Profile of ASKS -Latest AUG2009

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    OrganizationalPROFILE

    HEAD OFFICE:

    Power House Road, Kewatkhali, MymensingMobile: 01716-017918

    E-mail: [email protected]: www.bdasks.org

    http://www.bdasks.org/http://www.bdasks.org/
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    PROFILEOFASKS

    1. Name of the NGO: Akota Samaj Kallyan Sangstha (ASKS)

    2. Mailing Address:ASKS

    Power House Road, Kewatkhali

    Mymensingh, Bangladesh.

    Mobile: 0088-01716 017918

    E-mail: [email protected]

    Website: www.bdasks.org

    3. Address of Offices:Head Office:

    ASKSPower House Road, KewatkhaliMymensingh

    Dhaka Office:

    Plot-86, West PadardiaSatarkul Road, BaddaDhaka-1212.

    Liaison Office:ASKS

    Nandanpur Hospital Road

    Gopalpur, Tangail

    Branch Offices:

    ASKSGhatailTangail

    ASKSIshorgonjMymensingh

    ASKSMelandah

    Jamalpur

    4. Contact Person: Md. Moniruzzaman JoarderChairman

    5. Year of Establishment: 1992

    6. Type of Organization:ASKS is a non-profit, non-political and non-governmental

    voluntary development organization.

    http://www.bdasks.org/http://www.bdasks.org/
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    7. Legal Status:ASKS has got award as a developmental organization from various governmental agencies, at first, from theDepartment of Social Welfare since April 1994. The registration related information is given below:

    Name of the Concerned Department Registration No. Date of Registration

    NGO affairs Bureau, Bangladesh 2451 02.06. 2009Registered with the Department of Social Welfare TK-0705/94 17.11.1994Registered with the Department of Family Planning 215/07 13.06.2007

    8. Background of Establishment:

    Akota Samaj Kallyan Sangstha (ASKS) is a non-government, non-profitable and non-political voluntary

    social development organization. It was established in 1992 with the initiative of a group of educated social

    activist with an aim to improve socio-economic status of the underprivileged peoples of the society. It is

    founded on a set of believes concerning the basic problems of the rural people like-illiteracy, ill health,

    unemployment, oppression/ civic inertia & environmental hazards. Peoples have their inherent power tosolve their own problems, but they lack opportunity, resources & civic rights. The development philosophy

    of ASKS is essentially humanist, holistic and people-centered approach that aim to empowering people

    through develop their potential inherent powers (intellectual, productive, physical & political/organizing) to

    enable them to take responsibility of their self-reliance and sustainable development. ASKS believes on non-

    directive, bottom up, integrated and participatory development frame work and acts as a catalyst with its

    concerned people.

    9. Vision, Mission, Goal and Objectives:

    Vision:

    The vision of ASKS is to building equitable society through sustainable development.

    Mission:

    Mission of ASKS is to ensure socio economic development by creating entitlement through skill

    development, empowering by providing information & service support and safety net for the neglected.

    Goal:

    The goal of the organization is to reduce poverty and to promote sustainable development.

    Objectives:

    As per approved constitution, ASKS sated the following objectives to achieve the goal:

    Creation of employment opportunities through skill development and credit support program for

    income-generation.

    Ensuring Literacy, Continuing Education (CE) for those, who did not have the opportunities to be

    enrolled, drop outs and peoples with special needs.

    Awareness building regarding legal aid, democracy, good governances, health care, sanitation, use

    of safe water, gender issues, safe sex and HIV/AIDS.

    Natural disaster management, food security, advocacy, research and technology improvement.

    Strengthening local government, monitoring, evaluation, civil society initiatives, community based

    organization.

    Organize local initiatives for production of goods and services for income generation. Organize cultural activities and sport events.

