Digital Preservation

Joint Information Systems Committee 11/03/07 | | Slide 1Joint Information Systems Committee Supporting education and research

JISC Conference 2007Managing & Preserving Institutional Digital Assets

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Joint Information Systems Committee 11/03/07 | | Slide 2

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Presenter Details

Digital Preservation & Asset Management Synthesis

Maureen Pennock, Research Officer, Digital Curation Centre (UKOLN).


Digital Preservation & Asset Management

Aim:

– “… To support preservation and management of digital assets within institutions by developing management and assessment tools, training programmes and preservation infrastructure for institutional repositories.”


DPAM Funding Areas

Three main streams:

– Institutional Management Support and Collaboration

– Digital Preservation Assessment Tools

– Institutional Repository Infrastructure Development

Institutional Digital Assets

Web resources

E-sciencedata

E-journals

E-prints

E-learningobjects


Projects


Theme I: Institutional Management Support & Collaboration

7 projects funded:


Theme 2: Digital Asset Assessment Tools

1 project funded


Theme 3: Institutional Repository Infrastructure Development

Three projects funded (+1)


Key themes


Recurring elements

Lifecycle management

Cost & Business models

Lifecycle; Preservation services; Training

Repositories

Preservation services;Metadata;

OAIS; Software;Training

Cultural issues

Advocacy; Engagement;

Raising awareness

Policies & Strategies

Recommended/implemented/contributory

Assessment & Surveys

Existing systems; Development; Risks

Legal issues

DP; FoI; Obligations; Retention;


Assessment & Surveys (i) Assessment/survey of existing approaches

– DAAT Assessment of file format testing tools: DROID, JHOVE and AIHT Empirical Walker (written report)

– OAIS/METS project Assessment of Compliance (written report)

– PRESERV: Survey of repository preservation policies and approaches (written report)

– Managing Risk: Survey of digital asset management practices (written report)

Joint Information Systems Committee

Assessment & Surveys (ii)

New survey & assessment tools/services

– DAAT project:

• Assessment of Attributes: functional attributes for a digital asset assessment tool (written report)

• Assessment of Risk Factors: factors that should be measured by an automated assessment tool (written report)

• Pilot asset preservation assessment method & tool: (manual survey; results input to db & scored)

– PARADIGM: Records survey (written survey questions)

– PRESERV: Repository contents assessment (shared service)

– OAIS/METS project: Checklist for assessment of compliance


Cost & Business models

Lifecycle cost & business models:

– ESPIDA: model to help make business cases for intangible assets and activities

– LIFE: methodology and formula for costing life of e-journals, including preservation

Preservation & shared services

– SHERPA DP: developing a cost model for their shared service; utilising above plus other existing costing info

Education

– DPTP: training module on costs and risk management


Legal issues

Guidance

– Impact of legislation on design and operation of a digital asset management system: DP; FoI; Copyright; Special needs – MANDATE

– Legal issues relevant across the lifecycle: Public records acts; archival legislation; human rights & privacy; IPR; access; defamation – PARADIGM

– Digital Rights Management – PARADIGM

Training: IPR; FoI; Environmental regulations; DP, legal deposit - DPTP

Risk management: legal risks of failure to manage assets in line with legislation – Managing Risk project


Cultural issues

Raising awareness

– Within participating institutions (Managing Risk, OAIS/METS, eSPIDA, MANDATE…)

– To broad external audience

Addressing range of stakeholders involved in lifecycle activities/decisions

Implicit in the lifecycle approach taken by most projects though not an explicit part of many project outputs)

– Briefing paper on digital preservation (Managing Risk) – aimed at internal audience


Strategies & Policies

Shared services (PRESERV; SHERPA DP)

Overviews and discussion

– Media preservation; degrees of preservation; file formats and RI; migration, emulation, combined strategies (PARADIGM)

– Policy and Strategy Issues (MANDATE)

Training

– Migration; Emulation; Technology preservation (DPTP)

Contributions to institutional strategic & policy development

– Managing Risk, LIFE, MANDATE, PRESERV, SHERPA DP


Repositories & Preservation: Metadata Metadata

– METS

• Sample schema for personal papers (PARADIGM)

• METS as framework for packaging and transferring IR metadata; also for preservation metadata (SHERPA DP)

• Assessment of potential within existing archive (OAIS/METS)

• EPrints plug-in to export data for delivery to an external service using METS (PRESERV)

– PREMIS

• Subset for Institutional Repositories (PRESERV)

• Use of PREMIS for private paper storage (PARADIGM)

– MPEG21 DIDL

• EPrints plug-in to export data for delivery to an external service using MPEG21 DIDL (PRESERV)

– Training (DPTP; MAT)


Repositories & Preservation: OAIS & IRs OAIS

– Assessment of compliance by existing archives; OAIS overview (OAIS/METS)

– Development of persistent preservation environment using OAIS model (SHERPA DP)

– OAIS overview; practical examples; certification & compliance (PARADIGM)

– Training (DPTP)

– Suggested use; compliance; case study (MANDATE)

Institutional Repositories

– Software

• FEDORA (Practical test by PARADIGM)

• DSPACE (Practical test by PARADIGM; Linkage between DSPACE and FEDORA by SHERPA DP)

• EPrints (Preservation support by PRESERV; Linkage between EPrints and FEDORA by SHERPA DP;

– Training module from DPTP


Spotlight on...


Featured outputs (i)

Case studies

– Implementation and testing of MANDATE toolkit at JW College

– Implementation and testing of eSPIDA model on eTheses, IR, and Museums collection scenarios

– Implementation and testing of LIFE model on VDEP, web archive, and e-journals

– Managing Risk implementation at KCL

– MAT training sample case studies

Training

– Comprehensive digital preservation training (DPTP)

– Detailed METS non-technical training (MAT)


Featured outputs (ii)

Shared services

– SHERPA DP preservation services: carry out preservation services for IRs and provide access to scarce knowledge and expertise



Shared services


– PRESERV format profile service: linking PRONOM-DROID tool with ROAR to produce IR contents format profile and alert managers to impending obsolescence (where possible)


PRESERV: PRONOM-ROAR



Shared services



Written guidance

– PARADIGM workbook: holistic approach to digital archiving and preservation; highly comprehensive


PARADIGM lifecycle & workbook



Shared services



Written guidance

– PARADIGM workbook: holistic approach to digital archiving and preservation; highly comprehensive

– MANDATE toolkit: holistic approach to digital asset management; widely applicable


MANDATE toolkit


Synthesis conclusions


Synthesis: initial findings Programme aim achieved:

– “… To support preservation and management of digital assets within institutions by developing management and assessment tools, training programmes and preservation infrastructure for institutional repositories.”

Project outcomes and conclusions as important as outputs!

Increasedawareness

Morecommunication

Better understanding

Moreconnections

Outcomes

Context is key

We’re not done yet

Step 1:Assessment

Collaborationis vital

Conclusions


Final impressions

A process of building (but never finishing?)

Services

Multi-dimensional challenge:


Suggestions for further work

More focus on integrated and holistic approaches

Renewed needs assessment of UK institutions

File format conversion – authenticity and integrity assessments

More training

– on use of standards and ensuring compliance

– to continue to engage with broader range of stakeholders

More research and development on shared services

Translation of pilot/short term services into lasting initiatives


Thank You

Questions?

Maureen Pennock

[email protected]

Documents

Digital Preservation