PPW Board Meeting Website Folders and Stuff...PPW Board Meeting Winter 2019 Page 1 Meeting Minutes Professional Photographers of Washington January 27, 2019 Ellensburg, WA District

PPW Board Meeting Winter 2019

Page

1

Meeting Minutes

Professional Photographers of Washington

January 27, 2019 Ellensburg, WA

District Representative Duties & Discussion Call to order: 12:16 Members Present: Chris and Rachel Wooley, Rachel & Larry Ikenberry, Dalisa DeChiara, Matt Sherrard, Faye Johnson, Heidi Swoboda, Julie Fitzpatrick, Mary Ann Breshears, Bruce Hudson, Lorie Weldon, Mike Busby, Tavis Guild Proxies: Julie Fitzpatrick(P) for Jon Sandberg, Tavis Guild(P) for Lynette Smith Motion: I move to accept the Proxies. By Mike Busby, 2nd Mary Ann Breshears. Passed President Comments: Just returned from IUSA and are focusing on the commitment of making our organizations healthy and stronger. Priority to put our members first and always consider member benefits.PPA Affiliate leaders training, clarifying roles and motions to clean up things. Our members are the reason we are here. Emphasis on what is best for our members. Member Concerns: Rachel Ike to amend OPP motion and merits in relation to expired membership. Installation of the District Representatives: Larry Ikenberry Motion: I move that we remove the Minutes from the consent agenda. Mary Ann Breshears. 2nd Mike Busby passed Consent Agenda

1) Board Reports a) President: Chris Wooley b) Past President: Heidi Swoboda c) Vice President: Dalisa DeChiara d) Executive Manager: Faye Johnson e) PPA Council: Richard Breshears f) Southwest District Rep #1 Jon Sandberg g) Southwest District Rep #2 Vacant h) Northwest District Rep #1: Josh Hudson i) Northwest District Rep #2: Bruce Hudson j) Central District Rep #1: Lynette Smith k) Central District Rep #2: Tavis Guild/Matthew Sherrard l) Eastern District Rep #1: Mary Ann Breshears m) Eastern District Rep #2: Deke Cloyd/Mike Busby n) 2019 Spring Conf Lorie Weldon o) Life Member: Ralph Allen p) Scholarship: Marie Martineau-Sandberg q) Membership: Kari Stuckey r) Student of the Year: Anita Weston s) The Wash Photog: Mark Turner t) Web Database Chair: Faye Johnson u) Web Design/Blog Chair: Karissa Blunck v) Education Chair: Julie Fitzpatrick

Motion: I move to accept the consent agenda reports. Heidi Swoboda. 2nd Dalisa DeChiara Passed


Page

2

2) Minutes of prior meeting Rachel Wooley

Add Mary Ann Breshears’ action report on Awards/Trophy options and correct spelling of Matt’s name.

3) Citations Report: Julie Fitzpatrick Added Associates Fellow: Jeff Schindler Added silver bar: Mark Gardner

4) Treasurer’s Report : Rachel Ikenberry

Pointed out District Rep accounts and Investment accounts.

5) Old Business: See Below in Ongoing OLD Business, Actions & Discussions

6) New Business:

See Below NEW Business, Actions & Discussions

7) Motions: Motion 1: PPA Mailing Promotion Motion 2: Investment Manager Chair Motion 3: Merits for Larry Ikenberry Motion 4: 2T External Hard Drive Purchase Motion 5: Jeff Schindler Merits Motion 6: OPP Changes Motion 7: Citations Expenses

8) Calendar of Events: Apr 30, 2019 @ 9am Spring Meeting July20-21, 2019 Summer board meeting, Chelan TBD Fall Board Meeting, TBD

Meeting adjourned: 3:09pm


Page

3

Ongoing OLD Business, Actions & Discussions:

Action: Exec Board District Mentors - Have each Exec Board Member "sponsor" a district and be a mentor for that area that helps coordinate events, activity, and updates.Action: Rachel will create a document (flowchart, with links) for resources. Streamline process for DR. Report: Work in progress, will finalize once job descriptions are updated. Action: Rachel to do further work on flowchart from updated OPP and provide to VP. Report: Working on updates, OPP updates are drafted, needs final approvals.Report: See Motion OPP Updates. No flowchart was used..Report: Will be finished once Rachel W sends out finalized documents (DR OPP, Checklist, Event form, welcome packet) that were introduced at Winter Board Meeting. Report: Action: Bruce Hudson would like further effort in getting access to PPA list (emails).Rich Breshears/PPA Councilors will facilitate this effort. Report: Nothing to report Action: Bruce to draft letter and Faye will reach out to neighboring states for sharing of emails and mail for promotion. Bruce to look at outside sources. Report: Available for a cost through a list company, Bruce looking at other list (marathon). Chris to reach out to surrounding WA states. Report: PPW can rent the list, not obtainable for free. Use Trimax for mailing list. OR has declined sharing their list, ID and MT have agreed. Need to firm up with each state on how we are going to move forward. Report: Action: Faye to reach out to affiliates, get historian content to supplement the on-going lack of journal content. Report: Chris & Faye to work on topics for journal. Follow up with Faye (Steve Kozka). Report: Got additional material from Maine. Done Add Education Requirements added to OPP, discussion to send out packet to reps for new policy, Action: Dalisa and Faye to mail out stuff. Report: Heidi to provide a list of items to send out. Report: Provided in District Rep introduction. Faye to put on website and Dalisa to post of FB Done Action: Adding Chairs/Committee to Facebook group. Report: Chairs/Committees have been added. Dalisa to include email for any relevant FB posts as needed. DONE Action: Need to set date for July Summer board meeting. And if we can set the Fall Event date for 2019. Report: July 20-21, 2019 Done Action: Mary Ann Breshears to research trophies vs rosettes for Artist Category or across the board. Report: Pacific Mount would help provide cost for a mounted walled trophy instead of acrylic. Cost is about $5/trophy. Labor intensive but do able. Discussion: Trophy Expense vs Judges expenses. Maybe start a judging class for State judging instead of bringing out Discussion: Equipment for judging. Ed talking with Forrest, includes Faye and Chris as needed. (IPhone vs androids) Report: know more after the trial Report: Faye


