PAMS XXVIIIPAMS XXVIII

HotwashHotwash

11 September 200411 September 2004(D+5)(D+5)

Meeting TakeawaysMeeting Takeaways

• PAMS XXVIII ReviewPAMS XXVIII Review

• Committee / Sub-committee FeedbackCommittee / Sub-committee Feedback Three (3) UpsThree (3) Ups Three (3) DownsThree (3) Downs RecommendationsRecommendations Overall Assessment Overall Assessment

• PACC IV/PAMS XXIX OverviewPACC IV/PAMS XXIX Overview

After Action Review for PAMS XXVIII

Australia (2/1)*Bangladesh (2)*BhutanBruneiBurmaCambodia (2)Canada (2/1)#China (3)Cook IslandsComoros

Malaysia (2/1)#MaldivesMarshall IsMauritius (1) MicronesiaMongolia (2) NauruNepal (2)New Zealand (2)Niue

North Korea PakistanPalauPapua New Guinea (2)Philippines (2/1)*Russia (2)SamoaSingapore (4/1)# Solomon Is Sri Lanka (2)Thailand (2/2/9)* Tonga (2)TuvaluUnited Kingdom (1)*United States (5/8)Vanuatu (1)Vietnam (2)

East TimorFiji (2/1)* France (2)India (5/8)*Indonesia (1)Japan (2)Kiribati (1)Korea (ROK) (2/1)*#LaosMadagascar (2)

Totals: 98Totals: 98

PAMS XXVIII Invitation StatusPAMS XXVIII Invitation Status(as of: 10 Sep 04)

Indian Army Invited/Funded “Special Observers”: Kazakhstan & Uzbekistan

Blue = Invited Green = Accepted Black = Declined Red = No Invite Italics = T10-CTR * Speaker # = MSR

Sun Mon Tue Wed Thu Fri Sat

Sep 5 Sep 10Sep 9Sep 8Sep 7Sep 6 Sep 11

AM

PM

LUNCH

EVE

ArrivalOps

ArrivalOps

Opening Ceremony

SeminarSession #2

OpeningReception

SeminarSession #1

Military Visit(Agra)

Plan Cmt Steer Cmt

Visit Taj

Mahal

SeminarSession #3

ClosingBanquet

SyndicateBriefs

ClosingCeremony

DepartureOps

DepartureOps

SportsEvent

PAMS XXVIII AgendaPAMS XXVIII Agenda(as of: 10 Sep 04)(as of: 10 Sep 04)

SeminarSession #4

AAR

Future Co-host Meetings

Maintains the Proven, Successful PAMS Model

OpenOpen

SyndicatePrep

Spousal Program AttendeesSpousal Program Attendees(as of: 10 Sep 04)

Cambodia (2)Cambodia (2) Canada (1)Canada (1)Korea (1)Korea (1)Malaysia (1)Malaysia (1)Nepal (1)Nepal (1)New Zealand (2)New Zealand (2)Singapore (1)Singapore (1)

Totals: 39Totals: 39

India (13)India (13) Co-hostess (1), Co-chair (1), Delegates & Co-hostess (1), Co-chair (1), Delegates & & Observers (5), Staff (3)& Observers (5), Staff (3)

United States (17)United States (17) Co-hostess (1), Co-chair (1) Delegates (4) Co-hostess (1), Co-chair (1) Delegates (4) & Observers (3), DAOs (4) & Staff (4)& Observers (3), DAOs (4) & Staff (4)

Green = N AsiaGreen = N Asia Brown = S.AsiaBrown = S.Asia Black = SE AsiaBlack = SE Asia Blue = Oceania Blue = Oceania Red = OtherRed = Other

Sun Mon Tue Wed Thu Fri Sat

Sep 5 Sep 10Sep 9Sep 8Sep 7Sep 6 Sep 11

AM

PM

LUNCH

EVE

ArrivalOps

ArrivalOps

Opening Ceremony

HandicraftsEmporium

OpeningReception

NationalMuseum Military

Visit(Agra)

Visit Taj

Mahal

ClosingBanquet

ClosingCeremony

DepartureOps

DepartureOps

SportsEvent

PAMS XXVIII Spousal AgendaPAMS XXVIII Spousal Agenda(as of: 10 Sep 04)(as of: 10 Sep 04)

A Unique and Memorable Experience for Participants

OpenOpen

FarewellSocial &

Gifts

Mehndi

Brief andSocial Hour

Handicrafts

BahaiTemple

CraftsMuseum

Phoolwari

CottageEmporium

SheratonGardens

Qutab Minar

Indian Army Observers @ P27 in Korea (Sep 03)

2nd PAMS co-hosted with Indian Army in Delhi

C2 arrangement outlined in MOU

C2 model employed, Indian Army lead / US spt.

