Optimist International 1

District Conferences

Governors-Elect

Optimist International 2

Meetings & Conferences (6)

• Lieutenant Governor-Elect

• Presidents-Elect, Sec/Tres.

• 1st Quarter Conference

• 2nd Quarter Conference

• 3rd Quarter Conference

• District Convention

Optimist International 3

Optimist International 4

Why Meet?

What Do Club Attendees Want?

Why Spend a Weekend at a Conference?

Optimist International 5

Conference Objectives

• To Help Club Succeed

• Boost Spirit of Volunteer

• Fun, Fellowship & Food

Optimist International 6

Organizing District Conferences

•Plan

•Promote

•Put it on

Optimist International 7

Role of Governor

• Selecting Sites & Dates• Negotiate Contracts with Conference & Convention

Chair

• Determine Agendas• Coordinate with Committees

• Registration, promotions, program, hospitality, handouts, etc.

• At the Conference• Meet, Greet and show Appreciation• Preside at Board

Optimist International 8

Role of Conference & Convention Committee

• Chair• Arrangements

w/ Hotels• Meeting

Budgets• Room Set-ups• Sgt.-at-Arms• Banners & Flags• Meal Service

• Registration• Welcome Optimists• Fees & Nametags• Agendas & Information• Committee/Display

Tables

• Entertainment• Decoration• Local Host

(JOOI/Youth)

Optimist International 9

Role of Leadership Development Committee

• Get the best training• Help choose topics• Get best Presenters

• Workshops• Breakouts• Roundtables

Optimist International 10

Sample Conference Agendas

• Choose from agenda as a menu

• Something for everyone! All-the-time!

• Wide appeal topics for spouses

• Leave them “hungry” for more info

• Pump them up! Feel appreciated

• Time for interaction - Use the Hallways

Optimist International 11

Sample Agenda

• Registration• Hall of Optimism

• Friday Evening• Executive

• Management Meeting

• Hospitality Room• OIF Fund-raiser

• Saturday• 9-Up-beat Session (all)• 10-Roundtables &

Breakouts (choose)

• 12-Lunch Program• 2-Roundtables &

Breakouts • Board Business

Optimist International 12

Agenda Notes

• Stay on Time!• Starting late and running over shows disrespect for

attendees and other presenters

• Friday nights are optional for Club Attendees• Exec. Comm. In one room, Hospitality/Fun in another• Promote as Optional

• Board Meeting in separate room• Does not have appeal to all attendees, therefore should

have an alternate room for officers

Optimist International 13

Halls & Walls

Hall of Optimism Wall of Optimism

• Registration Table• Coffee Break Area• OI Merchandise Tables• Committee Promotional Tables• Winning C.P.A. & Scrapbooks• CPA Winners Highlight a Project• Local JOOI Youth Table• Outside Vendors (fundraising)

Optimist International 14

Teammate Activities

• District Tradition

• Incorporate into Agenda• General Session (1-hr with Teammates)• Breakout/roundtable topics of wide appeal

• History of the Area• Palm Reading Demonstration• Choosing Optimism• Orientation for new member

Optimist International 15

Kids Activities

• Most not done at Conference• 1-day

• Convention at Resort (3-days)• Crafts & Arts• Zoos & Field Trips• Singing Rehearsal• Joint sessions singing

Optimist International 16

District Conferences

Governors-Elect