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    10. Working Approaches and Strategies:Approaches

    Group formation and mobilization

    Build capacity and create opportunity

    Making scope of income generation

    Scaling up the issue based awareness

    Ensuring entrances of the disadvantaged peoples to the every spheres of the society

    Uplifting the socio-economic status of the target populations

    Strategies:

    Organizational strategies vary from project to project. However, common strategies are:

    Assesses needs and identifies problems to design programs as per needs to solve the problems.

    Organize groups and motivate them to involve them in some non traditional activities.

    Provide literacy and post literacy to equip the members to orient with new better technology.

    Organize training programs for skill development, empowering and for creating entitlement.

    Providing support and creating environment for leadership development.

    Create fund from the members, receive donations, working in cooperation and collaboration

    with the government departments, search project grants from national and international organizations

    for the programs.

    Organize relief and rehabilitation programs as a part of safety net for the distressed in the

    project area.

    11. Major Activities:

    Akota Samaj Kallyan Sangstha (ASKS) has been implementing the following projects/ programs incollaboration and cooperation with government departments and by using its own resources. Details of the

    projects/programs are given below:

    i. Group organization and mobilization

    ii. Micro credit support program

    iii. HIV/AIDS prevention Programs

    iv. Livestock and poultries development programs

    v. Community forestry development

    vi. Non-Formal Education (NFE) program

    vii. Health, Nutrition and Family Planning Program

    viii. Operating a Mother and Child Health Care Clinic

    ix. Safe Water & Sanitation program

    x. Supporting program for the disabled people

    xi. Agricultural Technology Transfer Program

    xii. Vulnerable Group Development Program

    xiii. Operating Pre-school program for slum children

    xiv. Skill development program through continuous Training

    xv. Various National and International Day Observation

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    12. Working Area:ASKS is working both in urban and rural areas. It is implementing its developmental initiatives in 32

    villages under 5 upazilas of 4 districts in Bangladesh. The rural villages are typically remote and backward

    in character. The organization wants to expand its activities with the total territories of Bangladesh. The

    information of the operational district of the organization is given below:

    District Upazila Unions Villages

    Tangail Gopalpur 3 10

    Ghatil 2 08

    Mymensingh Ishorgonj 2 07

    Jamalpur Melandah 3 07

    Netrokona Sadar 3 12

    Dhaka City Corporation 1 1 (one) word

    Total: 5 7 14 45

    13. Target Population:ASKSs target beneficiaries are mainly resource poor and underprivileged women and activities are

    mainly directed for the empowerment of women & upliftment of their position in the society. But it

    also works with male and children separately of the poor families in the community.

    14. Management Structure:

    ASKS is well structured organization in democratic nature as per approved constitution of the

    organization. The organization has four principal management organs that are describing below:

    General Body

    Advisory Body

    Executive Committee

    General Administration

    General Body:

    General Body is the highest policy formulation body of ASKS and consists of all the general members

    of the organization. The Body consists of 31 (thirty one) members. It meets once in a year to review and

    approve plans, budgets, expenditures and progresses, and also formulate policy decisions and elects

    Executive Committee for 2 years.

    Advisory Body:

    The Advisory Committee of ASKS consists of 3 members. The committee formed with intelligent,social worker and honorable persons. The responsibility of the Advisory Committee is to advice and

    provides proper guideline to General Committee and Executive Committee. The members of the

    existing committee are:

    1) Prof. Dr. M. A. Awal

    2) Dr. Md. Rafiqul Islam

    3) Dr. Md. Tariqur Rabbani Bhuiyan

    Executive Committee:

    ASKS has its 11 (eleven) member Executive Committee (EC), elected for 2 years by the General Body.