Roles / responsibilities spelled out in TOR

Combined Secretariat completed prior to FPC

Secretariat C2 PrinciplesSecretariat C2 Principles

Building on our Expanding Bilateral Relationship

COMBINED SECRETARIATCOMBINED SECRETARIAT

PAMS XXVIII Co-Hosts Lt Gen Choudhry & LTG Brown

PAMS XXVIII Co-Chairmen Brig Idnani & COL Royster

PAMS XXVIII Organizing Committee COL Devadoss & Mr. Slattery

USARPAC Spt Cell(IMA & OCG)

•CG Travel•Read Aheads•Sub-regional Mtgs•Bilateral Meetings•DATT Mtg.•Delegate Interface

•Communication•Information Tech.•Office Equipment•Audio-Visual Spt.•Lighting & Sound

•Transport•Facilities•Contracting•Budget•Medical Spt.

LogisticsSub-Committee

Technical SptSub-Committee

•Events Proceedings•Ceremonies•Sports Events•Military Visit Prog.•Recorders

Program & CeremoniesSub-Committee

•Public Relations•Public Information•PAMSGRAM•Photo / Video Spt.

Public AffairsSub-Committee

AdministrationSub-Committee

•ARR/DPT OPS•Administration•Information Mgmt.•Website•Registration•Plan & Steer Cmt•AAR / Hotwash•Reports•Legal Affairs •Production

•VIP Spt.•Social Events•Cultural Program •Spousal Program

ProtocolSub-Committee

Indian Army Spt Cell

Operations Committee Logistics Committee

•Security•Intelligence•Interagency Coord

Intel & SecuritySub-Committee

•Sub-regional Mtgs•Bilateral Meetings•Delegate Interface

Organizing Committee Organizing Committee (Col Devadoss & Mr. Slattery)

• Three (3) Ups ~ (+): Solid PACC/PAMS model Human resource investment (Indian Army) Harmony and Teamwork

• Three (3) Downs ~ (-): Late input and changes by delegates Program turbulence (Closing Banquet) Registration (Badge Process)

• Recommendations: Continue PAMS Model (MOU/TOR) Continue with “Lead Nation” format Continue connecting to past co-host nations Conduct IPC/MPC/FPC at the venue Maintain “Sports” as a key teambuilding event Use technology to best advantage

• Overall assessment: Achieved a new culture of convergence and cooperation in this endeavor, as per Hindu epics and mythology, by ‘vasudhaiva katumbkam’ or concept of extended family … perhaps the most important lesson learned.

Organizing Committee Organizing Committee (Col Devadoss & Mr. Slattery)

Program & Ceremonies sub-cmt Program & Ceremonies sub-cmt (LtCol Rawat & Mr. Kajiwara)

• Three (3) Ups ~ (+): Detailed planning and preparation, including

event sheets Quality of Indian Army Syndicate Recorders Sports Event & Cultural Program

• Three (3) Downs ~ (-): Hotel facilities were not ideal Inconsistent delegate reports during registration

process impacts on Opening Ceremony and seating

• Recommendations: Develop CD ROM with Official PAMS History, place

on website (update annually) Purchase additional desk flag base plates to assist

in setups of multiple locations

• Overall assessment: Another successful PAMS made possible through superior planning, preparation and execution by the Indian Army.

Program & Ceremonies sub-cmt Program & Ceremonies sub-cmt (LtCol Rawat & Mr. Kajiwara)

• Three (3) Ups ~ (+): Professionalism and support by the Indian Army Spirited discussions in Pleneary and syndicates Syndicate control during movement and transitions

• Three (3) Downs ~ (-): PAMS experience essential for Multinational Syndicate

Recorders

Syndicate Operations Syndicate Operations (LtCol Gopinath & COL Smith)

• Recommendations: Post duties of Syndicate leadership and

recorders on the website Keep current format of discussions and

deliverables Consider value of syndicate discussions

before Q & A.

