Oracle Reporting User Group Meetingcontent.govdelivery.com/attachments/CASAND/2012/.../orug_present… · County of San Diego Auditor & Controller Information Technology Management

County of San Diego Auditor & Controller Information Technology Management Services

Oracle Reporting User Group Meeting

Friday, March 2, 2012

County Administrative Center, Bayside Rooms I & II

8:30 AM – 10:00 AM

PLEASE VISIT OUR INTRANET WEBSITE FOR MORE INFORMATION http://cww.co.san-diego.ca.us/erp/orug.html

AGENDA

Oracle BI Publisher

Overview of BI Publisher Use of BI Publisher with FSG

One-Step Process Two-Step Process

GL Value Sync Form

OFA Reports Now Available Reminders:

Specify values in report parameters How to cancel running concurrent requests COSD MTB DT Deposit Summary Reports – Required Date Parameters Who-To-Call Protocol

Year End Reports

ERP Report Catalog Report Updates

Facilitator: Cecilia Trinidad 1


Oracle BI Publisher

Overview

2

• Oracle BI Publisher, previously known as XML Publisher, is a reporting solution

that is available as part of the E-Business Suite.

• BI Publisher keeps the data extract from the database separate from the

presentation of the data in a report.

• Output can be formatted in Word, PDF, Excel, and XML without changing the

program that extracted the data


Oracle BI Publisher

Oracle BI Publisher Processing

3

Layout

Report Templates

Merg

e

Output

html

Vie

we

r

FSG Data Source


Using BI Publisher with FSG

4

FSG Reporting

While BI Publisher is a fairly new technology, the Financial Statement Generator has been

an integral part of Oracle Financials for a long time. Evidently, it is necessary to deliver

the FSG Reports using BI Publisher technology without re-writing every FSG report as a

BI Publisher template. Patches and setups were completed and FSGs can now be run in

several ways:

One-Step Process: Run the Program – Publish FSG Report from the Submit

Request window. [This is the preferred method]

or

Two-Step Process:

o 1st Step - Request the FSG Report using XML as the output option, either

from the Submit Financial Report window or from the Submit Request window

(Program – Run Financial Statement Generator)

o 2nd Step – Run the XML Report Publisher concurrent process, applying the

relevant template



5

One-Step Process

1

2

3



6

One-Step Process

4

5

6

Not yet working



7

One-Step Process

7



8

One-Step Process

File Output



9

Two-Step Process

1a

1c

1b



10

Two-Step Process

1d

1e

1f



11

Two-Step Process

2a

2b

2c

2d



12

Two-Step Process

2e

2f

2g

2h



13

Two-Step Process

2i



14

Two-Step Process

2j



15

Two-Step Process

File Output


GL Low Org Value Sync Form

16

The Oracle GL Low Org Value Sync Form is used when:

• Adding a new low organization

• Ending an existing low organization

• Changing the description on a low organization

Key Changes • Form Instructions are no longer in a separate tab, but can be found by navigating to:

Tools >COSD Low Org Sync Instructions



17

Key Changes

• Added new stage in the workflow process to include confirmation on the completion of the

required PeopleSoft setup (if applicable).

2 1

3



18

Key Changes

• Eliminated various R11 issues/bugs on form.


OFA Reports

19

Discoverer Reports Now Available

Users assigned to SA Oracle Financial Authorizer Reporting – COSD and

SA Internal Review Reporting – COSD responsibilities now have access to

the following Discoverer Reports:

•COSD Department Oracle Users and User Changes

•COSD Web Warrant Inquiry Users Report

•COSD Active Users Last Login


Reminder

20

Specify Values in Report Parameters

Reports that are submitted with no or too wide parameters consume too much of

the system resources.

• Check the parameters entered in report that is taking too long to complete

• You may need to cancel

Preventive measures have been taken by changing some reports to have ‘required’ value in

the parameter. For instance, the date range fields are now required in the COSD MTB DT

Transfer Summary Report and COSD MTB DT Deposit Summary Report .


Reminder

21

How to Cancel Running Concurrent Requests

1

2

3

4

5


Reminder

22

Required Date Parameters in COSD MTB DT Deposit Summary Report

Use the MTB-Deposit Batch Creation Date instead of the Bank Date. Otherwise, report

will display No Data Found


Reminder

23

Use the Who-To-Call Protocol

http://cww.co.san-diego.ca.us/erp/whotocallfin.html


Year End Reports

24

Fiscal Year End is rapidly approaching and with the recent R12 EBS upgrade, we

want to make sure all the critical reports required for year end reconciliation and

reporting are available and properly working.

Please provide us the following:

• List of all year end reports you use

• Indicate on the list which report has issues and briefly describe the issue

E-mail this list to [email protected]

Let’s Get Ready!


ERP Report Catalog

25

What is Report Catalog for?

• Documentation and organization of reports

• Searching reports

• Correct comprehension of a report’s purpose and understanding the

meaning of its indicators

- Draft - Proposed Information To Be Captured in Report Catalog


Report Updates

26

Module Report Title Issue # Issue

Accounts Payable Standard AP Reports Errored out 574 - Issue

Closed

Issue has been resolved. Standard AP Reports Errored out

Accounts Payable DW COSD Payment Distribution Report

by Any Level Within the Accounting

Flexfield

646 - Issue

Closed

Issue has been resolved. Formatting for the document number should not

include commas. For example, Should be 11158 not 11,158.00. Formatting issue

has been fixed as of 06-JAN-2011. However the report is not showign voided

warrants.

Accounts Payable Web Warrant Inquiry Users Report WR 13373 -

Issue Closed

Issue has been resolved. Report to be retrofitted to R12

Accounts Payable DW COSD Paid Invoice Distribution

Report

Issue Closed Issue has been resolved. Report not showing voided warrants

Accounts

Receivable

COSD-DD Invoice Statement 9719174 invoice 149399 for PWR dated Nov 18, 2011 is not showng correct beginng

balance.

Accounts

Receivable

COSD Invoice Statement Project Details 9719494 Issue

Closed

Issue has been resolved. Column formatting issues

Accounts

Receivable

COSD Aging 7 Bucket by Fund, Account

and Funding Source

9895785 Missing Award information

General General 9761980 Issue

Closed

Issue has been resolved. Certain printers are not properly printing EBS reports

within the page margins. Data on report printout is truncated.

General Ledger COSD Outstanding Encumbrance Detail

Repor

9741763 COSD Outstanding Encumbrance Detail Report - Variance in Commitment


Report

9741764 COSD Outstanding Encumbrance Detail Report in EBS is not displaying the IA

number for the Manual encumbrances for those related to IAs.


Report Updates

27



Report

9741765 - Issue

Closed

Issue has been resolved. Concurrent Requests intermittently get Error REP-0069,

REP-57054, Program exited with status 1.

There appears to be a system resource issue when running reports. Tester ran

numerous reports to test the COSD Outstanding Encumbrance Detail Report and

three of the concurrent requests completed with the following error


Report

9741766 Fix to

be migrated to

Production

Liquidation on Obligation encumbrances is incorrectly displayed in report.

General Ledger Department Cash Deposit by Collecting

Organization Report

513 - Issue

Closed

Issue to be addressed in DART development. Report failed to display DART

deposit transaction that posted in the GL

Missing DART transaction is Batch #197036

General Ledger DW-0102 – COSD CASH FLOW TRANS

ANALYSIS SUMMARY REPORT

516 Current and YTD columns not accurate- Logged by Linda Nadalet

General Ledger COSD Account 21155 and 21157 Multi

Year Transaction Exception Report

540 Zero Sum Invoice transaction with Gl Date of JUN-11 and Expenditure Date of JUL-

11 was entered in the system but was not identified in the COSD Account 21155

and 21157 Multi Year Transaction Exception Report.

General Ledger COSD Account 21155 21157 Reclass and

Reversal Report

556 The report incorrectly captured a ZSI transaction that did not cross funds

General Ledger The R12 Account Analysis Report 652 - Issue

Closed

Issue has been resolved. The R12 Account Analysis Report (from Subledger

Accounting), a replacement report to the obsolete R11 Account Analysis

Subledger Report, does not agree with R11 data. R12 report has erroneously

added credit balances of $134.00 and $2,755.29 that are not substantiated in the

report (see attachments)


Report Updates

28


General Ledger Journals - Extended report 745 - Issue

Closed

Issue has been resolved.

1 - The report completed with a status of Warning

2 - The Output of the report is not attached to a template it is only returning the

code

3 - Request ID is 762812 (see attachment) (logged by Gwen)

General Ledger DW COSD Daily Cash Report Issue Closed Issue has been resolved. Report displays incorrect balances after cutover; ETL

issue.

General Ledger DW Revenue Detail Report Issue Closed Issue has been resolved. Revenues double up in June for two MTB transactions

Purchasing Procurement Card Transaction Activity

Report

100-02-9899650 Approvals in FMW are not getting picked up, therefore, transactions which are

Approved appear as Verified in the report. There is also a request that is being

worked on by HP to retrofit the OBI report into EBS, for real-time reporting –

currently being tested by Purchasing.

Note: This is an OBI Report that is available only to only PUR P-Card Dept

Coordination and PUR P-Card Administration.

Projects & Grants COSD Program Cost and Revenue

Report

Issue 661 Performance

Projects & Grants COSD Outstanding Encumbrance Detail

Report

Issue 636 Manual encumbrances missing IA #s for internal agreement related items.

Projects & Grants COSD Productive Time Summary Report Issue Closed -

Work Request

Issue has been resolved. Retrofit 11.5.7 existing report to work in R12

Projects & Grants AUD: Cost Audit Report Issue 807 Performance (one org and one period)

Projects & Grants COSD Project Detail and Summary Costs Report9756886 Cost amount does not equal the Expenditure Inquiry or the COSD Program Cost

and Revenue Report (e.g. Project 1012007 NOV-11)


Report Updates

29


Projects & Grants Award Funding Summary (button in the

Award Management form)

9756874 The Revenue and Invoice amount may not equal the Revenue Review and

Invoice Review (e.g. 504670 and 113910). Possible rounding issue. Also, the ASI

Revenue amount contains the same rounding issue.

Projects & Grants DW COSD Internal Agreement History

Report

Issue 607 -

Issue Closed

Issue has been resolved. New Report not yet completed, tested and deployed.

Projects & Grants EXC: Transaction Exception Details

Report by PA Period

Issue 679 (go-

live); SR3-

4677539941

Performance issues caused by FND table

Projects & Grants COSD PNG Uncosted Transactions

Report with Null Burden Cost

9761911 Issue has been resolved. The report is displaying transactions that were costed

in DEC-11 and it should not be.

Projects & Grants DW COSD ACCELA Event Detail Posting

Report

9762348 Issue has been resolved. The report is not displaying Events that have not been

revenue distributed, but it should.

Projects & Grants The PNG Expenditure Inquiry form has

the Supplier #/Name blank on some old

Supplier Invoices.

439 The PNG Expenditure Inquiry form has the Supplier #/Name blank on some old

Supplier Invoices, but it can be drilled on to the Invoice to see the Supplier. It

appears to only happen on some pre R12 Supplier Invoices. Post R12 does not

appear to be an issue. Could not recreate the issue reported by the department

that it placed in various incorrect Suppliers in the query

Projects & Grants Award 113979 is missing data in the

Invoice Review form. Possible other

Awards as well. Added Award 113022

w/ new ticket #.

9842791 Issue

Closed

Issue has been resolved. Reported by Serrano, Rosalyn R. Issue was the

personnel table was out of sync with the awards all table. The Project Manager

or Award Manager must have valid assignments during the time as manager of

the award or the invoices do not appear. The issue was identified as a bug in

11.5.7, but is not listed as a bug in R12. If the issue occurs again, we need to open

an SR to get a permanent fix.

Projects & Grants AUD: Revenue Audit Report 9789690 Performance issue, running 10-JAN-2012 to 12-JAN-2012 then terminated.

Request ID 10486900 1, 101, 10100.45064.45043.0000000.000000.00000,

10100.45064.47535.9999999.999999.99999, , , ,. No dates / periods were entered,

but still should return data.


Report Updates

30


Projects & Grants HHSA CEC Claims - BULC 9807424 HHSA CEC Claims - BULC does not agree with the PeopleSoft BULC

Projects & Grants COSD Project Expenditure Inquiry by GL

Date Report

9812137

Issue Closed

Issue has been resolved. Report is displaying the Long Task Name in the Task

Name column instead of the Task Name

Projects & Grants COSD Distributed Labor by Employee

Report

9821870 Report is not displaying all the labor transactions for employee 043187 for

December. It is only displaying 12/30/2011

Projects & Grants COSD Internal Agreement Detail Report

(Name Changed to COSD Internal

Agreement Activity Report to address

issue)

98238562

Issue Closed

Issue has been resolved. The report is not pulling IAs that have not had any

transactional activity for the year. The header information should be displayed.

When ran for fiscal year 2012 it was missing them, example, APC-00029.

Projects & Grants COSD Road Fund Revenue

Identification Report

9837449

Issue Closed

Issue has been resolved. The report is doubling up on the revenue amount for

Revenue 41330/Project 1010404 and 46238/1010786 for 7/1/2011 thru 12/31/2011.

Projects & Grants COSD Project Task Award Setups and

Funding Report

9881325

Issue Closed

Issue has been resolved. Workbook "Expanded Award Setups by HOFI"

workbook is not pulling any data and "Expanded Award Setups Countywide"

workbook is only pulling 10,000 rows.

Projects & Grants COSD Project Detail and Summary Costs

Report

9882688 Report does not show end dated orgs in the Expenditure Organization parameter

Projects & Grants Costs & Overhead - Projects & Grants 1 9882688 Report does not show end dated orgs in the Expenditure Organization parameter

Projects & Grants Project and Expenditure Org Exception -

Projects & Grants 1


Projects & Grants Project & Grants 1 – Project

Expenditure Inquiry



Report Updates

31


Projects & Grants Project & Grants 1 – Project Costs 9882688 Report does not show end dated orgs in the Expenditure Organization parameter

Projects & Grants Project & Grants 1 – Project

Expenditure Transaction


Projects & Grants Project & Grants 1 – Project Revenue

Transaction


Projects & Grants Project & Grants 3 – Class Rate Tracking

– Costing Exceptions


Projects & Grants COSD Project Detail and Summary Cost

report

9965798 COSD Project Detail and Summary Cost report lost the IA Number after the April

2010 IA Enhancement.


Q&A

32

Documents

Oracle Reporting User Group Meetingcontent.govdelivery.com/attachments/CASAND/2012/.../orug_present… · County of San Diego Auditor & Controller Information Technology Management