Page

4

NEW Business, Actions & Discussions:

Promotion for Pre Judging: Get the word out to everyone and make a case yourself. Need 20 cases to pay for all expenses. Report: Faye Extending Deadline and asking for General Funds for balance to cover expenses if not enough cases are submitted. Event Report: Discussion/Action: Concerns that new members or members that do not currently enter are unclear about competition and would like packet of info including resources and education of benefits to be provided in new member packet (and online). Suggestion for District Rep to hold a standard ‘competition’ meeting to go over these details. Possible online video (Mike B offered to put together if we supply the info).Tavis suggested canned resources for ideas for reps. Action: A committee was formed to develop material/resources for educational purposes. Committee includes; Mike Busby, Tavis Guild and, Julie Fitzpatrick. Open to others that are interested. Report: Concern: Tradeshow Chair: We need help – Who wants to help? Discussion: Faye agreed to be chair. Conference Update: Bruce & Lorie Verbal Report: VIP Package game plan. Fundy Albums, Graphics lights, Allstate, Pacific Mount, Conference coming together. Video is about done. Speakers finalized. Marking timeline presented. Ask old members to conference. Invite folks. Discussion: Fall Event: Date, Location, Who speaks, etc? Action: If anyone is interested get a hold of an Executive Board Member Volunteer Needed: Discussion: Assign ByLaw Committee for Updates: Article VII Section 3 (re: Motions) Action: Chris and Rachel Ike to look into Roberts Rules of Order and report back. Report: Discussion: Reallocating Funds for 2 years of operating expense. Suggestion to put two years of operating expenses taken from the conference fund and placed into another account in the amount of approx. $35,000. General consensus was that 1 year may be sufficient. Chris explained needs for splitting funds. No decision or action was reached. Discussion: Long Range Planning game plan. Action: We need volunteers to be on the executive board that meets the min requirements. Volunteers Needed: Discussion: Student Scholarship Committee for Scholarship revamp for Student vs Member Scholarship. Kelly Atkinson is head of High School competitions, may use as a resource for student scholarship. Action: Committee appointed by Pres to review Student Scholarship includes Marie Martineau-Sandburg, Anita Weston and Larry Ikenberry. Report: Discussion: Irregular and/or expired membership resulting in awarding (or withholding) of merits needs review. Action: Committee appointed to review merit policy: Rachel Ike, Julie Fitzpatrick and Kari Stuckey Report: Discussion: Long Range Planning game plan –Action: Chris suggests folks to think ahead for holding an office position. Volunteer Needed: Comment: Chris. PPA has voted to have a Wedding Photog Master degree. Discussion: To assist a new member acquisition; there is a need to rebrand, create new logo, better functioning website. Game Plan: Set up a meeting to discuss what PPW target market is and what direction to take. Works with the Education Resource committee. Action: Tavis to follow up with Chris regarding dates. Report: Action: Faye Add to the OPP for the VP job description: * To say thank you to District Reps for their service


Page

5

Action: To clean up OPP as a whole. Committee formed with Rachel Ikenberry, Rachel Wooley, & Faye. Report:

Supporting Reports and Motions: Board Reports ................................................................................................ 6 President’s Report - Submitted ..................................................................................................................... 6 Past President’s Report –Submitted ............................................................................................................. 6 Vice President’s Report - Submitted ............................................................................................................. 7 Treasurer’s Report - Submitted ..................................................................................................................... 7 Secretary’s Minutes –Submitted ................................................................................................................. 10 Executive Manager’s Report - Submitted ................................................................................................... 12 PPA Council’s Report –Submitted .............................................................................................................. 12 District Representatives Reports ...................................................................... 14 Southwest District Rep #1: Submitted ........................................................................................................ 14 Southwest District Rep #2: - Vacant ........................................................................................................... 14 Northwest District Rep #1 and 2:-Submitted ............................................................................................... 14 Central District Rep #1:–Submitted ............................................................................................................. 15 Central District Rep #2: Submitted .............................................................................................................. 15 Central District Rep #3:Submitted ............................................................................................................... 16 Eastern District Rep #1: – Submitted .......................................................................................................... 16 Eastern District Rep #2: Submitted ............................................................................................................. 16 Committee Report ......................................................................................... 18 2019 Spring Conference – Submitted ......................................................................................................... 18 Citations – Submitted .................................................................................................................................. 18 Life Member – Submitted ............................................................................................................................ 18 Scholarship –Submitted .............................................................................................................................. 18 Membership – Not Submitted .................................................................................................................... 19 Student of the Year –Submitted .................................................................................................................. 19 Education Chair – Submitted ...................................................................................................................... 20 Journal Editor –Submitted .......................................................................................................................... 21 Web Database Chair – Submitted .............................................................................................................. 21 Motions ....................................................................................................... 22 Mid Qtr Motion: None ................................................................................................................................. 22 Motion 1: PPA Mailing Promotion ............................................................................................................... 22 Motion 2: Investment Manager Chair .......................................................................................................... 23 Motion 3: Merits for Larry Ikenberry ............................................................................................................ 24 Motion 4: 2T External Hard Drive Purchase .............................................................................................. 25 Motion 5: Jeff Schindler Merits .................................................................................................................... 26 Motion 6: OPP Changes ............................................................................................................................. 27 Motion 7: Citations Expenses...................................................................................................................... 28


