.16

Ch A.J. Stone Co. Ltd 141924 fd-green dash lights 881.80 881.80

Ch AMCTOZone 6 Oct 15 2018 fall meeting 2018 130.00 130.00

Ch Battleshield Industries Limite 18-2678 pump tests 1,949.25 1,949.25

Ch Beach Home Hardware 685515-1 parks 44.07 686427-1 parks 15.79 68405-1 south centre 22.55 689068-1 parks-wasp killer 10.72 689991-1 johnstown pool 82.09 690134-1 pw-Mary St 5.82 692643-1 parks 39.54 693235-1 cardinal arena 38.95 693189-1 south centre 67.79 694973-1 south centre 41.40 368.72

Ch Bell Mobility Inc 505933783 10-18 Cell phone ES 434.42 434.42

Ch Bell Brockville 19709 wmpps-cell phone case 33.84 33.84

Ch BFP Inc. 2437 admin-town hall 98.36 2446 pw-pittston 707.06 2443 pw-cardinal 98.36 2444 fd-stn 2 445.10 2439 fd-stn 1 174.07 2436 spencerville arena 365.77 2440 south centre 125.71 2441 cardinal arena 238.66 2442 cardinal library 62.49 2438 spencerville library 9.32 2445 wtp /wwtp 331.09 2,655.99

Ch Deborah Blair Election 2018 election enumerator 260.00 260.00

Ch Jay Bottan Oct 2018 fd-halloween candy 97.11 97.11

Ch Brenntag Canada Inc. 40929028 wtp-chemicals 1,759.16 1,759.16


Batch: 2018-00138


Ch Teri Brown Sep-Oct 2018 mileage Sep24-0ct 12 57.63 57.63

Ch City of Brockville 10979 Risk Mgmt workshop 678.00 678.00

Ch Burchell's Home Hardware 28987 CIP-cardinal park 562.65

28986 parks 206.58

29011 fd-stn 2 supplies 106.28

29000 cardinal arena 306.49

29037 wwtp-plumbing supplies 99.07

29067 south centre 178.31

29167 cardinal library 7.11

29187 spencerville arena 30.50 1,496.99

Ch Caduceon Enterprises Inc. 18-14754 lagoon testing 70.30

18-141753 wwtp testing 1,698.77

18-14752 pw-walker st testing 136.05

18-14751 ind park testing 64.14

18-14750 ind park testing 64.14

18-14749 wtp testing 827.96 2,861.36

Ch Aaron Campbell Oct 2018 mileage 72.54 72.54

Ch Canadian National Railway Co. 91413535 crossing maint Sept 2018 558.00 558.00

Ch Cedriere Rivet Cedar Farm 153154 Cardinal Park CIP 1,163.90 1,163.90

Ch Cervus Equipment CS43257 pw repairs T4 328.64

CS43258 pw repairT8 281.18

CS43272 pw repairs T11 406.89

CP155299 pw-t5 parts 63.64 1,080.35

Ch Charles Chafe Oct 18 2018 refund credit bal 005-20700 437.98 437.98

Ch CIMCO Refrigeration 90638115 cardinal arena 641.11 641.11

Ch Clean Water Works Inc. W72156 storm-Spencerville mill 847.50

W72281 South/Irving storm sewer 1,898.40 2,745.90

Ch Coca-Cola Refreshments Canada 15173200708 canteen 1,004.22

15172200731 canteen beverages 1,049.11 2,053.33

Ch Coco Paving Inc 135069 asphalt repair and paving 91,289.07

147136 patching-prgress bill 2 9,116.39 100,405.46

Ch Cornwall Gravel Co. Ltd. 500803 walker st progress 3 173,446.85 173,446.85

Township of Edwardsburgh/Cardinal

Report Date List of Accounts for Approval 10/25/2018 9:10AM As of 10/25/2018 Page 3

Batch: 2018-00138


Ch Julia Couture Election 2018 election greeter 160.00 160.00

Ch Coville Electric 4685 CIP-Cardinal Park 2,825.00

4687 cardinal arena 1,605.73 4,430.73

Ch Vicki Cucman Sept 2018-2 fd-printer ink 35.31 Oct 2018 fd-birthday cards 12.31 47.62

Ch D & M Locksmith 18250 cardinal arena 135.60 135.60

Ch Daltco Electric 1098769 parks 32.18 32.18

Ch Data Fix 7715 voter list management 2,712.00 2,712.00

Ch DBC Environmental Services ltd 7883 wtp-flett st 3,493.96 3,493.96

Ch DCH Process Dynamics ltd. 180925TEC wwtp-monitor 2,915.40 2,915.40

Ch De-Dust 3601129 Canada Inc. 1022 pw-dust control-culvert cuts 565.00 565.00

Ch Davie Deline August 2018 cleaning August 2018 1,157.00

September 2018 Sept 2018 cleaning 1,125.00 2,282.00

Ch Betty Denneny 213382 parks-flags 228.00 228.00

Ch Brenda Douglas 10-2018 town hall cleaning Oct 540.00 540.00

Ch Drummond's Gas 2175552 fd fuel T3 54.01

2175579 fd fuel P1 70.00

2175590 parks 17.98

2175525 fd fuel T9 88.00

2142601 fd-ice 12.00

2142611 fd fuel T8 35.01

2142628 rec 95.15

2142671 fd fuel P1 62.94

2142675 fd fuel T9 83.50

2142676 fd-water bottle exchange 5.24

2142726 rec 103.47

2142752 fd fuel T2 123.02

2142773 fd fuel T9 92.00

2142769 rec 100.65

2142821 fd fue parade truck 109.40

2142820 rec 81.00 2142838 spencerville arena 5.24 2166357 fd fuel T2 90.00


Batch: 2018-00138


2166355 rec 105.77 2166359 rec 101.65 1,436.03

Ch Sheena Earl Election 2018 election enumerator 260.00 260.00

Ch Eastern Engineering Group Inc 23910 Walker St Progress Bill 9 17,870.95 17,870.95

