PPW Board Meeting

PPW Board Meeting Fall 2015

Proposed Board Meeting

Professional Photographers of Washington, Inc. Sept 27, 2015

Prosser, Washington Meeting Begins: 1:15pm Members Present: Rich Breshears, Chris Wooley, Rachel Ikenberry, Marie Martineau-Sandberg, Heidi Swoboda, Sonja Yearsley, John Perea, Doug Walker, Ralph Allen, Tom Nash, and Larry Ikenberry. Proxies: I move to have Tom Nash as the proxy for NW District and Rachel Ikenberry as the proxy for Treasure. Made by Chris, Heidi 2nd, Passed President’s Comments: Lost a long time member, Ken G. He was lost at sea. Take a moment of silence. Meeting in honor of Ken. Ralph let life member's know. Will include him in the Spring Conference. Vice President's Comments: Classes at Districts from Board Members. Reps, please contact Heidi if you are interested in speaking – business, sales, and photoshop, and lighting. Member Concerns: Cheryl Crooks brought up Photographer Searching capabilities. Our website has that option. We should promote that feature more. Officer Reports: President: Rich Breshears - Submitted Past President: Doug Walker – Submitted Vice President: Heidi Swoboda – Submitted Treasurer: Julie Fitzpatrick - Submitted Verbal Report:(Conference in debt

because of PPA merits; has not brought in members/attendees ) Secretary: Chris Wooley - Submitted General Ex Board: Minutes Motion: Moved by Marie, Sonja 2nd Passed. Executive Manager: Faye Johnson - Submitted PPA Council: Marie Martineau-Sandberg - Submitted District Representatives Reports: Central: Tim Patrick – Submitted Northwest: Mark Turner – Submitted Olympic: Ernst Ulrich-Schafer – Nothing Submitted Pierce: Vacant SnoKing: John Perea – Submitted Southeast: Sonja Yearsley –Submitted;. Southwest: Marie Martineau-Sandberg – Submitted and Verbal Spokane: Deke Cloyd – Nothing submitted. Yakima: Mindy Siks – Submitted Committee Reports: 2016 & 2017 Spring Conference Rachel Ikenberry – Submitted and Verbal Citations: Rachel Ikenberry – Submitted. and Verbal Life Member: Ralph Allen - Verbal



Scholarship: Keith Currie - He will continue. Membership: Vacant - Open. Marie volunteers to do it. Marie has been appointed by the president. Student of the Year: Anita Weston – and Verbal The Washington Photographer: Mark Turner – Submitted Web Database Chair: Faye Johnson – Submitted Web Design Chair: VACANT Social Media Committee Report: Dan Baumer. – Submitted & Verbal Via Chris UNFINISHED ACTIONS: Action: Reach out to members in the Pierce County photographers. Rich and Heidi will brainstorm in the next 90 days. In process / Discussion item: New Action issue taken on with Rich, Marie, and John. PAST MOTIONS ACTONS

Mid Motion A: Appoint Rachel Ikenberry as conference chairman for 2016 Action: None Mid Motion B: Appoint Rachel Ikenberry as conference chairman for 2017 Action: None Mid Motion C: Rescind the Motion G: RE: Scholarship Proceeds from the Spring Board Meeting Action: None Mid Motion D: Support the initiative at the Spokane Interstate Fair Action: Faye Get brochures to him Done _________________ Motion A: More Brochure Mailing expenses – Rescinded, Failed Action: None Motion B: Wild Apricot increasing prices Action: Julie pays WA, Done Motion C: Trophies for Washington State Residence Action: Faye updates OPP Done Motion D: IPC Bid for Hosting 2017 Action: Marie is contacting Oregon Not Done. Motion E: VP & Past Pres Duty Changes Action: Faye update OPP Not Done, Heidi & Rich talk to current Past Pres Not Done Motion F: Scholarship Funds Action: Julie & Faye figure out what wasn’t used and update OPP Not Done Motion G: District Funds Action: Julie dispense funds to District accounts Unsure Motion H: Social Media Position Clarification Action: Faye update OPP Done Past Action Items:



Larry will look into reaching out to Life Members about including PPW in their will Done, Verbal Report: Larry wrote letter to life members to be included in the estate. Rachel has a copy of the letter. Faye will send out notices about travel classes once we get classes set-up. Not Done Rich will talk to Doug who will talk to John about the Sno-King and Pierce Districts about getting action in them and possibly splitting up the areas. Discussion: Should we redefine districts? Where should the lines be drawn? Should we change Pierce county to be South of SnoKing? And SnoKing is north of Bellevue Think about it. ACTION Doug, Marie and John, will you think about practicals? West side? Whole state? The sooner the better. Elections are in November. Within the next month (Before next election).

