NOTICE OF MEETING Eastern Michigan University Alumni Association Board of Directors DATE:November 15, 2014 TIME: 9:00 a.m. PLACE: 247 McKenny Hall Ypsilanti, MI 48197 AGENDA: 1. Call to Order & Roll Call

2. Approval of the Agenda

3. Approval of Minutes – September 27, 2014 – Action

4. Dean, EMU College of Business – Dr. Michael Tidwell

5. Alumni Association President’s Report – Greg Sheldon

6. Alumni Association President­Elect’s Report – Pat Barry

7. Alumni Association Treasurer’s Report – Tom Wells

8. Office for Alumni Relations Report – Ann Thompson

9. University Update ­ President Susan Martin

10. Student Body Update ­ Student Body President Desmond Miller

BREAK

11. Committee Reports

A. Awards & Recognition ­ Trudy Adler

B. Chapters ­ Robin Baun

C. Nominations & Elections ­ Pat Barry

D. Outreach & Community Service ­ Amanda Bennett

E. Scholarship ­ Pat Andrewes

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F. Bylaws ­ Marques Thomey

12. New Business

A. None presented at packet preparation

13. Adjournment

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Eastern Michigan University Alumni Association Board of Directors Meeting McKenny Hall ­ Room 247 Saturday, September 27, 2014 Members present: Trudy Adler, Chad Allee, Patricia Andrewes, Patrick Barry, Robin Baun, Amanda Bennett, Ryan Buck, Linda Edwards­Brown, Tom Charboneau, Randi Glaza, John Godre, Mike Gomez, Ruth Halsey, George Harrison, Jasmine Lee, Matt Mortier, Paul Nucci, Don Reichert, Greg Sheldon, Mauricio Silva, Marques Thomey, Tom Wells, Claudia Young Members absent: Robert Murkowski (excused), Fred Roberts (excused), Nik Schillack (excused) Ex­officio members present: Ann Thompson, Walter Kraft, Desmond Miller Emeritus member present: Bill Malcolm, Vicki Reaume, Bud Schimmelpfenneg Others present: Tom Borg, Heather Lyke 1. Call to Order/Approval of the Agenda Mr. Sheldon called the meeting to order at 9:00am. Ms. Baun made a motion to approve the agenda and was supported by Mr. Harrison. Motion passed. 2. Approval of May 17, 2014 Alumni Association Board of Directors Meeting Minutes Mr. Reichert made a motion to approve the May 17, 2014 minutes. Ms. Edwards­Brown supported the motion. Ms. Halsey mentioned misspelling of word “works.” The committee approved the minutes as corrected. 3. Vice President and Director of Intercollegiate Athletics ­ Heather Lyke Ms. Lyke thanked the Board for the support and efforts of the group. She shared that a major goal for next year is to choose locations and tailgates for future football opponents will include a focus on where EMU has alumni present and where alumni want to travel. This year’s theme for Athletics is “Champions Built Here” and the student athletes chose words to fit the letters “CHAMPIONS.” Merchandise with this year’s branding is available. Mr. Wells asked how Ms. Lyke is getting people in the stands and she responded with many current initiatives: Helping the EMU fan base see how other programs work, “Turn it up, Turn it Green” pep rally, enhancing pre­game experiences to turn the experience into more than just a football game. Mr. Godre asked about Football scheduling and Ms. Lyke explained that she is making an adjustment in scheduling philosophy, including moving away from the strong programs like MSU. Mr. Harrison asked about student­athlete graduation rates and Ms. Lyke reported that EMU student­athletes graduate at 76%. VP & Director Lyke’s Top 10