    The EC meets quarterly to approve and review the quarterly plans, budgets, expenditures and progressesand makes policy decisions. The Executive Director materializes the decision through her staff and

    volunteers. Composition of present executive committee is given below:

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    SL

    No.Name & Designation

    Education

    QualificationField of experience

    1. Dr.Md. Tariqur RabbaniChairman

    P.hd *7 Years in Disability Development Programs*4 Years in economic & Social Development* 9Years in Finance and Administration

    2. Rubaiya Khanam

    Vice-Chairman

    MA 4 Years in Finance Section and 3 Years Experience

    in HIV/AIDS3. Md. Maniruzzaman

    JoarderGeneral Secretary

    M.Sc * 3 Years in health & Management* 1 Years in Micro Credit BRAC* 6 years in NFE DNFE* 3 Years in Network Engineering* 2 Years in Data Base Management System

    4. Furkan Uddin TalukderJoint Secretary

    H.S.C 5 Years in Social & Community Development ofTribal Community i.e. especially GAROcommunity.

    5. Sayed Raja KhanTreasurer

    B.Com 7 Years in Social Development

    6. Ruhul Amin SiddiqueOrganizing Secretary

    M.A ** 4 Years in economic & Social Development** 3 Years in HIV/AIDS** 2 Years in Finance and Administration

    7. Jesmin SiddikaSocial Welfare Secretary

    B.A 5 Years in Social Development

    8. Allal UddinPublic Relations Secretary

    H.Sc 5 Years in Social Development and Agro Basedproject

    9. Mizanur RahamanExecutive Member

    BA 15 Years in Social Development

    10.

    Satu MiaExecutive Member

    H.Sc 12 Years in Social Development

    11.

    Nure AlamExecutive Member

    H.Sc 10 Years in Social Development

    General Administration:

    General Administration of ASKS is managed by the Executive Director and is accountable to the Executive

    Committee. S/he is the chief executive of the organization and is responsible for overall administration of

    the organization. S/he executes all decisions of EC and program activities through permanent and project

    staff. ASKS has a good number of permanent staff, project staff and volunteers. All offices of ASKS are

    directed by the Executive Director There are two types of staff such as head office staff and field level staff.

    The field level staffs are accountable to ED through Chief of the Branch Office . The central office staff are

    directly accountable to the Executive Director.

    15. Staff Strength:

    ASKS has a good number of staff (full time and part time) and volunteers. There are central office staff and

    project staff. ASKS has qualified, experienced, and skilled, trained personnel who have long practical

    experiences in the field of rural development and project management. It has a total of 71 different level

    staff who are working in different areas of Bangladesh. The staff related information is given below:

    Staff Category Male Female TotalManagement and Supervision 07 03 10Field Worker 16 12 28Support staff 03 03 06Volunteer 15 12 27Total 41 30 71

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    Position wise staff distribution:

    Staff Position Full time Part time Total

    Male Female Male Female Male FemaleExecutive Director - 1 - - - 1Coordinator 4 2 - - 4 2

    Chief Accountant 1 - - - - -Training Officer 2 2 2 2Women Deve. Officer - 1 - - - 1Monitoring Officer 2 3 4 5 6 8Project Officer 1 1 - - 1 1Assistant Accountant - 1 1 - 1 1Branch Manager 2 2 - - 2 2Field Trainer - - 4 4 4 4Supervisor - - 3 2 3 2Program Organizer 1 2 - - 1 2Community Organizer 1 1 - - 1 1Receptionist 1 - - - 1 -Teachers 2 2 30 30 32 32Peon/Aya 1 1 - - 1 1Guard 1 - - - 1 -Total 19 19 42 41 58 60

    16. Policies Available:

    ASKS operates all of its activities under specific policy guideline. Usually policy directives are

    formulated by the general body in consultation with the executive committees. ASKS has its own:

    Credit policy;

    Management and administrative policy; and

    Gender policyIn addition to those policies ASKS follows rules and regulations of CAMPW to run the business in a proper

    way.

    17. Available Resources:ASKS has already developed its resources and office facilities for smoothly running its

    project activities. Most of its resources created for fulfilling the demand of area officesand increasing its office facilities.

    Office Facilities:

    ASKS is a local organization with sufficient office facilities in its working areas. Theorganization has 11 well-organized offices in Mymensingh, Tangail, Jamalpur and Dhakadistricts. It is another important support for the organization that helps to implement the

    project activities.