NEW BUSINESS

Motion A: Purchase Monitor failed

Motion B: Rent Monitor(s) failed

Motion C: Reimburse Executive Manager passed

Motion D: Rescind Scholarship Motion from July Meeting passed

Motion E: Fund Raising Regional Print Competitions passed Action: John is going to coordinate this plan. Motion F: Contact Attorney to look into legality of Scholarship Use passed Action: Rich is going to contact attorney

UPCOMING DATES:

• Oct 20 in Olympia Mock Competition

• Jan 17, 2016 in Ellensburg at The Palace Café

• Feb 16-18, 2016 in David Trust’s Board Retreat invited by OPPA in Portland

• Feb 27-Mar 1, 2016 in Olympia PPW Educational Conference and Image Competition

• Mar 31 – Apr 4, 2017 in Vancouver PPW Educational Conference and Image

Meeting Adjourns Motion: 3:15pm Moved by Chris, John 2nd -


Supporting Board Reports ......................................................................................................................... 5

President’s Report – Submitted ....................................................................................................... 5 Past President’s Report - Submitted ............................................................................................. 5 Vice President’s Report - Submitted .............................................................................................. 5 Treasurer’s Report – Submitted ....................................................................................................... 6 Secretary’s Minutes – Submitted ................................................................................................... 10 Executive Manager Report -Submitted ......................................................................................... 13 PPA Council’s Report - Submitted ................................................................................................ 14

Support District Representatives Reports ............................................................................................. 14 Central - Submitted ............................................................................................................................ 14 Northwest - Submitted ..................................................................................................................... 15 Olympic - .............................................................................................................................................. 15 Pierce - Vacant .................................................................................................................................... 15 SnoKing - Submitted ........................................................................................................................ 15 Southeast (SE) - Submitted & Verbal ........................................................................................... 15 Southwest (SW) – Submitted & Verbal ........................................................................................ 16 Spokane - ............................................................................................................................................. 16 Yakima - Submitted .......................................................................................................................... 16

Committee Reports ................................................................................................................................... 17 2016 and 2017 Spring Conference – Submitted & Verbal ........................................................ 17 Citations – Submitted & Verbal ...................................................................................................... 19 Life Member - Verbal ......................................................................................................................... 19 Scholarship – ...................................................................................................................................... 19 Membership – Vacant........................................................................................................................ 19 Student of the Year - Verbal ............................................................................................................ 19 Journal Editor – Submitted & Verbal ............................................................................................ 19 Web Database Chair - Submitted ................................................................................................... 20 Web Design Chair - ............................................................................................................................ 20 Social Media Committee Report – Submitted & Verbal via Chris Wooley .......................... 20

Proposed Motions for Fall 2015 ............................................................................................................... 21 Motion A: Purchase Monitor .......................................................................................................... 21 Motion B: Rent Monitor(s) .............................................................................................................. 22 Motion C: Reimburse Ex Mngr ........................................................................................................ 23 Motion D: Rescind Scholarship Motion from July Meeting .................................................... 24 Motion E:Fund Raising Regional Print Competitions .............................................................. 25 Motion F: Contact Attorney for Scholarship Use ...................................................................... 26