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1. Won Cartwright Award (academic award) 2. Two All­American athletes in Track 3. Three MAC Championships 4. 62 student athletes with 4.0 GPA 5. 500+ student athletes and 21 varsity sports teams 6. 68% athletes have greater than 3.0 GPA 7. 700 books donated to Ypsilanti schools through “Second & Seven” when student athletes read to

students in classrooms ­ www.secondandseven.com 8. Eight MAC Players of the Year 9. 90,000 square feet of new grey turf in The Factory 10. “The Wall” entrance at football. Coach Creighton gives three awards each week. Winners are the

guys tasked to break down the wall. 4. Alumni Association President’s Report Mr. Sheldon welcomed the Board back to a new year and thanked everyone for their work throughout the Summer. Mr. Sheldon thanked Ms. Thompson and Mr. Barry for their bi­weekly conference calls to continue to stay productive this Summer. Mr. Sheldon believes that we are in a great position to begin focusing on the programming aspect of our purpose and is set up for the Association to make some significant progress. The search for a new Vice President for Advancement and Executive Director of the Foundation has begun and the Alumni Association has been asked to sit on that committee. Mr. Sheldon looks forward to working with everyone this coming year. Mr. Sheldon introduced a resolution to create an Alumni Association Programs Fund. The Alumni Association is making strong progress in fully funding the Legacy Scholarship andMr. Sheldon believes it is time to establish a fund to support alumni programs. Mr. Sheldon shared that the University and, in conjunction with Alumni Relations’ move to McKenny, is supportive of a possible initiative to begin a campaign to raise money for this endowment. Mr. Sheldon motioned for approval of the resolution and Mr. Schimmelpfenneg supported the motion for approval. Mr. Reichert asked about the decision to use funds from the Board’s checking account for initial endowment and Mr. Sheldon explained that he believes that it is a stronger message for the Association to use its own money. Motion passed. 5. Alumni Association President­elect Report Mr. Barry welcomed our newest Board members and shared his excitement in having strong new members. Mr. Barry also welcomed Desmond Miller, Student Body President, and will provide the Board an update on the state of the student body. Mr. Barry thanked the committee members and greater Board in the creation of the Policy Manual and will continue to update the document as needed. Mr. Barry reported the new committee memberships for 2014­2015 and welcomed alumni volunteers in joining committees. Mr. Barry also asked all Board members to sign and acknowledge the Agreement of Compliance at the earliest opportunity. Also, Lands End branding is now available and a couple Directors ­ Mr. Thomey and

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Ms. Baun ­ modeled their recent purchases. The McKenny Gallery will welcome a new exhibit soon and Mr. Barry invited everyone to the formal opening on Thursday, October 9th at 4:30pm. Mr. Sheldon made a motion to approve Committee Membership for 2014­2015. Supported byMr. Wells. Motion passed. 6. Alumni Association Treasurer’s Report Mr. Wells reported that the Treasurer’s report included a current financial snapshot and reported the amounts of each account. Mr. Wells reported a very strong growth in the Scholarship Endowment. Mr. Wells noted that license plate sales and renewals are flat. Mr. Wells reported that the final costs for the Association in the 2014 fiscal year was under the budgeted amount. Lower costs were mainly due to the location change for the Alumni Awards. 7. Office for Alumni Relations Report Ms. Thompson welcomed new members to the Board. Ms. Thompson reported that each tailgate hosted over 100 guests, Move­In with alumni volunteers was successful, and all new students received a cell phone case from Alumni Relations in their welcome bag. EMU also welcomed alumnae Sally Young, Producer from Modern Family, for an opportunity to speak with current EMU students. Coming up: Tailgate at Akron, Homecoming Tailgate, Hall oft Fame event, Teaching Excellence Awards on Nov. 6th, Lights Before Christmas ­ see website for event details. Alumni Relations’ move to McKenny Hall is scheduled to be completed in December. Ms. Thompson reported that over 200 yearbooks were found in the basement and offered them to Board members should they want them. Goals for 2014­2015

1. Increase visibility and awareness of the Alumni Association and the Office for Alumni Relations on campus and in the community

2. Identify new alumni to help and engage them in a meaningful way 3. Connect with students 4. Cultivate and sustain a spirit of philanthropy

Ms. Thompson shared a survey she has created to receive feedback from Alumni Association members to help shape the future direction of alumni programming. The survey will be emailed to current members and past members in the next week. 8. University Update Mr. Kraft shared his appreciation for the Board and all that is done and the valuable efforts. Mr. Kraft shared his excitement for Alumni Relations to move to McKenny Hall and the enhancement and increased visibility with other groups in the building. He mentioned the creation of an Alumni Lounge in adjacent meeting space to new Alumni Relations space on second floor. Mr. Kraft reported that this past year’s incoming freshman class is the third largest in the last 10 years with an increased academic resume ­ 3.3 GPA and 23 ACT score. Mr. Kraft introduced and played a video created by a professional production company to highlight the 2014 Orientation weekend. The College of Business just completed the Alumni Business Conference and reports suggest it was a very successful

