PROFESSIONAL PLACEMENT · 2019-03-28 · This includes enrolment process, curriculum vitae and cover letter submission, propose or inform placement preferences to supervisor, follow

PROFESSIONALPLACEMENT

Department of ManagementFaculty of EconomicsParahyangan Catholic University

MODULE

PROFESSIONAL PLACEMENT MODULE

DEPARTMENT OF MANAGEMENT, PARAHYANGAN CATHOLIC UNIVERSITY 1

Guidelines

GUIDELINES……………………………………………………………………………………………………………...1

GENERAL INFO ................................................................................................................................................. 2

ASSESSMENT ITEMS ....................................................................................................................................... 3

SCORING RUBRIC ............................................................................................................................................ 4

REPORT AND ASSIGNMENT ........................................................................................................................... 6

REPORT FORMATTING GUIDELINES .................................................................................................. ……..12



GENERAL INFO

Subject Name Management Internship

Subject Code ESM416

Credit Points 3 Credits, 4th Year Subject

Availability Every semester and during short-course (over June-July)

Prerequisite None for ACICIS students

Description

This subject gives a chance for student to experience various managerial tasks in low level (supervisor).

The scope of this field work includes marketing, operational, finance, organization, and human resources.

The provision and implementation would be set separately. The duration, day, and time could be flexible

and the tasks could be vary depending on host organizations. Students will be accompanied by workplace

mentor and Management Department supervisor throughout the process. Objectives of this unit are :

Students are given chance to prepare themselves entering workplace before graduate;

Gives students more opportunities to apply their educational and soft-skills into career world;

As a unit to facilitate students gain more relevant understanding of “what has been learned is what

will be needed in career world”, both as a professional or as an entrepreneur in the future.

Contact Hours and Period

Total 200 hours, which could be finished within 5 weeks, for 8 working hours/day as a full -time worker per

week. However, the working hours could be flexible depends on the host organisation. There is no in -class

activity.

Period options :

January-June Semester, students are going to complete the placement alongside UNPAR classes

or a five week ‘block’ placement in the end of semester;

June-July (short-course), students are able to take five weeks full time internship;

August-December Semester, internship most likely could be completed alongside UNPAR classes.

Placement Requirements

The internship placement could be from one of organization partner of Management Department or

students’ selection independently, with a note that the host institution :

Is a medium – large scale organization profile;

Gives chance for students to work as an executive officer under supervision of workplace mentor;

Is a reasonable organization for Management Department to host the internship. Department

Management has rights to disapprove student selection if it is found irrelevant with the

Management Department requirements.

If the student preference is approved, Management Department will contact the host organization with the

help of ACICIS staff.

Terms and Procedures

Preliminary

This includes enrolment process, curriculum vitae and cover letter submission, propose or inform

placement preferences to supervisor, follow the selection process, and attend the general meeting.

Implementation

Preface meeting with host organization and complete internship tasks within the contracted period.

Students have to complete all tasks both from host organization and Department of Management.

Evaluation

All student performance will be evaluated by academic supervisor and workplace mentor. As a

completion step, on the end of semester students must perform final presentation and report

assessed by mentors.



Important Notes

1. To apply, please provide curriculum vitae and cover letter and submit to Management Department,

detailing educational background and related experiences (ACICIS students could submit them to

ACICIS staff);

2. For short-course internship, registration could be done in the early (around January) or end of semester

two (around May).

ASSESSMENT ITEMS

Final mark consists of two main components :

Internship Performance 60%

Mentor’s Evaluation 50 %

Final Report 30 %

Final Presentation 20 %

Assignments 40%

Assignment 1 25 %

Assignment 2 25 %

Assignment 3 25 %

Progress Report 25 %

TOTAL 100%



SCORING RUBRIC MANAGEMENT INTERNSHIP (ESM 416)

1.a. Performance : Mentor’s Evaluation (50%)

NO. INDICATOR PERCENTAGE

SCORING

Excellent (90-85)

Good (80-75)

Fair (70-60)

Fail (<60)

1. Discipline 25%

Participant never skips work and always asks for permission to leave.

Participant skips work (once/twice) without confirmation.

Participant often skips work for more than twice without confirmation.

Participant performs badly.

2. Integrity 25%

Participant is never being late in completing all tasks, moreover is able to finish those earlier than the time target.

For once/twice, participant is not able to finish the task in expected time.

Participant is not able to complete the task in expected time for more than twice.


3. Teamwork 25%

Participant is able to speak his/her thoughts constructively, appreciate co-partners at anytime when he/she is needed.

Participant is able to give appreciation to co-partners, but lack of responsibility in helping co-partners when he/she is needed.