Page

6

Board Reports President’s Report - Submitted President: Chris Wooley a) Personal Life - What is going on in my family, personal, health? I'm also blocking off more time on the calendar to accomplish personal goals, too. I'm looking forward to having a scheduled time that I can use to better myself (mentally and physically). b) Studio Life - What is happening in my studio? This year is off to a great start. Rachel has joined the studio full time. We did an office remodel to accommodate the dual workspaces and get a bit more organized. Lucky for me, Rachel is a whiz at keeping stuff organized and is already making things more efficient. We are gearing up with a new marketing plan and strategic vision for 2019 (and beyond). c) District or PPW responsibilities - What is happening? Conference planning is in full swing. Lorie, Bruce, and Faye have been working their butts off to make this year's conference one to remember. I'm excited to see all their hard work come to life. The ocean doesn't hurt my feelings one bit, either. I'm also excited for all the new reps - and activity we have going on this year. It is nice to see PPW with some fresh blood and new vigor. d) In what area(s) do I need help, mentoring, or support? Filling out forms. e) What is one goal I have for my district/job for this year? Help get conference up and alive! e) Tell us how you have done in completing your quarterly goals. Planning and coordination is in full swing! See you at the conference!!! Past President’s Report –Submitted Past Pres: Heidi Swoboda a) Personal Life - What is going on in my family, personal, health? We are immersed in Nordic ski races. Heading to Utah Wednesday so Rory can compete in Junior National qualifier race at Soldier Hollow where the Olympians ski. And juggling to lead a 4-H horse club that now has 18 horse riding kids in it. Yikes. b) Studio Life - What is happening in my studio? Slowing down a bit after the holidays. Finished with winter sports photos. Working to complete Senior photo orders this month. And trying like crazy to create some competition prints. At least, thinking about trying to create competition prints. Starting some digital painting projects also. And just agreed to again be the runway photographer for the 7th annual Leavenworth Mountain Film Festival April 5th and 6th. I highly recommend checking out this fun and inspiring event if you’re in the Leavenworth area. Also want to publicly thank PPA for their wonderful service when I had a drive fail this year. They were fantastic and offered assistance before I even thought to ask for it. c) District or PPW responsibilities - What is happening. I am putting together district rep information kits for incoming district reps to be given out at the Spring Board meeting. The purpose is both to welcome them, thank them for their service and to make them aware of the resources available to them. I haven’t technically asked if this is ok, so please let me know if someone else is planning something similar and we’ll coordinate. Also planning to contact some past presidents (as well as current President) to discuss the past president breakfast for conference. Should have more to report by the meeting time.


Page

7

Board Reports Vice President’s Report - Submitted Vice Pres: Dalisa DeChaira a) Personal Life - What is going on in my family, personal, health? I am preparing for a wedding! We are four months away from getting hitched so we started the new year off sugar/carb free…. My youngest is about to get his license and we just got guardianship of my oldest/special needs daughter. b) Studio Life - What is happening in my studio? Studio Life - Our new studio space is done! We have been doing sessions in there since November and business is steadily growing! c) District or PPW responsibilities - What is happening? We have new District Reps! I’ve reached out to all of our district reps and have added them to our FB page. d) In what area(s) do I need help, mentoring, or support? I’m always open to ideas! e) What is one goal I have for my district/job for this year? I’d love to see all of our district reps having regular events and get togethers. f) Tell us how you have done in completing your quarterly goals. My first goal was to create a FB page that was accomplished.My most recent goal was to reach out to our new reps which were also accomplished. Treasurer’s Report - Submitted Treasurer: Rachel Ikenberry a) Personal Life - What is going on in my family, personal, health? My ankle has fully healed from the fall in Leavenworth last Christmas! We are at the gym weekly getting in shape for extra walking while on our 3 week trip to South America in March. b) Studio Life - What is happening in my studio? Nada! c) District or PPW responsibilities - What is happening? Helping Julie with Citations demands as we near Conference. Looking around for some holes in coverage where I might be a help. Maybe I’ll work on the OPP….oh dread! Chatting with Faye and Rachel W. are bright spots. d) In what area(s) do I need help, mentoring, or support? Thankful for the support Larry gives with finances and leadership. e) What is one goal I have for my district/job for this year? As Treasurer, I want to be more active, Surely there is something I can do to alleviate the extra burden Faye has to justify all the numbers! e) Tell us how you have done in completing your quarterly goals. Guess my goals weren’t established! Can’t say I’ve accomplished anything outstanding as Treasurer. Better get to work helping Faye who crunches the numbers for me!