    Materials & Equipments:

    ASKS has arranged its head office and other offices with necessary materials andequipments to meet the demand of the staffs. The organization is also sharing some of itsmaterials and equipments with other development organization. The resources are

    properly using for lasting long and reducing the establishment cost. All the permanent andproject staff are receiving necessary support from the materials and equipments. The list

    of materials and equipments are given below:

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    Materials & Furnitures:

    Name of item Number Permanent Rental

    Secretariat Table 24

    Chair 42

    File Cabinet 5

    Steel Almirah 3

    Ceiling Fan 17

    Wooden Khat 1

    TV 1

    VCR 1

    Phone 2

    Mobile Phone 14

    Clock 12

    Freeze 1

    Equipments

    SL No. Particular No.

    1. Computer with all accessories 7

    2. Printer 3

    3. Laptop 1

    4. Telephone 2

    5. VHS Compact Video camera 1

    6. Still camera 3

    7. Overhead Projector with screen 1

    8. Library collection 1258 books & journal

    9. Training Room for 50 participants 1

    10. Seminar Room for 25 persons 1

    [

    Vehicle Facilities:

    ASKS has enriched its transport facilities with necessary vehicle that has been using for

    implementing and supervising the project activities. This resource will be helpful for

    implementing the proposed project. The vehicle related information is given below:

    SL Name and description of the office equipment Number Status

    1 Motor Cycle Suzuki-100 06 Good Condition2 Bi- Cycle 27 Good Condition

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    Training Facilities:

    ASKS has one training hall room with accommodation at Nandanpur Hospital Road, Gopalpur,

    Tangail. The training room is decorated with modern equipments and materials. The space of the

    training room is sufficient to gather 30 people at a time. ASKS conducts regular training program on

    different aspects such as micro credit, education, crop production, health and group management. We

    also provide staff training for motivation, knowledge and skill to work in the most effective and

    efficient manner. Both beneficiaries and staff training are arranged based on the demand of the

    organization.

    Training Center-1

    Sl # Name and Address of Training

    Centers

    Year of

    Establishment

    Total Area

    (Sq. ft.)

    Comments

    1. ASKS Training CentreNandanpur Hospital RoadGopalpur, Tangail.

    April, 1997 2100Own & wellorganized

    Facilities Capacity Own/Hired Quantity / No. Remarks

    Training Room 30 persons Own 1

    Dormitory with accommodation(Bed etc.)

    30 person Own 5

    Fooding facilities 30 person Own --

    Training Equipment

    i.Chair Own 32

    ii. Training Table Own 6

    ii. Laptop Own 1

    iv. TV Own 1

    v. VCP Own 1

    vi. OHP Own 1

    vii. Flip Board Own 2

    viii. White Board Own 1

    Experienced Manpower in Training Cell:

    Head Male Female

    Trainer number 07 05Specializations IGA selection, Small trade, Micro-credit and

    savings, Post literacy, Poultry and duck rearing,

    Nursery development, Cow and goat rearing,

    Monitoring and Evolution, Organizational

    Management, Social Mobilization, CBO

    Formation, Resource Mobilization, Health and

    Hygiene, Nutrition, Women rights, Gender

    development, Human rights and Advocacy

    Handicrafts & Sewing

    and Human rights,

    Social Mobilization, and

    Health & Nutrition

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    18. Work Experiences in various Fields:

    ASKS is involved in integrated community development since its inception in 2001. ASKS gives special

    attention to stakeholder participation community empowerment and capacity building of target beneficiaries

    for improved their livelihoods. Presently, the organization is working in 4 districts of Bangladesh. The

    programs that are implementing by the organization are agricultural development program, primary healthcare program, education program, micro-credit program, water and sanitation program, support for disable

    program, training program, etc. for improving socio-economic status of the poor people. At present, ASKS

    has been implementing 07 development projects with the support of different donors.

