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PREPARING FOR CATEGORICAL PROGRAM MONITORING (CPM) Susie Morikawa, Consultant Nora Reed, Analyst. What we will cover today:. What is a CPM? What to expect? Before and After School Programs (BASP) CPM Instrument California Accountability and Improvement System (CAIS) Resources. - PowerPoint PPT Presentation
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CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction
PREPARING FOR CATEGORICAL PROGRAM MONITORING
(CPM)
Susie Morikawa, ConsultantNora Reed, Analyst
TOM TORLAKSONState Superintendent of Public Instruction
What we will cover today:
• What is a CPM? What to expect?
• Before and After School Programs (BASP) CPM Instrument
• California Accountability and Improvement System (CAIS)
• Resources
TOM TORLAKSONState Superintendent of Public Instruction
What is a CPM?
• Purpose and expectations
• CPM Schedules:– Cycle A On-site
1/31/11 through 6/10/11– Cycle C Online
4/18/11 through 8/26/11
TOM TORLAKSONState Superintendent of Public Instruction
What is the BASP CPM Instrument?
• http://www.cde.ca.gov/ta/cr/cc/documents/baspinst201011.doc
Each item will have a conclusion of:• Meets requirements• Does not meet requirements
• Not reviewed
• The instrument will be filed at the California Department of Education (CDE)
TOM TORLAKSONState Superintendent of Public Instruction
I. Involvement
Parents, staff, students, and community members participate in developing, implementing, and evaluating core and categorical programs
TOM TORLAKSONState Superintendent of Public Instruction
Evidence for Dimension I can include:
• Review of Documents: - Grant Applications- Planning Documents/Private School Consultation- Records of Meeting- Operational Processes and Procedure
• Interviews with: - Grant Coordinator- After School Program (ASP) and Regular Day Staff- Community Representatives- Parents and Students- School Site Council
TOM TORLAKSONState Superintendent of Public Instruction
II. Governance and Administration
Policies, plans, and administration of categorical programs meet statutory requirements
TOM TORLAKSONState Superintendent of Public Instruction
Evidence for Dimension II can include:
• Review of Documents: – Local Educational Agency (LEA) Plan– Single Plan for Student Achievement– Program Plan in the Grant Application– Schedules, Menus, Policies, Inventories (Project Lean Snack Calculator http://
www.californiaprojectlean.org/)
Interviews with: – After SP and Regular Day Staff– Parents and Students– Community Representatives and Other
Stakeholders
TOM TORLAKSONState Superintendent of Public Instruction
III. Funding
Allocation and use of funds meet statutory requirements for allowable expenditures
TOM TORLAKSONState Superintendent of Public Instruction
Evidence for Dimension III can include:
• Review of Documents:– Line item budget and expenditure reports– Audit reports– Personnel documents (timesheets and duty
statements)– Contracts and Memorandums of Understanding
• Interviews with:– Grant and site coordinators– ASP and LEA staff with fiscal responsibilities
TOM TORLAKSONState Superintendent of Public Instruction
Guidance on Match Evidence
• Show where your grant match comes from by providing a list of match contributors, what the contribution was and its value (calculate amount for in-kind). Show total match value as a percent of total grant amount and clearly show the calculation of the percentage of the match that is provided by donated space and facilities (which can be no greater than 25 percent of the entire match).
• You may find Making the Match: Finding Funding for After School Education and Safety Programs useful as a reference for the categories of contributions. It is available at http://76.12.61.196/publications/MakingTheMatch.pdf and also provides useful information for calculating the value of in-kind contributions.
• Attach evidence (i.e., Memorandums of Understanding, volunteer documentation) supporting the entries on the list of match contributors.
Match Requirement
III-BASP 13. (ASES) The LEA/grantee agency operating an ASES program has obtained a local contribution of cash or in-kind local funds equal to not less than one-third of the total grant amount. Facilities or space usage may fulfill not more than 25 percent of the required local match. (California Education Code (EC) sections 8483.7[a][5] and 8483.75[a][4]).
