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PMISProject Management Information System
Program Update
CTC MEETING
January 2007
©2005 Commonwealth of Kentucky 2
IT Management Governance (IT-MG)
©2005 Commonwealth of Kentucky 3
PMIS Procurement
• RFP Completed in December ’05
• Vendor evaluations held Spring ’06
• Clarity positioned well in Gartner’s Magic Quadrant
• CA’s Clarity IT-MG application awarded June ’06
• Contract finalized August ‘06
©2005 Commonwealth of Kentucky 4
PMIS Process To Date
• Began Definition of “As Is” Processes
• Technical Orientation Held November ’06
• Functional Orientation Held December ’06
• Hardware Purchased and Clarity Software Installed in DEV Environment
• Program Manager Assigned December ’06– Define and Manage Scope and Expectations
©2005 Commonwealth of Kentucky 5
Benefits from Clarity
IT Budget Gap
4%
Gartner–DataQuest 2005
Manages Resource Constraints
Helps Manage the Influx of Work
Addresses Budget Constraints
Less people
Skill Sets,Transfers, Retirements
State Directives
GovernorMandates
Cost SavingsProposals
Timely Deliveries
©2005 Commonwealth of Kentucky 6
Benefits from Clarity
IT Budget Gap
4%
Gartner–DataQuest 2005
Visibility of Resource Constraints
Ability to Manage Influx of Work
Visibility of Budget Constraints
Less people
Skill Sets,Transfers, Retirements
State Directives
GovernorMandates
Cost SavingsProposals
Management Information Schedules
ResourcesIntegration pointsRiskIssuesAlertsDashboards
©2005 Commonwealth of Kentucky 7
PMIS Scope
• In Scope– Capital Project Portfolio Management– Time Tracking (Replacement of EPM Microman)– Automated Timesheet Approvals– General Project Reporting– Standardization of COT Project Framework &
Artifacts
• Out of Scope– Remedy Integration– Redefinition of F001 and Service Request workflow– Closed Projects– Implementation outside COT
©2005 Commonwealth of Kentucky 8
Program OrganizationExecutive
Steering CommitteeMark Rutledge
Tom FerreeVibhas Chandrachood
/Gary RueRick BoggsRob Trimble
Yvonne Stutesman
Core Team / Process Owners
Project Governance Board
Rob Trimble/Jesse JordanCo-Chairs
Yvonne StutesmanDebbie Wilson
Phil Morgan/Jeff BellGlenn Thomas
Robin Baker – CATony Leone - CA
Leadership TeamRob Trimble
Jesse Jordan/Dee Dee Hayden
Debbie WilsonGlenn ThomasGreg McCall
Jack Goins/Kalem JuettCandy SimmsJerry MuellerJohn Sloan
Sheela ChandrachoodTom Van HornLaurie DonnellyCarlos SamsFerlin Wright
Melissa MohrCharlie LitzelswopeSteven RiggsNorma DilsJim Berkes
Tom JohnsonDon PriceMelinda SanfordNancy Haggerty
Robin Baker, CAMarti Judge, CATony Leone, CAMatt Mullinix
©2005 Commonwealth of Kentucky 9
Timeline
©2005 Commonwealth of Kentucky 10
Timeline
INITIATION
CAPITAL PROJECTS
TEST & IMPLEMENT
DESIGN & CONFIG
TIME TRACKING &COT PORTFOLIO
TEST & IMPLEMENT
DESIGN & CONFIG
EXECUTIONPLAN
CONTROL
RISK
CLOSE
©2005 Commonwealth of Kentucky 11
RISKS
• Conflicting Priorities• External Resources• Knowledge Transfer• Opportunity to Replace Current Systems
EPM Microman TMS Time Sheets CMS Contract Management FMS Billing System
©2005 Commonwealth of Kentucky 12
QUESTIONS?
Contact OEPPM
Rob Trimble, Program Sponsor
Yvonne Stutesman, Program Manager