    ASKS has been implementing the developmental projects with the support of government and national

    development agencies. The organization has also working experience with different government agencies

    like Directorate of Health and Family Planning, DNFE, DoF, etc. It gives special attention to stakeholder

    participation community empowerment and capacity building of target beneficiaries for improved

    livelihoods. Its strengths include gender focus in development, environmental friendly approach and ensuring

    sustainability of development initiatives. Its capacity, resources and vision allow it to serve the resource poorcommunities in various rural activities that need them most. The general and overall projects implanted by

    ASKS are presented in the following table:

    Sl.

    No.

    Name of the

    Project

    Activities Area Duration Source of

    Fund

    1. Micro credit support fordeveloping small business

    Group formation &management;

    Training on specific trades Credit support Nursery & plantation Supervision & monitoring

    Gopalpur andGhatail upazila

    of Tangaildistrict;

    1st February2002 to till date

    Own fund

    2. Income-generating projectthrough rearing poultryand beef fatning inGopalpur Upazila,Tangail District

    Group formation Training on poultry

    & beef fattening Credit & input

    support Supervision &

    monitoring

    Gopalpur

    Upazila ofTangail District

    1st July 2000 to

    till date

    Own fund

    3. Implementation of PostLiteracy and continuingEducation for HumanDevelopment Project-1(Implementation)

    Center establish Selection of students (11-45) age group Training on different trade Motivation Center based education

    Issoregonjupazila underMymensingh

    district

    July 2006 toApril 2007

    Ministry ofPrimary and

    Mass Education

    4. Mother & Child HealthCare Centre

    Conduct a survey Selection of

    beneficiaries Provide doctoralservices

    Provide free clinical,pill and condom support

    East Paderdia,Saterkul,

    Badda, Dhaka

    1st June 2006 totill date

    Ministry ofHealth and

    Family Planning

    5. Health, Nutrition andfamily Planning Project

    Conduct a survey Beneficiary

    Selection Training for

    awareness development on health,nutrition and family planning issues

    Arrange freeMedical Campaign

    Free Distribution of

    nutritious child food among the poorchildren

    Sadar &Ishwargonj

    upazila underMymensingh

    district

    April 2007 toJune 2007

    Ministry ofHealth and

    Family Planning

    6. Safe water and sanitationproject

    Conduct a survey on overall WATSANsituation of the locality

    Sadarupazila under

    1 January 2008to till date

    Own Fund

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    Identify arsenic free tube well Identify and select the beneficiaries Provide the Awareness building

    training regarding the issues slab latrines distribution Providing the Technical and logistic

    support Continuous Care and Maintenancesupport

    Mymensinghdistrict

    7. Establishing nursery forplantation

    Identify suitableplace and farmers

    Production ofseedlings

    Sold seedlings forplantation

    Sadar &Ishwargonj

    upazila underMymensingh

    district

    1st January 2006to till date

    Own Fund

    8. Training and logisticssupport for blind peopleat Sadar upazila underMymensingh district

    Selection of blindpeople

    Identify the suitabletrade

    Conduct training on

    the specific trade

    Sadar upazilaunder

    Mymensinghdistrict

    1st January 2004to December

    2004

    Own Fund

    9. Post Literacy andcontinuing Education forHuman DevelopmentProject-1(Implementation)

    Center establish Selection of students (11-45) age group Training on different trade Motivation Center based education

    BaxigonjUpazila

    JamalpurDistrict

    1st July 2004 to30 March.2005

    Ministry ofPrimary and

    Mass Education

    10.

    HIV/AIDS EducationProject

    Conduct a baseline survey Selection of target population, Sharing meeting Peer education session

    MymensinghSadar Upazila

    underMymensingh

    1st August2003 to 30 June

    2005

    Cooperation forSmall

    Organization(CSO)

    11.

    Non-Formal BasicEducation program

    Selection of learners Establishment of

    center

    Procurement andsupply of materials for the center Center operation Awareness raising

    Fulbaria upazilaof Mymensingh

    District

    1st January 2007to till date

    Own fund

    12.