TOM TORLAKSONState Superintendent of Public Instruction
IV. Standards, Assessment, and Accountability
Categorical programs meet state standards, are based on the assessed needs of program participants, and achieve the intended outcomes of the categorical program
TOM TORLAKSONState Superintendent of Public Instruction
Evidence for Dimension IV can include:
• Confirmation of data submitted.
• Principles of Effectiveness:– Conduct a needs assessment– Develop performance measures– Use science-based programs and
strategies – Regularly evaluate your program for
effectiveness– Use results of evaluation to strengthen and
modify your program
TOM TORLAKSONState Superintendent of Public Instruction
V. Staffing and Professional Development
Staff members are recruited, trained, assigned, and assisted to ensure the effectiveness of the program
TOM TORLAKSONState Superintendent of Public Instruction
Evidence for Dimension V can include:
• Review of Documents:– Personnel records– Training plans– Schedules and sign in/out sheets
• Interviews and Site observations
TOM TORLAKSONState Superintendent of Public Instruction
VI. Opportunity and Equal Educational Access
Participants have equitable access to all programs provided by the LEA as provided by law
TOM TORLAKSONState Superintendent of Public Instruction
Evidence for Dimension VI can include:
• Review of Documents:– ASES Program plan– School safety plan– Policy regarding charge of program fees – Program handouts/brochures
• Interviews with:– ASP and district staff– teachers, students and parents– school security officers and stakeholders
• Observation of sites
TOM TORLAKSONState Superintendent of Public Instruction
VII. Teaching and Learning
Participants receive core and categorical program services that meet their assessed needs
TOM TORLAKSONState Superintendent of Public Instruction
Evidence for Dimension VII can include:
• Review of documents:– Curriculum material– Program description/plan– Lesson plans– Brochures/course offerings– Student work. Note: where appropriate, the activities should be
research-based and content standard aligned.
• Interviews with:– Students, parents, – ASP and school site staff– Other stakeholders
TOM TORLAKSONState Superintendent of Public Instruction
What is CAIS?
California Accountability and Improvement System (CAIS) Web page: http://64.147.175.16/tracker/
WestEd's CACC CAIS Information Web Page: http://www.cacompcenter.org/cs/cpm/print/htdocs/cpm/cais_resources.htm
TOM TORLAKSONState Superintendent of Public Instruction
CAIS Document Uploading GuidanceBefore and After School Programs Only
Please read the following BEFORE uploading your documents.
• Please do not provide any information that goes beyond what is required to provide evidence that you are meeting the specific requirement.
• Number all pages of the documents you are submitting consecutively. This may be done by hand and it is not necessary to eliminate page numbers that already exist in your documents.
• Prior to uploading, highlight the section(s) in each document that contains information relevant to the item being tested. At the beginning of the document, note the page number(s) of the highlighted sections.
• Do not submit the content of trainings and workshops (i.e., PowerPoint slides). An agenda for the workshop that lists presenters and a statement of who attended from your organization and their role is sufficient.