Page

8

Board Reports


Page

9

Board Reports


Page

10

Board Reports Secretary’s Minutes –Submitted Rachel Wooley


Page

11

Board Reports

a) Personal Life - What is going on in my family, personal, health? I recovered from lower lumbar surgery and am working on getting regaining my strength. Chris has taken great care of me. I left my job and am now working full time at the studio with Chris, Chewie and Pixel. b) Studio Life - What is happening in my studio? I have a lot to learn and am adjusting to studio life, it is a big change from the corporate world that I have been in for the past 10 years. So far it's been great, lots of new stuff in our future. c) District or PPW responsibilities - What is happening? NA


Page

12

Board Reports d) In what area(s) do I need help, mentoring, or support? I may need assistance from committee chairs if further OPP updates are needed. Review of job responsibilities and procedures. e) What is one goal I have for my district/job for this year? Continue working on OPP updates and revisiting the Awards if needed. e) Tell us how you have done in completing your quarterly goals. My goal was to create a flowchart for the district reps to assist with understanding roles and responsibilities. That turned into updating the OPP, the Board Report Form and creating a checklist instead.

Executive Manager’s Report - Submitted Faye Johnson a) Personal Life - What is going on in my family, personal, health?Working, baking holiday cookies, doing a lot of driving since Scott’s been laid up with his leg, enjoying making jewelry for my “real” job. b) Studio Life - What is happening in my studio?Tutored Bonnie on her Mac. Tutored Julie on Photoshop. Helped Johnny with some team photos, Photographed a family for a great repeat customer and a couple of seniors. Worked on a competition session, unsure if it’s worthy. c) District or PPW responsibilities - What is happening?

• Found a new way to configure the Conference Registration on the website. Should be more user friendly! But needs to be closely monitored for accuracy.

• Helped Julie with Citation reports and mailed out yearend invoices. • Coordinated Eastside Elections a little late this year. • Continued to help with Conference budget. • Create Conference 2019 and Print Competition pages on Website • Created and Mailed out Speaker and Judges contract for both Pre-Conference Judging and

Conference 2019 • Promoted the Pre-Conference with new website pages and email notifications for event in Feb. • ReconciledQuickbooks for Treasurers Report • Got a quote from Pacific Color for the 2018 Award Books, • Created 2018 Award Book pages • Plans to attend the Affiliates Meeting in Atlanta Jan 19th. • Created Consent Agenda (emailed notices and reminders) • Worked on OPP Changes

d) In what area(s) do I need help, mentoring, or support? For folks to communicate what’s happening in their worlds. We need more events on the calendar. e) What is one goal I have for my district/job for this year? Help find a Tradeshow Chair and help fundraising for the conference. We are currently with a vacancy in SW District We need coverage there. Start thinking about Conference 2020 e) What goal have you accomplished? Getting the budget balanced for the conference and getting the website live. PPA Council’s Report –Submitted Report completed by Richard Breshears, M.Photog., CPP, FP The Annual PPA Council Meeting will be held at Imaging U.S.A., on January 21st from 9 a.m. until the agenda concludes.


Page

13

Council Elections, which occur every three years, were held in 2018. The councilors for Washington State are Marie Martineau-Sandberg, Faye Johnson, Chris Wooley, and myself. We are all honored and excited to be able to serve a term on the industries’ most prestigious council. Washington State is also blessed with a permanent representative with now outgoing Board Chairman Robert Behm. His term ends in 2019, yet as a past president he holds a permanent seat in the Council. Many various highly exciting things are happening thanks to the hard work of the staff, committees, and board of P.P.A.. Here is a quick synopsis all that is happening:

1. Certified Professional Photographers: 2018 ended with just under 2000 active CPPs, and another 1400 candidates in process. A new image review process is being enacted in 2019. Rather than candidates submitting images showing specific skills using their own working images, the candidates will now be required to submit the same 3 images created with a pre-arranged kit and set-up guide. These three images will demonstrate the candidate’s ability to understand and apply the information required to be a CPP. Two classes in CPP preparation will be taught at Imaging USA this year, and the exam will be offered three days of the conference. Drone Certification: 11 new certified Drone photographers were welcomed in 2018.

2. Copyright Act Update: The CASE Act continues to work through the process in Washington DC. Currently there are 16 co-sponsors of the bill. Large tech companies attempted to derail the Act but thanks to a Congressional Hearing in which PPA played a major role the Bill is moving forward and will hopefully be presented in both the House and Senate in 2019.

3. “Bridging the Gap” Program: This year’s educational push is to “Bridge the ever-growing Gap” between photographers and their consumers. There will be two separate keynote speeches, and 11 individual classes being presented on this track at Imaging USA.

4. Photovision: The Photovision program is in the process of being “sunsetted” into the PPA Edu program. 2019 will see a complete merging for members.

5. PPA.Com Website: The website has undergone a complete rebuild. The experience is much more member friendly and easy to navigate.

Master of Wedding Photography: It has become very evident to the board and IPC committee that images of weddings overall do very poorly at competition. That said, it is very hard for a wedding photographer to turn in “meritable work” of actual weddings as the act of photographing most weddings does not equate to merit level images. It will be brought before council to possibly pass an entirely new “Master of Wedding Photography” degree which will allow for wedding photographers to reach the level of master on a more equitable playing field.