Ch Easypay 2019 renewal Easypay yearly update 355.00 355.00

Ch ET Performance 20567 pw-mower repairs 372.90 20622 pw-repairs T5 758.77 20647 pw-rec truck 463.53 20659 pw-repairs G1 435.64 20674 pw-T2 maintenance 954.50 2,985.34

Ch Falcon Security Co. 1000053204 es-pagers annual contract 595.28 1000053270 es-monitoring quarterly fee 915.30 1000053195 spencerville library 271.20 1000053228 cardinal arena 678.00 2,459.78

Ch Fire Marshal's Public Fire IN152680 fd-course manuals 210.37 210.37

Ch Fireservice Management Ltd. 439282 fd-ppe cleaning/repair 203.40 439359 fd-bunker gear cleaning/repair 162.16 365.56

Ch FireFixx 1006 fd-truck repair 1,253.28 1,253.28

Ch Future Office Products FOP161522 admin-toshiba Sept 140.85 FOP161056 admin-lexmark 102.49 243.34

Ch Donna Gladstone Election 2018 deputy returning officer 260.00 260.00

Ch Goldsmith Saw 57377 cardinal arena 81.93 57657 spencerville arena 31.08 57662 cardinal arena 45.21 158.22

Ch Gordon Signs 1741 Giant Tiger Plaques 2,100.00 1743 Ec dev Mainstreet 15,260.00 17,360.00

Ch Grand & Toy M887537 admin 7.03 M911779 ad min 380.71 M929611 ad min 15.76 M929610 admin, fd 303.05 M935405 elections expense 195.58 M942161 elections expense 24.04 M945645 elections 49.64


Batch: 2018-00138


M956963 admin 159.66 1,135.47

Ch David S Grant September 2018 CIP-cardinal park 661.05

Oct 2018 vision care and PW 423.39 1,084.44

Ch DavidS Grant 20 Years 20 year service award 250.00 250.00

Ch Greer Galloway Consulting Eng 19794 wtp-berm project costs 3,616.00 3,616.00

Ch Ashley Harmsma 556 site maintenance & backups 113.00 113.00

Ch Linda Holmes Election 2018 election greeter services 160.00 160.00

Ch Randy Hopkins August 2018 mileage Aug1-31 2018 698.90

Sept2018 mileage Sept1-30 2018 882.57 1,581.47

Ch Howard Campbell & Sons Ltd. 110178 parks-portable toilet 50.00 110855 parks-portable toilets 150.00

mr1669 Scott Rd portable toilet 105.00 111753 parks 50.00

MR1734 wid-portable toilet rental 105.00 460.00

Ch HWSupplies 39517 pw-catch basin 153.68 153.68

Ch Ideal Pipe 327407 storm-spencerville 1 '119.24 1 '119.24

Ch Imperial Coffee and Services 2685315 spencerville arena 75.60 2786147 cardinal arena 75.70 151.30

Ch Island City Training & Service 27 bylaw contract Aug20-Sep22 2,432.32 29 bylaw contract Sep24-0ct12 1,237.35 3,669.67

Ch IT Xchange (Ontario) Corp 1052185 election-laptop rental 936.18 936.18

Ch J&J Heating and Cooling 1177 south centre, libraries 678.00 678.00

Ch JJ Construction 1126 emt station 440.70 1125 spencerville library 135.60 1124 fire dept stn 1 406.80 1123 south centre 844.11 1122 shanly cemetery 474.60 1121 north package 555.96 1120 mainsville cemetery 508.50 1119 johnstown package 264.42 1118 east package 210.18 1116 652 East St 593.25 4,434.12


Batch: 2018-00138


Ch Joe Computer 12437 fd-ink cartridge 37.29 12481 wwtp-usb sticks 54.24 75420 monthly internet 563.87 655.40

Ch Kodi Jones Election 2018 election enumerator 260.00 260.00

Ch Jp2g Consultants Inc 27562 wid Pittston 7,131.72 27561 Scott Rd 4,872.42 12,004.14

Ch K+S Windsor Salt Ltd. 5300388146 PW Winter Salt 7,274.83 5300388341 PW Winter Salt 7,147.08 5300388515 PW Winter Salt 3,501.02 17,922.93

Ch King Edward Auto Parts 6029-152424 fd-truck battery 115.26 115.26

Ch Marjorie Leizert Election 2018 election enumerator 260.00 260.00

Ch Limerick Environmental Svcs 2018-2142 Sept bin colledtion Scott Rd 1,622.12 1,622.12

Ch Linde Canada Limited 15687 59127685 cardinal arena 251.83 59226271 sepncerville arena 153.68 59232761 cardinal arena 153.68 59258832 spencerville arena 112.47 59264959 cardinal arena 207.68 59291298 spencerville arena 115.26 59298029 cardinal arena 76.84 59296563 cardinal arena 50.79-59296616 spencerville arena 50.79-59310863 pw-cylinder renewal 1,406.79 59308074 fd cylinder rental yearly 125.88 59311310 spencerville arena 75.48 59314508 cardinal arena 91.76 59369110 spencerville arena 115.26 59375906 cardinal arena 115.26 2,900.29

Ch Locke's Rentals & Welding 23265 pw-plate packer rental 33.90 33.90

Ch M&L Supply Fire & Safety 151861 fd-nozzle maintenance 69.90 69.90

Ch Mac's Convenience Store Inc. 132264 rec-fuel 105.00 132278 rec fuel 100.74 132290 rec fuel 57.87 132300 rec fuel 97.50 132309 rec fuel 40.16 132313 parks-wood chipper fuel 18.14 132325 rec fuel 73.00