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event. A new campaign to highlight research opportunities and faculty at EMU is just beginning, replacing the alumni light post banners. Mr. Miller completed his State of the Student Body this past week. A main focus of his term is accessibility. His team will focus on the Rec/IM building to extend hours, update the look of the building, and replace old equipment with new equipment. He will also look to increase student attendance on campus over the weekends, extend hours of the ground floor of the Library, build better connections with Ypsilanti and community, and increase funding to a scholarship for under­privileged students. BREAK 9. Committee Reports A. Awards & Recognition Ms. Adler reported Mr. Harrison will serve as Vice­Chair for this year. Teaching Excellence Awards is scheduled for Thursday, November 6th at 6:00pm. Postcards for the event will be mailed shortly. Ms. Adler reported the timeline for the Alumni Awards is the report document. B. Chapters Ms. Baun reported that Mr. Allee is stepping into the role as Vice­Chair. Ms. Baun reported that many chapters have been busy with many great events and the committee continues to fund many events. There is a continued discussion within the committee on how to fund chapter events, maximizing the budget for as many chapter needs as possible. Chapter of the Year winners will be awarded $250 each. The winners are: Affinity category: Black Alumni Chapter Geographic category: Chicago Alumni Chapter Academic category: CMTA Ms. Baun motioned for approval of the Chapter of the Year winners and Mr. Nucci provided support. Motion passed. C. Nominations & Elections Mr. Barry reported that, thanks to hard work, the nominations and elections process is well­defined and now outlined in the Policy Manual. Mr. Barry also shared the timeline for this year’s upcoming election process within the meeting documents and a fewminor changes to last year’s process. Changes include the order of elections (officers, directors) and tie­breakers. Mr. Barry motioned to accept procedure changes as written and Mr. Harrison provided support. Motion passed. D. Outreach & Community Service Ms. Bennett reported that Ms. Shipp­Caldwell has, unfortunately, needed to step down as Vice­Chair. Ms. Young has agreed to serve as Vice­Chair for 2014­2015. Ms. Bennett is excited to have a full committee and the group will meet following the Board meeting to plan for the upcoming year.

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E. Scholarship Mr. Sheldon addressed fundraising topics and reported that about $7,000 was raised in the past year. Mr. Sheldon shared that he believes that best use of letter­writing and email energy is best spent on the Giving Tuesday event this December. Ms. Andrewes shared her appreciation in the time commitment for all committee members to review scholarship applications. Last year, 54 complete and eligible applications were received. This year, the scoring rubric and a sample resume will be available to applicants to promote a fair and uniform application submission. F. Bylaws (ad­hoc) Mr. Thomey introduced three proposals that include changes to clarify the voting rights of the ex­officio members, clarify officer positions, and clearly define the succession plan when there is a vacancy to an officer position. Mr. Thomey motioned to approve proposed amendments as written. Ms. Andrewes supported the motion and the motion passed. 10. Old Business None from previous meeting. 11. Open Comment Ms. Halsey shared her thoughts on the lack of participation of EMU at the Ypsilanti Heritage Festival. She believes there are many more opportunities to be involved with beyond just promotion of athletics. Mr. Sheldon agreed and provided encouragement for the Board to find the connection ­ possibly an opportunity for the Outreach & Community Service Committee. 12. Adjournment Mr. Reichert made a motion to adjourn the meeting and motion was supported by Ms. Alder. Motion passed and meeting was adjourned at 11:27am.

