NVision Reporting Office of the Controller. Objective 1.Budget Inquiries & Budget Status Report 2.Overview of some useful Queries 3.nVision Financial

nVision Reporting

Office of the Controller

Objective

1. Budget Inquiries & Budget Status Report

2. Overview of some useful Queries

3. nVision Financial Reports:• Define nVision• Variance Analysis• Available Budget

4. Demo



Crystal Reports Inventory: Available Balance

Budget Status Report

* Organizational Unit

Ledger Group Description

CC_DEP (Department Child)

Expense budgets, expenses, encumbrances & pre-encumbrances for Departments* or Activity Numbers by detail Budget Account

CC_PRD (Department Parent)

Expense budgets, expenses, encumbrances & pre-encumbrances for Departments* or Activity Numbers by Parent Department

CC_REV Budgeted, collected and recognized revenues

CC_PG (Project Child)Expense budgets, expenses, encumbrances & pre-encumbrances for project by detail Budget Account

CC_PIDExpense budgets, expenses, encumbrances & pre-encumbrances for Departments* or Activity Numbers by detail Faculty Allocation

CC_PRP (Project Parent)Expense budgets, expenses, encumbrances & pre-encumbrances for projects by Parent Project ID

On-Line Inquiries - Reports Inventory: Available Balance Budget Overview Detail View



On-Line Inquiries - Reports Inventory: Reconciliation Budget Overview: Drill to Activity Log


Reports Inventory: ReconciliationBudget Overview: Drill to Activity Log

On-Line Inquiries - Reports Inventory: Available Balance Budget Overview Parent View


On-Line Inquiries - Reports Inventory: Available Balance Budget Overview Detail View



Reports Inventory: ReconciliationBudget Overview: Drill to Activity Log

SQR Reports Inventory: Available Balance Budget Status Report



SQR Reports Inventory: Available Balance Budget Status Report

Objective




4. Demo



Useful Queries

Query Name Description

REQUISITION_WORKFLOW_ROUTING List of employees involved in approving a requisition by Requisition ID

FIU_DEPT_APPROVERS_BY_DEPT Lookup Expense Managers 1 & 2 (Approvers) and Organizational department by Dept ID

FIU_GL_TRANDATA_BYDATEDetail transaction data for committed (enc & pre)/ paid expenses as well as budget by Dept ID/Activity Nbr/Project ID

FIU_GL_ACTIVE_SPDTP_CF1_PROJAccess the most current chartfield values associated with Activity Nbrs or Project IDs: department/site/fund/Program code, etc...


Query Data

Objective




4. Demo


The nVision reporting toolProvides real-time financial reporting capability.

Extracts requested financial data from PeopleSoft.

Places it into an Excel spreadsheet where it can easily be reviewed and manipulated.


Report Reques

t

Layout

Scope

•Keyed to Business Unit•Includes saved parameters

•Rules for generating reports for slices of the data•The Scope feature allows you to create multiple instances of a report using a single report request.

Template or style sheet

Reporting nVision – ElementsMicrosoft ExcelMicrosoft Excel is the backbone of nVision reporting. nVision

facilitates the retrieval of information from PeopleSoft databases into a Microsoft Excel spreadsheet.

The Layout of the ReportThe Layout of the Report is a Matrix or Tabular Excel spreadsheet.

The Ledger TablesLayouts retrieve data from a ledger. This could be Actual, Budget

or Forecast Ledgers. The ledger tables have five major data components: Business Unit Ledger Chartfields (Account, Department, Activity Number and Project ID, Program,

Fund, Site or Class. Additionally for Projects PC Business Unit and Activity) Period and Year Net Posted Amount


Reporting nVision – Elements Continued

Actual transactions and Budget Transactions are stored on two separate tables. Actuals data is on the LEDGER table Budget data is on the LEDGER_KK table

Time SpansTime Spans control the number of data periods extracted from the ledger

table and summarized.

TreesTrees are used to create hierarchical structures that visually represent a set of

summarization rules for a particular field. The summarization rules depicted in a tree apply to the detail values of a particular field – departments, accounts, funds, vendors, customers or other values the University defines.


Reporting nVision – VariablesReport Variables Provide information about

the current nVision report such as the Business Unit, Report ID/name, Title, Layout Name, Operator ID, etc.

Date and Time Variables

Provide information about the Date of the Report, the Fiscal Year Accounting Period, etc.

Scope Variables Provide information related

to the scope definition used in the nVision report such as the Scope Field Value or description (i.e., department id or name)


Reporting nVision – Time Spans

Time SpansThe Time Span controls the number of data periods extracted

from the ledger tables and summarized.Typical Time spans provided with PeopleSoft General Ledger

include: PER – Period – Retrieves only activity for the period selected (1=July, 2=Aug, etc.) YTD – Year to Date – Includes year-to-date amount for items selected. BAL – Balance – Retrieves life-to-date amounts (balance forward amounts) for

balance sheet accounts.