Batch: 2018-00138


132332 red-fuel 32.12 132342 rec 104.00 132389 fd-fuel P4 56.00 132391 wtp-fuel 85.00 132393 fd-ice 13.68 132397 fd fuel R5 97.00 132399 pw fuel T1 80.00 132402 rec 106.01 132405 fd fuel P4 105.00 132408 wwtp fuel 85.16 132409 wwtp fuel 90.07 132411 wwtp fuel 53.01 132412 pw fuel T1 61.50 132413 fd fuel T7 100.00 132415 wwtp fuel 74.33 132417 wwtp fuel 64.01 130501 pwfuel T1 45.51 130502 pwfuel T1 39.76 130503 wtp-fuel 91.50 130506 wtp-fuel 80.00 130505 pw-fuel T1 50.60 130507 pw fuel 94.00 130508 pw fuel T1 66.60 130510 fd fuel T9 92.00 130509 wtp-fuel 87.00 130511 wtp-fuel 79.00 130513 wtp-fuel 83.90 130514 wtp-fuel 46.46 130515 pw fuel T1 45.50 130517 wtp-fuel 79.00 130518 pw -fuel 98.35 130519 wtp fuel 76.86 130521 pw fuel T1 60.00 130523 pw fuel T1 57.50 130552 wtp-fuel 55.00 130526 wtp-fuel 85.00 130627 wtp-fuel 87.01 130528 wtp-fuel 67.56 3,267.41

Ch Manotick Tree Movers Inc, 23848 CIP-Cardinal Park 4,898.55 4,898.55

Ch Mark's Commercial BBI-0000541984 rec-safety boots 264.41 264.41

Ch Linda McCoy Oct 19 2018 elections training reimbursmnt 30.00 30.00

Ch Shelbi McFarlane Aug-Sept 2018 mileage Aug29-Sept25 303.25 303.25

Ch Debra McKinstry Aug-Oct 2018 mileage + one time dental 799.00 799.00


Batch: 2018-00138


Ch Metcon Sales & Engineering Ltd 4004491 wmpps-transmitter 1,898.83 1,898.83

Ch Metroland Pymt Processing Cent OTD0880010 spencerville fair ad 79.10 79.10

Ch Minister of Finance 1867 702 005 09800 169.50 169.50

Ch Minister of Finance 121510181102050 fd-course expense 260.00 260.00

Ch Mini Donut Express 1328 catneen 240.00 240.00

Ch Morrisburg Plumbing & Heating 10738 wtp-water meter install 193.85 10739 wtp-water meter install 224.81 10813 lagoon-lateral locate 867.56 10620 wtp-equipment repair 158.20 1,444.42

Ch Nortrax 1070237 pw-backhoe service 1,954.05 1,954.05

Ch Novatech 1023109 planning-general 912.14 1023227 planning-general 767.44 1023230 official plan review 11,418.87 13,098.45

Ch On Serve C-45720 IT services Oct 2018 2,895.40 45743 elections 152.55 3,047.95

Ch Ontario One Call 201893433 locates Sept 2018 32.00 32.00

Ch Parkland Fuel Corporation 586273 pw-coloured diesel Pittston 1,424.09 586274 pw-clear diesel pittston 3,053.18 586272 pw-coloured diesel Cardinal 1,247.18 586313 pw-clear diesel Cardinal 1,590.20

586398 pw-coloured diesel 1,807.39 9,122.04

Ch Kevin Patrick 20 Years 20 year service award 250.00 250.00

Ch W L Peters 1627 canteen-freezer 677.98 677.98

Ch Brandii Phillips Sept 2018 mileage Sept 14 17.67 Election 2018 mileage 15.44 33.11

Ch Pipeline Repair Services Inc, 10585 wwtp-valve insert 15,831.30 15,831.30

Ch Pivotech Doors Inc. 38182 cardinal arena 586.47 586.47

Ch Poppa Corn Corp. 278904 canteen 845.16

Township of Edwardsburgh/Cardinal Report Date List of Accounts for Approval 10/25/2018 9:10AM As of 1 0/25/2018 Page 9

Batch: 2018-00138


279600 cardinal arena 305.61 280170 canteen cardinal arena 581.71 1,732.48

Ch PPE Solutions Inc. 6862 fd-ppe cleaning wipes 100.57 100.57

Ch Town of Prescott 2018-0454 fire service agreement 2018 14,142.21 2018-0457 emergency mgmt radio ads 113.00 14,255.21

Ch Prescott Building Centre 2057631 admin-town hall 158.55 158.55

Ch Predator Automotive 44099 es-winter tires 2,256.88 2,256.88

Ch Prescott Fire Department 18-16 Fit testing 900.00 900.00

Ch The Public Sector Digest Inc. 10820 asset mgmt roadmap 8,945.84 8,945.84

Ch Purolator Courier Ltd. 438563724 fd, pw 24.50 439252876 admin, fd 104.04 439299467 wwtp 5.39 439328024 fd 49.26 439393413 admin, wtp 27.70

439452326 admin, cip 29.85 240.74

Ch J. Quattrocchi & Co Ltd 587531 spencerville arena 226.29 591155 cardinal arena 652.65 591488 credit re 584972 53.43-591148 spencerville arena 533.23 1,358.74

Ch R & D Dairies Ltd 999.8177403 cardinal arena 4.61 999.8177613 cardinal arena 22.46 002.8175510 spencerville arena 43.91 999.8177723 cardinal arena 6.37 999.8177911 cardinal arena 17.40 999.8178026 cardinal arena 8.07 999.8178075 spencerville arena 37.49 999.8178089 cardinal arena 24.97 999.8178259 cardinal arena 27.66 999.8178312 spencerville arena 19.98 212.92

Ch Realtax Inc. 65608 701 040 00702 435.05 65607 702 005 41101 435.05 68136 702 005 09800 791.00 1,661.10