Page

14

District Representatives Reports

Southwest District Rep #1: Submitted Jon Sandberg a) Personal Life – We are hanging in there, Marie is still undergoing chemo every two weeks and that situation is stable at present and hopefully continues. b) Studio Life – Have been fairly busy since the middle of November with two days of Santa, youth basketball at JBLM and several new and returning clients for family and senior portraits. c) District or PPW responsibilities – With the holidays and new year a lot has been on hold and upcoming Imaging USA perhaps get some new ideas to bring back. d) In what area(s) do I need help, mentoring, or support? We need help in getting new members. There are a lot of photo takers, some have skills and others need a lot of help. Those that are in need of help are getting paid while turning out a sub standard product, which reflects on all others. (How many of us are ending up redoing senior packages because the “cheaper” choice gave them their monies worth). These new faces may seem like a threat (both ways) but we can all relate to competition as stepping up the game and most of all having that someone you can call on when life happens to fill in or have that photoshop problem that won’t go away and the answer isn’t on YouTube. If someone sees an ad or a photo club, reach out and invite them to a meeting or spend some time with them. e) What is one goal I have for my district/job for this year? Increase member numbers and get some useful training. e) Tell us how you have done in completing your quarterly goals. I came in to the position late to get things rolling at the beginning of crazy time. We are going to Imaging and hopefully bring back some information that will impact the upcoming PPW functions in the next few months. Looking at a meeting date in late February to have some educational points. Southwest District Rep #2: - Vacant Vacant Northwest District Rep #1 and 2:-Submitted Bruce & Josh Hudson a) Personal Life - What is going on in my family, personal, health? Josh: Family is great, the twins turned 7 on the 26th and Natalie gets her driver’s license in February. Bruce: I had a great holiday season and I am working towards becoming a Master Traeger Smoker with my Christmas gift from Terri! b) Studio Life - What is happening in my studio? We had a pretty epic 3rd and 4th quarter, things have slowed a bit but we are working several different marketing campaigns which is helping. We are also applying to be speakers at Imaging next year, fingers crossed! c) District or PPW responsibilities - What is happening? We are working hard on the marketing for the conference and the judging at our studio. d) In what area(s) do I need help, mentoring, or support? Just more hours in a day, LOL! e) What is one goal I have for my district/job for this year? Schedule something in the Spring and an


Page

15

event this summer, a BBQ maybe f) Tell us how you have done in completing your quarterly goals. Our goal was to have events every other month last year, we accomplished it by having 3 events. All 3 were well attended. Central District Rep #1:–Submitted Lynette Smith a) Personal Life - What is going on in my family, personal, health? We lost one of our dogs in October, and that was brutally devastating. (Don’t leave your dogs home alone, unattended with collars on – the results can be deadly). I’ve become an advocate for dog collar safety and education. It was a difficult loss, and will take a long time to recover from. My black lab, is my registered legal service dog for PTSD. She goes most places with me these days. She helps a great deal. (She won’t be at our board meeting). Health is good. Mom’s health is good. Skyrah my black lab has healed nicely from the accident. Overall, we’re in good spirits. We just adopted a chocolate lab who was abandoned after being hit by a car by his owners, and he’s fitting in really nicely with our family. It’s been nice opening our home and hearts, to more love b) Studio Life - What is happening in my studio? Studio is painted, up and running and loving it! Happy to be transitioning out of weddings this year (3 left) and a big studio party when finished! I just need to add some expansion poles for my backdrops and should be all finished up. c) District or PPW responsibilities - What is happening? d) In what area(s) do I need help, mentoring, or support? Doing well so far. e) What is one goal I have for my district/job for this year?To continue providing education to those in my area, keeping my CCP current, and my PPA Liaison current. I’d like to host a workshop, and an open house. e) Tell us how you have done in completing your quarterly goals. ( i.e. My goal in July was to _I was not at the board meeting in July – My goal was to have my studio up and running, Proctor a CPP exam, and attend our fall training/board meeting_____. Accomplished with the September event, etc. All was accomplished)I will be hosting a 2 hour open house and PPW membership info session at my studio in the spring when the roads are better (before the board meeting) Central District Rep #2: Submitted Tavis Guild a) Personal Life - What is going on in my family, personal, health? We have a two and a four-year-old and are enjoying every minute with them. b) Studio Life - What is happening in my studio? We are currently in the process of building a new studio. This is also exciting but also incredibly time-consuming. Not only are we working on the new building 12 to 14 hours a day often times until midnight but also working on marketing strategies because we are going to undergo a name change. c) District or PPW responsibilities - What is happening? Honestly not too much I would love to have a meeting at our new studio when it is open. d) In what area(s) do I need help, mentoring, or support? If anyone is really good at painting sanding or doing any sort of finish work I will take it Lol. ( This is the stage we are currently in while remodeling our building.)