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President­Elect Report November 15, 2014

Committees o All committees have met at least once this new Board year. o There have been some changes in committee membership o Chad Allee is now the Vice Chair of the Chapters Committee o Claudia Young is now the Vice Chair of the Outreach Committee o Ruth Halsey has joined the Ad Hoc Bylaws Committee o Andrea Shipp­Caldwell has resigned from the Outreach Committee Outreach Activities o Pat Barry spoke on behalf of the Board to the Board of Regents on October 7.

o Topics included an update on our meetings, upcoming events and the creation of an endowed account for the purpose of alumni programming. o The McKenny Gallery was opened on October 9, 2014. About 100 attended.

o Pat Barry was one of the speakers. o In attendance were Directors Marques Thomey, Paul Nucci and Ann Thompson. o For information or to donate: emich.edu/mckennygallery

o Nineteen of our Directors attended Homecoming and participated in activities under the Homecoming Tent. o This outstanding event owes much of its success to Ann Thompson, Jessica Nietrzeba and Hilary Simmet. Student workers assisted, as well. o Directors Pat Barry, Robin Baun and Tom Charboneau, Jr. were in attendance

at the E Club Hall of Fame dinner and ceremony on October 24, 2014. o It was an outstanding event due to the excellent planning and hard work of

Robin Baun, Jessica Nietrzeba, Hilary Simmet and Ann Thompson. Lecture Series Opportunity The Honors College invites all alumni and Directors to attend their Star Lecture Series. This outstanding event’s focus this year is “Soar Higher: Pursuing a Life Well Lived.” There is no charge and no reservations are required. Upcoming Star Lecture Series Schedule November 18 “What is Effortlessness?” 7­8:30pm. Student Center Ballroom. Dr. Brian Bruya, Philosophy Department January 13 “The Richly Textured Life.” 7­8:30pm. Halle Auditorium. Dr. Ron Delph, History Department February 17. “The Links Between Health and Emotion.” 7­8:30pm. Halle Aud. Dr. Minnie Bluhm, Health Care Administration

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March 10. “Being Prepared for an Unpredictable Life.” 7­8:30pm. Halle Aud. Numerous panelists, including Pat Barry Respectfully Submitted, Patrick J. Barry, Jr.

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EMU Alumni Association Treasurer’s Report – November 2014

Prepared by Tom Wells

1. Report includes a. Simplified financial snapshot and Scholarship fund balance b. Updated FY15 Budget c. Integrated charts and graphs 2. Our current financial position is as follows: a. We have $79,088.84 in our alumni association account (D07800 is now R12003) b. Checking account balance is $12,413.82 i. Total deposits were $0 ii. 0 check(s) written for $0.00 c. Total cash position of $91,502.66 d. Scholarship Endowment balance is $ 441,782 e. Includes market gain of N/A f. Includes $5,551 in donations since July 1, 2014 3. License Plates a. Calendar Q3 revenue = $8,605 b. Rolling 4 Quarter total = $32,115 c. Total YTD units for 2014 – 226 new and 1,956 renewals d. Total YTD revenue ­ $24,900 e. Revenue since inception = $434,305 4. Budget planning a. Came in 24% under budget in FY14 i. Decrease in cost for Alumni Awards, TEA ii. FY15 Budget is a slight increase of about 1%

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Balance Sheet

Budget Planning

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License Plate Data

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Awards and Recognition Committee Report November 15th, 2014

Committee Members: Trudy Adler­Chair; George Harrison­Vice Chair, Robin Baun, Tom Borg, Bill Malcolm, Bobby Murkowski, Jessica Niertzeba, Don Reichert, Fred Roberts, Nik Schillak, Bud Schimmelpfenneg. Alumni Awards As of writing this we have a scheduled meeting to take place the evening of November 14th to make the final decisions regarding the Alumni Awards recipients. Over the next several weeks Jessica will contact recipients to confirm their acceptance of their respective awards. The timeline for notification of recipient and progress for the awards is currently as follows: ∙ Mid December Jessica will notify the recipients of their selection. Hopefully recipients can then be confirmed by the end of January. ∙ The recipients will be announced at the Board meeting in February. ∙ Invitations will be sent out mid­March. Criteria for the awards have been modified slightly. There are now 6 core criteria that are consistent for all awards across the spectrum. In addition, there are two categories award specific criteria that cater to the qualification of each specific award. This allows for more appropriate scoring based on the award and the qualifications of each individual nominated. The committee will evaluate a total of 29 nominations for the Alumni Awards this year. Teaching Excellence Awards As of the time of writing this report, the Teaching Excellence Awards have not taken place. The event will be covered in the report for the February 14th Board Meeting. The Teaching Excellence Awards is scheduled for Thursday November 6th at 6PM. We hope you plan on attending. Future programs As of report write up George will be presenting potential criteria for future Alumni Awards at our Committee Meeting on November 14th. More information to follow in the report in February. As always, if you have suggestions of topics that relate to the Awards and Recognition Committee please let me know and we will add said item to our agenda. Respectfully Submitted, Trudy R. Adler, LMSW, LISW Chair – Awards and Recognition Committee Eastern Michigan University Alumni Association Board of Directors