Supporting Board Reports President’s Report – Submitted President: Rich Breshears a) Personal Life - What is going on in my family, personal, health? Our personal life is actually pretty quiet this past quarter. We did get away to go camping one weekend in spite of the smoke from the Northwest being on fire. We also made a pilgrimage to Billings Montana, via Missoula to spend time with Clark and Rachel Marten, and Mark Bryant and his wife. Those Montanans are awesome hosts. We came back super charged and ready for more! b) Studio Life - What is happening in my studio? Breshears Photography is living proof that a photography studio can thrive in today’s world. We are doing very well. Working exceptionally hard. Between BNI, our Mastermind groups, and coaching, we are being pushed from all sides by dynamic people. It is paying off. Our big goal is to pay down a bunch of debt that we have incurred as a result of this business over the past few years. We are starting to see some light at the end of the tunnel! c) District or PPW responsibilities - A bunch of effort and activity always seems to happen mostly around board meetings. There have been a few district spats that have happened, but with summer putting life in the backseat for many people, it has been hard to keep things rolling in this area. Our district has been very active in spite of the summer because of the hard work of Sonja. Revisiting our new goals, and looking at the long to-do lists is getting me back on track. It is becoming strongly evident again that there needs to be a re-drawing of district lines in the SnoKing and Pierce districts. A combination of space and d) In what area(s) do I need help, mentoring, or support? I still need help and patience in my communication. I’m thankful for Heidi, Faye, and Doug for reaching out to me on a fairly regular basis as to what is going on, and talking through issues as they arise. e) What is one goal I have for my district/job for this year? My goal of having a limited set of goals really gives me peace of mind, and a strong direction. Thank you for all who participated in the summer board retreat and helped with that. Past President’s Report - Submitted Past Pres: Doug Walker Client work, family, travel and the IPC kept me very busy this Summer. I have less to report than usual. With Rich’s knowledge and support I did try to help OPPA take on PPA Western District for 2016. I continue to speak with Rich Breshears and Heidi Swoboda about their directions and unfoldings. I have been revisiting the notion of splitting up SnoKing, as was discussed last year, due to physical travel constraints. This should be discussed at the upcoming Fall Board Meeting. I have reached out once again to ASMP Seattle’s Education Chair Francis Zera in hopes to foster collaboration. I should hear back soon their thoughts on this topic. I have agreed to be a juror for the upcoming PPW Spring Conference in Olympia 2016 and so am familiarizing myself with the PrintCompetition.com process which PPW will undertake for the first time. Vice President’s Report - Submitted


Supporting Board Reports Vice Pres: Heidi Swoboda a) Personal Life - What is going on in my family, personal, health? Girls started school are in soccer and music. We just took the 4H horses to the NCW District Fair (at which my daughter had a great time but was quite disappointed not to win the kitten raffle). Steve (an architect) is having one of his homes featured in the tour of homes this weekend so we are scrambling to get it photographed while it’s staged. b) Studio Life - What is happening in my studio? Just had a booth at the Chelan County Fair and judged 4H photography at both the NCW Fair and Chelan County Fairs. Studio is in full swing with sports teams, senior banners, high school seniors (up this year for me), families and quite a few architectural jobs. Looking to hire some part-time help. c) District or PPW responsibilities - What is happening? The event in Leavenworth at Red Tail Canyon was fun. Would have liked to see greater attendance, but those who came enjoyed the opportunity to photograph rodeo riders up close. Our instructors led a variety of activities and photo shoots and the hay ride was quite entertaining. Many thanks to those who gave images to the models. I have put together a Photoshop course that is ready for presentation to a district meeting if any reps are interested. d) In what area(s) do I need help, mentoring, or support? I need more hours in a day. Really busting at the seams just now but of course grateful to be busy. Have had a lot of technical support issues this quarter with online updates affecting programs and affecting my ability to receive emails. GRRRR. Hopefully they are now resolved. e) What is one goal I have for my district/job for this year? I would like better communication between myself and the reps. I haven’t been able to keep in contact very well, although I’ve spoken with many of the reps casually. I’m going to have to quit hoping for phone contact, and just communicate online. Please don’t hesitate to call (or email or facebook) if there are any issues in your district that require assistance. That’s what we’re here for!

Treasurer’s Report – Submitted Treasurer: Julie Fitzpatrick


Supporting Board Reports






Supporting Board Reports Secretary’s Minutes – Submitted Secretary: Chris Wooley (purple is referring to last meeting’s minutes)






Supporting Board Reports Executive Manager Report -Submitted Faye Johnson

a) Personal Life - What is going on in my family, personal, health? Getting settled and learning new routines.

b) Studio Life - What is happening in my studio?

Not much. Helped with a Wedding in trade for assistance on a Family Reunion job for myself.

c) District or PPW responsibilities - What is happening? Executive Manager Duties: I have recorded about 25 hours of work…and I’m sure that I have done more with phone calls, emails and other things that I have forgotten.

• Got all printed pieces made up and assembled and mailed out for 650 WA PPA Members. Got 1 new member from it.

• Negotiated a new credit card rate from Wells Fargo from 1.24%/transaction to .74%/transaction, plus monthly gateway of $35 to $20.

• Collected Wacom Sponsor money from Conf 2015 • Got minutes & OPP updated and posted on website • Helped collect money for PPW Fall Workshop & Hayride • Preparing to send out Election Notices and Ballots by the end of Sept

Convention Speaker Chair: Helped Rachel Ikenberry with planning for the 2016 Conference. • Made up contracts for Speakers and Judges, mailed them out. • Helping with Fun Party/Mini Demo/Wine Auction Raffel Planning

Trade Show Chair • Gearing up to contact Vendors • Figured out floor plan • Have possible first vendor: Pacific Mount called due to the PPA Mailing

d) In what area(s) do I need help, mentoring, or support?

