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OPENING BULLETIN
2017-2018
Mrs. Shelly Umphrey, Principal
Ms. Linda Simmons, Assistant Principal
Mrs. Angela Ascencio-Mindlin
Durant Tuuri Mott Mission Statement
The Durant Tuuri Mott staff, students, parents and community are committed to
a quality education in a productive environment for all students to become
lifelong learners and responsible individuals.
Our Shared Vision
The vision for Durant Tuuri Mott Community School is to increase student
achievement and continue parental satisfaction in a safe and orderly
environment.
DTM MOTTO
I AM SOMEBODY
I WILL DO GREAT THINGS
I WILL LEARN AND SUCCEED
I AM A DTM STUDENT
OPENING BULLETIN
1. EMPLOYEE ABSENCES
All absences must be recorded in Aesop.
2. PROFESSIONAL DEVELOPMENT ABSENCES
Teachers must provide Ms. Madison with a copy of ALL APPROVED Professional
Development Travel Request forms. This will insure that your subs are charged to the
correct budget and that you are not charged sick days for work time.
3. PROLONGED ILLNESS
If an absence extends beyond 3 days, the district will make contact to see if the absence
qualifies for FMLA. If you know in advance that you will be absent beyond 3 days, you
will need to contact Human Resources.
4. MEDICAL APPOINTMENTS/PERSONAL BUSINESS
Make every effort to schedule medical and other personal business appointments after
the school day ends or use one of your 2 personal business days. You can get a Personal
Business Day form from Ms. Madison in the office. Forms must be given to Ms. Madison
at least two (2) days in advance of the absence.
5. PAYROLL/DIRECT DEPOSIT During the 2017/2018 school year the District will put in place a 1 year pay schedule adjustment
in order to get UTF and Congress members (less than 235 day) payroll better aligned with actual
start dates. The District has done this in the past and is a common practice for school districts
that are on a 26 pay cycle. The following scenarios will be used:
Teachers will have their 2017-18 base contract paid out over 22 or 27 pays, instead of the
normal 21 and 26 pays. Based on this scenario the final pay for the 21 pay group would be
6/22/18 and 8/31/18 for the 26 pay group. The District would then return to a 21 and 26 pay
cycles for 2018-19. The first pay of the 2017-18 school year will be August 31, 2017.
6. DISTRICT IDENTIFICATION BADGES
All school staff is required to wear FCS identification badges at all times while in the
building.
7. PROFESSIONAL ATTIRE
School staff is expected to dress in a professional manner. This is especially important
now that students wear uniforms. Staff is encouraged to occasionally wear uniform
colors as a show of support for students. We will designate “school pride” days for staff
and students.
8. STAFF MEETINGS
Staff members are expected to attend all staff meetings and stay until they conclude.
Staff meetings begin promptly at 4 p.m.
School Committees
All staff members are expected to be active participants on our committees. One must
be a core curriculum committee. Committee chairs will be nominated by the content
committee. These individuals will be the designated content leads.
School Improvement Committee
The DTM School Improvement team will meet monthly. All meetings will focus on
implementation and monitoring of the school improvement plan. The committee chair
will represent staff on the school improvement team.
9. PUBLIC ADDRESS (P.A.) ANNOUNCEMENTS
Morning announcements will be made each day. Every effort will be made to minimize
interruptions during instruction. It is important that children are quiet and attentive
during announcements. Announcements will be made at 9:00 a.m., 11:15 a.m. and 3:30
p.m. After 3:30 p.m. kindergarteners can make their way to the library for parent pick-
up. LSS students can begin as well.
10. ENTERING AND EXITING THE BUILDING
Staff must enter and exit the building through the main entrance doors on University
Ave. (Includes leaving the buildings for lunch and breaks). Staff ID badges are coded to
bypass the door lock and allow access to the building. Please give Ms. Madison your ID
badge to program at this door. Be sure to report any lost or misplaced IDs so we can
delete them from our system.
11. EVALUATIONS
All staff will be evaluated. The process will begin in mid-September.
