Productivity Monitoring and

Evaluation: LGPMS

Prepared by:

Rizal M. Barandino

1. Preservation and enrichment of culture

2. Promotion of health and safety3. Enhancement of people’s right to a

balanced ecology4. Encouragement and support for

appropriate and self-reliant technology

5. Improvement of public morals6. Enhancement of economic prosperity

and social justice7. Promotion of full employment8. Maintenance of peace and order9. Preservation of comfort and

convenience

LGU Mandate: Local Code

Localization of the MDG

1. The proportion of people suffering from extreme poverty and hunger will be halved;

2. All children will be in primary school;3. Girls will have the same educational opportunities as

boys;4. The proportion of people without access to safe drinking

water will be halved;5. The spread of HIV/AIDS and malaria will be stopped;6. A child’s risk of dying before the age of five will be

reduced by two- thirds;7. A mother’s risk of dying while pregnant will be reduced

by three quarters;8. The ecosystem and biodiversity will be better protected

from destruction;9. Slum dwellers will get better housing, health care, and

new opportunities for education;

LGU

Other stakeholders

Community

Local Development

Development work is by all stakeholder in local governance

How LGUs Contribute to Local Development

LGU Inputs

ADMINISTRATIVE CAPACITY

PEOPLE

TIMERESOURCES

Tools & Equipment

Managerial Competencies

Systems & Structure

LGU Productivity or Service

Delivery

LGU Productivity or Service

Delivery

Key To:

SustainedPRODUCTIVITY

Sectoral Development• Health & Nutrition• Education• Housing & Basic Utilities• Peace & Security• Agriculture• Business & Industry• Natural Resource Management• Solid Waste Management

How LGUs Contribute to Local Development

LGU

StrengthenedADMINISTRATIVE

CAPACITY

Inputs Outputs Outcomes

LGULGUAssessmentAssessment

LGPMS FrameworkLGPMS Framework

AdministrativeCapacity

ProductivityDevelopment

Condition

Organization Performance

Socio-EconDevelopment

What are the Performance Concerns

1. Valuing the fundamentals of good governance

2. Administrative Governance

3. Social (development) Governance

4. Economic (development) Governance

5. Environmental (management) Governance

Areas of Self-Assessment11. . Local legislationLocal legislation

2. Transparency2. Transparency3. participation 3. participation

4. Development planning4. Development planning5. Revenue generation5. Revenue generation6. Resource allocation and utilization6. Resource allocation and utilization7. 7. Financial accountabilityFinancial accountability8. 8. Customer serviceCustomer service9. Human resource9. Human resource

10. Health and nutrition10. Health and nutrition11. Education11. Education12. Housing and basic utilities12. Housing and basic utilities13. Peace, security and disaster preparedness13. Peace, security and disaster preparedness

14. Agriculture and fisheries development, 14. Agriculture and fisheries development, 15. business, enterprise and industry promotion15. business, enterprise and industry promotion

16. Natural resources management, 16. Natural resources management, 17. Waste management and pollution control17. Waste management and pollution control

GOVERNANCEGOVERNANCE

ADMINISTRATIONADMINISTRATION

SOCIALSOCIALSERVICESSERVICES

ECONOMICECONOMICDEVELOPMENTDEVELOPMENT

ENVIRONMENTALENVIRONMENTALMANAGEMENTMANAGEMENT

Revised Indicators Definition

Valuing Governance

Administration Social Governance

Economic Governance

Environmental Governance

ParticipationTransparencyFinancial Accountability

Local LegislationDevelopment PlanningRevenue GenerationResource AllocationCustomer ServiceHRMD

Health & NutritionHousing & Basic UtilitiesEducationPeace & Security

EmploymentIncome

Urban EcosystemAgriculture EcosystemForest EcosystemCoastal Marine EcosystemFreshwater Ecosystem

LGPMS as Performance Gauge

LGU Self-Assessment

Benchmark Performance Gauge

Norms

Standards

Organizational

Performance

State of Development

Other Tools/Performance Gauges

Balance Scorecard – 4 perspectives (Financial, Internal, External, Growth & Learning)

HDI – Average achievement in 3 basic dimension of human development (life expectancy, literacy & education, standard of living)

HPI – Average achievement life expectancy, functional literacy, malnutrition

Analyzing the LGU State of Development

What the LGU should manage?

The State of Health & Development

• Malnutrition incidence• Morbidity causes • Mortality Rate• Maternal Mortality Rate• Infant Mortality Rate• Under 5 Mortality Rate

Indicators

“A higher health and nutrition index

means a healthier population…

a healthier population means happy

people…..”

Local Governance Management Implication?

5

4

3

2

1

The LGU State of Development

• % of non-owners households• % of squatters or informal dwellers• % of household with makeshift houses• % of household with access to potable water• Houses with sanitary toilets•Houses with electricity

What the LGU should manage?

The State of Housing & Basic Utilities

Indicators

“A higher housing and basic utilities index

means a much Better living conditions

For citizens”

Local Governance Management Implication?