    Providing training forEstablishing Nursery

    Selection of boysand girls

    Training on nurserydevelopment

    Ishwargonjupazila underMymensingh

    district

    1st January 2006to 30 June 2006

    Own Fund

    13.

    Survey of disability in thevillage Sadar upazilaunder Mymensinghdistrict

    Questionnairedevelopment

    Selection ofsurveyor

    Field test Conduct survey Data compilation Report writing

    Sadar upazilaunder

    Mymensinghdistrict

    1st January 2004to 30 June 2006

    DisableDevelopment

    Forum

    14.

    Prevention of HIV/AIDSamong young peoples inBangladesh

    GFATM ProjectPackage # 904As an SP of RRC-Tangail

    Selection of targetgroup

    Conduction of Peereducation session

    Materialsdistributions

    Group meeting Materials

    distribution among the religiousinstitutions.

    Upazilla Level

    Advocacy workshop on HIV/AIDSprevention

    Ishwargonjupazila underMymensingh

    district

    July 2007 to tilldate

    PadakhepConsortium

    Funded by Savethe Children,

    USA

    15.

    Adult Livelihood trainingfor School Drop-out

    Center establish Selection of students (11-45) age group

    Sadar UpzillaUnder

    January 2009 totill date

    Muslim Aid-UK

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    Conduction of Basic EducationalSession (3 Months at random)

    Training on different trades (6 Monthsat random)

    Motivational session Free sewing Machine distribution

    among the participants Interest free Financial assistance to theparticipants for initiative to establishany micro-enterprise

    Mymensinghdistrict

    16.

    RRC Pilling Project forHIV/AIDS preventionamong the workers oflocal Enterprise

    Pilot Project of GFATM

    Base line Survey at local enterprises Advocacy workshop with the factory

    owners and their representatives Trainee selection

    from the workers of the localentreprises

    Conduction of Peereducation session

    Materials

    distributions Group meeting Reporting

    Sadar UpzillaUnder

    Netrokonadistrict

    July 2009 to tillOctober 2009

    PadakhepConsortium

    Funded by Savethe Children,

    USA

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    19. National and International Memberships:

    This is a continuous process of awarding membership to those who are nationally and internationally

    involved in development activities. Up to date enormous membership were received of linkage of

    membership stood the followings:

    Sl. No. Name of Organization Type of Membership

    i. STI/AIDS Network of Bangladesh General Member

    ii. National Youth Forumiii. Association for Development Agencies in Bangladesh (ADAB)

    20. Financial System:

    Accountant is responsible to maintain all project account, prepare monthly/half-yearly/ annual financial

    statement for submission to Executive Director for discussion, review and decision. The Executive Director

    countersigns all vouchers and accounts, as he is finally accountable for project account to the Executive

    Committee and ultimately to the General Committee of ASKS. Treasurer of ASKS has every rightconstitutionally to ask for any explanation or quire and supervises the financial management. Executive

    Committee in its meeting discusses and reviews on written financial report submitted to them. The annual

    financial report is submitted for open discussion to all general members of ASKS and is approved by them

    after all clarification and explanation until they are satisfied. The account of ASKS is audited annually by

    NGO Bureau authorized audit farm.

    ASKS has been maintaining a standard accounts system in a transparent way. Accounts are audited in every

    financial year (July June) by the government approved chartered accounting firm. It follows the financial

    manual for operating payment, bank accounts, etc. The mother Bank Account is operated by the joint

    signatures of the Chairperson, Treasurer and General Secretary of the organization with the help of

    approved EC meeting resolution and the approved money is transferred to the project accounts as per theapproved budget. Following are the Bank Account and its detailed information:

    Bank Account and Number:

    Name of the Bank Branch with address Name of the

    account

    Type of

    Bank A/C

    Account

    No.(s)Bangladesh Krishi

    Bank

    Bangladesh Agriculture

    University Branch

    Mymensingh, Bangladesh

    Akota Samaj Kallyan

    Sangstha

    Current

    Account

    610

    Bangladesh KrishiBank

    Gopalpur BranchTangail

    Akota Samaj KallyanSangstha

    CurrentAccount

    21. Governance of the Organization:

    Decision Making:

    According to constitution of ASKS, general members of the organization play vital role in any decision

    making for the organization. Any decision adopted by majority member in the annual general meeting, the

    Executive Committee is constitutionally bound to follow their decision and implement it. Executive

    Committee interprets, implement, follow-up, evaluates the decisions of the General Committee and report

    them back after their task is over. Executive Committee takes the decision and gives decision within the

    guideline set by the General Committee. Director of the organization implements the decisions taken by the

    Executive Committee and by other set rules and responsibility given upon him as per constitution. He isaccountable to the Executive Committee.

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    Transparency and Accountability:

    The responsibility of all project staff is distributed according to implementation plan and need of the project

    and their duties and responsibilities are prescribed in their job description. Executive Director is responsible

    for appoint, termination, suspensions, promotion, demotion and increment of staff. All project staff are

    reportable and accountable for their activities directly to the Coordinator. Branch Managers during theirmonthly meeting provide their activity and financial reports, which is received and evaluated immediately.

    New responsibility is again given upon him/her when planning for the next month. This is an on-going

    process of responsibility and accountability for all organization staff.

    Executive Director is accountable for his/her performance and progress to the Executive Committee. The

    Committee gets overall report of the activities and finance of the project in their regular meeting, where the

    Committee reviews and evaluates his/her past quarter activities and progress of the work assigned for the

    period. The Executive Committee is accountable to the General Committee that meets annually to review

    the progress of the projects and financial matters.

    22. Planning, Monitoring, Evaluation and Reporting System:

    Planning:

    ASKS follows the participatory process in planning any project or program. The field level and mid level

    staff plays a vital role in planning any program and project. The organization organize meeting with its field

    level staff and managerial staff for sharing thinking and program design and collect their suggestions. Their

    suggestions are considered importantly in the executive bodies meeting.

    Monitoring:

    In order to successful implementation of the project activities, the Coordinator in cooperation with Project

    Officer will monitor the activities time to time. The Project Officer of ASKS will ensure time-to-time

    monitoring of the activities for successful implementation of activities. The Branch Manager of the

    respective upazila visits every field once in a month and prepares report on the findings of the visit and

    submits it to the Coordinator. The Project Officer also make field visit in some pre selected areas and check

    the Branch Managers activities. Then he prepares report on the visit and submits it to Coordinator. The

    Coordinator visits to some selective project areas to overcome any adverse situation and provide necessary

    suggestions. Then the Coordinator prepare a monthly monitoring report on the basis of the Branch

    Managers and Program Officers reports and provide it to the Executive Director to take necessary action.

    Evaluation:

    Internal mid-term project review would be conducted with the project staff. The performance of the project

    implementation would be evaluated after six month of project implementation. This is conducted for theorganizations own purposes. ASKS would also conduct a participatory internal evaluation at the end of the

    project period for its own purposes. The organization form evaluation committee for conducting the project/

    programs evaluation. The donor at the end of the project can conduct an external evaluation. The report

    would be prepared and deliver to donor.

    Reporting:

    ASKS prepares monthly activity report, quarterly progress report and half-yearly narrative report for

    understanding the progress of the planned activities. The organization also prepares annual report

    combining the activities of different programs. The Coordinator with the assistance of Accountant will

    prepare financial report for expenses and projecting the funding needs for next six months and submit to theExecutive Director. The Coordinator would submit the progress and narrative activity report and financial

    report to the Executive Director within 2nd week of the successive month.

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    23. Office Time:

    Saturday to Tuesday 09.00 AM to 05.00 PM

    Friday weekly holiday.

    Signature: ......................................

    Md. Moniruzzaman Joarder

    Executive Director

    Akota Samaj Kallyan Sangstha (ASKS)