Ch Paul Revington 672716 lagoon chemiclas 8,452.40 8,452.40

Ch Ritchie Traffic Services 2018-11 trafiic counts 4,534.69 4,534.69


Batch: 2018-00138


Ch Royal Canadian Legion Cardinal Oct 5 2018 council-wreath 80.00 Oct 5 2018-2 fd-wreath 80.00 160.00

Ch R. Thurston Technologies 11197 fd-pager repairs 48.03 11209 fd-pager repairs 89.84 137.87

Ch RV Anderson Associates Ltd 64469 mary st outfall 6,107.65 64683 Mary St outfall 276.85 64943 mary st 1,596.13 7,980.63

Ch Safesidewalks Canada Inc. 1015 trip hazard removal 1,928.91 1,928.91

Ch Sani-Sol 333316 cardinal arena 107.35 333759 cardinal arena 221.48 334875 cardinal arena 852.36 336384 admin-town hall 105.15 336383 south centre 132.83 338101 cardinal arena 364.97 1,784.14

Ch Frederick & Rosanna Seabrook Oct 22 2018 re: 701 050 80401 497.77 497.77

Ch Selleck Truck & Trailer Repair 104596 fd-MTO inspection T7 633.25 104718 fd-MTO inspection V1 459.46 104898 fd-MTO inspection T2 574.61 1,667.32

Ch Gord Shaw Sept 2018 lagoon supplies 9.03 9.03

Ch South Nation Conservation IN16363 levy 2018 3rd installment 15,147.00 IN17748 flood expense 4,900.00 20,047.00

Ch Spencerville Home Hardware 63455 pw-shop supplies 127.27 64066 fd-supplies stn 1 30.44 64075 spencerville arena 89.20 64085 lagoon supplies 5.64 64128 lagoon supplies 23.70 64146 spencerville arena 34.17 64217 pw-shop supplies 37.35 64222 lagoon-supplies 38.96 64226 spencerville arena 9.59 64235 lagoon-scrub brushes 45.15 64268 spencerville arena 17.23 64298 spencerville arena 21.46 64331 fd-supplies 11.96 492.12

Ch Steve Polite Sand & Gravel 12719 Cardinal Park CIP 305.10 12737 Cardinal Park CIP 254.25


Batch: 2018-00138


12739 CIP-cardinal park 254.25 12789 pw-packer rental 339.00 1,152.60

Ch St Lawrence Printing Co Ltd. 85303 admin.wtp 216.28 85548 admin,council,elections 320.70 29362 election ballots 723.48 85587 ad min 149.16 85634 admin,elections,es 472.83 85691 admin,elections, council 553.38 Crdt re Taylor Zoning ads 760.72-85754 elections,admin,council.tax 880.03 2,555.14

Ch St. Lawrence Testing & 18D160 pw-Walker St inspection 3,270.22 3,270.22

Ch Strongco Limited Partnership 90625018 repair & maint contract 604.08 604.08

Ch Melanie Stubbs Oct 2018 mileage Oct1-18 71.61 71.61

Ch Superior Propane 21812460 cardinal arena 41.31 21812461 spencerville arena 41.31 82.62

Ch Superior Door & Gate Systems 132866 TWP CIP-solar bollards 10,969.47 132867 TWP CIP-bolt down bollards 1,384.25 12,353.72

Ch G. Tackaberry & Sons K-0328348 CIP-spencerville mill 146.58 A-0903334 pw-coldpatch 2,341.93 K-0328349 pw-winter sand 39,286.42 K-0328420 pw-gravel 4,063.65 45,838.58

Ch Tenaquip Ltd. 11807258-00 fd, parks 288.32 11843077-00 wwtp-filter panel 164.55 452.87

Ch Thompson Timber Mart H71132 parks-rebar 11.28 11.28

Ch TNT Dynamite Signs 333449 spencerville arena 392.56 392.56

Ch Trophies Plus 2000 49727 rec-medals, ribbons 274.92 274.92

Ch TRS Heating & Cooling Ltd. 5898-255089 admin-town hall 459.80 459.80

Ch United Counties Of Leeds & IVC6029 pw-line painting 408.97 408.97

Ch Universal Supply Group 3735 964-290036 re invoice 964-281892 128.73-964-291275 pw parts T5 & T3 316.35 964-292132 pw-grader parts 677.82 965-4292180 pw-shop towels 110.29


Batch: 2018-00138


964-292703 parks 29.93 1,005.66

Ch United Counties of Leeds & 831089561 2018 Ec Dev summit SM 29.00 831085278 2018 Ec Dev Summit OM 29.00 58.00

Ch Upper Canada Elevators 14984 cardinal arena 260.00 260.00

Ch Cindy Varley Election 2018 election enumerator 260.00 260.00

Ch Vincera Kennels 688871 Jui,Aug Sep contract svcs 4,200.00 4,200.00

Ch William Waddell Oct 10 2018 Walker House 2018 25.00 25.00

Ch Donna Walker Election 2018 election greeter 160.00 160.00

Ch Waste Connections of Canada 7950-0000068 779 Sept 2018 collections 30,488.95 30,488.95

Ch Waterfront Regeneration 1-2019-CCPP 2019 membership 500.00 500.00

Ch Westburne Ontario 9110706 wwtp 405.81 9124642 wwtp battery 126.47 9127394 wwtp-panel 266.16 798.44

Ch Weston Bakeries Ltd. 32056738159 spencerville arena 32.95 32056738162 cardinal arena 32.95 65.90

Ch Williams, Rebecca Sept 2018 mileage Sept 7-25 128.22 Oct 1-26 2018 mileage and expenses 137.13 265.35

Ch Wurth Canada Ltd. 23240670 pw supplies 287.38 287.38

Ch Xerox Canada Ltd 85068852 wwtp-copies 7.04 50041712 es copier lease 474.42 481.46

