PAG-ASA YOUTH ASSOCIATION OF THE

PHILIPPINES, INC.NATIONAL FEDERATION

DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT OFFICE, BATASANG

PAMBANSA COMPLEX, CENTRAL OFFICE, QUEZON CITY

DRAFTED FOR AMMENDMENT AS OF OCTOBER 10, 2007 AT

PANAAD PARK, BACOLAD CITY, NEGROS OCCIDENTAL LAST

NATIONAL SUMMIT AND APPROVED AND DULY ADOPTED ON SPECIAL

MEETING AT VENIZ HOTEL, BAGUIO CITY ON NOVEMBER

26TH, 2007

CONSTITUTION AND BY-LAWS OFPAG-ASA YOUTH ASSOCIATION

OF THE PHILIPPINES, INC.

PREAMBLE

We, the officers and members of the Pag-asa Youth Association of the Philippines, Inc. (PYAP, Inc.) imploring the aid of Almighty God in order to build a just and humane

society that promotes the total development of the out-of-school youth

and other disadvantaged youth to become self-reliant, economically productive and

socially responsible citizens, endowed with values and behavior to assist the

government in promoting justice, freedom, love, equality and peace do ordain and

promulgate this Constitution and By-laws.

ARTICLE IMeetings

SECTION 1. NATIONAL FEDERATION

The National Federation meeting shall be held at the principal office at Batasang Pambansa

Complex, DSWD Central Office to be called by the National

President every 2nd week of June and 2nd week of December of

each year.

SECTION 2. REGIONAL FEDERATION

The Regional Federation meeting shall be called by the Regional President every 1st

week of March, June, September and December of

each year.

SECTION 3. PROVINCIAL/CITY FEDERATION

The Provincial/City Federation meeting shall be called by the Provincial President every 3rd

week of the last month of every quarter.

SECTION 4. MUNICIPAL/BARANGAY FEDERATION

The Municipal/Barangay Federation meeting shall be called by the

Municipal/Barangay President every last week of the month. During such meetings, the President shall render his monthly report to the members

regarding the activities of the association.

SECTION 5. SPECIAL MEETINGS

May be called as the need thereof arises, by the board

of trustees or the President or upon petition of 1/3 of the

general membership; within jurisdiction.

SECTION 6. NOTICESNotices of the date, time, and place of annual,

semestral, quarterly, monthly and special meetings of the members shall be given either

personally or by special delivery mail, at least two weeks before the date set for such meeting. In urgent cases, the notice may be communicated at least two days before the meeting personally

or by telephone, or by telegram or any other form of communication if contact is not possible. The notice of every special meeting shall state briefly the purpose of the meeting. No other business

shall be considered at such meeting, except those that are stated in the notice.

SECTION 7.Waiver of Notice

Notice of meeting may be waived verbally and written

by any members attending it.

SECTION 8. Quorum

A quorum for any meeting of the members shall consist of a majority of the members and a majority of such quorum may decide any question at the meeting, except those matters

where the Corporation Code or other laws that requires the affirmative

vote of a greater proportion.

SECTION 9. Order of BusinessThe order of business of the Provincial Federation Officers

meeting shall be as follows: Proof of service of the required notice of the meeting,

except when such notice is waived by the members constituting a quorum.

Proof of the presence of a quorum. Reading and approval of the minutes of the previous

meeting, except when such reading is dispensed with a majority vote of those present.

Business Arising Business of the Day Other Matters AdjournmentThe order of business at any meeting may be changed by

a vote of a majority of the members present thereat.

ARTICLE IITrustees

SECTION 1. Board of Trustees

The Corporate powers of the association shall be exercised, its

business conducted and its property controlled by the Board of Trustees

and the projects/activities will not be implemented without the majority signature of the Board of Trustees.

SECTION 2. Qualification

No members shall be eligible for election to the Board of Trustees

unless he has the following qualifications:

Must be a Regional/ Provincial/ City/ Municipal President of the Pag-Asa Youth Association.

SECTION 3. Disqualification of Trustees or Officers and Members

No member convicted by final judgment of an offense

punishable by imprisonment for a period exceeding six (6) years

shall qualify as a trustee or officer.

