OVC Fiscal Year 2019 Enhancing Community Responses to the Opioid Crisis: Serving Our

Youngest Victims

June 10, 2019

Presenter

Bethany CaseVictim Justice Program Specialist,

YouthOffice for Victims of Crime

Outline of Webinar Presentation1. Mission of DOJ and OVC2. Scope of this program3. Walkthrough of the solicitation

Helpful hint: Have a copy with you to follow along and reference!!!

4. Questions and Answers

U.S. Department of Justice (Pg. 1)

This program furthers the Department’s mission by providing resources to support state, local, and tribal efforts to assist crime victims.

OVC Mission Statement (Pg. 5)

OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.

Scope of this program (Pgs. 1, 5)

• Opioid epidemic/crisis —defined on p. 1

• Children and youth —defined on p. 5

• Crime victims —defined on p. 5

Program Overview (Pg. 6)

• FY 2018 OVC funded 41, awarding more than $27 million

• FY 2018 had 2 purpose areas—direct services and training and technical assistance (TTA) provider

• FY 2019—expands direct services offerings

Program Description: Overview (Pg. 5)• The purpose of this solicitation is to address an urgent gap in crime

victim services related to the opioid epidemic and to expand upon existing or establish new programs to provide services to children and youth who are victimized as a result of the opioid crisis.

• OVC anticipates that this solicitation will support service providers in expanding their current scope and expertise to ensure that children and youth—the most vulnerable victims impacted by the opioid crisis—are supported as they heal from the impact of crime and substance abuse.

Program Description: Statutory Authority (Pg. 5)

• Funding for this program is authorized by the Victims of Crime Act (VOCA), which limits allowable expenses to those associated with serving crime victims. Examples include:– programs and services that provide awareness about victimization and the

resources available to victims,– direct services that provide for the needs of crime victims, and– support to navigate the complex systems often associated with victimization (e.g.,

criminal justice, child welfare).

• Primary prevention programs are not permissible under VOCA and are not an allowable cost under this solicitation.

Program Description: Program-Specific Information (Pgs. 5-6)• Across the Nation, communities are struggling to respond to drug abuse and

addiction—particularly from opioids—and the associated social and economic consequences, including crime victimization.

• A strong link between crime victimization and substance abuse has been evidenced for some time, and these issues cannot be successfully addressed in “silos” or by one discipline or agency.

• OVC and the crime victims’ field can play a critical role in supporting young victims affected by the opioid crisis.

• OVC is committed to supporting the expansion of crime victim services and community partnerships to ensure these young crime victims are supported—no matter when or where they may access services.

Overarching Goal (Pg. 6)

To support children and youth who are crime victims as a result of the opioid crisis by providing direct services and support to these young victims at a community or jurisdictional level.

Eligibility (Pgs. 1-2)• Nonprofit and for-profit organizations (including tribal), faith- and community-based

organizations, colleges and universities (including tribal institutions of higher education), public agencies, state agencies, and federally recognized Indian tribal governments.

• Must be able to demonstrate knowledge and understanding of the effects on children and youth who are crime victims as a result of the opioid crisis.

• Should have proven experience in serving this unique niche of crime victims; and knowledge and understanding of the best practices to support these crime victims.

• Must have the staff, resources, and capacity to develop new initiatives or enhance existing programs proposed to address the areas of victimization described in the solicitation.

• Must be willing to work cooperatively with OVC and a TTA provider specified by OVC.• Must participate in a program assessment if OVC conducts an evaluation of this program.

Eligibility (cont.) (Pg. 2)• Grantees who received FY 2018 awards under this program are NOT eligible for

the FY 2019 program. Also, grantees funded under BJA’s FY 2018 Comprehensive Opioid Abuse Site-Based Program (Category 1b for First Responder Partnerships) are not eligible for this FY 2019 program.

• A nonprofit organization does not have to have 501(c)(3) status to apply for grant funding under this solicitation.

• OVC welcomes applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).

• All recipients and subrecipients (including any for-profit organization), must forgo any profit or management fee.

Objectives, Activities, and Deliverables (Pg. 7)• Framework for applicants to be able to successfully achieve the

overarching program goal of serving young victims of this crisis.

• Language is broad to reflect a range of programs at various stages of development.

• Applicants will use this general framework and provide detailed plans to describe specifically how they will successfully undertake, track, communicate about, and complete their proposed project(s).

Objectives, Activities, and Deliverables (Pg. 7)• 3-year timeframe beginning October 1, 2019, and ending on September 30,

2022 (no time extensions will be granted due to the time restrictions outlined in VOCA).

– See footnote on p. 9. Project start date could be delayed due to DOJ approvals.

• A performance measurement tool will be provided to successful applicants to ensure consistent data collection and reporting (no personally identifiable information will be requested).