STAFF COMMUNICATIONS
12. STAFF BULLETINS/MEMOS/EMAILS
To help facilitate a continuous flow of information and important notifications, staff
bulletins and memos will be published as needed and distributed via email or staff
mailboxes. All staff members are responsible for the information once it is distributed.
Some information will be in lieu of meetings. Check district email and school mailboxes
daily. If a response is required, do so in a timely manner. An events calendar will be
posted on the staff bulletin board. All field trips and classroom events must be posted.
13. TELEPHONE CALLS FOR STAFF
Non-emergency phone messages will be placed in your mailboxes. Staff will be
contacted immediately for emergencies. Board policy prohibits the use of cell phones
during the instructional day by staff. Personal calls, whether on school phones or
personal cell phones should be made and/or received during planning time, break time,
lunch time or after dismissal.
14. COMMUNICATING WITH ADMINSTRATION
Continuous communication is important whether it is via email, in person or in writing.
All written communication to the principal must be given to school secretary or you may
email me directly. Feel free to share a concern, challenge, point of pride etc. Please be
understanding of times when it may not be convenient for face-to-face communication
or a conference.
15. STAFF BULLETIN BOARDS
Professional Development opportunities and flyers will be placed on the bulletin boards
in the main office.
OPENING DAY INSTRUCTIONS
16. OPENING DAY
a. All children who were enrolled in June of the previous year should report directly
to the classroom.
b. Check names of students listed on class lists as they report.
c. Add the names of new students who have entered, if they do appear on your
class list.
d. New students will be enrolled at Centralized Enrollment and Special Education.
On membership count days, a count sheet will be placed in your mailbox to be completed
and returned to the office by 9:30 a.m. Count only those students who have actually
appeared in your classroom. Remember we are asking for membership not attendance.
Membership identifies students who have shown up at least once in your classroom.
17. NEW STUDENTS
When new students enroll, the office staff will use current enrollment information as a
factor for classroom assignments. The final decision for classroom placement will be
made by the principal.
When a student is assigned to your classroom, greet the student and parent with the
warmth you would like to receive if you were new to a school.
Don’t worry about who received the last student or how many students you have versus
another staff. We keep track in the office. If an error is made, the student will remain in
place and adjustments will be made with the next enrollee.
Discuss such issues in private, NEVER in the presence of the student and parent. Most
concerns regarding class loads arise regarding students who have not officially moved.
School records do not reflect changes in class numbers until the move becomes official.
18. ON-LINE ATTENDANCE
We are required by law to enter attendance online. Attendance MUST be taken Even if
you have perfect attendance you MUST sign in and save the attendance or it will be
marked as not posted.
Once a child enters your class, make sure to select an “E” from the drop down menu in
Synergy on the day the child enters. Once a child is entered with an “E” they remain
entered until you get an official check out from the office. When a child checks out,
office staff will make necessary changes in Synergy.
19. STATE FUNDING
Information entered on-line determines state funding dollars. Funding may be lost if
errors are found. Please make a special effort to keep accurate UPDATED information
ONLINE at ALL times!
PARENT COMMUNICATIONS
20. NEWSLETTERS/FLYERS
School newsletters will be sent home monthly or as needed. Please review the
newsletter with students and stress the importance of giving the newsletters and flyers
to their parents.
a. CLASSROOM/GRADE LEVEL NEWSLETTERS
Parents love newsletters from the classroom that give information about
happenings in the classroom. Classroom teachers and grade level teams should
consider weekly/monthly newsletters.
b. INDIVIDUAL COMMUNICATIONS
Keep copies of notes you send home and record dates of other communications
with parents. Copies or your notes should include communications accumulated
over time that document concerns shared with parents regarding homework,
behavior and student progress. This is especially important for students who
have ongoing discipline and academic issues. Keep track of positive notes too!
c. PARENT CONTACT LOG PA25
Maintain a log of parents you communicate with during schools events,
conferences, phone calls etc. Additional forms will be passed out for school-
wide events.