Defining the job description of the Executive Manager and the wage with future plan to increase wage to give incentive for a full time position. And now trying to figure out a way to split Convention Fund into two Funds: Convention and General.

e) What is one goal I have for my district/job for this year?

To make it through one year as Executive Manager and have a job review and goals set for the upcoming year.


Supporting Board Reports PPA Council’s Report - Submitted Marie Martineau-Sandberg PPA is excited to announce more member benefits for it's members a couple of them are included in this report. PPA is striving to continue to offer the best member benefits for it's members. Call a Doctor Plus is a health and wellness program designed to save you time and money when you're not feeling well, need a prescription refill or have health questions. • 24/7 access by phone, video or mobile app • NO copays, NO deductibles, NO per-call charges! • Talk with a U.S. board certified doctor in 14 minutes on average • Prescriptions are sent to your local pharmacy • PPA members pay just $8.95 a month! • Use it as much as you need to for one fixed monthly fee • Add up to 5 people at no extra charge!

*PPA member rate, non-members can sign up for $24.95/month. What's PhotoVision? A ginormous photography learning library that offers photographers education and solutions through cinematic HD videos from some of the biggest names in the industry. PPA photographers get PhotoVision monthly streaming…absolutely free! Get unlimited access to over 800 full-length photography education videos, 500+ hours - FREE when you join PPA, the world's largest non-profit association created by professional photographers, for professional photographers! https://www.PPA.com/Join. Imagine USA 2016 will be held in Atlanta, Georgia January 9-12 at the Georgia World Congress Center. PPW's Ken Whitmire will be receiving the PPA LifeTime Achievement Award. Several PPW members are slated to receive the PPA Master's degrees as well as Diamond, Platinum, Gold and Silver medalists awards. PPW life member Rob Behm is currently PPA treasure and will move up to PPA Vice President in 2016.

Support District Representatives Reports Central - Submitted Central Rep: Tim Patrick A Central District meeting took place Aug. 16 during the Omak Stampede. There were 10 members in attendance. Ray and Judy Horn enjoyed photographing the chute events up close to the fence at the rodeo, while other members photographed from the stands. For the final event the group gathered by the Okanogan River to photograph the World Famous Suicide Race. Looking forward to next year's print competition to see what the group captured.

http://www.ppa.com/edu/content.cfm?PreviewContentItem=71624&RDtoken=33143&userID=

https://www.ppa.com/Join


Northwest - Submitted Northwest District - Mark Turner

a) Personal Life - What is going on in my family, personal, health? We celebrated the marriage of our son Ian to Malia Vanderveen at the end of August. The power was out at the church and reception venue because of the windstorm but everything went ahead as planned. The photographer was thankful for high ISO in the dark church. b) Studio Life - What is happening in my studio? It’s the busy fall family and senior portrait season, with a good number of business portraits and real estate jobs thrown in. c) District or PPW responsibilities - What is happening? July 2015: Small attendance at NW District potluck social at Turner Photographics studio garden August 2015: No meeting September 2015: Sunday, September 27 to photograph the lunar eclipse over Mt. Shuksan, viewed from Huntoon Point. An evening of landscape and astronomical photography. Olympic - Olympic Rep: Ernst Urlich-Schafer Pierce - Vacant Pierce Rep: Vacant SnoKing - Submitted SnoKing Rep: John Perea We now have approximately 135 members of the Snow-King meet up group.

On August 4th we had our meeting on Digital Marketing and Social Media. There were 6 people in attendance. Of those 3 were PPW members.

On June 20th we and a meeting on Off Camera Flash at Lake Wilderness Park. There were 5 people in attendance. None were PPW members Southeast (SE) - Submitted & Verbal Southeast Rep: Sonja Yearsley District Activities:

We have continued to have our monthly meetings with great success. Our summer meetings included mini workshops about a variety of subjects. We also had an area-wide photo equipment swap meet at Forte Studios. There was a lot of traffic and interest! Everyone walked out with more cash and equipment. We had an end of summer BBQ for the August meeting and there was good attendance there.

I’ve reached out to a couple of members who have been members for some time, but not active in the meetings or activities. I’m pleased to report that one attended a meeting and was able to become


acquainted with everyone.

We’ll be doing an image critique for the next meeting to get us thinking about the next print competition. I have not planned ahead to next month yet.

