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Presented by Dan EricksonAnd Colleen VanWagner
MN/DOT METRO DISTRICT STATE AID STAFF
Colleen VanWagner Project Manager 651-234-7779
Jim Deeny Construction Specialist
651-234-7762 [email protected]
Scott Eue Project Manager 651-234-7764
Dmitry Tomasevich Project Manager 651-234-7778
Michelle Moser Project Manager 651-234-7775
Dan Erickson Federal Aid Engineer
651-234-7763 [email protected]
Federal Aid and State Aid Construction
FEDERAL AID
Federal Aid FundsThis is a REIMBURSABLE Program
- the work has to be completed before the
Federal dollars are available.
This is not a grant!
Process OverviewSTIP ApprovalProject Kickoff MeetingLocal Public Agency (LPA) Project DevelopmentLPA Right-of-Way AcquisitionLPA Plan PreparationAuthorization of Federal FundsLPA Letting, Contract Award & ApprovalLPA Construction, Engineering, and
SupervisionLPA Contract Administration
FEDERAL FUNDSFEDERAL FUNDS• National Highway System (NHS)• Surface Transportation Program (STP)• Bridge Programs (BR, BH, BROS)• Enhancement Funds (TEA)• Highway Safety Improvement Program (HSIP)• Safe Routes to School (SRTS)• Rail-Highway Crossings (RRS)• Scenic Byways (SB)• Transportation, Community and System Preservation
(TCSP)• Interstate Maintenance Discretionary (IMD)• Comprehensive Highway Safety (CHSP)• Emergency Relief (ER)• Non Motorized Transportation (NMTP)• American Recovery and Reinvestment Act (ARRA)• High Priority Projects (HPP)
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CalendarsCalendar Year is January 1 to December 31
State Fiscal Year is July 1 to June 30
Federal Fiscal Year is October 1 to September 30
TIP/STIP follows State Fiscal Year.
Met Council Roles and Responsibilities
• Per state statute, Council is designated MPO with advisory committee (TAB)
• Council is lead in transportation planning process with TAB input and recommendations
• TAB is lead in federal MPO funding programming with Council concurrence
TAB ResponsibilitiesRegional process to select and monitor
transportation projects funded in part with federal funds
Regional Transportation Improvement Program (TIP) and Amendments including public involvement
Advise on Transportation Policy Plan and planning process
Metro transportation programming
Transportation Improvement Program (TIP)
TIP amendments
Regional solicitation distributing federal funds
Regional SolicitationDistributed ~ $160 million with each of last
two biennial cycles:
• Surface Transportation Program (STP)
• Congestion Mitigation Air Quality (CMAQ)
• Transportation Enhancement (TE)
Project CriteriaConsistency with regional policySafetyCost effectivenessReadinessUsageAir quality improvementSystem connectivity
Sunset Date PolicyAdopted Oct. 2004, Revised April 2005Expected to meet “program year”Sunset date March 31 following program
year; effective projects beginning 2007/2008
Sunset extension process still existsNo inflationary cost adjustment Cost index decreases, project cost cap will
be lowered.
Criteria for Meeting Sunset DateEnvironmental Document approvedR/W cert. approved or condemnation initiatedDist. State Aid Engineer approval of planEngineer’s EstimateSpecial ProvisionsUtility Relocation CertificatePermit Applications submittedLetting Date to be set within 90 days
Sunset Date Extension Requests
See handout for submittal information
Agency must illustrate “significant” progress has been made on the project.
Sunset date criteria can be met within 1 yr.
Projects are only eligible for one extension request.
Scope ChangeRequired When:Termini ChangeMajor Element Removal/additionsNew locationProcess:Submit letter (documenting change, reasons,
etc)Starts at Funding and ProgrammingMay result in reduction of Federal FundingNOTE: A Scope Change could also require a
Formal STIP Amendment
TIP/STIP AmendmentSee handout
Formal amendments take about 3 months to get through all committees
Administrative amendments take about 2 weeks
April 15th
Project in an approved STIP Project Development Report Approved
Plan reviewed and signed by Metro State Aid R/W Certificate #1, or #1A
June 1st
Approved construction planEngineers Estimate Special Provisions
Utility Relocation Certificate Required Permits: COE, DNR, NPDES, Watershed, etc.
Federal Fiscal Year = October 1 to September 30
For most types of federal funds, the project must be authorized by June 1 of the fiscal year in which it appears in the STIP
What is needed to request authorization of a project?
The above schedule does not apply to High Priority, TCSP, Non-Motorized, HSIP, Forest Highway, Public Lands and Scenic By-Ways projects.
All Projects must have letting dates set within 90 days of authorization!
PROJECT TIMELINES FY 2010
NOTE: THESE SCHEDULES ARE SET UP TO ACHIEVE PROJECT AUTHORIZATION ON/OR BEFORE JUNE 1, 2010
PROJECT MEMORANDUM (SHPO – NO EFFECT)BEGIN SHPO AND PERMIT PROCESS 9/15/2009PROJECT MEMORANDUM TO METRO 1/15/2010PROJECT MEMORANDUM TO SALT 2/15/2010
PROJECT MEMORANDUM (SHPO – NO ADVERSE AFFECT, ADVERSE EFFECT)BEGIN SHPO AND PERMIT PROCESS 7/15/2009PROJECT MEMORANDUM TO METRO 12/15/2009PROJECT MEMORANDUM TO SALT 1/15/2010
ENVIRONMENTAL ASSESSMENTEA TO METRO 10/1/2009EA TO SALT 11/1/2009EA APPROVED 12/1/200930 DAY PUBLIC NOTICE 12/1/2009-12/31/2009EA UPDATE TO METRO 1/15/2010EA UPDATE TO SALT 2/15/2010STUDY REPORT TO METRO 1/15/2010STUDY REPORT TO SALT 2/15/2010
PROJECT TIMELINES Continued FY 2010
RIGHT OF WAY PROCESSPlease Contact Dan Phelps (651-234-7585) early in your project development to discuss the Federal Aid Right-of-Way requirements. APPRAISALS 7/15/2008-10/15/2009OFFERS 10/15/2009-11/15/200990 DAY WAITING PERIOD 11/15/2009-2/15/2010R/W CERTIFICATE TO METRO 2/15/2010 CONSTRUCTION PLANS BEGIN DESIGN 9/15/2009PLANS TO METRO 3/15/2010 NOTE: BID OPENING WITHIN 90 DAYS OF PROJECT AUTHORIZATION
Items Needed for AuthorizationApproved Environmental Document
Approved Right-of-way Certificate (#1 or 1A)
Engineers Estimate
Approved Plan
Permits
Additional Timeline to Award
Authorization – 2 weeksAdvertisement – 1 monthAward – 2 weeks (just accounting for DBE
clearance, Board or Council Mtgs may add more time)
Totaling about 2 months from when authorization is requested.
Types of Local Projects -Trunk Hwy Impact Projects
• Mn/DOT Bridge Design• Mn/DOT Metro Plan Review• CO Plan Review – Interstate• FHWA Full Oversight• Layout Review – Level 2&3 Metro, Level I CO• Municipal Agreement• Mn/DOT Construction oversight
Metro State Aid Websitewww.dot.state.mn.us/metro/stateaid/home.html
State Aid/Project Development ManualState Aid RulesMinnesota Bikeway GuidelinesDCP Process/ChecklistPM Writer
Salt website – www.dot.state.mn.us/stateaid