ARTICLE IIIOfficers

SECTION 1. Officers

The officers of the association shall be composed of the President, Vice President, Secretary, Treasurer,

Auditor, Public Relations Officers (3 for the National Federation), and Business

Manager. They shall be elected by the Board of Trustees from among

themselves. The Board may combine compatible offices in a single person.

SECTION 2. QualificationNo members shall be eligible for election to

the Board of trustees unless he has the following qualifications:

An out-of-school youth not enrolled/not graduated in a four year degree course and vocational/technical course

must be 15 to 24 years old, single Not employed (Open Employed/Self Employed) If elected out-of-school youth but had the

opportunity to go back to school or/and had been employed after the election, he/she has to continue the term of office base on term limit or until the end of his recent term.

SECTION 3. Term of Office of Officers

All officers of the association shall hold office for a term of two (2) years and/or until their successor were duly elected and qualified. If the President

is incapable of serving the organization, he should prepare and submit a resignation letter addressed to the body stating the reason of his

resignation. The Vice President will automatically assume the office and the remaining term. If the

Vice President is also incapable, The President himself may appoint to fill up the position based on the qualification. If both positions (President and Vice President) are vacant, a recall election

should be held. The incumbent officer can be re-elected for three (3) terms as long as he/she

qualified but not in President Position.

SECTION 4. Manner of Election

Election of officers shall be made through nomination by attending thereat and shall be done through

secret balloting. In case of barangay/ municipal or city and provincial federation, election of

officers shall be among the president of each federation, to wit:

Municipal Federation shall be among the president of barangay PYA; & election of officers shall be conducted on the month of August.

Provincial or City Federation shall be among the president of Municipal Federation; & election of officers shall be conducted on the month of September.

Regional Federation shall be among the president of Provincial or City Federation; & election of officers shall be conducted on the month of October.

National Federation shall be among the president of Regional Federation; & election of officers shall be conducted on the month of December.

In case of a tie, there will be a recasting of vote.

ARTICLE IVFunction and Powers of Officers

SECTION 1. President

The President shall be the Chief Executive Officers of the association. In addition to duties as such, he shall preside in all meetings of the Board

of Trustees and those of the members of the association. In case

of the absence due to incapacity /death of officers from secretary

down to lower position.

He/She shall execute all resolutions and/or decisions of the Board of Trustees. He/She

shall be charged with directing and overseeing the activities of the

association. He/She shall appoint and have control over all members of the

association, review and approve expense vouchers. Together with the Secretary

and the treasurer of the association, he/she shall present to the Board of

Trustees and to the members the annual budgets. He/She shall submit to the Board as soon as possible after the close of each fiscal year, and to the members of each annual meeting a complete report of the

activities and operations of the association for the fiscal year under his term.

SECTION 2. Vice President

The Vice President if qualified shall exercise all powers and

perform all duties of the President during the absence

or incapacity of the latter.

SECTION 3. Secretary

The Secretary shall give all the notices required by these by-laws and keep the minutes of all

meetings of all committees, in a book kept for the purpose. He/She shall keep the seal of the

association and affix such seal to any paper or instrument requiring the same. He/She shall

have custody of the correspondence files and all other papers that are to be kept by the Treasurer.

He/She shall maintain the member’s register, have charge of the bulletin board at the Board of

Trustees may from time to time assign to him/her. He/She is responsible making any communication/ document intended for info-

dissemination and pass to Public Relation Officer.

SECTION 4. Treasurer

The Treasurer shall have charge of the funds, receipts and disbursements of the association. He/She shall

keep all moneys and other valuables of the association in such bank or banks as the Board of Trustees may designate. He/She shall keep and

have charge of the books of accounts which shall be opened to inspection by any member of the board of Trustees, whenever required, an amount of financial condition of the association and of all transactions made by him/her as Treasurer. He/She shall also

perform such other duties and functions as may be assigned to him/her from time to time by the Board

of Trustees.

SECTION 5. Auditor

He/She shall examine financial records, properties and audit

money. He/She shall also perform other functions as may be provided for by the

Board of trustees.

SECTION 6. P.R.O.(Public Relation Officer)

He/She shall serve as information officer responsible for any activity with regards to dissemination of communication letters and other necessary functions as may be

provided for by the trustees. The P.R.O. must give report or feedback to the president or secretary if the

information or notice has been disseminated.

SECTION 7. Business Manager

He/She shall be responsible for the planning of projects.