– This data will be rolled into OVC-wide program reports and shared publicly for accountability and transparency purposes, and to grow the field’s knowledge and expertise in this area.

Objectives, Activities, and Deliverables (Pgs.7-8)• Program has 3 Objectives:

1. Deliver information, services, and support to children and youth who are crime victims as a result of the opioid crisis;

2. Build and implement a feedback system to identify and define scope of the community- or jurisdiction-specific problem, the associated victim needs, the resources and services available, and remaining gap to be addressed;

3. Establish or enhance a seamless, comprehensive, community-driven, and multidisciplinary response to children and youth who are crime victims as a result of the opioid crisis.

• Activities outlined to support each objective. • Corresponding deliverables described.• Everything is directly related to the OVC-established performance measures that

demonstrate the results of the work completed.

Qualified Opportunity Zones (Pg.9)• Under this program, OJP will, as appropriate, give priority consideration in award

decisions to applications that propose projects that directly benefit federally designated Qualified Opportunity Zones (QOZs).

• Applicants should include information on how the project will enhance public safety in QOZs.

– Example: to assist young crime victims to cope with adverse experiences and deter them from substance abuse or criminal behavior in the future

• For resources about and a current list of designated QOZs, see the U.S. Department of the Treasury’s resource webpage, accessible at https://www.cdfifund.gov/pages/opportunity-zones.aspx

Federal Award Information (Pg. 9)Maximum number of awards OVC expects to make: Approx. 12-24Maximum dollar amount for each award: up to $750,000Total amount anticipated to be awarded under solicitation: up to $18 millionPeriod of Performance start date: October 1, 2019Period of Performance end date: September 30, 2022Period of Performance duration: 36 months

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Actual project start date could be delayed due to DOJ approvals.

Type of Award (Pg. 10)

• This award will be made as a Grant:• Legal instrument of financial assistance• Awarding agency maintains an oversight and monitoring role• Without substantial involvement with awarding agency

The following application elements must be included in the application submission:

– Project Narrative*

• Statement of the Problem (15% of the application score)

• Project Design and Implementation (25% of the application score)

• Capabilities and Competencies (25% of the application score)

• Plan for Collecting Performance Measurement Data (10% of the application score)

– Budget Detail Worksheet and Narrative* (15% of the application score)

complete, cost effective, allowable (e.g., reasonable, allocable, necessary for project)

– Letters of Support from project partners* (10% of the application score)

If you do not submit documents noted with an asterisk (*),the application will not be considered for funding.

Applications MUST Include (Pgs.11-14; 17)

• Application for Federal Assistance (SF-424) –Pg. 11

• Project Abstract – Pg. 11• Indirect Cost Rate Agreement – Pg. 14• Tribal Authorizing Resolution – Pg. 14• Financial Management Questionnaire – Pg.

14• Disclosure of Lobbying Activities (SF-LLL) –

Pg. 15• Disclosure of Pending Applications – Pg. 15

• Disclosure and Justification – DOJ High Risk Grantees – Pg. 15

• Research and Evaluation Independence and Integrity – Pg. 15

• Disclosure of Process Related to Executive Compensation – Pg. 15

• Documentation of Process Related to Qualified Opp. Zones – Pg. 16

• Request and Justification for Employee Compensation; Waiver – Pg. 10

Applications also MUST Include (Pg. 22)More that must be included in the application submission:

See the OJP Grant Application Resource Guide for information on award notifications and instructions.

• Award notifications made by September 30, 2019 via email through GMS to the individuals listed in the application as the point of contact and the authorizing official.

• Detailed instructions on how to access and view the award documents, and steps to take in GMS to start the award acceptance process.

• Lots of legal requirements! Read carefully!

Federal Award Administration Information (Pg.19)

• This application is only the FIRST step of a very involved relationship with the federal government.

• There are lots of federal regulations associated with execution and management of a federal grant.

• You must be willing and able to abide by all these.– Serious consequences associated with not following regs.

• Ask for help! Read everything and ask others to read and discuss with you.

• Apply under the correct competition ID: OVC-2019-15644.

Remember………

Part 200 Uniform Requirements (Pg. 10)General information about Part 200 Uniform Requirements that apply to the award recipient and any subrecipients/subawards. (See the OJP Grant Application Resource Guide at https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm.)

Applicants may also review DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm

Program Narrative Format (Pg. 11)• Double-spaced, using a standard 12-point font (Times New Roman

preferred)• 1-inch margins• Not exceed 22 pages• Pages should be numbered

If the Program Narrative fails to comply with these length-related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.

Data Collection (Pg. 13)• Report key performance measures and required client data in OVC’s

Performance Measurement Tool (PMT), https://ovcpmt.ojp.gov.

• Applicants should review the applicable performance measures at https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf.

• Application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data if funded.