• Overall assessment: Best syndicate operations to date, expertly planned and executed seminar.

Syndicate Operations Syndicate Operations (LtCol Gopinath & COL Smith)

• Three (3) Ups ~ (+): Indian hospitality, organization… “we were

overwhelmed with the arrangements” Syndicate discussions and interactions Guest Speaker presentations Building mutual understanding and friendships Sporting event

• Three (3) Downs ~ (-): Time constraints Facility limitations Language differences among delegates

PAMS XXVIII Delegate Feedback PAMS XXVIII Delegate Feedback (COL Smith)

• Recommendations: Continue movement from theoretical to

practical Include policymakers from nations Continuity between PAMS, azimuth check More time for syndicate preparation

• Overall assessment: This forum has great value in promoting international understanding and breaking down stereotypes at senior levels within Armies.

PAMS XXVIII Delegate Feedback PAMS XXVIII Delegate Feedback (COL Smith)

• Three (3) Ups ~ (+): Combined Intel/OPS center and the good working

relationship and information flow fostered during FPC and event.

High visibility of security throughout the event. Vehicle availability allowed flexibility for security cell to

conduct ADVON Recons and ensure high level of security at spousal venues and hotel at the same time.

• Three (3) Downs ~ (-): City traffic caused separation of vehicles during convoy

ops (unavoidable). Visibility of rifles at outside venues may have sent negative

perception to local civilians.

Security Cell Security Cell (Maj Singh(Maj Singh & SFC Marchus)

• Recommendations: Security Personnel at outside venues

carry side arms instead of rifles.

• Overall assessment: Successful execution of security plan showcased Indian Army’s ability to conduct such operations and coordination was excellent.

Security Cell Security Cell (Maj Singh(Maj Singh & SFC Marchus

• Three (3) Ups ~ (+): Sub-cmt cooperation Backup support for IT Equip from Chopra Audio Visual

was excellent Support to ceremonies and meetings

• Three (3) Downs ~ (-): Location away from the Control Box during

ceremonies Space issue impacted Ballroom visual affects Sub-cmt inputs prior to ordering IT equipment

Technical Support sub-cmt Technical Support sub-cmt (Maj Patwal & SFC Nightengale)

• Recommendations: Conduct review of IT equipment needs Site selection needs to include the requirements of

ceremonies (A-V requirements) Sub-cmt needs to be placed near Control Box during

ceremonies and have alternate arrangements of printing

• Overall assessment: Sub-cmt worked very well together at all events. The overall quality of equipment and knowledge was crucial to success along with establishment of a very friendly working environment.

Technical Support sub-cmt Technical Support sub-cmt (Maj Patwal & SFC Nightengale)

• Three (3) Ups ~ (+): Video/Photographers covered events adequately Robust US PAO team’s assistance added to the

overall documentation of event Separate transport for Video/Photo team worked

well

• Three (3) Downs ~ (-): PAMSGRAM should feature coverage on

delegates apart from co-host nations Press conference should be held on first day Make keynote addresses available to press at the

end of first day Avoid short or no-notice Press interfaces

Public Affairs sub-cmt Public Affairs sub-cmt (Maj Chandhok & LTC Samisch)

• Recommendations: Optimum in-country co-host Video/photo team: 5x

videographers, 4x photographers USARPAC support Video/photo team: 2x

videographers, 3x photographers/journalists

• Overall assessment: PA sub-cmt was well coordinated and executed. The TOR content agreed/signed at the FPC should be respected in detail.

Public Affairs sub-cmt Public Affairs sub-cmt (Maj Chandhok & LTC Samisch)

• Three (3) Ups ~ (+): Arrival Operations at airport Hotel support to the seminar Transportation support to the seminar

• Three (3) Downs ~ (-): Hotel selection process Guest room reservation confusion Badge station at in-processing

Logistics sub-cmt Logistics sub-cmt (LtCol Gupta & LTC Davis)

• Recommendations: Need better estimate of logistic requirements and a

single POC for Guest Room reservations

• Overall assessment: Logistics support combined with Indian hospitality made for an excellent seminar.