Ch Robin M Yandeau Oct 142018 Fire Cpr training 240.00 240.00

Total for AP: 659,536.56

Report Date 10/25/2018 9:10AM




As of 10/25/2018 Batch: 2018-00138

Reference

Page 13


CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

BY -LAW NO. 2018-

"BEING A BY -LAW TO AUTHORIZE AMENDMENT TO THE SITE PLAN CONTROL AGREEMENT REGISTERED AS INSTRUMENT PR95926

AS AUTHORIZED BY BY-LAW 1988-34"

WHEREAS the Council of the Corporation of the Township of Edwardsburgh/Cardinal entered into a Site Plan Control Agreement with Peter Antonakos by By-law 1988-34 at the regular meeting of Council on June 20th, 1988, which Agreement was registered on July 20, 1988 as Instrument No. PR95926; and

WHEREAS the property described in the Site Plan Control Agreement was conveyed to the Owner by Transfer/Deed GC50419 on January 15, 2018; and

WHEREAS Authority is granted under Section 41 of the Planning Act, RSO 1990, c.P. 13, as amended to the Council of the Corporation of the Township of Edwardsburgh/Cardinal to enter into and amend such agreements; and

WHEREAS the Council of the Corporation of the Township of Edwardsburgh/Cardinal wishes to amend Schedules "A" through "C" to reflect the change in description, ownership and new use of the property.

NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Edwardsburgh Cardinal enacts as follows:

1. That Schedules "A", "B", and "C" of Site Plan Control Agreement, authorized by By-law 1988-34 and registered on title as Instrument No. PR95926 on July 20, 1988 shall be deleted and replaced with the attached Schedule "A", "B", and "C" which shall form part of this Agreement.

2. That all other provisions of Site Plan Control Agreement Instrument No. PR95926 shall remain in force and effect.

3. That this by-law shall come into force and effect upon passing.

Read a first and second time in open Council this 29th day of October, 2018.

Read a third and final time, passed, signed and sealed in open Council this 29th day of October, 2018.

Mayor Deputy Clerk

CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

AMENDMENT TO SITE PLAN CONTROL AGREEMENT REGISTERED AS INSTRUMENT PR95926 AS AUTHORIZED BY BY-LAW 1988-34

THIS AGREEMENT made in triplicate this __ day of October, 2018.

BETWEEN: H&D Petroleum Inc.

Hereinafter called the "Owner" of the first part

AND: The Corporation of the Township of Edwardsburgh Cardinal

Hereinafter called the "Township" of the second part

WHEREAS the Council of the Corporation of the Township of Edwardsburgh/Cardinal entered into a Site Plan Control Agreement with Peter Antonakos by By-law 1988-34 at the regular meeting of Council on June 201h, 1988, which Agreement was registered on July 20, 1988 as Instrument No. PR95926; and

WHEREAS the property described in the Site Plan Control Agreement was conveyed to the Owner by Transfer/Deed GC50419 on January 15, 2018; and

WHEREAS Authority is granted under Section 41 of the Planning Act, RSO 1990, c.P. 13, as amended to the Council of the Corporation of the Township of Edwardsburgh/Cardinal to enter into and amend such agreements; and

WHEREAS the Council of the Corporation of the Township of Edwardsburgh/Cardinal wishes to amend Schedules "A" through "C" to reflect the change in description, ownership and new use of the property.

NOW THEREFORE This Agreement witnesseth that, in consideration of other valuable considerations and the sum of one dollar ($1.00) of lawful money of Canada now paid by the Owner to the Township (receipt whereof is hereby acknowledged) the parties hereby covenant and agree one with the other as follows:

1. That Schedules "A", "B", and "C" of Site Plan Control Agreement, authorized by By-law 1988-34 and registered on title as Instrument No. PR95926 on July 20, 1988 shall be deleted and replaced with the attached Schedule "A", "B", and "C" which shall form part of this Agreement.

2. That all other provisions of Site Plan Control Agreement Instrument No. PR95926 shall remain in force and effect.

IN WITNESS WHEREOF the parties hereto have executed this Agreement.

THE CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH CARDINAL

H&D Petroleum Inc.

) ____________________ _ ) Mayor ) ) __________________ _ )Clerk We have authority to bind the Corporation.

) __________________ __ )Director ) ) __________________ __ )Director 1/We have authority to bind the Corporation.

SCHEDULE "A"

Site Plan Control Agreement

TO AGREEMENT EXECUTED THE ____ DAY OF ____, 2018.

BETWEEN: H&D PETROLEUM INC.

AND: THE CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

DESCRIPTION OF THE PROPERTY

2025 – 2029 County Road 44

Pt Park Lt 3 E/S Kemptville Road, 4 E/S Kemptville Rd, 5 E/S Kemptville Rd, 6 E/S

Kemptville Rd, 7 E/S Kemptville Rd, 8 E/S Kemptville Rd Pl 9 Johnstown, Pt 1 15R639

& Pt 1 & 2 15R6618; s/t interest in PR195945; s/t EG16079; Edwardsburgh/Cardinal

PROPERTY ROLL # 070170102010600

PIN 68149-0151

SCHEDULE "B"


TO AGREEMENT EXECUTED THE __ th DAY OF ____, 2018

MASSING AND CONCEPTUAL PLAN SITE PLAN

EXHIBITS: The following Exhibits attached hereto shall form part of this Schedule:

Exhibit 1 - (Appendix "A") Site Plan- Telecommunications Tower

Exhibit 2 – (Appendix “B”) Site Plan- Fenced Parking Area

Rogers

SCHEDULE "C"


TO AGREEMENT EXECUTED THE __th DAY OF __, 2018

1. ACCESS FACILITIES

a) As per site plan forming Exhibit No.1 & 2 of Schedule "B". No additional

entrance ways shall be established without the consent of the Roads Super

Intendent and United Counties of Leeds and Grenville, if on a County Rd.