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Chapters Committee Report November 15, 2014

We have been busy! Since the school year started the committee has had 2 meetings, with more coming. We have chosen to alter some of our forms that the chapters use for grants, and the chapter annual report. This will enable us to use the same language on all of our forms, thus minimizing the confusion that often happens when we receive chapter grant requests. Also altering the annual report form will help the chapters more quickly identify the important work they have done during the year, and we can reach common ground on what the chapter values vs. what the alumni office values. We are also working on further organizing our chapters and evaluating our current chapter structure, responsibilities & chapter resources. How do we best use the chapter’s committee resources and echo the goals of the alumni office? These are big questions and as we go forward if we do this correctly we’ll have a cohesive voice that will help the chapters themselves and help the alumni office reach their goals. We are just in the planning stages of this and there will be more on this topic later. In terms of chapter grants we have had 3: ∙ Black Alumni ∙ Chicago Chapter ∙ Social Work All were approved. We’ve done a good job with this, holding chapters accountable to provide complete information, while also helping them with events that will enhance the visibility of the chapters. The Paralegal Studies chapter is a new chapter that has formed and gotten all of their application materials in and has been approved by the chapters committee. The one remaining step is for formal approval from the full board. ACTION ITEM: Approval of the Paralegal Studies Chapter Respectfully Submitted, Robin Baun Chair ­ Chapters Committee

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Nominations and Elections Committee Report November 15, 2014

Members: Pat Barry (Chair), Linda Edwards­Brown, George Harrison Paul Nucci. Ann Thompson, Alumni Office Liaison. Meeting: Update communication re: addition to the Elections process on October 13, 2014. Verification of change by the committee followed. Report: o Pursuant to the issue raised by Bud Schimmelpfenneg at the September 27, 2014

Board meeting, the committee and the Executive Committee discussed the issue and is recommending we add the following language to the previously­ approved Election process:

“All candidates for a seat on the Board of Directors must complete the defined

nomination process and meet announced deadlines. There will be no write­ins on the ballot for Directors, either for on­line voting or voting at the Annual Meeting.” o To date, four (4) applications for the Board of Directors have been received: Tom Borg, Muayad Mahmoud, Jenita Moore, Tenisha Yancey. o All applicants have been immediately contacted, via email, thanking them for their

application and defining the election process, including all key dates. o All members of the current Board of Directors are asked and encouraged to check the

accuracy of their status on the Board and their eligibility for office. See the next page. If there is an error, please let committee chair Pat Barry know ASAP.

o Available Board seats include those of three term­limited Directors (Trudy

Adler, Robin Baun and Tom Wells). Additionally, two Directors (Chad Allee and Paul Nucci) are eligible to run for a second term; they will be in the election process should they decide to run. Thus, a total of five (5) seats may be available.

o Elected offices at the 2015 Annual Meeting will include the office of President­Elect,

Treasurer and Parliamentarian. o In an effort to be both transparent and efficient, the committee encourages those

Directors who are eligible and interested in an office to let committee chair

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Pat Barry know as soon as they have made their decision. He, in turn, will communicate that information to the Board of Directors in a timely manner.

Respectfully submitted, Patrick J. Barry, Jr.