5

4

3

2

1

Analysis MatrixDevelopment

AreasPerformance Description

Local Governance Management Implication

Health & Nutrition “Healthy citizens”

“Maintenance budget for health services”

Housing “Poor living condition”

“What makes you think this is a problem”

Education “Uneducated citizens”

Employment “No employment opportunities”

SWM “Dirty Environment”

Impact to LGU Performance

ADMINISTRATIVE CAPACITY

LGU InputsPEOPLE

TIMERESOURCES

Tools & Equipment

Managerial Competencies

Systems & Structure

Organizational Motivation - History - Mission

- Incentives and Rewards

External Environment-Administrative & legal

-Socio cultural- Environment- Stakeholders

-Linkages

Organizational Capacity-Strategic

Leadership- Organization &

Staffing- Participation

- Customer Service-Legislative support

- Management System

Organizational Assessment Framework

Performance(input & output)

-Efficiency- Effectiveness

- Presence/ Absence

- Financial Performance

Looking for LGU Administrative Capacity?

1. Effectiveness ofLegislative Agenda

Local Legislation

Service Area Indicator

• LA complements EA• Consultative in formulation• Clear policy direction• Supports CDP• Support prov’l & regional priorities

Sub-Indicator

2. Effectiveness ofLegislative Tracking System

• All ordinances are on file• Resolutions/Ordinances are indexed• Index updated• Can be searched & copied• Computer-based

4 23 15 Very High High Medium Low Very Low

Local LegislationAdministrative Capacity Index

Looking for Local Governance Productivity?

1. Farmers/Fishers who are members of cooperatives

Agriculture

Service Area Indicator

Number of Farmers/FishersWho are members of coop& other collective orgns----------------------------------Total number of farmers

Sub-Indicator

2. Percentage of barangays connected to town/market centersby farm-to-market road

Number of brgys connectedTown/market center by Farm-to-market road-------------------------------------Total number of barangays

4 23 15 Very High High Medium Low Very Low

AgricultureProductivity

Index

Interpretation: (Administrative/ Organization/ Governmental Capacity)

Performance

Level

Adjectival Performance

Performance Interpretation at the

Service Area Index Level

Capacity Level \Implication

Level 1 Very Low Low Level Administrative/ Organizational Capacity in providing structures, policies, guidelines, financial resources, tools, facilities and technical competency.

Limited availability of basic service area inputs

Level 2 Low

Level 3 Medium Medium Level Capacity in providing structures, policies, guidelines, financial resources, tools, facilities and technical competencies.

Average/Standard availability of inputs.

Level 4 High High Level Administrative Capacity in providing structures, policies, guidelines, financial resources, tools, facilities and technical competencies.

Indicativehigh availability of inputsLevel 5 Very High

Efficiency Indicators

Reflect the efficient use of LGU human,

financial, and physical resource (Cost per

service, the number of outputs per employee)

- Legislative Cost- RPT Collection Rate- IRA dependency

Benchmark to Standard

Application Framework

Outcome(State of Dev’t) Vision & Developmental Goals

Best Practice

Institutional Development

Application Areas

ProductivityAdministrative

Capacity

Service Area Performances

17 Service Areas- Standards

Organizational Performance

Capacity Development

Annual Planning

Trend in LGU State of Administrative CapacityLGPMS Report, Panabo City

0

1

2

3

4

5

6

Loca

lLe

gislat

ion

Tran

spar

ency

Parti

cipat

ion

Deve

lopm

ent

Plan

ning

Reve

nue

Gen

erat

ion

Reso

urce

Alloc

ation

&Ut

ilizat

ion

Fina

ncial

Acco

unta

bility

Cust

omer

Serv

ice

Hum

anRe

sour

ces

Healt

h an

dNu

tritio

n

Educ

ation

Hous

ing a

ndBa

sic U

tilitie

s

Peac

e,Se

curit

y &

Disa

ster

Agric

ultur

ean

d Fi

sher

iesDe

velop

men

tEn

terp

rise,

Busin

ess

&In

dust

ryNa

tura

lRe

sour

ceM

anag

emen

t

Solid

Was

teM

anag

emen

t

Service Areas

Perfo

rman

ce L

evel

s

2004 2006

transparency Res. allocation Health & EducationBusiness, NRM,

SWM

Trend in LGU State of ProductivityLGPMS Report, Panabo City

0

1

2

3

4

5

6

Loca

lLe

gisl

atio

n

Tran

spar

ency

Parti

cipa

tion

Dev

elop

men

tPl

anni

ng

Rev

enue

Gen

erat

ion

Res

ourc

eAl

loca

tion

&

Fina

ncia

lAc

coun

tabi

lity

Cus

tom

erSe

rvic

e

Hum

anR

esou

rces

Hea

lth a

ndN

utrit

ion

Educ

atio

n

Hou

sing

and

Basi

c U

tilitie

s

Peac

e,Se

curit

y &

Agric

ultu

rean

d Fi

sher

ies

Ente

rpris

e,Bu

sine

ss &

Nat

ural

Res

ourc

e

Solid

Was

teM

anag

emen

t

Service Areas

Perf

orm

ance

Lev

els

2004 2006 Adjusted

2006

2004

Rev. GenEducationHousing

BusinessNRMSWM

Comparative Administrative Capacity Index,Average of Municipalitites of Maguindanao & Shariff