TOM TORLAKSONState Superintendent of Public Instruction
CAIS Resources
• CAIS Webinar: http://www.cde.ca.gov/ta/cr/cc/cycleareviews.asp
• CDE CPM Web site: http://www.cde.ca.gov/ta/cr/cc/
TOM TORLAKSONState Superintendent of Public Instruction
CPM ResourcesRegion 1
Del Norte, Humboldt, Lake, Mendocino, and Sonoma Counties
Regional LeadSusan McConnell, DirectorMendocino County Office of Education [email protected]
CDE Contacts Marlena Uhrik, Program Consultant Barbara Bell, Fiscal Analyst916-319-0716 [email protected] [email protected]
Region 2Butte, Glenn, Lassen, Modoc, Plumas, Shasta, Siskiyou,Tehama, and Trinity Counties
Regional Lead Gloria [email protected]
CDE Contacts Patrice Roseboom, Program Consultant Bernadine Holman, Fiscal Analyst916-319-0399 [email protected] [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
CPM Resources (cont’d)
Region 3 Alpine, Colusa, El Dorado, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba Counties
Regional Leads Barbara Metzuk Frank Pisi916-228-2715 916-228-2644 [email protected] [email protected]
CDE ContactsIqbal Badwalz, Program Consultant Veronica Maestas, Fiscal Analyst916-319-0732 [email protected] [email protected]
Region 4Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, and Solano Counties
Regional Lead CDE Contacts Joe Hudson Danette McReynolds, Fiscal Analyst510-670-7732 [email protected] dmcreynolds@cde
Alameda and Marin counties onlyCDE Contacts Iqbal Badwalz, Program Consultant Melissa Weathers, Fiscal Analyst 916-319-0732 [email protected] [email protected]
All counties except Alameda and Marin
TOM TORLAKSONState Superintendent of Public Instruction
CPM Resources (cont’d)
Region 5 Monterey, San Benito, Santa Clara, and Santa Cruz Counties
Regional Lead Mara Wold [email protected]
CDE ContactsCindy Schneider, Program Consultant Karissa Lujan, Fiscal Analyst916-319-0601 [email protected] [email protected]
Region 6 Amador, Calaveras, San Joaquin, Stanislaus, and Tuolumne Counties
Regional Lead Lori [email protected]
CDE ContactsLinda Sain, Program Consultant Bernadine Holman, Fiscal Analyst916-319-0203 [email protected] [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
CPM Resources (cont’d)
Region 7 Fresno, Kings, Madera, Mariposa, Merced, and Tulare Counties
Regional Lead Diane Wilcock559-651-0155, ext. [email protected]
CDE ContactsSusie Morikawa, Program Consultant Andrea Dickey, Fiscal Analyst 916-319-0537 916-445-5620 [email protected] [email protected]
Region 8 Kern, San Luis Obispo, Santa Barbara, and Ventura Counties
Regional Lead Marcella [email protected]
CDE ContactsShadidi Sia-Maat, Ph.D., Program Consultant Jerry Maurer, Fiscal Analyst 916-323-1027 916-445-4577 [email protected] [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
CPM Resources (cont’d)
Region 9 Imperial, Orange, and San Diego Counties
Regional Lead Helen Gonzales619 [email protected]
CDE ContactsJoshua Brady, Program Consultant Nora Reed, Fiscal Analyst916-319-0206 [email protected] [email protected]
Region 10 Inyo, Mono, Riverside, and San Bernardino Counties
Regional Lead Martha [email protected]
CDE ContactsYvonne Evans, Program Consultant Paul Simpson-Jones, Fiscal Analyst916-319-0623 916-319-0211 [email protected] [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
CPM Resources (cont’d)
Region 11Los Angeles County
Regional Lead Mary Jo Ginty562-803-8336
CDE Contacts
Gloria Woodlock,Program Consultant Craig Pierini, Program Consultant
916-323-1025 916-319-0200 [email protected] [email protected]
Ella Graham, Fiscal Analyst Fred Sharp, Fiscal Analyst 916-319-0210 916-319-0720 [email protected] [email protected] Grantees A-Ld Grantees Le-R
Dan Ramsay, Fiscal [email protected] S-Z
http://www.cde.ca.gov/ls/ba/cp/regntwrkcontacts.asp
TOM TORLAKSONState Superintendent of Public Instruction
What to Expect After the CPM Visit
• Onsite CPM:– Formal exit meeting/debrief– Notice of finding (NOF) date
• Online CAIS review: – Preliminary draft of findings deadline– Debrief date, if necessary and requested– NOF date
• Proposed Resolution of Findings (PRF)– Track findings– Communicate between ASPO Consultant and CPM Office
on findings– Ongoing Technical Assistance
TOM TORLAKSONState Superintendent of Public Instruction
CPM/CAIS Survey
http://www3.cde.ca.gov/caissurvey/
surveysave.aspx?pid=37
Questions???