Participant is not able to speak up the thoughts constructively and lack of responsibility in helping co-partners.


4. Working Creativity 25%

Participant is able to complete the tasks as standard, while at several times can be brave enough to give any inputs and implement it under the workplace mentor’s permission.

Participant is able to complete tasks as standard and sometimes gives inputs.

Participant can complete the tasks standardly.




1.b. Performance : Final Report (30%)

NO. INDICATOR PERCENTAGE

SCORING

Excellent (90-85)

Good (80-75)

Fair (70-60)

Fail (<60)

1. Systemic and Well-Formed Writing

25%

Participant systematically follows report writing guidelines, no misspelling nor miss-typing.

Participant’s writing is systematically follows report guidelines, with a few of writing mistakes.

Participant’s writing has an inconsistency compared to the report guideline and/or many misspelling and miss-typing are found.


2. Presentation Creativity

25%

Informative presentation using effective pictures, tables, charts.

Informative presentation, but using pictures/tables/charts ineffectively.

Unattractive presentation with pictures/tables/charts used ineffectively.


3. Problem Identification Skills

25%

Report shows a proper objective data to give reader a complete understanding of problems at workplace; information gathered from many references in organization.

Report shows a proper objective data which give an understanding to readers about the problems at workplace, however this information is gotten from limited sources.

Report shows less objective data from limited references.


4. Mastering Concepts 25%

Report proves concepts mastery

and management principle in

giving solution to identified

problem. Thus, this report makes

senses in organization context

over all.

Report shows the concepts

mastery and management

principle on finding solution to

identified problem, but lack in

considering the organization

context over all.

Report shows less concepts

mastery and management

principle on giving solution to

every identified problem, then

lack in considering organization

context over all.




REPORT AND ASSIGNMENT

1. Internship Report There are three internship reports. There are : a. Daily Report

It contains daily activities. This report will be compiled in the end of internship period. Below is the daily report format:

Date Activity Target Achievement Score Problem

Identification

Corrective

Action

Mentor’s

Comment

Sign

Score guide : [E] Excellent. [G] Good. [F] Fair. [P] Pass. [0] Fail.

b. Weekly Report Weekly report contains a summary of daily activities for one week in a narration. This summary consists

of Activity, Achievement, Problem Identification, and Corrective Action sections. This report is

compulsory to be sent to Management Department’s supervisor via email and carbon copy (cc)-ing

Management Study Program email, every Monday by 1.00 PM at the latest with details as follows :

c. Final Report

Final report process will be done independently by student with supervisor’s assistance. The

consultation can be conducted through email or in person meeting.

Final report progress is mandatory to be sent to supervisor and cc-ing Management Study Program

email at least every two weeks, with details as follows :

Subject Name

MAGANG2016 – SUPERVISOR CODE – NPM – WEEKLY REPORT – START DATE OF WEEKLY REPORT

PERIOD

E.g :

MAGANG2016 – FER – 20011200024 – WEEKLY REPORT – 21 MARET 2016

File Name

MAGANG2016_NPM_WR_ START DATE OF WEEKLY REPORT PERIOD

E.g : MAGANG2016_20011200024_WR_21MARET2016.docx

Important Note: A mistake in writing the Subject Name will affect your final mark.

Subject Name

MAGANG2016 – SUPERVISOR CODE – NPM – FINAL REPORT

E. g. :

MAGANG2016 – FER – 20011200024 – FINAL REPORT

File Name

MAGANG2016_NPM_FR

E. g. : MAGANG2016_20011200024_FR.docx



2. Other Assignment On a certain week, there will be specific assignment required out of regular reports. The assignment should be

sent through email to Management Study Program, with details as follows :

Please send all documents above or cc-ing Management Study Program email : [email protected]

Supervisor code is filled with different supervisor name code assigned for each student.

SUPERVISOR NAME CODE EMAIL

Annisaa Novieningtyas, SE., MSM. ANO [email protected]

Angela Teressia, S.IP., MM. ATS [email protected]

Christian Wibisono, SE., MSM. CWB [email protected]

Fernando, SE., M.Kom. FER [email protected]

Irsanti Hasyim, SE., MSM., M.Eng. IRH [email protected]

Ivan Prasetya, SE., MSM., M.Eng. IVP [email protected]

Katlea Fitriani, ST., MSM. KTF [email protected]

Rizka Nugraha Pratikna, SE., MM. RZK [email protected]

Subject Name

MAGANG2016 – SUPERVISOR CODE – NPM – TUGAS – TUGAS CODE

E. g. :

MAGANG2016 – FER – 20011200024 – TUGAS – 001

File Name

MAGANG2016_NPM_TUGAS_TUGAS CODE E. g. :

MAGANG2016_20011200024_TUGAS_001.docx

mailto:[email protected]











WEEKLY REPORT FORMAT

MANAGEMENT INTERNSHIP WEEKLY

REPORT

NAME

NPM (UNPAR STUDENT ID)

INSTITUTION NAME

BRANCH

DEPARTMENT/UNIT

[WEEKLY REPORT PERIOD]

ACTIVITY

Please write your activities in details within the weekly report period. If there is any department/unit change,

please describe what activities has been done in each units.