Page

16

e) What is one goal I have for my district/job for this year? I would love to get together and have an educational moment as well as make new faces feel welcomed. e) Tell us how you have done in completing your quarterly goals. I have not done as well as I would like mostly due to the amount of time it has taken to finish this remodel project. Central District Rep #3:Submitted Matthew Sherrard a) Personal Life - What is going on in my family, personal, health? Dalisa and I are prepping for our wedding coming up at the conference in Ocean Shores! I picked up a couple of new guitars recently and have been focusing on my music in between life at the studio. b) Studio Life - What is happening in my studio? We have been photographing a lot of winter sports leagues. We have also been working closely with the Chelan school district by creating sports banners for them to hang at home games. We had the opportunity to invest in some great equipment to add to our studio as well. We are very excited and keeping busy! c) District or PPW responsibilities - What is happening? Working on setting up PPW meetings in our district. d) In what area(s) do I need help, mentoring, or support? Since I am new to being a district rep. I will take any mentoring and support to help me succeed in my role. e) What is one goal I have for my district/job for this year?To continue to network with local photographers and hopefully recruit some new members to our organization. e) District News and Updates? None currently. Eastern District Rep #1: – Submitted Mary Ann Breshears a) Personal Life - What is going on in my family, personal, health? We had an amazing Christmas month, in that month we were able to see all of our children and grandchildren. What a joy for us! b) Studio Life - What is happening in my studio? Struggling-our key employee left in July and we have been struggling to replace her. Hopefully the candidate we are interviewing today will be the right fit. c) District or PPW responsibilities - What is happening? We had a Christmas party last month and this month we are going to have a PPW Open House at the new rental studio (Jim Pridemore’s new business and Jim is a PPW Member). I have my employee reaching out to every photographer we can find on internet via google and Facebook. She is sending them ALL an invitation. d) In what area(s) do I need help, mentoring, or support? Just need to learn my role. e) What is one goal I have for my district/job for this year? Increase our membership by 10% e) Tell us how you have done in completing your quarterly goals. My goal for last quarter was to have a party! Eastern District Rep #2: Submitted


Page

17

Mike Busby a) Personal Life - What is going on in my family, personal, health? My name is Mike and I’m married with four children. The youngest is 17 and the others are making their way through College. I have a Technical degree in Photography and a recent Masters in Creative Communication (Philosophy of Art and Communication). I’m actively helping others excel in photography and overcoming the barriers to personal expression. b) Studio Life - What is happening in my studio? I opened Mike’s School of Photography in September. It’s become self-sufficient, and clients range from beginners to advanced shooters to people working toward the professional level. It needs more business, but it’s been a productive and solid start. c) District or PPW responsibilities - What is happening? N/A d) In what area(s) do I need help, mentoring, or support? Just to acclimate and to find a couple of collaborators for the item in goals. I’d like to hear from anyone who may have tried something this. e) What is one goal I have for my district/job for this year? This is still in development, but I’d like to have meet and greets with new PPW area members and people looking to join the industry. Something like a two or three hour session where we conduct portfolio reviews, maybe an informal business assessment, and isolate where PPW can help. The idea is to show value, give a little something, and then demonstrate where PPW can help. It could also provide direction for the two district events. e) Tell us how you have done in completing your quarterly goals.N/A, However, I inquired how to move our area forward in 2017, actively participated in the 2018 District Events, and feeling pretty good about being in a position to do more in 2019.


Page

18

Committee Report 2019 Spring Conference –Submitted Convention Chair: Lorie Weldon a) Personal Life - What is going on in my family, personal, health? I have a new man in my life and we are really happy. 2 of my ribs keep popping out and I go to the Chiropractor at least once a week. b) Studio Life - What is happening in my studio? I have been doing family portraits and lots of Business Head shots. Plus many restorations. Crazy busy! c) District or PPW responsibilities - What is happening?I have been working with Bruce Hudson, Faye to get all the scheduling, budgets and learning Google stuff. Please go on the website and sign up to go to Ocean Shores with us. Also I just found out the Art & Photography convention that was going to be at the Convention Center has rescheduled for next June. d) In what area(s) do I need help, or support?I need photographer for Saturday, Heidi has a Prom that night. I am also need a trophy person. e) What is one goal I have for my job for this year?I want this Convention to be awesome, have great food, and time to enjoy the Beach. I am excited to do the wedding as a learning experience throughout the Convention. e) Tell us how you have done in completing your quarterly goals. I am getting a lot of help to get things done. My email just needs to stop freezing up for days at a time. Citations – Submitted Citations Chair: Julie Fitzpatrick Associate Fellow Degree Recipients: Mike Busby, Forrest Cooper, Jeanna Geniesse, Jeff Schindler, and Lynette Smith. Fellow Degree Recipients: Chris Wooley. Silver Bars: Rachel Ikenberry, Lorie Weldon, and Mark Gardner. Gold Bars: Ralph Allen, Karissa Blunch, Steven Conner, Larry Ikenberry, Faye Johnson, Susan Marsidi, Heidi Swoboda, Doug Walker, Chris Wooley (2), and Rachel Wooley Life Member –Submitted Life Member Chair: Ralph Allen Personal: I had a triple bypass surgery on Dec 20th and then got pneumonia. I've had to spend some time in a rehab facility to regain my strength. Hoping to be able to go home this coming week maybe around the 25th. Thank you for all the positive thoughts and prayers. Committee: There are no eligible candidates for life membership this year. Scholarship –Submitted Scholarship Chair: Marie Martineau a) Personal Life - It has been a difficult 18 months for Jon and I, with a blood cancer diagnosis, renal failure and failed Stem Cell Transplant, that being said, I am doing well and will continue chemo for as long as I can. I am feeling much stronger and so we are traveling this winter. After Imaging USA in Atlanta