BUILDING ROUTINES AND PROCEDURES
21. ENTERING/EXITING THE BUILDING (STUDENTS)
Entrance doors will be open at 8:40 am and students will go directly to their respective
classrooms.
Dismissal is as follow: LSS bus students exit from the auditorium, general education bus
students will dismiss from the gymnasium, walkers will dismiss from the front of the
school and all parent pick up students will be dismissed from the canopy.
22. RESTROOM BREAKS
Establish routine restroom breaks and restroom procedures for individual student
emergencies. Closely monitor students who go alone to ensure a timely return to class.
23. RECESS
Recess periods give students two short breaks from class work each day. Teachers may
take students outside for recess once in the morning and once in the afternoon. Please
include the recess periods in your daily class schedule. Recess periods may not be
combined. The 15 minute period includes walk time to the playground etc. All recess
periods must be concluded by 2:30 p.m. each day!
24. BREAKFAST AND LUNCH PROGRAM
Breakfast and lunch will be served beginning September 5, 2017.
a. LUNCH APPLICATIONS
We will be asking for your assistance in getting all students to fill out a free and
reduced lunch application. Title I funding depends on the applications being
processed. This is especially important now that all students receive free lunch.
25. MEDICATIONS
Appropriate consent forms must be completed by the parents and a physician. Students
may not take over the counter medication of any kind at school. If a child has
medication in his/her possession, please send the student to the main office
immediately.
26. STUDENT EMERGENCY FORMS
Emergency forms will be provided the first week of school. Send them home with
students and remind them to return the cards. Submit copies of the forms as soon as
they are returned. After the 2nd or 3rd weeks of school, give names of students who
have not returned to the Family Engagement Facilitator for follow-up.
27. FIELD TRIPS
When planning a field trip you should clear the dates and transportation arrangements
with Ms. Simmons. Transportation forms are available through Ms. Madison and we
will send one for your electronic files. We have no field trip funds so please look for
sponsors and grants. Please make sure you use the updated field trip form.
SAFE AND ORDERLY LEARNING ENVIRONMENT
28. CLASSROOM CARE
A neat and orderly classroom environment is important to the overall school culture.
Students should be taught to take pride in their classroom and its appearance. Each
student should be responsible for keeping his/her desk, locker and coat area neat. To
ensure that rooms are cleaned properly, the floors should be kept free of crayons,
paper, clay etc. Student chairs should be placed on the desk at the end of each day to
assist maintenance staff.
29. EXCESS MATERIALS AND STORAGE
Classrooms should be furnished sparingly and include adequate space for students,
centers and the implementation of all components of the district curriculum. Therefore,
to use space effectively, remove all personal materials and/or teaching materials that
are not needed for your current teaching assignment and store them away from the
building. Materials that are required for your current assignment should be organized
and stored neatly. This process requires daily attention!
30. SCHOOL SAFETY PLAN (FIRE/DISASTER DRILLS)
All staff is expected to know school safety procedures as outlined in the DTM School
Safety Plan. Keep the plan in a readily available location. Review the plan often and
respond appropriately. Several drills are required throughout the school year, including
two lockdown drills. If you were not at DTM last year, we will provide a safety plan.
31. VISITOR PASSES
All visitors and guests to DTM must report to the main office after entering the building.
They will be given and must wear a visitor pass. Ask visitors/guests/parents you
observe without a pass to return to the main office. This procedure must be followed
by all staff in order to be effective.
32. EARLY DISMISSALS
Parents and guardians may only check students out of school from the office. The office
staff will call the children to the main office. Please do not release students to parents
at the classroom door unless they have clearance from the office. Make no
assumptions nor any exceptions to this procedure. This procedure eliminates as many
interruptions to instruction as possible and is a safety precaution as well.
33. HALL PASSES
Students must have a pass to leave the classroom. Students in the hall without a pass
will be sent back to class.
34. SCHOOL RESPONSIBILITY FOR STUDENTS
We are responsible for students during school hours. Do not dismiss students to anyone
without permission from the office. A student who leaves the campus without
permission or without being signed out according to district policy must be reported to
the office immediately. Pupil Personnel and parents must be notified immediately.
a. CLOSED CAMPUS
Students may not leave school for lunch (for any reason), unless they have been
released through the office to a parent or guardian.
b. STUDENT SUPERVISON
Do not leave students unsupervised. This includes inside and out of the building.
Injuries and mishaps are difficult to explain when children are left unattended.
Students who have forfeited recess must stay with the teacher or an adult staff
member. Please remember to close and lock your classroom door when
everyone is leaving the room.
35. FOOD/GUM/CANDY
Food is allowed for designated building wide classroom parties or during snack time or
as an out the door treat. (Specific types of candy/gum may be allowed for formal
situations). Teachers are strongly encouraged to avoid giving students candy as rewards
and incentives.
36. State Mandated Seclusion and Restraint Awareness Training
The Michigan Legislature recently amended the Revised School Code to address the use of
seclusion and restraint in Michigan's public schools. The revised school code, as amended,
requires that before the start of the 2017-2018 school year, public school districts must provide
"awareness training" on the new seclusion and physical restraint requirements to all personnel
and contracted staff who are likely to have contact with students.
In order to comply with the Revised School Code and, more importantly, to ensure that our
students are in a safe learning environment, please be advised that all Flint Community Schools
staff, including central office administrators and support staff, are required to watch the
following Thrun Law Firm/SET SEG "awareness training" module on the use of seclusion and
restraint in its entirety. You may download the module as either an .mp4 or .wmv file by clicking
the links below:
MP4
- https://fileshare.setseg.org/?linkid=KZi4zr6VWWVvf9vGun+0kp4lmx8dpbdX84DODS6ncAGbV
D1eeDxQ8A
WMV- https://fileshare.setseg.org/?linkid=KZi4zr6VWWW056qVaAJckpLSPkld5Pnr84DODS6ncA
GbVD1ethF+zg
37. ACTUAL OR SUSPECTED CHILD ABUSE OR NEGLECT
Act No. 1 238 Public Act of 1975, requires the reporting of all suspected and/or actual
cases of child abuse or neglect by school officials. The act further requires that the
school person makes an oral report or causes an oral report to be made within 24 hours.
In addition, the DDS 3200 – reporting form must be submitted to Protective Services,
125 E. Union St. Flint, MI 48502 within 72 hours. Calls can be made to 1-855-444-3911.
The law applies to each staff member individually. Permission from an administrator is
not required to make an abuse report.
38. ACCIDENT PROCEDURES
ALL accidents that occur at school must be reported to the nurse’s office in room 34.
Accident forms are located in the nurse’s office and documentation must be completed
immediately. The form requires a brief description of the incident. It is the
responsibility of the school staff to complete the form for an accident involving a
student you are supervising, even if you did not see it happen. The nurses will inform
the main office, Mrs. Umphrey and call home. As the child’s teacher, please feel free to
call home also, communication and compassion are the key here. The completed form
must be sent to Risk Management and Pupil Personnel, (after the principal sign), as soon
as possible after the occurrence. The office staff will make the necessary home
contacts.
a. Student Injuries
The office must be informed immediately when students receive injuries at
school. NEVER assume an injury is minor, especially those involving the head or
injured limbs. Parents will be contacted and given the opportunity to make a
decision regarding next steps.
CLIMATE/CLASSROOM MANAGEMENT/DISCIPLINE
39. COURTESY
Students are expected to treat their peers and adults with respect and courtesy at all times.
Therefore, it is necessary that staff models courtesy toward students, one another and building
guests at ALL times!
40. DISCIPLINE
We can no longer assume that students “know how to behave”. Therefore, we must teach
expectations, model and provide opportunities to practice expected behaviors and procedures.
Continue until positive expectations are understood and are routinely practiced; “a positive
habit”. Reinforce positive behavior or expectations that have been met by recognizing students’
efforts. Please do not place students in the hallway as a measure for discipline.