Verbal report at meeting: lost a life member (Ken Gatherum)

Southwest (SW) – Submitted & Verbal Southwest Rep: Marie Martineau-Sandberg Nothing to Report Verbal Report at meeting: planning on Nov/Dec Meetings Spokane - Spokane Reps: Deke Cloyd Yakima - Submitted Yakima Reps: Mindy Siks

a) Personal Life - What is going on in my family, personal, health? It has been a busy summer with an addition going in at our cabin in Montana and both kids home (one just graduated from college and the other is a junior this year). We all try to get out for as many adventures as possible and enjoy hiking, horseback riding, back packing, camping and cooking. My son is working part time for the Mariners so we were able to get to a couple games in Seattle. Thankfully, all of us are feeling energetic and healthy and could maybe use a little more sleep with so much going on. We live on 5 acres so there is a constant tug from the property to take care of vegetable gardens, mow the lawn, cut back all the branches, bushes and trees that blow down in the Ellensburg wind! And keep everything watered. We are thankful for our bounty and have been eating well with fresh veges, salmon from my husbands annual fishing trip in BC and his traditional hunt in the Rocky mountains.

b) Studio Life - What is happening in my studio? My business has really picked up the last month or so with many senior and family portraits scheduled as well as a few small schools. I have been growing my fine art sales at galleries in Ellensburg, Roslyn and Montana. Recently sold some canvas wall prints of the Rocky Mountain Front. I have been working on new order forms, and hope to get my website up to date with new material.

c) District or PPW responsibilities - What is happening? I have judged photography exhibits at the county fair and grange and have talked to several people there who might be interested in some of our events. I have referred them to the PPW website and also touch base with them in hopes of getting more people involved. Both Caron and I have been busy and not focused on organizing PPW meetings since earlier this year. We will probably not plan anything until the beginning of 2016…….unless some time opens up.

d) In what area(s) do I need help, mentoring, or support?

I need help with ideas to get new members involved.

e) What is one goal I have for my district/job for this year? I would like to check in with the Yakima group that attended meetings earlier this year and showed some interest in PPW. And sign up a member or two!!


Committee Reports 2016 and 2017 Spring Conference – Submitted & Verbal Conference Chair: Rachel Ikenberry Conference 2017 Site As you should know, the Red Lion on the Quay at Vancouver will be demolished in October! And the new hotel will be built around the bay but no ready date is currently available. We are on the list for space the first spring they are open at a date we can use. Consequently, Marie jumped hoops for 3 days with the Regional Red Lion Sales Manager to find us a place. We are happy to have our original dates March 30-April 4, 2017 reserved at the Yakima Red Lion, and with the same awesome contract Marie had already negotiated for us. Marie also did due diligence in checking out food prices before agreeing to make the deal there. Just to let you know, we did consider Olympia, but the only date they had available was March 8-11. And that was the date Rob Behm set for his first PPA Board Meeting, after getting our Conference dates! With that being Rob’s PPA Presidential year, we did not want to knowingly set our Conference on a date that would be nigh to impossible for him to attend. Progress for 2016 Conference

1) My needs: Thanks to my mentors and awesome workers Faye and Marie, I still have my head above water. I am so thankful that our membership is ready to help when asked. No one I’ve talked to has said they didn’t want to help, and most have jumped right in without reservation. I still need a Hospitality (airport shuttle driver) Chair and shadows for Registration, Photographer, and Speaker Chairs. I am also keeping my eyes peeled for a Conference Chair shadow whom I’d like to start working with right away. I have ideas, but each of them is in a Chair position for next year already! Plus I need a bajillion other helpers for miscellaneous jobs. Wanna be one???

2) Merits for shadows and new lead positions: In January I will request your approval for several new merits in 2016 for our shadows who will be learning a new job in preparation to take the lead in 2017.

3) Progress: a) CONTRACTS have been sent to President Rich for signature and then on to each Judge and

Speaker for their agreement. b) TRADE SHOW: Faye will be moving this critical piece to the front burner next week. c) MY BUDGET is coming along. It's based on the turnout we had last year for both attendees

and trade show vendors. Without too many unexpected expenses we should have a profit. I feel that if we run our organization as a business, we must have a profit built into everything we promote: events, membership, logo wear, etc. Current registration structure includes a $60 program fee for all Life Members. I will be making a personal phone call to each Life Member who attended last year to let them know what’s happening and why. As a Life Member, I learn more than I can even use from the outstanding speakers at Conference. Thinking of what I invest in my little camera and what I’d like to be able to create with it, this programming is my link to accomplishment. I know most other Lifers feel the same. Where else could I pay $60 for 16 hours of instruction!

d) In addition there will be a $45 increase for Primary Full Registration. Is there anyone who can’t afford $45 in order for PPW to host this Conference in the black? Honestly, please let me know if this is out of line. I'm listening.