Logistics sub-cmt Logistics sub-cmt (LtCol Gupta & LTC Davis)

• Three (3) Ups ~ (+): Familiarity of Indian Army with ACCESS Networking of computers for registration On-line registration via APAN contributed to

efficiencies and assisted in regular info exchange between co-host nations

• Three (3) Downs ~ (-): ID badge production was disorganized and

initially lacked quality controls Late setup of registration room did not enable

pre-execution checks Conflicting guidance on distribution of seminar

kits

Administration sub-cmtAdministration sub-cmt(Maj Choudhary & Ms. Angel)

(Maj Sharma & Mr. Cheng)

• Recommendations: Continue providing future co-host a copy of the

previous years database for familiarization Continue to network registration computers Continue to utilize APAN for registration, E-

Readahead and co-host country and related information

• Overall assessment: Execution of seminar registration process successful due to competence and dedication for Admin sub-cmt.

Administration sub-cmtAdministration sub-cmt(Maj Choudhary & Ms. Angel)

(Maj Sharma & Mr. Cheng)

• Three (3) Ups ~ (+):

Professionalism of hotel staff Delegate feedback on hospitality and cultural

program LOs were true Ambassadors of India Transport arrangements were great

• Three (3) Downs ~ (-): Major changes (time, venue) during execution

should be avoided Better coordination when changes occur Information process should be more timely

Protocol Cell Protocol Cell (Maj Narain & Ms. Smith)

Protocol Cell Protocol Cell (Maj Narain & Ms. Smith)

• Recommendations: Information on changes to times and venues

should be posted in area where everyone can view to ensure smooth movement of delegates.

• Overall assessment: ◆ PAMS 28 was a great success due to the

thoughtful planning of the Indian Army and their wonderful hospitality.

• Three (3) Ups ~ (+): Appropriate number of LOs, very professioal. Spouses were given the opportunity to sample

many areas of India in a very short amount of time, with no snags in time or movement.

Great participation of spouses with men participating for the first time.

• Three (3) Downs ~ (-): It would be more helpful to host country to have a

total of participating spouses sooner. No other Downs – program was great success

Spousal Program Spousal Program (Maj Singh & Ms. Smith)

Spousal Program Spousal Program (Maj Singh & Ms. Smith)

• Recommendations: Spouses should respond to attendance of

conference at least one month out. This allows the in country host the ability to ensure all spouses can participate in the program.

• Overall assessment: Successful execution of spousal program showcased India’s tradition & culture and enthusiasm to ensure all spouses enjoyed India to the fullest.

Guest Speaker OffersGuest Speaker Offers(Received at and following the P28 Steering Cmt.)

Speaker OffersSpeaker OffersTopicsTopics

Green = NE AsiaGreen = NE Asia Brown = S. Asia Brown = S. Asia Black = SE AsiaBlack = SE Asia Blue = OceaniaBlue = Oceania Red = OtherRed = Other

COA #1:COA #1: Impacts of Impacts of Transformation Transformation on the on the Asia-Pacific Security EnvironmentAsia-Pacific Security Environment

• Extent and Nature of Transformation Extent and Nature of Transformation in the Asia-Pacific Regionin the Asia-Pacific Region

• Effects of Transformation on Effects of Transformation on Current and Future OperationsCurrent and Future Operations

• Advancements and Applications to Advancements and Applications to Counter Emerging ThreatsCounter Emerging Threats

• Interoperability Challenges and Interoperability Challenges and Cooperation Opportunities in Cooperation Opportunities in Current and Future OperationsCurrent and Future Operations

• Any Topic

IN / UK

SN / JP

CA / NZ

FJ / MG

AS / BG / PG

LeaderLeader / / Assist.Assist.SyndicatesSyndicates

Syndicate #1 Syndicate #1

Syndicate #2 Syndicate #2

Syndicate #3 Syndicate #3

Syndicate #4Syndicate #4

Syndicate #5Syndicate #5

Offers ExtendedOffers Extended

Green = NE AsiaGreen = NE Asia Brown = S. Asia Brown = S. Asia Black = SE AsiaBlack = SE Asia Blue = OceaniaBlue = Oceania Red = OtherRed = Other

Syndicate Leadership Offers Syndicate Leadership Offers (Received at and following the Planning Cmt.)