41. CLASSROOM EXPECTATIONS, ROUTINES AND PROCEDURES
Determine routines and procedures for your class, that will help produce a positive and
cooperative learning environment. Teach, Model, Practice and Review. Appropriate
expectations for student behavior as well as fair and consistent rewards and consequences are
critical to effective classroom management and a positive learning environment. Please submit
your routines and procedures to Mrs. Umphrey by Friday, September 22, 2017.
42. COMMUNICATING CLASSROOM EXPECTATIONS
Outline your classroom expectations for students and parents in a brief written format. Be sure
to include expectations for interactions with you and your classmates. Include procedures,
homework guidelines etc.
43. STUDENT DRESS CODE
It is important that all staff encourage students to wear the adopted district uniform. Provide
classroom incentives that encourage students to wear uniforms. Express the importance of
keeping uniforms clean as well. Students will not be suspended if they do not follow the
policy. Our goal is to continually encourage them to do so by providing incentives.
44. CODE FOR STUDENT CONDUCT
A copy of the FCS Student Code for Student Conduct will be provided for each student. Plan a
time to review the booklet with the students when it arrives.
45. POSSESSION OF WEAPONS (Information from Pupil Personnel)
ALL staff is required to immediately report (to the principal or office staff) any knowledge or
suspicion of student possession of weapons (guns, knives or any instrument that can be
construed as a weapon). This includes observation of a weapon in the school or on the school
grounds by ANY person or left/found in any location on or near the school. You are required by
law to follow these guidelines.
46. STUDENT BEHAVIORAL FORM
A referral form describing the student’s behavior and actions you have taken must accompany
the student except in emergency cases. In emergencies, however, a referral must be completed
and sent to the office as soon as possible. The student will be sent back to the classroom with
the teacher’s copy of the referral as well as a copy for the parent if appropriate.
47. “SNAP” SUSPENSION
Classroom teachers have the right to issue a one day suspension from class. The administrator
must be informed and provide a signature for this suspension to be valid. The teacher issuing
the suspension is responsible for contacting the parent/guardian concerning the suspension, as
well as arranging and conducting a parent conference before the student returns to class.
The contact must be made and the conference must be scheduled before an administrator will
sign the form. DO NOT send incomplete SNAP Suspension Referrals to the office.
If you are unable to contact the parent or guardian use the regular discipline form and the
referral will be handled by the administrators.
NOTE: Staff may not request that parents pick up disruptive students without administrator
approval and appropriate documentation.
48. DETENTION/ KEEPING STUDENTS AFTER SCHOOL
Teachers must make advance arrangements with parents to keep students after school longer
than five (5) minutes. If a child must be kept after school it is best to make arrangements with
the parent or guardian to keep the child the following day. This is especially important for
students who ride the bus or are responsible for siblings after school.
INSTRUCTIONAL PROGRAM – Teaching and Learning
49. COMMON CORE STATE STANDARDS
FCS core content subjects, ELA and Math curriculum are
being aligned to the Common Core State Standards. They guide our teaching and learning
focus. DTM’s School improvement Plan goals and strategies identify our primary focus and
areas of weakness as identified by M-STEP and local assessment results.
50. LESSON PLANS REVIEWS
Lesson plans will be reviewed using the Lesson Plan Guidelines. Guided reading lesson plans will
be reviewed as part of the regular lesson plan reviews. All teachers are responsible for
documenting accommodations/modifications made for students with disabilities in their lesson
plan book.
51. WALKTHROUGHS
Walkthroughs will take place on a regular basis to monitor the effectiveness of teaching and
learning. Staff will be given individual and whole school feed-back in collaboration meeting,
staff meetings and professional development sessions. Please make sure the following items
are on the teacher’s desk at all times: Lesson Plans, Seating Chart, Daily/Weekly Schedule.
52. GUEST TEACHER PLANS
Prepare a substitute folder for emergency use during your unexpected absence. Plans should
include enough materials for three days. These folders are due in the office by Friday, Sept. 22.
53. Professional Learning Communities
We will continue to hold weekly collaboration/planning meetings. A schedule for collaboration
meetings will be developed based on the scheduling of ancillary classes.