e) SPEAKERS: In response to the member survey done by Chris Wooley, Faye has put together a program focused on business techniques that ROCK! Clark and Rachel Marten along with son Rudi from Billings, MT will share their dynamite strategy for success. Dave Grupa will challenge you if you are racing to the bottom with your pricing! And Dave Cross will amaze you with his favorite Photoshop demos and exploration of Creative Cloud.

f) FUN: We have a most unusual event planned for the Fun Party! Just be thinking about your Steampunk costume, make yourself some Steampunk goggles and get ready to have FUN. No auction this year, but bring extra cash for raffle tickets of all kinds.More surprises on this later.

g) HOSPITALITY ROOM: We have reserved a guest room where all registrants can gather to


relax, have a snack or a beer, visit with new and old friends, query one of our speakers for more information, play cards………..just no sleeping here! Chris Wooley is the keeper of the room key! More surprises for activities in here, too!

h) SALON: John Perea, Salon Chair held a Mock Competition on September 13th in Renton to test the new system: printcompetition.com. Alisha McGraw assisted John with the setup and oversight. Over 20 images were entered and judged. The system was tested to the limits of all weird combinations of scores. All went well; bugs were ironed out, and the judging team conferred on decisions and needs for monitors. A second Mock will be held in Olympia, October 20th. At that time Forrest Cooper will assist John and will be in line to shadow Alisha McGraw as Salon Logistics Chair.

i) SALON ENTRY FEES: My budget is built around 50 cases @ $98 each. I am considering a suggestion to raise the case fee $20 and then give each person (A1, B1, C1, and D1) who registers with a full meal package a discount of $10 on registration. That would actually increase my income by $10 / case. It would encourage full registration, encourage competition entry, and help us cover a $2000 deficit in expenses for judging.

j) PUBLICITY: In June Chair Lisa Lamping created a wonderful logo for me with the banner Imagination – Sensation. We will have it splashed everywhere by the end of September. I will be doing monthly email blasts to our membership with tantalizing tidbits about speakers, the hospitality room, Steampunk Fun Party goggles, and more reasons that this is an event you can’t afford to miss! With help from Dalisa I want to dabble in some Facebook tantalizers and fun. Also I will blast you with some comparison costs for other popular learning venues. Coming to our Conference is the deal of the century! PPW flyer was mailed to Washington PPA members who don’t belong to PPW: Faye wisely used the envelope to also enclose a 1/3 page flyer with our Imagination-Sensation logo and a Save the Date message. Within 4 days I received inquiries from 2 of them, interested in membership and in the Conference!!!! Yahoo!! We only need 4 new Pro Plus members to pay for our mailing. Save the Date announcement postcards are in the works to be mailed to the membership and some recently expired members early October.

k) WEBSITE should have the REGISTRATION form ready by late October. l) Olympia Red Lion is ready to take our guest room reservations. I just need to confirm our

group reservation code and the phone number they want us to use. Standard room rate with taxes will be $122 and will include the Red Lion Roaring Start breakfast.

m) Hotel meeting space set up should be finalized by the time we meet. Just details which may give us a lower meeting space rental fee.

4) My Goal for this year To make Spring Conference an annual nexus for our membership, an event no one wants to miss, ever. To help members realize what a bargain our Spring Conference is for them, to have access to such fabulous national speakers right in their own backyard. To involve our younger members in a way that will tie them to us forever. Verbal Report at meeting: Costs for conference: being cautious for budget – feels this conference should make money. Program fee

for life members of $60. Will be an increase in programming price for everyone (in report). Rates are reasonable compared to other educational events. (Ralph has objections to charging life members). Possibly a “sponsorship/scholarship” to help with increased rate. Rachel will call life members and decide what to do.

2017 was set up to be in Vancouver. Hotel is being torn down. Marie has secured a spot in Yakima for us.

IPC amendment to Yakima? Or withdraw for Oregon? Will revisit with Oregon and then decide. Fall Event – Verbal Event Coordinator: Ralph Allen Verbal Report at Meeting: Made $200-$300 from Balloon event. Email Ralph 4x6 300dpi photographs


for judging. Balloons only. [email protected] by noon thisThursday. Citations – Submitted & Verbal Citations Chair: Rachel Ikenberry