ACHIEVEMENT

Describe in details what achievement has been reached over the weekly report period.

PROBLEM IDENTIFICATION

Explain in details what are the problems faced over the weekly report period.

CORRECTIVE ACTION

Describe in details what are the actions taken to resolve the identified problems over the weekly report

period. Please describe if there are any unsolved problems within the weekly report period.

OTHER

Please write in details any important things that should be reported during the weekly report period,

including problem faced outside of host organization (if any).



FINAL REPORT FORMAT

The final report consists of 6 (six) main parts, as follows :

A. Preface

o Title Page

o Approval Sheet (only be added in hard cover)

o Executive Summary

A general summary about Management Internship activities have been done.

o Acknowledgements

o Table of Contents

o Figures and Tables (optional)

o Table of Appendices

B. Chapter I : Introduction

o Internship Background

o Educational Principles

o Learning Outcomes for Institution

C. Chapter II : Internship Activities

o Host Institution Profile

o Internship Period and Location o Flowchart of Unit Placement Function

o Detailed Activities

D. Chapter III : Activities Assessment

o Placement Evaluation

Analysis results during internship, related to process, department, or unit.

o Inputs

E. Chapter IV : Conclusion and Recommendation

o Conclusion

o Recommendation

F. Appendices

o Internship Documentation

o Supported data

o Internship recommendation letter

o Internship attendance

o Daily report

o Weekly report

o Assignments



COVER PAGE FORMAT

MANAGEMENT INTERNSHIP REPORT

[INSTITUTION NAME]

Internship period

Written by :

FULL NAME

NPM (UNPAR Student ID)

INSTITUTION

LOGO

DEPARTMENT OF MANAGEMENT

FACULTY OF ECONOMICS PARAHYANGAN CATHOLIC UNIVERSITY

INSTITUTION NAME

INSTITUTION BRANCH DEPARTMENT/UNIT

ACADEMIC YEAR



APPROVAL SHEET FORMAT

APPROVAL SHEET

MANAGEMENT INTERNSHIP REPORT

MANAGEMENT STUDY PROGRAM FACULTY OF ECONOMICS

PARAHYANGAN CATHOLIC UNIVERSITY

[INSTITUTION NAME] Internship period

Written by :

FULL NAME NPM (UNPAR Student ID)

INTERNSHIP REPORT APPROVAL

BANDUNG, DATE OF FINAL PRESENTATION

Approved by

Academic Supervisor Workplace Mentor

FULL NAME WITH CREDENTIALS TITLE FULL NAME WITH CREDENTIALS TITLE

Acknowledged by

ACICIS Resident Director Head of Management Study Program

FULL NAME WITH CREDENTIALS TITLE FULL NAME WITH CREDENTIALS TITLE



REPORT FORMATTING GUIDELINES

Section

Description

Paper, Space, and Paragraph

A4 paper size, use 1.5 space without space before paragraph and space after paragraph. All paragraphs, but title has to use justified formatting.

Margins Left : 4 cm

Right : 3 cm

Top : 3 cm

Bottom : 3 cm

Page Number Page number is located at the bottom right of the page; Page number in the beginning section uses format i, ii, iii, iv, cont.; Page number from Chapter I to Chapter IV uses format 1, 2, 3, 4, cont., and

has to start over from Page 1 every chapter changes.

Font Type and Size Font used throughout should be Century Gothic; Content font size should be 11 pt; Secondary titles are 12 pt bold; Title page and chapter titles should be 14 pt bold.

Other All final reports should be written in English with correct grammar, spelling,

and no punctuation errors found; Before final reports to be presented, please have the report bounded in ring.

After presentation and be revised based on inputs from final presentation, final report should be done in hard cover with yellow cover indicates Faculty of Economics and should be made in two copies (for Management Study Program and for host organization).

Hosted by:Department of Management

Faculty of EconomicsParahyangan Catholic University

Building 9, 94th Ciumbuleuit StreetBandung

Documents

PROFESSIONAL PLACEMENT · 2019-03-28 · This includes enrolment process, curriculum vitae and cover letter submission, propose or inform placement preferences to supervisor, follow