2. DRAINAGE

a) Drainage of the lands shall be directed overland toward existing ditches.

b) The drainage ditches shall be properly maintained to ensure the free flow of

water. Where required, detritus or other materials which might block drainage

flows or cause ponding shall be immediately removed.

c) Drainage ditches along roadway corridors shall be maintained in accordance

with the requirements of the appropriate road authority.

3. REFUSE STORAGE AND DISPOSAL

a) The owner shall be responsible for the disposal of refuse from his property.

4. LOCATION OF BUILDING STRUCTURES AND FACILITIES

a) As per site plan forming Exhibit No.1 & 2 of Schedule "B" to this Agreement.

5. ADDITIONAL RENOVATIONS

a) Prior to the commencement of any work on additions or alterations to existing structures on the property, as per site plan forming Exhibit No.1 of Schedule "B" to this Agreement, a building permit must be issued by the Chief Building Official.

CORPORATION OF THE


BY-LAW NO. 2018-

"A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN CONTROL AGREEMENT"

\ \ b

WHEREAS: The Council of the Corporation of the Township of Edwardsburgh/Cardinal deems it advisable to enter into a Site Plan Control Agreement with Edmond Ivan Patenaude and Karen Lorraine Patenaude respecting development of a property described as:

2224 Jochem Rd Oxford Station

PT L T 22-23 CON 10 Edwardsburgh as in PR134016; Edwardsburgh/Cardinal

Roll# 070170105009501 PIN 68139-0054

AND WHEREAS: Authority is granted under Section 41 of the Planning Act, RSO 1990, c.P. 13, as amended to the Council of the Corporation of the Township of Edwardsburgh/Cardinal to enter into such agreement;

NOW THEREFORE: The Council of the Corporation of the Township of Edwardsburgh/Cardinal enacts as follows:

1. That the Mayor and Clerk are hereby authorized to execute an agreement with Edmond Ivan Patenaude and Karen Lorraine Patenaude and that a signed copy of said agreement is attached hereto as Schedule "A".

2. This by-law comes into effect upon passing.



Mayor Deputy Clerk

SCHEDULE "A" Site Plan Control Agreement

TO AGREEMENT EXECUTED THE DAY OF , 2018.

BETWEEN: EDMOND IVAN PATENAUDE and KAREN LORRAINE PATENAUDE

AND: THE CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

DESCRIPTION OF THE PROPERTY

2224 JOCHEM RD OXFORD STATION

PT LT 22-23 CON 10 EDWARDSBURGH AS IN PR134016; EDWARDSBURGH/CARDINAL

ROLL# 070170105009501 PIN 68139-0054

SCHEDULE "8" Site Plan Control Agreement

TO AGREEMENT EXECUTED THE th DAY OF __ , 2018

MASSING AND CONCEPTUAL PLAN SITE PLAN

EXHIBITS: The following Exhibits attached hereto shall form part of this Schedule:

Exhibit 1 - (Appendix "A") Site Plan

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PROPOSED COMPOUND LAYOUT PLAN ~~N

NOTES

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SITE PLAN PROPOSED TElfCOt.II.IUNICATfON INSTAlLATION 2224 JOCHEU ROAD

PART OF LOTS 22 & 23 CONCESSION 1 0 TOWNSHIP OF EDWARDSBURGH COUNTY OF GRENVILLE

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INTEGRATION NOTE

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INTEGRATION DATA

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ELEVATION NOTE

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SURVEYOR'S CERTIFICATE

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AUENOt.IENTS

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SITE: HWY 416 &: Sl.IITH STREET (C6SH)

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SCHEDULE "C"


TO AGREEMENT EXECUTED THE th DAY OF , 2018

1. ACCESS FACILITIES

a) Access to the site will be via a private driveway owned and maintained by the owners, as per site plan forming Exhibit No.1 of Schedule "B".

2. FLOODLIGHTING

a) Access driveways on the owner's land are to be illuminated to the requirements of the Chief Building Official.

3. REFUSE STORAGE AND DISPOSAL

a) The owner shall be responsible for the disposal of refuse from his property.

4. LOCATION OF BUILDING STRUCTURES AND FACILITIES

a) As per site plan forming Exh ibit No.1 of Schedule "B" to this Agreement.

5. ELEVATIONS

a) As per Building Elevation Plans forming Exhibit No.1 of Schedule "B" to this Agreement.

THE CORPORATION OF THE


BY-LAW NO. 2018-

"A BY-LAW TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE UNITED COUNTIES OF LEEDS AND GRENVILLE TO PERFORM THIRD

ALTERNATE OVERALL RESPONSIBLE OPERA TOR DUTIES"

WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, Section 8(1) states that the powers of a municipality shall be interpreted broadly so as to confer broad authority on municipalities to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; and

WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, Section 8(2) states that in the event of ambiguity, the ambiguity shall be resolved so as to include, rather than exclude, municipal powers that existed before the Municipal Act, 2001 came into force; and

WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, Section 9 gives the municipality the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this Act; and

WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, Section 11 (2) provides that Municipal Councils may pass by-laws for the economic, social and environmental well-being of the inhabitants of the municipality;

AND WHEREAS the Council of the Corporation of the Township of Edwardsburgh/Cardinal deems it advisable to enter into a Memorandum of Understanding with the United Counties of Leeds and Grenville to perform third alternate Overall Responsible Operator duties for the Bennett Street Well Supply;

NOW THEREFORE the Council of the Corporation of the Township of Edwardsburgh Cardinal enacts as follows:

1. That the GAO/Clerk is hereby authorized to execute the Memorandum of Understanding on behalf of the Township of Edwardsburgh/Cardinal attached hereto as Schedule "A".