a) Personal Life - What is going on in my family, personal, health? My beautiful perennial garden is in the process of going to bed for the winter. My Bible study of Revelation started Tuesday, Sept. 15. b) Studio Life - What is happening in my studio? Thank goodness I don’t have that role right now as I am SWAMPED with thoughts about 2016 Annual Conference! And I have found a neighbor who can help me merge my name list with labels for the annual December mailout for merits. c) District or PPW responsibilities - What is happening? Merits are recorded to date in my spreadsheet, allowing me more time to think about and contact helpers for Conference. New 25 point merit bars are set for order. Members have been notified via PPW email that they can replace their old bars @ $10 ea. If they want to order in early December. d) In what area(s) do I need help, mentoring, or support? Thanks to my mentors and awesome workers Faye and Marie, I still have my head above water. I still need a Hospitality (airport shuttle driver) Chair and a shadow for Registration and Photographer. Plus a bajillion other helpers for miscellaneous jobs. Wanna be one??? e) What is one goal I have for my district/job for this year? To make Spring Conference an annual nexus for our membership, an event no one wants to miss, ever. To help members realize what a bargain our Spring Conference is for them, to have access to such fabulous national speakers right in their own backyard. To involve our younger members in a way that will tie them to us forever.

Verbal Report at meeting: Social Media Manger report needed. Life Member - Verbal Life Member Chair: Ralph Allen Verbal Report at meeting: Sad New about Ken. Good News – Mike Elwell got married; we should do something special for him. Board members should send cards. Scholarship – Scholarship Chair: Keith Currie Membership – Vacant Membership Chair: Vacant Student of the Year - Verbal Student of the Year Chair: Anita Weston Verbal Report at meeting: nothing to report. Sends out new letters in October. Journal Editor – Submitted & Verbal Journal Editor: Mark Turner c) PPW responsibilities - What is happening?

mailto:[email protected]


Spring issue, conference wrap-up, was significantly delayed and ultimately combined with the summer issue which was delivered in early July. Fall issue, due out around October 1, is in process. The theme is “gear lust” and covers both past and current photographic hardware. There will be initial info about the 2016 Spring Conference. Looking for theme ideas for future issues. Verbal Report at meeting: Please send balloon pics. Web Database Chair - Submitted Web Database Chair: Faye Johnson Updated the Resources page with a new look. Planning to make more pages so it will help with the Social Media blogging/linking etc. Web Design Chair - Web Design Chair: Vacant Social Media Committee Report – Submitted & Verbal via Chris Wooley Social Media Report: Dan Baumer

I've come up with a rough outline of what I'll be posting.: • I'll make blog posts of all the articles that I can and I'll do those all at once. That's saves me a lot

of time and I don't feel we'd be showing our hand too much as the site itself doesn't get much traffic. even if folks do stay and read all the articles, that's a good thing. When created, I'll share one post a week, two if there are plenty. Additionally, I'd like to create one guest blog per week. That's all for the blog.

• For Facebook, in addition to the PPW blog posts, I'll try to schedule daily posts from external sources such as Phlearn, PPA and other educational sites or Orgs. What's important is that we start to train our members to see our feed as one of value, an information source.

• For Twitter, until our members get up to speed on this platform, I won't invest too much effort in it. I'll keep it auto-filled with photo-related posts that I find on good sources. I'll monitor the feeds of our members and sister Oorgs but I'll only ReTweet tweets that are native posts. Tweets that are auto-shares from Facebook or Instagram will be ignored. Members need to learn to use Twitter for Twitter.

• Instagram will be the most time-consuming to grow and manage as it seems the least popular platform among our members. I'll monitor it, Like members images and RePost an occasional image but I'll only go on it once a week or so unless I get a notification.

Verbal at meeting via Chris Wooley: Please send blogs and content to Faye. Twitter/IG account is @ppofwa Share PPW content on social media to help build followers.


Motions for Fall 2015 Motion A: Purchase Monitor Committee: Salon Chair

Prepared by: John Perea

Date Submitted: 9/13/15

NOTE: Rule changes or expenditures not in the approved budget must be approved by the PPW Board before action is taken. Motion: Typically a sentence.

I move: to purchase 1 - 30” Dell Monitor Model U3014 to match the current one we have in our possession. Sonya 2nd, Failed

Justification: A brief statement of fact and purpose.

To: make it easier for more than 3 judges to view images during the digital portion of image competition. Also to have more monitors during Salon Presentation.

Breakdown of Projected Cost & Labor:

(Attach documentation or spreadsheet) Up to $1100

Additional Info: The last year we had just State judging, the Case prices were $95. This year it’s proposed by Convention Chair for it to be raised up to $98. To offset the rental, Print cases need to be increase $2/case and will be paid off in 5 years.