PG / JP

NP / tbd

MY / tbd

SL / tbd

FJ / BG

• Nov 03Nov 03 - Initial Site Survey/Coordination Meeting- Initial Site Survey/Coordination Meeting

• Mar 04Mar 04 - Site Survey / Venue Selection - Site Survey / Venue Selection

• Jul 04 Jul 04 - MOU Meeting- MOU Meeting

• Sep 04 - PAMS XXVIII (Delhi)

• Oct 04 Oct 04 - Initial Planning Conference/Sign MOU- Initial Planning Conference/Sign MOU

• Feb 05 Feb 05 - Middle Planning Conference- Middle Planning Conference

• Jun 05Jun 05 - Final Planning Conference/Sign TOR- Final Planning Conference/Sign TOR

• Aug 05 - PACC IV/PAMS XXIX (Bangkok)

PACC IV/PAMS XXIX POAMPACC IV/PAMS XXIX POAM

PACC IV Agenda ProposalPACC IV Agenda Proposal

Integrates changes recommended from COAs (PACC III)

Sun Mon Tue Wed Thu Fri

AM

PM

LUNCH

EVE

ArrivalOps

ArrivalOps

Welcome Dinner

Visit Program (Optional)Bilateral

Mtg #1

ReceptionGrp Photo

KeynoteAddress

Multilat.

Mtg #1Multilat.Mtg #2

Bkfst #1 Bkfst #2

BilateralMtg #3

Bilateral Mtg #2

Visit Program (Optional)

FarewellDinner

DepartureOPS

DepartureOPS

DepartureOPS

DepartureOPS

Core ProgramCore Program Optional ProgramOptional Program

Open

31 Jul 1 Aug 5 Aug4 Aug3 Aug2 Aug

Sun Mon Tue Wed Thu Fri Sat

AM

PM

LUNCH

EVE

ArrivalOps

ArrivalOps

Opening Ceremony

SeminarSession #2

OpeningReception

SeminarSession #1

Military Visit

Plan Cmt Steer Cmt

Cultural Visit

ClosingBanquet

SyndicateBriefs

DepartureOps

SportsEvent

PAMS XXIX Agenda ProposalPAMS XXIX Agenda Proposal

AAR

Future Co-host Meetings

Maintains the Proven, Successful PAMS Model

Seminar Admin Brief Prep

Open Open

31 Jul 1 Aug 5 Aug4 Aug3 Aug2 Aug 6 Aug

SeminarSession #3

SeminarSession #4

Closing Ceremony

Future Co-host OffersFuture Co-host Offers

PACC IV / PAMS XXIX (Aug 2005)PACC IV / PAMS XXIX (Aug 2005)

Thailand (Bangkok)Thailand (Bangkok)

PAMS XXX (Aug 2006)PAMS XXX (Aug 2006)

Fiji (Nadi)Fiji (Nadi)

PACC V / PAMS XXXI (tbd 2007)PACC V / PAMS XXXI (tbd 2007)

Australia (Sydney)Australia (Sydney)

Future: 2008 and later Future: 2008 and later

(tbd)(tbd)

Meeting SummaryMeeting Summary

• PAMS XXVIII ReviewPAMS XXVIII Review

• Committee / Sub-committee FeedbackCommittee / Sub-committee Feedback Three (3) UpsThree (3) Ups Three (3) DownsThree (3) Downs RecommendationsRecommendations Overall Assessment Overall Assessment

• PACC IV/PAMS XXIX OverviewPACC IV/PAMS XXIX Overview

After Action Review for PAMS XXVIII

VIEWSVIEWS

• KEEP THINGS SIMPLE • LOCATION ( HOTEL OR VENUE )• OPENING AND CLOSING CEREMONIES ÉLAN &

GRANDEUR• PAMS HISTORY & GLIMPSES OF EARLIER PAMS• EXHAUSTIVE PAMS WEB SITE. DUTIES OF

SYNDICATE LEADERS/RECORDERS MAY BE POSTED ON PAMS WEBSITE

• SMALLER SYNDICATE ( MAX 12 OFFRS )• SYNDICATE PHOTOGRAPH ON THE SCREEN

DURING PANEL DISCUSSIONS• PAM GRAMS (DAILY PAMS `NEWS LETTER)• PACIFIC ARMIES MANAGEMENT SEMINAR