2. That this by-law shall come into force and take effect upon passing.



Mayor Deputy Clerk

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE UNITED COUNTIES OF LEEDS AND GRENVILLE (UCLG)

AND

THE TOWNSHIP OF EDWARDSBURGH CARDINAL (TWPEC)

The purpose of this agreement is to provide UCLG with a contingency to cover such times when the Spencerville water system's designated Overall Responsible Operator and alternate Overall Responsible Operator are not available. For the purposes of this agreement, should this situation arise it will be deemed an emergency.

The Memorandum of Understanding (MOU) is only applicable to the water system located at 33 Bennett Street in Spencerville, also referred to as "The Maples".

1. In the event of an emergency, the UCLG may request that TWPEC perform 3rd alternate Overall Responsible Operator duties and responsibilities for a specified period of assistance. The request can be made orally or in writing. If orally, as soon as practical the request should be followed up with a request prepared and submitted in writing.

2. Execution of this agreement does not create any duty to respond to the request. The TWPEC shall have sole and absolute discretion as to whether to respond based on availability of personnel and this decision will be final.

3. UCLG will reimburse TWPEC for personnel costs as well as any out-of-pocket expenses incurred for work performed during the specified period of assistance.

4. UCLG shall assume the defense of, fully indemnify and hold harmless, TWPEC, its officers and employees, from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from TWPEC work during a specified period of assistance.

5. Either party may withdraw from this agreement by providing 30 days written notice of its intent to withdraw to the other party.

Now, therefore, in consideration of the covenants and obligations set forth in this agreement, the United Counties of Leeds and Grenville and the Township of Edwardsburgh Cardinal execute this agreement on this day of

-------' 2018.

United Counties of Leeds and Grenville

Per: ------------------------Name: -----------------------Title: ______________________ __

I have authority to bind the corporation.

Township of Edwardsburgh Cardinal

Per: ------------------------Name: ---------------------Title: -----------------------1 have authority to bind the corporation.

Senior Management Team

Industrial Park

Economic Development

Building/Bylaw

Upcoming meeting schedule

Schedule subject to adjustment

Environmental Review Tribunal Election 2018

Official Plan review

CAO's ADMINISTRATIVE UPDATE TO COUNCIL

ADMINISTRATION I ECONOMIC DEVELOPMENT

Policy development is continuing on cell phone use. Council orientation program is being finalized.

Page 1 of 5 October 29, 2018

A Fitness for Duty Policy has been drafted and reviewed by Joint Health and Safety. It will be further reviewed at the Labour-Management Committee before being finalized. The provincial share of costs for site certification have been received and interest in the remaining lands is continuing. Staff is working through the site plan control amendment process for the CREWS property to accommodate the Greenergy project. Particular care is being taken to review fire suppression, spill containment, and storm water management. BBL Energy continues to work towards closing of their purchase of the vacant Prescott Machine & Welding property anticipated in early November. Staff have met with the new owners of the 730 Truck Stop property and completed an initial review of their site plan control amendment proposal. They intend to re-activate the diesel fueling area immediately as it was not damaged in the fire. There will be a new convenience store and drive-through restaurant(s) as well as a gas bar constructed close to County Road 22 next year. There are no plans to change the underground infrastructure in place on the property. Work is ongoing in both areas and staff continue to respond to inquiries and complete investigations and inspections. Monday November 5 - CDC - OP Draft #2 review Saturday, November 10 - Council Orientation, Brockville Monday November 12, 6:00 pm - Public Meeting for Pontbriand Rezoning (quorum required) Monday, November 12 - CofW Admin & Finance Tuesday, November 13 - Recreation Advisory Committee Thursday, November 15 - Council Orientation, Spencerville Monday, November 19 - CofW Public Works/ES/Facilities Wednesday, November 21- Port Management Committee Monday, November 26 - Regular Council An agreement hearing has been scheduled for November 6 and 7, starting at 10 am each day at the Council Chambers of the City of Brockville. The election was successfully concluded from an administrative standpoint. Overall voter turnout was 53%. The second draft will be provided to CDC at their November meeting and will include all the comments received to date.

Absences

Asset Management 730 Truck Stop Receivership

Tax Sales

ARB Hearing Davies - small claims court

GT Assessment

Parks

Cardinal Dock

Arenas

HR


November 1 - Rebecca Williams and I will attend the AMCTO Zone meeting in Perth. November 6,7- Environmental Review Tribunal November 16- Shelbi McFarlane and I will attend the UCLG Economic Development Summit in North Grenville November 20 - Rebecca Williams, Shelbi McFarlane and I will attend the Cunningham Swan Municipal Seminar in Kingston

TREASURY

The Asset Management Road Map project with the consulting firm Public Sector Digest is progressing well. The solicitor representing the municipality on this file continues to be in regular contact with the receiver. She intends to push for a motion for interim distribution if the insurer's decision is not forthcoming very soon. A vacant lot in Cardinal has been advertised for sale for back taxes with the sale closing November 7. The Treasurer attended at small claims court on October 18. The plaintiff withdrew his claim after the judge explained that he didn't have a case due to the fact that this matter was under appeal with ARB. MPAC has established the assessed value of the GT distribution facility at just over $52M.

FACILITIES/RECREATION

Decorative bollards will be installed at the Town Hall in Spencerville, at Riverside Park in Spencerville and at the downtown Cardinal green space. The new dock at Riverside Park was successfully removed from the water for the winter season. SNC are preparing final drawings. Setting the anchor bolts in place will be done this fall and the dock itself will be installed in the spring. Arenas are extremely busy. South Grenville Minor Hockey's initiation program has 60 young children enrolled which makes a very crowded viewing area with parents and grandparents often there to watch.