Responsible for looking for venues, foods and etc. of project to be undertaken. He/She shall perform such other duties and

functions as may be assigned to him/her from time to time by the

Board of Trustees.

ARTICLE VMembers

SECTION 1. Qualification for Membership

The qualifications are as follows:

Out-of school youth (OSY) Must be an out-of-school youth. Must be 15 to 24 years old, single. Even if the OSY has reached the age of 24,

he/she can still be elected and continue to hold his/her office unless he/she got married.

In-school youth (ISY) The ISY can enjoy the same privilege except

being appointed nor elected as an officer.

SECTION 2. Out-of-school youth

Not enrolled/graduate in four year degree course,

Vocational/technical course

SECTION 3. Rights of Members

A member shall have the following rights:

To exercise the right to vote on all matter relating to the affairs of the association;

To be eligible to any elective or appointive office of the association;

To participate in all deliberations/meetings of the association;

To avail of all facilities of the association; To examine all the records or books of

the association during business hours.

SECTION 4. Duties and Responsibilities of the Members

A member shall have the following duties and responsibilities:

To obey and comply with the by-laws, rules and regulations that may be promulgated by the association;

To attend all meetings that may be called by the President;

To pay membership dues and other assessments that may be imposed by the association.

ARTICLE VISuspension, Expulsion and

Termination of Membership

Suspension, expulsion and termination of membership/officership, shall be in

accordance with the rules and regulations of the association such as

follows:

Conviction of any offense Three (3) consecutive absences in

meetings with no valid reason When he/she got married Gross disrespect to the

subordinate/superiors Violation of any provisions of this

constitution and by-laws

Any member of the association may file charges against a member by filing a

written complaint with the Secretary of the association. The Association Officers and trustees shall call a special meeting of the

members to consider the charges. The affirmative vote of 1/3 of all the members of

the association shall be necessary to suspend a member; Provided that were the penalty is expulsion, the affirmative vote of 2/3 of all the members shall be necessary

to expel a member.

Any member of the association who got married shall be automatically terminated.

ARTICLE VIIFunds

SECTION 1. Funds

The funds of the association shall be derived from dues and special assessments of

members, gifts, donations or benefits.

SECTION 2. Fees and Dues

Every member of the association shall pay dues

and/or assessments that may be imposed by the

association.

SECTION 3. Disbursements

Withdrawal from the funds of the association, whether by check or

any other instrument shall be signed by the Treasurer and

countersigned by the President. If necessary, the Board of

trustees may designate other signatories.

SECTION 4. Fiscal Year

The fiscal year of the association shall be from January 1st to December 31st of each year.

ARTICLE VIIICorporate Seal

SECTION 1. Form

The corporate seal of the association shall be in such form as may be determined

by the Board.

ARTICLE IXReports and Documentation

SECTION 1. Reports and Documentation

All PYAP at all levels shall submit accomplishment report and other related reports to the respective

federation offices at the city/municipality/provincial and Regional offices where they belong every four months. The Barangay Federation must submit to

the Municipal Federation every third Friday of March, July and November. The Municipal

Federation shall submit every 4th Friday of March, July and November. Likewise, the Regional

Federation shall furnish copy to the national office. There shall be a uniform or prescribed format of the accomplishment report from the barangay to

national level and such form shall be distributed by the Central Office.

ARTICLE XAlumni

SECTION 1. Composition

All outgoing officers and members shall be

automatically qualified as PYAP alumni.

ARTICLE XIAmendments to the by-

Laws

SECTION 1. Amendments

These by-laws, or any provision thereof, may be amended or

repealed by a 2/3 vote Provincial Board of Trustees and provincial

Federation Officers in a Provincial convention duly held

for a purpose.

SECTION 2.

There shall be no amendments which shall be held within six (6) years immediately after the ratification and adoption of this constitution and by-

laws.

Ratified this 10th day of October, 2007 in Panaad Park, Mansilingan, Bacolod City,

Negros Occidental Philippines by the affirmative vote of the undersigned

officers representing a majority of the members of the association in a National meeting duly held for the purpose and

duly approved by the affirmative vote of the undersigned officers representing a

majority of the members of the association in a National meeting duly held for the

purpose on November 26th, 2007 at Veniz Hotel, Baguio City, Philippines.

The adoption of this CBL shall take effect this 26th day of November, 2007.