Page

19

we are traveling to Hilton Head Island for a week before returning to Washington. During this time I will be reviewing the Jury Chairman’s manual to prepare for the PPW judging on February 2. b) Studio Life - This time of year the studio of pretty quiet so we paint, sort out things and travel. Sports will start for us again in February. c) District or PPW responsibilities - I have reviewed the current scholarship forms and they are ready to be posted to the website. d) In what area(s) do I need help, mentoring, or support? I will be looking for several past presidents to help with the scholarship selection at conference. e) What is one goal I have for my district/job for this year?I have several things I want to research regarding PPW scholarships in the next year. Membership – Not Submitted Membership Chair: KariBlunck Student of the Year –Submitted Student of the Year Chair: Anita Weston This January:I created a new press release for our scholarship, Created a new scholarship application and changed the mail by date to March 14th, 2019 as our Conference is later in the year, Created a new brochure for members to hand out. This January I contacted the following people and organizations about our upcoming Scholarship contest:

• 90 local newspapers • OSPI (Office of Superintendent of Public Schools) contact • 68 teachers who had previously had students apply • All PPW board members • All PPW members

Included in the email contact was a copy of each of the following: • Press Release • Application Form • Scholarship Brochure

I have already had a PPW member, a teacher and a newspaper respond by email to me (within 3 hours of sending things out) ☺ Matt and I will be out of town from Jan 13th thru Feb 5th.So, once we get back I will contact a couple of PPW members to be judges for thescholarship. We will then meet, evaluate the entries, pick a winner and runners up. I’ll also order the plaque, create a new poster, contact the winner and invite them to Our conference and the banquet presentation. While we are gone, if anyone needs to contact us, please use my email address: [email protected]. We’ll only have access to our email every 3 or 4 days, and will not be able to return calls or emails unless it is an emergency.


Page

20

Education Chair – Submitted Education Chair: Julie Fitzpatrick We have had no education event since the Fall Education Seminar. I have been having problems scheduling events, trying to find members/educators to teach a class but what is more of a problem ……. having our members attend. I need something new and exciting!!! I need some help and ideas. What about having a 5 minute classes on something photography related. Maybe using something like You-tube that just our members could access. I don’t have any idea on how to do this or if it could be done. I need to talk to the Board regarding this.


Page

21

Journal Editor –Submitted Journal Editor: Mark Turner Washington Photographer a) Personal Life - What is going on in my family, personal, health?Happy to report that my hip is back to 98% of normal, 10 months after getting the joint resurfaced. Now I’m working with a physical therapist to regain range of motion in my arthritic shoulders. I’m making slow progress, but PT and yoga are helping. It’s been nearly 2 years since Brian and I met and we’re very happy to be a couple. We finished a major bathroom remodel at Christmas and are starting to think about redoing the kitchen. b) Studio Life - What is happening in my studio?Business slowed down in the fourth quarter of 2018. We think it’s because of the stock market decline and general uncertainty about the business climate going forward due to the miserable political situation in Washington, DC. c) District or PPW responsibilities - What is happening?Winter 2019 issue of The Washington Photographer is late. Part of that was planned, but I’ve been having difficulty getting content from members. It should be done by the time of the board meeting. d) In what area(s) do I need help, mentoring, or support?Is there someone else who would like to be involved in setting themes and working with members to generate content for the magazine? I’ve been doing it single-handed since spring of 2013. Someone to coordinate with advertisers (who get an ad gratis in return for having a tradeshow booth at spring conference) to get updated ads to me in a timely manner? e) What is one goal I have for my district/job for this year?On-time publication of The Washington Photographer each quarter: April 1, July 1, October 1. Web Database Chair – Submitted Web Database Chair: Faye Johnson See Executive Manager Report


Page

22

Motions Mid Qtr Motion: None

Motion 1:PPA Mailing Promotion Motion to the PPW Board Committee: Prepared by: Rachel Ikenberry. 2nd Heidi Swoboda. Passed Date Submitted: 01.27.2019 Motion:

I move: to approve additional mailing expenses for the Washington state PPA members, approximately 650 addresses with new brochure, cover letter, envelope and postage.

Justification: A brief statement of fact and purpose.

To: Promote PPW to PPA Members and to increase membership

Breakdown of Projected Cost & Labor: Mailing list for WA 688, OR 345 and ID 150 for $42.50 650 Membership Letters: $231.00 + tax (included with personalization & folded) 650 Application Cards: $44.00 + tax 650 6-3/4 Return Envelopes: $63.00 + tax 650 #10 Envelopes $106 650 Brochures Paid For 650 2019 Conference B/W 2-side flyer: $68 + tax 650 $.50 stamps $325 TOTAL $922.50 Additional Cost & Info: Responsibility/Implementation Assigned to: Faye Effective Date, If Applicable: ASAP If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Page

23

Motions Motion 2: Investment Manager Chair Committee: Treasurer Prepared by:Rachel Ikenberry. 2nd Dalisa DeChiara, passed Rachel Ikenberry Date Submitted: 1/22/19 Motion:

I move: to create an Investment Manager Chair. Justification: To: To manage the investment of funds for four separate PPW accounts:Scholarship Fund, Alma Gray Account, Southwest District Account and Convention Accounts Additional Info: This position would get 2 merits annually Responsibility/Implementation Assigned to: Faye for OPP change and Citations for Merits Effective Date, If Applicable: Immediately If action item requires a change in Bylaws or Policy Manual (OPP): Add to OPP Merit Chart H.6.b.1 Indicate Section Number: Add H.19

H.19 Investment Portfolio Chair To manage the investment of funds for four separate PPW accounts:

• Scholarship Fund • Alma Gray Account • Southwest District Account • Convention Account

Responsibilities: The management of these accounts includes investing into securities which will grow as well as afford safety against loss. A conservative balance of investment positions is maintained with allocations to appropriate no-load mutual funds, seeking good rates of returns, while maintaining excellent interest and dividends each year. Management includes reporting to the PPW Treasurer and the Executive Manager the income earned each year as well as balances in each account. In addition, management includes completion and submission of proper paper work required by Vanguard when there is a change in PPW leadership requiring new signers on the account and / or new mailing address for statements.


