Public Sector Digital Preservation

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neday connected orm and preorm worshops

10 December 2010, Novotel Melborne on Collins

Secring longterm access to digital assets

www.rkgropsr .com.

Supported by:

Book before12 November 2010

to receive ourearly bird discount

$1495 + GST

Produced by:

Preorm worshops

How to mae sre what yo need is there in the treA

Developing a strategy or digital records: a practical approachB

Thrsday, 9 December 2010

James Price, Managing Director; Fran Wharton, Records Management

Consltant, Experience Matters

Chris Godden, Principal Consltant and Manager Strategic Projects, Opticon Astralia

Official Media Partner:

Pbc Secor

Dg Preservon

Pblic Records Oce o Victoria (PROV)Department o Edcation (TAS)

National Gallery o Astralia

Docment Management Consltancy

e.law Asia Pacic P/L

State Library o Soth Astralia

Hear rom or expertpanel o speaers:

http://tinyurl.com/@arkgroup Hashtag: #digipres



Pbc Secor Dg Preservon

9 10 December 2010, Novotel Melborne on CollinsAGENDA

CONNECTED FORuM - Friday, 10 December 2010

9:00 Chairperson's opening remarks

Rosemary Kaczynski, Principal and Founder,Document Management Consultancy

8:45 Registration and refreshments

9:30 Interactive introductory session: Achieving digital continuityTo kick off proceedings, Rosemary Kaczynski will lead this interactive

discussion. The aim of the session is to become familiar with fellow

attendees’ backgrounds, to define the scope and what attendees hope toachieve from the forum.

Assessing the need for digital preservationó

Identifying the challenges in ensuring long-tem accessibilityó

What solutions are we looking for?ó

Rosemary Kaczynski, Principal and Founder,

Document Management Consultancy

10:15 Developing and implementing a digital preservation strategy: aDepartment of Education (TAS) case study

Setting digital preservation goals and prioritiesó

Building a functional digital preservation framework and migrationó

schedule

Obtaining key stakeholder buy-in and dealing with bureaucraticó

decision processes

Introducing accountability mechanismsó

Allegra Huxtable, Manager Information Support Services,Department of Education (TAS)

11:00 Morning refreshments and networking

11:30 Preserving legacy information and making a plan for the future: a casestudy

Preserving information through migration, emulation and refreshmentó

Transferring information to new systems and formatsó

Facilitating access and re-use of digital informationó

Allison Stanfield, Director and CEO, e.law Asia Pacific P/L

12:15 Controlling your digital collection and media asset system

Managing the metadata of your media assets and enhancing searchó

and discovery

Collection management: access control and rights managementó

Introducing and integrating a Digital Asset Management Systemó

(DAMS) with other systems

Luke Marks, Head of IT and Digital Imaging,National Gallery of Australia

1:00 Networking lunch

2:00 Equipping staff for digital preservation tasks: a case study

Obtaining the skills in the use of both obsolete and cutting edgeó

technologies

Developing a training programme for staffó

Encouraging inter- and intra-organisational knowledge sharingó

2:45 Archiving Web content

Planning and implementing a web archiving strategyó

Capturing and saving the content of the dynamic Web 2.0 applicationó

such as blogs and wikis

Dealing with the legal implementations of web archivingó

Jenny Scott, Content Services Librarian,State Library of South Australia (TBC)

3:30 Afternoon refreshments and networking

4:00 Establishing standards to ensure consistency and interoperability

Preserving born-digital objects in digital form to an agreed standardó

Collaborating with partners on development and use of standardsó

Developing networks of shared trusted digital repositoriesó

Update on the recent developments and future directionsó

Andrew Waugh, Senior Technical Advisor,Public Records Office of Victoria (PROV)

4:45 Chairperson’s closing remarks and end of connected forum

The availability and protection o vital inormation held by organisations is becoming

increasingly complex. The hardware that holds digital assets is qicly becoming

obsolete, as are the le ormats and sotware which interpret them.

With technology obsolescence threatening the tre availability o digital

inormation, organisations need to not only realise the potential riss and costs o digital asset loss, bt also nderstand how to proactively address these isses or

tre ris mitigation.

To be able to maintain the accessibility, athenticity and integrity o inormation over

time, digital preservation strategies, tools and procedres need to be developed and

resorces need to be made available.