OPERATIONS- PUBLIC WORKS

In the latest CUPE contract, the Township committed to a review of the Public Works department positions. That review has been ongoing and was recently discussed at a Labour-Management meeting attended by the CUPE National Representative. It appears

Roads and Sidewalks Solid Waste

Cardinal Water

Cardinal Wastewater

Spencerville Wastewater

Prescott WWTP

Industrial Park Water Distribution OCIF Funding for County Road 2 Project Walker Street Project


that we are nearing consensus on a more streamlined wage scale in that department. Crews are preparing for winter operations and getting equipment ready. Curb repairs are underway in Spencerville. Normal operations. On November 6th RPRA (Resources Productivity and Recovery Authority) will conduct a 2017 BlueBox Audit.

OPERATIONS- ENVIRONMENTAL SERVICES

Application for funding for the berm project has been submitted with assistance from SNC. Results of the MOE inspection have been received and there were no recommendations for action. The inspection summary rating record will be provided to Committee of the Whole next month. A water main break occurred on October 15 at about 9 pm in the vicinity of Joseph and George Street. Crews responded quickly and the break was repaired in about 6 hours. This followed immediately on the heels of another repair on a Flett Street lateral. During that work an Environmental Services truck was involved in a fender bender with a resident's parked vehicle and both vehicles are being repaired at Township expense. The system is functioning normally. The pilot testing of the proposed lngredion wash water disposal has revealed that the parameters of the waste are such that we will not be able to accept it without jeopardizing the system. Township staff is continuing to discuss options with lngredion. The system is functioning normally, though the level of the lagoon is slightly low as we near the end of a dry summer. We are continuing to look for solutions to recognize two private sewer laterals that cross two other private properties to outlet to the main on South Street. The scheduled meeting of Thursday September 20 was cancelled at the request of Prescott and a new date has not yet been set. Township staff are meeting October 29 with Prescott staff to review a draft budget which will then be presented to the Board of Management. Results of the MOE inspection have been received and there were no recommendations for action. The inspection summary rating record will be provided to Committee of the Whole next month. The application has been completed and submitted. We have had contact from MMAH to clarify a few items, so we are aware that it is being reviewed. Work is continuing until winter weather prevents any further efforts. Water main testing is completed for the first three blocks.

JR-DR Drain

County Road 2 Drain

Sayeau Drain

Baguss-Brown Drain

HR

Operations

OPERATIONS- MUNICIPAL DRAINS


Robinson Consultants Inc. are reviewing the two projects billed under the 2015 bylaw as well as the unauthorized work done on the Carmichael farm to determine appropriate correct billing. They have visited the sites in October. We are awaiting AJ Robinson & Associates' report. A meeting was held between Robinson, UCLG and the Township to ensure that everyone was aware of each other's efforts and that the three parties will work cooperatively on plans to construct drainage outlets under County Road 2 The preliminary report was received at the August PW/ES/F meeting. Once the report has been finalized it will be distributed to landowners on the drain as well as reviewed again at the November Committee of the Whole meeting. The Act requires that the benefitting owners be notified before passage of the bylaw. This will be done in time for the November Council meeting.

FIRE DEPARTMENT

Recruitment efforts are ongoing to find volunteers who will be available during daytime hours. The on line burn permit system is nearing completion of testing and it has been decided that it will go live January 1 to better align with the cost of the system. Truck inspections are underway. A new server has been installed for data management (Crysis) which replaces the old Fire House system. This will allow linkages between the department statistics and the dispatch system for better information gathering and flow. It appears that the Provincial government is reversing the requirement for departments to move to NFPA training standards. This will be discussed at the County-wide Fire Chief's group and further information will be provided in due course. The County GAO's group will meet on November 13 and this will be an item on the agenda there as well.

EMERGENCY MANAGEMENT

Emergency Plan The Emergency Information Officer is compiling the information needed to submit to the rovince to show com liance for 2018.


Councillors are reminded to please forward or cc sent/received email correspondence that is a municipal record to [email protected]

TOWNSHIP OF EDWARDSBURGH CARDINAL \ ~ October 29, 2018


Moved By:----------- COPY Seconded By: _________ _

THAT Municipal Council receives the Mayor's Report as presented.


Mayor: ________________ _

I RECORDED VOTE REQUESTED BY: I NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

THE CORPORATION OF THE

TOWNSHIP OF EDWARDSBURGH/CARDINAL

BY-LAW NO. 2018-

"A BY-LAW TO ADOPT, CONFIRM AND RATIFY MATTERS DEALT WITH BY RESOLUTION"

WHEREAS Section 5(3) of the Municipal Act 2001, SO 2001, Chapter 25, as amended, provides that the powers of a municipality shall be exercised by by-law;

AND WHEREAS in many cases, action which is taken or authorized to be taken by the municipality does not lend itself to the passage of an individual by-law;

NOW THEREFORE the Council of the Corporation of the Township of Edwardsburg hi Cardinal enacts as follows:

1. That the actions of the Township of Edwardsburgh/Cardinal, at its meeting held on October 29, 2018 in respect of recommendations contained in the reports of committees considered at the meeting and in respect of each motion, resolution and other action taken by the Township of Edwardsburg hi Cardinal at its meeting are, except where the prior approval of the Ontario Municipal Board or other authority is required by law, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this bylaw.

2. That the Mayor and the appropriate officials of the Township of Edwardsburg hi Cardinal are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of the Township of Edwardsburgh/Cardinal referred to in the preceding section.

3. That except as otherwise provided, the Mayor and Clerk are authorized and directed to execute all documents necessary on behalf of the Township of Edwardsburgh/Cardinal.



Mayor Deputy Clerk

ll

Documents

REGULAR MEETING MUNICIPAL COUNCIL CORPORATION OF … · recommended by Committee of the Whole-Administration & Finance. Carried d) Spencerville Legion Sewer Charges R2018-323 Decision: