PROCTOR TRAINING

HIGH SCHOOL GRADUATION QUALIFYING EXAMINATION RETEST

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Fall Administration September 2011

District Testing Hierarchy

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Test Security Agreement 3

Test Security Agreement is provided by the district or may be downloaded from the EED website http://www.eed.state.ak.us/forms/home.cfm

1. Review carefully and initial each indicator2. Ask for clarification before final signature

Once you sign the agreement, you are responsible for all test security in your classroom

You are acknowledging that you will follow all guidance, regulation, and instructions associated to the HSGQE Retest

3. Return the signed copy as directed by your district

Test Administration Directions The Test Administration

Directions (TAD) will assist with all testing procedures

If you did not receive a copy, download one from EED’s website http://www.eed.state.ak.us/tls/assessment/hsgqe.html

It is important to read it carefully prior to testing

The TAD combines the associate test coordinator’s tasks along with the proctor’s

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Carefully read the Test Administration Directions in advance Prepare students:

1. Announce testing dates with start timesThree subtests administered in this order October 4 – Reading October 5 – Writing October 6 – Mathematics All testing must begin between 8:00am and10:00on the designated dates Students are not permitted to leave within the first two hours of testing No students are permitted to start after the first two hours of testing

2. Explain the purpose of the test

3. Confirm which subtests are to be taken for each student

4. Outline cell phone and other technology limitations/consequences

Checklist Before Testing

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• Test Administration Directions Manuals

• Test books • Precode labels and/or

district/school labels (preferably affixed to each book)

• Rulers and protractors• “Do Not Score” Labels• Classroom Daily Check In-

Check Out Worksheet

Provided by District:

• Sharpened No. 2 pencils with eraser (not mechanical)

• Extra erasers• Scratch paper• “Do Not Disturb” sign(s)• Seating Chart (suggested)• List of students and subtests to be

taken• List of students requiring

accommodations/modifications

Provided by DRC:

Prepare the classroom:1. Remove any displayed instructional material2. Check and locate all necessary testing materials3. Familiarize yourself with the Classroom Daily Check In-

Check Out Worksheet (or the like) in the TAD4. Ensure the testing environment is free of disruption

Before Testing

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Obtain a list of students needing accommodations Materials for students receiving accommodations might include:

1. Large Print 2. Braille3. Audio CD4. Sign Language DVD

These materials can also be requested through the DTC Braille and Large Print accommodated materials require

transcription of responses into a Form I Standard Test Book (procedures for transcription are in the Test Administration Directions)

IMPORTANT: Reading Audio CD consists of 2 volumes (2 separate discs). Ensure both discs are provided to students during testing.

Before Testing

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Clarify rules prohibiting electronic devices with all students

Three subtests administered in this order

1. October 4 – reading2. October 5 – writing3. October 6 – mathematics

Distribute, collect, and inventory testing materials using the Check In-Check Out Worksheet (or the like)

Students are not permitted to work on previous or subsequent day’s test

Checklist During Testing

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HSGQE Retest Form I One test book containing

reading, writing, and mathematics

Label on the front cover (precode or district/school)

When using district/school labels, bubble in all student information (see TAD for details)

Returning adults with Certificates of Achievement – bubble in what is known

During Testing

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Precode Label District/School Label

All test books must have either a precode label or a district/school label

Test books returned without a label will be considered unused and WILL NOT BE SCORED

During Testing

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The precode label saves proctors time and eliminates error in student identification

If a precode label is used, the bubbles on the front cover of the test remain blank In cases where students

fill in bubbles – the label overrides any marks (no need to erase the bubbles)

During Testing

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Note the label includes the HSGQE subtests to be taken It is a quick reference for

proctors to use If only the subtests are

inaccurate, the label may still be used– it will not impact any data collection

During Testing

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District/school labels are used in place of a precode label It will assign the student to the

correct district and school for reporting test scores

When a precode label contains incorrect student-identifying information, replace it with the district/school label

When a district/school label is applied, all bubbles on the test book front cover must be completed

During Testing

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Proctors must follow the instructions exactly to ensure similar testing conditions in all classrooms

All text preceded by the “say” bubble must be read exactly as written

If a student asks for help, say, “I cannot help you with that. Please do the best you can.”

Consistently monitor student progress while testing: Cheating Random marking of answers Guessing Correct subtest (reading, writing, mathematics) Proper bubbling

During Testing

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Are you prepared to handle the following during testing:

Bloody nose Student illness Student violence or destruction of test Student disruption Unscheduled parent visit Earthquake

During Testing

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When a student turns in the test book, note the time on the Worksheet, and ask, “Have you checked to make sure you have answered all the questions?”

Do not flip through the test book to check for completion After testing is complete, inventory student test books

and ensure the following:1. All test books are counted and the Check In-Check Out

Worksheet is accurate2. Reference sheets are removed3. Each test book to be scored has a label4. “Teacher use only” field is complete where applicable

(consult DTC before invalidating)5. Braille and Large Print accommodated tests have been

transcribed (under no circumstances can keyboarded responses be sent as a separate piece of paper or attached to the test book)

6. Document any testing irregularity (e.g., fire alarm, student sick)

Checklist After Testing

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Do Not use a “Do Not Score” label if there is a bubble marked in the “Teacher Use Only” field on the

front cover

All test books must be secure and tracked

Use “Do Not Score” labels under the following circumstances:1. A label is not positioned correctly

on the test book (redo with another test book and district/school label)

2. A precode label was placed on the test book but the student did not show up for testing.

3. An inappropriate label was placed on the test book (may need to transcribe student answers)

4. Test should not be scored

Checklist After Testing

After Testing

Based on the associate test coordinator’s directions, return all test materials to a secure environment

Do not store tests in the classroom Secure materials must be tracked, inventoried,

and stored when testing is complete Report any test irregularities to the associate

test coordinator Report any damaged materials to the associate

test coordinator

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Quiz Time

1. I must agree and sign a _______________ before testing to ensure I know the expectations.

2. Once testing starts, no tester can leave before ______.

3. A list of accommodations for students can be obtained from _______.

4. The first day of testing is the __________ subtest, day two is the _________ subtest, and the last test is __________.

5. All used test books must have a __________.

6. The _______ Form ensures security of test materials and that no materials are lost during testing as students submit completed tests.

7. I must walk around the room to monitor testing, and I must ______ leave the room during testing.

8. I contact __________ when a testing irregularity occurs.

9. A “Do Not Score” label should not be applied if there is a bubble marked in the ______ field on the front cover of the test book.

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