Meeting expectations include the following each month:
a. One meeting focused on data, student work including formative assessment,
benchmarks, exit slips and writing as it pertains to grade level expectations.
b. One meeting focused on data review and intervention in collaboration with LSS,
Interventions and general education teachers.
c. One meeting focused on grade level collaboration and professional learning. This
meeting may be done with individual teachers.
d. One meeting focused on LSI instructional strategies and conditions.
A professional development calendar will be developed and shared with staff.
54. PARENT-TEACHER CONFERENCES
Parents who wish to have a conference with teachers may not do so during instruction. It is
unfair to students to have their day disrupted in this manner. If a situation is urgent,
arrangements will be made, if possible, to release the teacher. As part of your opening letter
express whether you prefer to handle parent visits before or after school. Be clear on this from
the beginning. Parents also have the right to visit classroom however, teachers have some
control over when that happens.
ASSESSMENTS
55. SYNERGY/RECORD KEEPINGS
Record grades from assignments and assessments using the appropriate tool designated by the
district. Grades should reflect progress on grade level objectives. Record a minimum of 8-10
grades for each content area, each marking period. Be sure all grades are properly labeled,
identifying concept/benchmark and date of assignment/assessment. Keep all of the actual
assignments and assessments in the instructional folder or portfolio.
56. PROGRESS REPORTS and REPORT CARDS
Parents must be informed when students are making satisfactory progress, or are struggling
with particular grade level expectations. Progress reports will be sent home near mid-point of
each marking period. See the district calendar for due dates. Place a copy of all progress
reports in the student’s instructional folder.
Report Cards – All student Progress Reports and Report Cards must be generated using the
designated district process.
57. CORRECTIVE ACTION PLANS
It is FBE policy that a corrective action plan be developed for students who are struggling
academically and in danger of being retained. The plan should be developed in collaboration
with the student and parent/guardian. Their signatures are required. Start the process as soon
as possible after the first marking period. It is difficult to retain students if this plan is not in
place by mid-year.
58. TRANSFER OF STUDENTS WITHIN THE SYSTEM
Timely completion of student transfer records is important. Complete and turn in records
requested within one week of the request. Please note a report card must be completed if
students have been in class at least 5 weeks in a given marking period.
59. CA-60
A file containing the individual cumulative records for each room is kept in the office. Grades,
attendance, health records and standardized assessment results may be found on them. Special
health problems are also noted. Be sure all address, 5-digit student numbers and phone
numbers are check and written on CA-60 in pencil. It is the teacher’s responsibility to keep the
CA60 up to date.
Instructional Folders will be organized by grade level materials. Each folder will contain end of
the year report card for each grade completed, standardized test reports, end of the year DRA
report and corrective action forms.
60. CONFIDENTIAL INFORMATION
Records and information regarding students and staff is confidential. Do not discuss confidential
information in the presence of students, parents or unauthorized persons. See the principals if
you have any questions or concerns regarding confidential information.
SUPPLIES-TEXTBOOKS
61. SUPPLIES – The process and timeline for orders will be shared when it is received.
62. TEXTBOOKS – The process is being established.
AR Books and Library Books
Students with outstanding Library and AR Book fines will not be allowed to check out books until
either the books are returned or the fines are cleared.
IMC/TECHONOLGY POLICIES/PROCEDURES
63. LIBRARY/IMC PROCEDURES
A weekly library schedule will be established for the year.
Teachers must stay with the class during the library period. Discuss proper handling of books
with students. Books are treasures and should be treated as such. Stress the importance of
returning library books on time.
Inform the IMC Clerk if you plan to miss your scheduled library period. The time may be used by
students in other classes for individual or group research projects.
64. COMPUTER LAB – A schedule will be developed.
65. COPYRIGHT/LICENSE POLICY
We must follow copyright laws when copying printed materials, placing software programs on
computers, and showing videos or movies. Videos shown in the classroom must be approved by
the district, GISD or the principal. They should enrich and support learning in the classroom. No
commercial rentals or personal tapes should be viewed at school.