KabunsuanProvinces

00.5

11.5

22.5

33.5

44.5

Legi

slat

ion

Tra

nspa

renc

y

Par

ticip

atio

n

Dev

elop

men

tP

lann

ing

Rev

enue

Gen

erat

ion

Res

ourc

eA

lloca

tion

Fin

anci

alA

ccco

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bilit

yC

usto

mer

Ser

vice

HR

MD

Hea

lth &

Nut

ritio

n

Edu

catio

n

Hou

sing

&B

asic

Util

ities

Pea

ce, S

ecur

ity

Agr

icul

ture

Bus

ines

s &

Indu

stry NR

M

SW

M &

Pol

lutio

nC

ontr

ol

Cap

acit

y L

evel

s

2004 2006

Average Productivity Index, Municipalities of Maguindanao & Shariff Kabunsuan (2006)

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

Legi

slat

ion

Tra

nspa

renc

y

Par

ticip

atio

n

Dev

elop

men

tP

lann

ing

Rev

enue

Gen

erat

ion

Res

ourc

eA

lloca

tion

Fin

anci

alA

ccco

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bilit

yC

usto

mer

Ser

vice

HR

MD

Hea

lth &

Nut

ritio

n

Edu

catio

n

Hou

sing

&B

asic

Util

ities

Pea

ce, S

ecur

ity

Agr

icul

ture

Bus

ines

s &

Indu

stry NR

M

SW

M &

Pol

lutio

nC

ontr

ol

Pro

du

ctiv

ity

Ind

ex

Comparative Productivity Index, Average of Municipalities in Maguindanao and Shariff Kabunsuan

-0.50

0.51

1.52

2.53

3.54

4.5

Legi

slat

ion

Tran

spar

ency

Parti

cipa

tion

Dev

elop

men

tPl

anni

ngR

even

ueG

ener

atio

nR

esou

rce

Allo

catio

nFi

nanc

ial

Accc

ount

abilit

yC

usto

mer

Serv

ice

HR

MD

Hea

lth &

Nut

ritio

nEd

ucat

ion

Hou

sing

&Ba

sic

Utili

ties

Peac

e, S

ecur

ity

Agric

ultu

reBu

sine

ss &

Indu

stry N

RM

SWM

& P

ollu

tion

Con

trol

Prod

uctiv

ity In

dex

Leve

ls

2004 2006

Comparative Productivity and Capacity Performances (2006)Municipalities in Maguindanao & Shariff Kabunsuan Provinces

00.5

11.5

22.5

33.5

44.5

Legi

slat

ion

Tra

nspa

renc

y

Par

ticip

atio

nD

evel

opm

ent

Pla

nnin

gR

even

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ener

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esou

rce

Allo

catio

nF

inan

cial

Acc

coun

tabi

lity

Cus

tom

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ervi

ce

HR

MD

Hea

lth &

Nut

ritio

n

Edu

catio

nH

ousi

ng &

Bas

ic U

tiliti

es

Pea

ce, S

ecur

ity

Agr

icul

ture

Bus

ines

s &

Indu

stry NR

MS

WM

& P

ollu

tion

Con

trol

Per

form

ance

Lev

els

Productivity Capacity

Designing Options

High Capacity

• Legislation•Transparency

• Development Planning• Revenue Generation• Resource Allocation

• Accountability• Customer service

• HRMD• Health

• Education • Peace

• Agriculture• NRM• SWM

Low Capacity

• Participation• Housing

HighProductivity

• Local Legislation• Transparency• HRMD• Agriculture• NRM• Customer Service

LowProductivity

• Housing• Participation

ADMINISTRATIVE CAPACITY

PRODUCTIVITY

Areas for:•Potential Best Practice •Awards•Incentives

Areas for:• Technical Assistance Support• Linkages

Areas for: •Alliance Building• Policy Development• Enabling Support

Areas for:•Re-engineering •Re-organization• Sub-contracting of services

the Mayor Basis for setting the Executive Agenda and to negotiate for a

complementary Legislative Agenda Tool for setting the performance standards, directions and tasks for

the different implementing offices as well as the Special Bodies of the LGU

the Sanggunian Basis for setting priorities, formulating policies/ legislation and

drawing up its Legislative Agenda Guide Sanggunian in allocating LGU resources to meet priority

needs the Department Heads

Basis for setting action plans towards improving the capacity and performance of their respective departments

Analysis for drawing up policy, program, project and action recommendations for the LCE and the Sanggunian

Users of LGPMS

NGOs and Special Interest Groups An aid in determining areas and concerns that need focus in

LGU-NGO/private sector partnership Advocacy with the LGU and higher levels of government to

promote good local governance and community development

the General Public Provides a comprehensive picture of LGU status and

performance as basis for their effective participation in local governance affairs

Thank You