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Outlook 2003 Outlook 2003 Appointment, Event and Meeting Scheduling
Presenter: Jolanta SoltisAcademic Computing Services
Academic Computing Services, 2007
TopicsTopicsDefault ViewChanging View OptionsUsing the Calendar View– Scheduling an Appointment– Scheduling a Meeting– Scheduling an Event
Adding ContactsUsing the Contact List
Academic Computing Services, 2007
Default ViewDefault View
Navigation Buttons replace Outlook Shortcut Bar
Navigation Pane
Navigation Buttons
ChangingChanging ViewView OptionsOptions
1. Click the Navigation Options Button
2. Select Navigation Pane Options
FoldersFolders inin NavigationNavigation PanePane
• Inbox and Sent Items are both displayed in Favorites folder
NewNew FeaturesFeatures onon MenubarMenubar && Toolbar Toolbar
New Button Create Rule Button
Click on Inbox Folder in the Navigation Pane to see this toolbar
Outlook Today, ContinuedOutlook Today, Continued
1. Select Your Desired Options
2. Click Save Changes
Calendar ViewCalendar View
• The Calendar will open to today’s date– If not,
click the Go To Today button
Academic Computing Services, 2007
In Outlook, you can book items as – appointments, – meetings, – events.
Your choice will depend on who else is involved and how you want the entry to appear in your calendar. By scheduling items in your calendar correctly, you'll know, at a glance, what's going on.
Academic Computing Services, 2007
Appointment An appointment is an activity that involves only you. Meeting A meeting is similar to an appointment. The difference is that you invite other people to it. All day event This event is an activity that lasts all day long but doesn't block out time in your Calendar. With an event, you can still have other items appear in your schedule for that day.
MethodsMethods forfor SchedulingScheduling anan
AppointmentAppointment
Or, simply double-click on a row in the calendar
Click New Appointment button
Scheduling an AppointmentScheduling an Appointment
1. The Appointment dialogue box will open:
2. Input relevant information
3. Click Save and Close button
Changing the Calendar ViewChanging the Calendar View
• Click View, Arrange By, Current View, Customize Current View
Changing the Calendar ViewChanging the Calendar View
• Click Other Settings button
The Customize View dialogue box will open:
Changing the Calendar ViewChanging the Calendar View
• The Format Day/Week/Month dialogue box will open:
Changing the Calendar’s Default Changing the Calendar’s Default TimesTimes
3. Click Calendar Options button
1. The Options dialogue box will open:
2. Click Preferences tab
Changing the Calendar’s Default Changing the Calendar’s Default TimesTimesThe Calendar Options dialogue box will open:
Academic Computing Services, 2007
You can tell the difference between a meeting and an appointment by the meeting icon.
Scheduling a MeetingScheduling a Meeting
• The Untitled Meeting Request dialogue box will open:
Click the To: button
Scheduling a MeetingScheduling a Meeting
1. The Select Attendee and Resources dialogue box will open:
2. Type Attendee name in textbox
3. Select name
4. Click Required button
5. Click OK
SchedulingScheduling EventsEvents
The Untitled Event Dialogue box will open:
Click Recurrence button
AddingAdding ContactsContacts
Click to add Contact’s Picture
Enter Contact’s Instant Messaging Address
Academic Computing Services, 2007
Adding ContactsAdding Contacts
New features include Title and Suffix drop-down boxes