This connected orm will provide yo with opportnities to hear timely and practical

digital preservation case stdies. Yo’ll be armed with techniqes to:

Deal eectively with the growing amont o digital objects in yor organisation

Retain the accessibility, integrity and athenticity o digital assets over time

Assess the best digital preservation and digitisation methods or yor

organisation

Develop digital preservation policies

Eqip sta or digital preservation tass

Mae eective se o standardised approaches

Assessing the needs and challenges

Examining future challenges and directions indigital preservation practice

Digital preservation in practice



PRE - FORuM WORkSHOPS

Thursday, 9 December 2010

Worshop B: Developing a strategy or digital records: a practical approach

Registration: 12.30 pmWorshop starts: 1.00 pmWorshop ends: 4.00 pm

Facilitated by: Chris Godden, Principal Consultant and Manager Strategic Projects, Opticon Australia

About the workshop:Ideas and inormation abond in the digital world and may be no more than a ew eystroes away. However, mch o this inormation is temporary innatre and not o long term vale to an organisation. Frther, the transormation process rom born paper to digital may create norseen challenges.

The qestion is, how do we move rom a mass o paper and digital inormation to a sensible plan to manage what is really reqired by an organisation?It reqires both a top down and bottom p approach to be sccessl. This participative worshop will provide practical gidance on how to sccessllyachieve both. It will provide attendees with a ramewor and techniqes to assist in developing a strategy and plan to manage born digital records andconverted paper records.

Pbc Secor Dg Preservon9 10 December 2010, Novotel Melborne on Collins

Worshop A: How to mae sre what yo need is there in the tre

Registration: 8.30 amWorshop starts: 9.00 amWorshop ends: 12.00 pm Facilitated by: James Price, Managing Director; Fran Wharton, Records Management Consultant, Experience Matters

About the workshop:

We can still read the Rosetta stone created in 196 BC bt will the same be said or yor borndigital records ve years rom now? Today we are increasingly

woring in a virtal world bt the qantm o borndigital records yor organisation creates is not as noticeable, so problems are ignored ntil too late.

These records now pile p in the IT space instead o piling p on dess and alling to the foor. Bsiness continity planning and disaster recovery are

critical areas or ris management bt what role do yo play and how can yo se these tools to ensre the longevity o borndigital records?

Discssions and activities will ocs on:

Improving yor nderstanding o BCP, DR, ADRI (Astralian Digital Recordeeping Initiative) and other digitally ocsed programs to set the scene•

Developing a migration strategy and how to go abot implementing it sing the principles o BCP and DR•

Woring collaboratively with IT and other inormation proessionals and bsiness owners to achieve the best otcome or yor pblic oce when•

drating these critical ris management plans

The inhibitors and drivers to sccessl BCP and DR or digital preservation•

About your workshop leaders:James Price is the Managing Director o Experience Matters. His career has been in the inormation management indstry, woring orrms in hardware distribtion, systems integration, and sotware development and conslting. His experience is in sales, mareting, prodctmanagement and general management.

Fran Wharton has over 13 years' experience in the records and inormation management indstry. Fran’s experience in the indstry coversa range o roles inclding systems and tools design implementation and administration, training development and delivery, governancedevelopment and strategic conslting. Fran was a ey contribtor to the development o the Soth Astralian government’s recordsmanagement ramewor.

About your workshop leader:

Chris Godden has a proven track record over 30 years in inormation and technology, both delivering solutions and providing executivemanagement. Since joining Opticon in 1995, Chris has undertaken a range o assignments with public and private sector organisations in

Australia and internationally.

In early 2006 Chris commenced as the Opticon team leader at the Public Record Ofce o Victoria (PROV) to assist in the promotion o records

management including the digital archive solution, VERS. This continues as an ongoing role in 2010. Chris works closely with Victorian

Government departments and agencies to assist with records management issues, including policy, strategy and plans, procedures and

organisational matters. Chris is a member o the Standards Australia IT-21 Committee (Records and Document Management Systems) and

regularly presents to proessional organisations in the inormation and records sector.



Even vene nd ccommodon

Preferential rates are available at the Novotel Melbourne

on Collins. Please contact the hotel directly to make

your reservation, quoting ‘Ark Group Australia’ as your

reference.

Novoe Meborne on Cons

270 Collins StreetMelbourne, VIC 3000

Tel: +61 (03) 9667 5800

www.novotel.com.au

Grop Dscon

When you bring a team of three, you can bring a 4th delegate

for free!

Cn’ mke e even?

Connected forum CD is available!

If you can’t take full advantage of this event, the CD gives you

a useful record of the presentations made at the event for your

reference. The CD is made available after the event at $595

plus GST.

For more information contact:Phone: 1300 550 662

Email: [email protected]

Sponsorsp or Ebon Oppornes

If you are interested in sponsoring or exhibiting at this event

please contact Bhuwan Rai

Phone: 1300 550 662

Email:[email protected]

Pbc Secor Dg Preservon

9 - 10 December 2010, Novoe Meborne on Cons

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Documents

Public Sector Digital Preservation