Budget Detail Worksheet (Pg. 14)• Use the DOJ standard form; Excel and PDF versions online.• Combines budget detail and budget narrative into one single

document.• Personnel costs should relate to the key personnel for the project.• The budget should include adequate funding to fully implement

the project, broken out by year, reflecting 36 months.• The budget narrative should be mathematically sound and

correspond with information in the Budget Detail Worksheet.

How to Apply (Pg. 17)• Applicants must register in, and submit applications through,

Grants.gov• Submit application at least 72 hours prior to the application

due date• Call the Grants.gov Customer Support Hotline at

800–518–4726 or 606–545–5035 (24/7) for technical difficulties

• Applications Are Due: July 11 by 11:59 p.m. ET

How to Apply (cont.)As noted in the OJP Grant Application Resource Guide.

IMPORTANT SAM.gov ALERT• If you are a new entity registering in the System for Award Management (SAM)

(or updating or renewing your SAM registration), you must submit an original, signed notarized letter appointing the authorized Entity Administrator within thirty (30) days of the registration activation. Notarized letters must be submitted via U.S. Postal Service Mail.

• Read the Alert at https://www.sam.gov to learn more about what is required in the notarized letter, and read the Frequently Asked Questions (FAQs) at https://www.gsa.gov/samupdate to learn more about this process change.

Technical Problems/Request for Late Submission (Pg. 2)• The following conditions generally are insufficient to justify late

submissions:– Failure to register in SAM or Grants.gov in sufficient time (SAM registration and

renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.)

– Failure to follow Grants.gov instructions on how to register and apply as posted on its website.

– Failure to follow each instruction in the OJP solicitation.– Technical issues with the applicant’s computer or information technology

environment, such as issues with firewalls or browser incompatibility.

Attachment Tips

OVC strongly recommends that applicants use descriptive names when labeling attachments.

Good Examples: Bad Examples:

File Name: Budget Detail Worksheet File Name: Other AttachmentsFile Name: Letters of Support File Name: File 4

Adding Attachments (Pg. 3)• Grants.gov has two categories of files for attachments: "mandatory" and

"optional." – OJP receives all files attached in both categories. – Do not embed "mandatory" attachments within another file.

• Applicants must use the Add Attachment button to attach a file to their application. – Do not click the paperclip icon to attach files. This action will not attach the files

to the application. – After adding an attachment, select the View Attachment button to confirm you

attached the correct file. – To remove the file, select the Delete Attachment button.

Attachments: Checking for Errors• An application can be checked for errors via the Check

Application button on the Forms tab of the Manage Workspace page. – The button is active if the set of forms in the workspace matches those

required in the application package. – If you receive a Cross-Form Errors message after clicking the Check

Application button, refer to the Cross-Form Errors help article for more detailed information about this validation error.

• See the OJP Grant Application Resource Guide.

Tips• Start the application process early!

– Registrations (DUNS, SAM, Grants.gov)– Identify Partner(s)– Schedule planning meetings with proposed partner(s)

• Apply under the correct competition ID: OVC-2019-15644.• Use the Budget Detail Worksheet template. • Ask for the amount of funding needed.

Submission Deadline (Pg. 1)

11:59 p.m. ET July 11, 2019

OJP urges applicants to submit applications at least 72 hours prior to the application due date.

Important Websites•OVC’s website: www.ovc.gov•OJP Grant Application Resource Guide: https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

•DOJ Grants Financial Guide: https://ojp.gov/financialguide/DOJ/index.htm•Budget Detail Worksheet: https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm

•OVC Training and Technical Assistance Center: www.ovcttac.gov•Grants Payment Request System: https://grants.ojp.usdoj.gov/gprs•Grant Performance Measurement Reporting: https://ojp.gov/performance/

Application Assistance and Support (Pg. 2) National Criminal Justice Reference Service (NCJRS) Response Centerhttps://www.ncjrs.gov

• Provides programmatic and general assistance with solicitation requirements. • Links to all current OJP funding opportunities • Subscribe to receive email notifications of new opportunities

– Sign-up to receive the bi-weekly JUSTINFO newsletter as well as the weekly Funding News From NCJRS email.– Be sure to select “Grants/funding” as an area of interest in your NCJRS registration profile when you subscribe.

• Phone: 800–851–3420 • Email: grants@ncjrs.gov• Web chat: https://webcontact.ncjrs.gov/ncjchat/chat.jsp• TTY at 301–240–6310 (hearing impaired only) • Hours of operation: 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday.

Technical Application Assistance (Pg. 2)Grants.gov• Provides technical assistance with submitting an application

• Customer Support Hotline – 800-518-4726 or 606—545-5035• The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal

holidays.• Email

• https://www.grants.gov/web/grants/support.html• support@grants.gov

• Provides information on available federal funding opportunities for various federal agencies.

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