Responsibility/Implementation Assigned to:

John to coordinating purchase and Faye to update Print Rules & Print Case Entry Forms

Effective Date, If Applicable: If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Motions for Fall 2015 Motion B: Rent Monitor(s) Committee: Salon Chair


Date Submitted: 9/13/15 NOTE: Rule changes or expenditures not in the approved budget must be approved by the PPW Board before action is taken. Motion: Typically a sentence.

I move: to rent 1- Dell 30” Monitor Model #U3011 to match the current one we have in our possession which is a Model U3014 ($295 + shipping $150 RT per event) OR 2 - Apple Cinema 30” Display ($160/display + Shipping $150 RT per event) MOTION WITHDRAWN


To: make it easier for more than 3 judges to view images during the digital portion of image competition. Also to have more monitors during Salon Presentation.

Breakdown of Projected Cost & Labor: Dell 30” Monitor Model #U3011 ($295 + shipping $150 Shipping RT per event) OR

2 - Apple Cinema 30” Display ($160/display + Shipping $150 RT per event)

Additional Info: The last year we had just State judging, the Case prices were $95. This year it’s proposed by Convention Chair for it to be raised up to $98. To offset the rental, Print cases need to be increase $5/case to $103/case.


John to coordinating rental and Faye to update Print Rules & Print Case Entry Forms Effective Date, If Applicable: If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Motions for Fall 2015 Motion C: Reimburse Ex Mngr Motion to the PPW Board Committee:

Prepared by: _Marie Martineau-Sandberg


I move: That the Executive Board of PPW reimburse the Executive Manager the sum of $400 to help off set expenses incurred attending the Ex. Manager Meetings at Imaging USA. Sonja 2nd, Tabled Moved by John, Doug 2nd Passed


To: It costs in excess of $1000 to attend imaging every year. The average plane ticket is over $400 so it only seems fair that our manager have some support from PPW to off set some of their expenses. These meetings are always prior to the actual start of the conference so our manager needs to be there earlier than many of the attendees. This results in additional room and meal expenses for our manager.

Breakdown of Projected Cost & Labor: $400 a year.

(Attach documentation or spreadsheet) Additional Info: . Responsibility/Implementation Assigned to: Effective Date, If Applicable: Please approve this motion and make it effective for 2016 If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Motions for Fall 2015 Motion D: Rescind Scholarship Motion from July Meeting

Committee:



I move to rescind the following motion made by Sonja at summer board meeting: I move: to allocate unused Scholarships since 2010 toward speaker fees at Educational Conferences, Pro One Day and other Events or Workshops sponsored by PPW. 2nd by Chris Passed

Marie 2nd, Failed


The unused scholarship funds remain in the scholarship fund. That was what the funds were raised for; scholarships, and the board CANNOT use those funds for anything except for scholarships. It is against the law to use those funds for ANYTHING ELSE!

Breakdown of Projected Cost & Labor: Additional Cost & Info:


Effective Date, If Applicable: If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number: N/A


Motions for Fall 2015 Motion E:Fund Raising Regional Print Competitions Committee: Fund Raising/Member benefits Regional Print Competitions



I move: that the Board approve using the printcompetition.com website to hold 3 regional print competitions between each Spring Conferences. Sonja 2nd, Passed


We have secured all the equipment necessary to hold these competitions and it does not cost us anything for them. If we can hold print competitions over the year between conferences we can gain some financial breathing space for the board to better do its job. And, we can give our members another benefit of being able to enter prints prior to IPC so they can improve those prints. Being able to charge entry fees should cover the cost of each competition with a small profit.

Breakdown of Projected Cost & Labor:

Cost for print competition dot com……………………..…...0 Room for a chairperson……………………………….….-100 (can be offset with local members) Total cost………………………………………………….-$100 Entry fee (10 cases of 4 prints at $40ea)…………….… $400 Net to PPW General Fund………………………………..$300 (x3 = $900 without hotel $1200)

Additional Info:

We would hold one East, one Central, and one West. Local representative would be responsible for setting up a site for the competition, providing judges, jury chair, and scorekeeper. Print Salon Chair (or Logistics Chair) would be responsible for running each competition.


John Perea, 206.331.4172

Effective Date, If Applicable: If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Motions for Fall 2015 Motion F: Contact Attorney for Scholarship Use Committee:



I move to contact an attorney to look into the legality of using scholarship funds for other uses Doug 2nd, Passed


To qualify previous motions on legality of scholarship fund usage

Breakdown of Projected Cost & Labor: Additional Cost & Info:

Unknown Responsibility/Implementation Assigned to:

Rich will contact an attorney. Effective Date, If Applicable: If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number: N/A

Documents

PPW Board Meeting