Alumni Association Board Members 2014­2015

Elected Members Term 1/2 Expires Eligible Offices, 2015 Election Trudy Adler 2 2015 President­elect Chad Allee 1 2015 Any Patricia Andrewes 2 2016 President­elect Patrick J. Barry, Jr 2+ 2019 President Robin Baun 2 2015 President­elect Amanda Bennett 2 2017 Any Ryan Buck 2 2016 President­elect Linda Edwards­Brown 1 2016 Any Tom Charboneau 1 2017 Any Randi Glaza 1 2017 Any John Godre 1 2016 Any Mike Gomez 1 2017 Any Ruth Halsey 1 2017 Any George Harrison 2 2017 Any Jasmine Lee 1 2016 Any Matt Mortier 1 2016 Any Bobby Murkowski 2 2016 President­elect Paul Nucci 1 2015 Any Don Reichert 2 2016 President­elect Nik Schillack 1 2016 Any Greg Sheldon 2+ 2017 Past­president Mauricio Silva 2 2017 Any Marques Thomey 2 2016 President­elect Tom Wells 2 2015 President­elect Claudia Young 1 2017 Any

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Scholarship Committee Report November 15, 2014

Item A: The Scholarship Committee has communicated with Laura Wilbanks, CFO EMU Foundation, regarding the establishment of the Eastern Michigan University Alumni Association Programs Fund endowment. We have provided her with the following requested information: 1. Name of original donor.

a. Eastern Michigan University Alumni Association 2. Amount of initial funding and source of additional monies that will come into the fund.

a. $10,000 initial funding from the EMU Alumni Association b. Additional monies will come from ongoing fundraising initiatives

3. Purpose and use of the fund. a. Please see attached Resolution of the Board of Directors of the Eastern Michigan University Alumni Association dated September 27, 2014

4. Financial Manager. a. The Financial Manager will be the Executive Director of Alumni Relations who will act on behalf of, and based on direction from, the Eastern Michigan University Alumni Association Board of Directors.

Item B: The Scholarship Committee has developed a Draft copy email that will go out to a broad based selection of alumni requesting support of the EMU Alumni Association Legacy Scholarship Fund. This email will coincide with the University’s #GIVING TUESDAY campaign that will take place on December 2, 2014. The email will highlight the Alumni Associations long history of commitment and support to students whose family members have graduated from EMU and will feature a current Legacy Scholarship recipient. The Scholarship Committee is coordinating this effort with Hillary Simmet in the Alumni Relations office. Thank you Hillary for all of your assistance with this effort!

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Resolution of the Board of Directors of The Eastern Michigan University Alumni Association

September 27, 2014 Whereas, it is the intent of the Alumni Association Board of Directors to provide for adequate and consistent funding for Alumni Association programs and events including the Alumni Awards Dinner, Chapter Grants, Chapter of the Year Award and more. Whereas, the successful execution of these programs along with the general expenses of the Alumni Association Board of Directors requires consistent annual funding. Therefore Be It Resolved, that the Executive Board recommend and request for approval the following resolution to establish the Alumni Association Programs Fund through the Eastern Michigan University Foundation. The long term purpose of this fund is to establish an annual endowment to help fund Alumni Association programs and operating expenses of the Alumni Association Board. The Alumni Association Programs Fund will be administered by the EMU Foundation, at the direction of the Alumni Association Board of Directors. ACTION REQUESTED Motion to approve the creation of the Alumni Association Programs Fund, to be directed by the Alumni Association Board of Directors, for the purpose of providing funding for Alumni Association programs and operating expenses of the Alumni Association Board of Directors.

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Bylaws Committee Report November 15, 2014

Committee Members: Ruth Halsey, Tom Charboneau, John Godre, Ryan Buck, Marques Thomey, Bud Schimmelpfenneg, Ann Thompson Our committee met to discuss the topics listed below and any possible amendments to the Bylaws. The committee will be meeting again to finalize these topics which will be brought forth for a vote at the board meeting in February.

Officer eligibility Recommendation: Allow Directors that are elected at an annual meeting to be eligible to run for office at the next annual meeting. The proposed Bylaw language says one full year with Director terms starting July 1. That means that if they are elected at one annual meeting they would not be eligible at the annual meeting the following spring.

Board meeting and event attendance reviews Recommendation: Give this duty to the Secretary and include that language in the Policy manual

Severability Clause Recommendation: Add a Severability Provision, where in the event any Section or Subsection is adjudged invalid, such adjudication shall not affect the validity of these Bylaws as a whole or of any other Section or Subsection If you have questions, please let me know. Humbly Submitted, Marques Thomey, Parliamentarian Chair – Bylaws Committee

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