Time spans are often expressed relative to current period, so that they automatically adapt the content of a report to the “As of Reporting Date” specified when the report is executed.


Reporting nVision – ScopeScopeA Scope can be on one Chartfield and one value as well as

many Chartfields and any valuesA Scope can be built on single values or tree nodes.This is a single value scope:


Reporting nVision – ScopeScope This Scope includes Activity and Fund Trees:


*This Scope can be copied to another and change the fund node to: OTHER_UNRESTRIC_FUND


CFO / BOT

OFP

EABM

ABMDeptID E&G : DI report

Non E&G: XA report

Fund College/Unit

Non Athletics: AS reportAthletics: AI Report

Fund Exec Area

E&G and Non E&G: AS report*

Fund

VA Report

Users ReportAggregate

level

*A modified version of the AS showing subtotals per EA and College is being tested


nVision Financial ReportsVariance (Budget vs. Actual) Reports

Type of Report Description of the Report Name

Detail Transaction Reports

Detail transaction data for committed (enc & pre)/ paid expenses as well as budget by Dept ID DT

Summary Reports

Detail variance by account with a subtotal by account rollups ( S&B, OCO,OPS, OOE) for a single Dept ID

DIDetail variance by account with a subtotal by account rollups ( S&B, OCO,OPS, OOE) for a single E&G Dept ID

Detail Inflow (revenue, fund balance & transfers in) and Outflow (Expenses and transfers out) variance with subtotals account and account rollups

XA

Detail Inflow (revenue, fund balance & transfers in) and Outflow (Expenses and transfers out) variance with subtotals account and account rollups for an Athletics dept

AI

nVision Financial ReportsVariance (Budget vs. Actual) Reports

Type of Report Description of the Report Name


Executive Summary

Actual and budget information for Salaries & Benefits for a range of Dept ID with a subtotal by Dept ID and funding source

AS*

Actual and budget information for Other Capital Outlay for a range of Dept ID with a subtotal by Dept ID and funding source

Actual and budget information for Other Personnel Services for a range of Dept ID with a subtotal by Dept ID and funding source

Actual and budget information for Other Operating Expenses for a range of Dept ID with a subtotal by Dept ID and funding source

Actual and budget information for all expenses for a range of Dept ID with a subtotal by Dept ID and funding source

Actual and budget information for revenues for a range of Dept ID with a subtotal by Dept ID and funding source

*Note: The revenue section is collapsed

Reports Inventory: Variance Analysis

The VA Report


The Columns come from Ledgers and use Time Spans

The Rows come from Chartfields


Variance Categories:Perm. Salaries OPS OCO OOE Total Expenses

Revenue

Reports Inventory: Variance AnalysisThe AS report


Reports Inventory: Variance AnalysisThe XA report


Reports Inventory: Variance AnalysisThe DI report


CFO

OFP

EABM

ABMDeptID Budget Overview

Budget Status Report

Fund College/Unit

Fund Exec Area

E&G and Non E&G: DS Report

Fund

DS Report

Audience

Report

E&G and Non E&G: DS Report

Aggregate level

Reports Inventory: Available Balance


Reports Inventory: Available BalanceDS Report


Reports Inventory: Available BalanceDS Report Budget Reconciliation


Reports Inventory: Available BalanceES Report


nVision Financial Reports

Available Budget

Detail Budget status Report Available Balance detail by Budget account DIBudget Status*

Salaries Executive Summary Salaries & Benefits Available Balance ES ES

OCO Executive Summary Other Capital Outlay Available Balance EC EC

OPS Executive summary Other Personnel Services Available Balance EO EO

OOE Executive Summary Other Operating Expenses Available Balance EE EE

Executive Summary Exec Sum by Dept DS DS

*Note: The Budget status report is NOT an nVision report. A tutorial is available online (UPK) on how to run it http://panthersoft.fiu.edu/UPK/Financials/Publishing%20Content/PlayerPackage/toc0.html

Objective




4. Demo



Reports Inventory: The DT report Using nVision


Reports Inventory: The DT report



You can choose either a Department Area or Activity Number for this report. Whichever you choose, your report will reflect all selections for the report.





Be sure to “ENABLE” the Macros for you to adjust and retrieve the item details from PantherSoft.



Questions ?

Documents

NVision Reporting Office of the Controller. Objective 1.Budget Inquiries & Budget Status Report 2.Overview of some useful Queries 3.nVision Financial