Page

24

Motions Motion 3: Merits for Larry Ikenberry Committee: Prepared by: Rachel Ikenberry. 2nd Dalisa DeChiara. Passed. Date Submitted: 1/16/2019 Motion:

I move:2 merits be awarded to Larry Ikenberry for performing Investment Managerduties of the PPW Vanguard accounts for 2018. Amended Motion:I move to Amend motion to give 10 years of merits to Larry (total of 20 instead of 2). Mary Ann Breshears. 2nd Bruce Hudson.Passed

Justification:

To:Show appreciation for the experience and time Mr. Ikenberry gives without pay to benefit our organization by increasing the value of our funds so we can continue to give out scholarships

Breakdown of Projected Cost & Labor: none

(Attach documentation or spreadsheet) Additional Info: Larry Ikenberry, our current investment manager, has a vital interest in the success of PPW. He has been an investment advisor for 20 years and has successfully managed PPW’s Vanguard accounts for 10 years. Responsibility/Implementation Assigned to:

Citations Chair, Julie Fitzpatrick to notify Mr. Ikenberry of this.

Effective Date, If Applicable: 1/30/19 If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Page

25

Motions Motion 4: 2T External Hard Drive Purchase Motion to the PPW Board Committee: Prepared by: Chris Wooley. Rachel Ikenberry 2nd. Passed Date Submitted: 1/27/19 Motion:

I move: to buy a 2T external hard drive for the PPW Archive’s Project. Justification:

To: replace the Jeff Schindler’s personal hard drive

Breakdown of Projected Cost & Labor: $110 or less

(Attach documentation or spreadsheet) Additional Info:

Responsibility/Implementation Assigned to: Faye to purchase Effective Date, If Applicable: Immediately If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Page

26

Motions Motion 5: Jeff Schindler Merits Committee: Prepared by: Chris Wooley. 2ndMary Ann Breshears. Passed. Date Submitted: 1/22/2019 Motion:

I move: 2 merits be awarded to Jeff Schindler for archiving past memorabilia for 2018. He has only scratched the surface the box of items from Life Members. He’s put in 52 hrs so far.

Justification:

To:Show appreciation for the experience and time Jeff has invested in our history by scanning and recording items from the past.

Breakdown of Projected Cost & Labor: none

(Attach documentation or spreadsheet) Additional Info: Responsibility/Implementation Assigned to:

Citations Chair, Julie Fitzpatrick to notify Jeff Schindler

Effective Date, If Applicable: 1/30/19 If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:


Page

27

Motions Motion 6: OPP Changes Motion to the PPW Board Committee:

Prepared by: Rachel Wooley. 2nd Dalisa DeChiara. passed

Date Submitted: 1/27/19

Motion:

I move:to accept the following changes to the OPP.Section F.6 District Representative Renumber Sections H.10-H.13 H.19 Investment Manager Chair (from the above motion) See attached PPW OPP Jan 2019.pdf

Remove in OPP F.4.b * Scholarship fund amounts… * The annual high school scholarship.... earnings annual Scholarship Auction Justification:

To:Clarify and simplify duties for better understanding

Breakdown of Projected Cost & Labor:

(Attach documentation or spreadsheet) Additional Info: Responsibility/Implementation Assigned to: Effective Date, If Applicable: Immediately If action item requires a change in Bylaws or Policy Manual (OPP): Section F.6 Indicate Section Number:


Page

28

Motions Motion 7: Citations Expenses

Committee:

Prepared by: Julie Fitzpatrick, 2nd Mary Ann Breshears. Passed

Date Submitted: 1/20/19

Motion: I move:To spend the following for citations for 2019. Amend Motion. I move to adjust amount to $648. Dalisa DeChiara. 2nd Mike Busby. Passed

Item number needed Approx Cost Vendor Total Gavel Pin 1 $30.00 Scotts $30.00 Fellow Medallion 1 $80.00 Scotts $ 80.00 AFP Medallion None, we have in stock Gold Bars None, we have in stock Silver Bars None, we have in stock Set up fee Scotts $80.00 Presidents Plaque 1 Tags $60.00 Volunteer 1 Tags $50.00 Distinguished Service 1 Tags $45.00 PPA National 1 Tags $243.00 Certificates $30.00 total $618.00 Justification:

To: Breakdown of Projected Cost & Labor:

See above Additional Info: Rachel Ikenberry was very diligent about having a supply of both gold and silver bars in stock for us so we won't need to order any for several years. We also have a stock of AFP Medallions. Responsibility/Implementation Assigned to: Effective Date, If Applicable: If action item requires a change in Bylaws or Policy Manual (OPP): Indicate Section Number:

Documents

PPW Board Meeting Website Folders and Stuff...PPW Board Meeting Winter 2019 Page 1 Meeting Minutes Professional Photographers of Washington January 27, 2019 Ellensburg, WA District