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(A Govt. of India undertaking)
TENDER DOCUMENT
MARUTI(OMNI) AMBULANCE
TENDER NO. Garage 06
Last date for submission of Tender Document is
Nepa Limited Distt
Phone: +91 (7325) 222133
Mob: 9997976377/9424080503/9644000913
Email: [email protected]
Web site:
NEPA LIMITED (A Govt. of India undertaking)
TENDER DOCUMENT
FOR
HIRING
OF
MARUTI(OMNI) AMBULANCE VEHICLE MODEL 2018 ONWARDS
TENDER NO. Garage 06/2019-2020
Last date for submission of Tender Document is 15.03.2019 by 3.0
Nepa Limited Nepanagar -Burhanpur-450221(M.P.)
Phone: +91 (7325) 222133
Mob: 9997976377/9424080503/9644000913
[email protected] , [email protected]
Web site: www.nepamills.co.in
1
ONWARDS
3.00 PM
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5
NEPA LIMITED, NEPANAGAR (A GOVERNMENT OF INDIA)
BURHANPUR DISTRICT, M. P. - 450221 Phone - + 91-7325 222133
E-TENDER Notice
CONTRACT FOR HIRING OF MARUTI(OMNI) AMBULANCE VEHICLE (MODEL-2018 ONWARDS) FOR ONE YEAR
REF NO.: TENDER NO.GARAGE 06/2018-19 Date 25.02.2019
E-Tender Portal: htpp://eprocure.gov.in
1 E-Bid reference NO. : 2 MODE OF TENDER : e-TENDER THROUGH NIC/CPP PORTAL
3
DUE DATE & TIME FOR SUBMISSION OF REQUIRED INFORMATION AND DOCUMENTS TO NEPA LIMITED, NEPANAGAR.
UPTO 15.00 HRS IST ON 15-03-2019
4 SCHEDULE FOR SUBMISSION OF ON-LINE TECHNICAL BID & PRICE BID at https:www.eprocure.gov.in/Hard copies are also allowed
UPTO 15.00 HRS ON 15-03-2019 www.eprocure.gov.in/ Hard copies are also allowed
5 DUE DATE & TIME OF OPENING OF PART-I i.e. TECHNICAL BID: THE DATE OF OPENING OF PRICE BID FOR ELIGIBLE BIDDERS WILL BE INTIMATED SEPARATELY.
18-03-2019 ON AT 15.30 HRS
6 EARNEST MONEY DEPOSIT SUBMIT AN EMD OF Rs.10,000/- FOR EACH VEHICLE ,DD IN FAVOUR OF NEPA LTD. PAYABLE AT SBI/BOI NEPANAGAR OR BY CASH, AT CASH COUNTER OF NEPA LTD.
7 TENDER DOCUMENT COST DD OF RS.300/- IN FAVOUR OF NEPA LTD., PAYABLE AT SBI/BOI NEPANAGAR OR CASH RECEIPT AT NEPA CASH COUNTER.
INTERESTED BIDDERS ARE REQUESTED TO QUOTE THEIR MONTHLY RATES FOR HIRING OF VEHICLE (1 N0.) FOR ONE YEAR ON CONTRACTUAL BASIS ON OUR ENCLOSED TERMS AND CONDITION TENDER No.GARAGE 06/2019-20 DUE ON 15.03.2019 IN THE PRICE BID RESPECTIVELY.
TENDER DOCUMENT AND RELATED TERMS AND CONDITIONS CAN BE EASILY DOWN-LOADED FROM WEB SITE, www.nepamills.co.inandhtpp://www.eprocure.gov.in
6
Note:-
1. BIDDERS ARE REQUIRED TO ENROLL ON THE E-PROCUREMENT MODULE OF THE CENTRAL PUBLIC PROCUREMENT PORTAL (URL: HTTPS./EPROCURE.GOV.IN/EPROCURE/APP) BY CLICKING ON THE LINK "CLICKHERE TO ENROLL" ON THE CPP PORTAL IS FREE OF CHARGE.
2. NEW SUPPLIERS MAY PLEASE SUBMIT VENDOR REGISTRATION FORM AVAILABLE AT VENDOR REGISTRATION LINK ON
www.nepamills.co.inWITH REGISTRATION FEE AS EARLY AS POSSIBLE BUT BEFORE THE PLACEMENT OF WORK ORDER.
3. DETAILS OF ENCLOSED DOCUMENTS- Annexure-A: INSTRUCTIONS FOR ONLINE BID SUBMISSION. Annexure-B: Detail of work, terms and conditions. Annexure-C: TechnicalBid Format
Annexure-D: Price-Bid Format Technical & Price Bid: Vendors are to submit technical bid & Price Bid on line. 4. Requirements for Vendors--
P.C./LAPTOP connected with internet, Registration with CPP portal https:/
eprocure.gov.in.Registration is free of cost. The bidder should posses a Class II / Class III digital certificate with encryption certificate. Bidders are to make their own arrangement for bidding from a P.C. connected with internet. NEPA in no way responsible for this. (Bids will not be recorded without Digital Signature with encryption certificate). In case of any clarification please contact DM (GARAGE) Nepa Ltd., before the schedule time of the e-bidding.
ANY QUERIES RELATING TO THE PROCESS OF ONLINE BID SUBMISSION OR QUERIES RELATING TO CPP PORTAL IN GENERAL MAY BE DIRECTED TO THE 24X7 CPP PORTAL HELPDESK. THE CONTACT NUMBER FOR THE HELPDESK IS 1800 233 7315.
INCHARGE(GARAGE)
7
Annexure-A
INSTRUCTIONS FOR ONLINE BID SUBMISSION:
As per the directives of Department of Expenditure, this tender document has been published on the Central Public Procurement Portal (URL: http://eprocure.gov.in). The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at: https://eprocure.gov.in/eprocure/app. REGISTRATION 1. Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: https:/eprocure.gov.in/e.procurer/app) by clicking on the link "Click here to Enrol" on the CPP Portal is free of charge.
2. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.
4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sift' / TCS / nCode /eMudhra etc.), with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC's to others which may lead to misuse.
6. Bidder then logs in to the site through the secured log-in by entering their user ID /password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS 1. There are various search options built in the CPP Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include tender ID, organization name, location, date, value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as organization name, form of contract, location, date, other keywords etc. to search for a tender published on the CPP Portal.
2. Once the bidders have selected the tenders they are interested in, they may download the required documents / tender schedules. These tenders can be moved to the respective 'My Tenders' folder. This would enable the CPP Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document.
3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS 1. Bidder should take into account any corrigendum published on the tender document
before submitting their bids.
8 2. Please go through the tender advertisement and the tender document vehicle fully to
understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.
3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF formats. Bid documents may be scanned with 100 dpi with black and white option.
4. To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN vehicle copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use "My Space" area available to them to upload such documents. These documents may be directly submitted from the "My Space" area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS 1. Bidder should log into the site well in advance for bid submission so that he/she upload
the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues.
2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.
3. Bidder has to select the payment option as "offline" to pay the tender fee / EMD as applicable and enter details of the instrument.
4. Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the Tender Processing Section, latest by the last date of bid submission. The details of the DD/any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected.
5. A standard BoQ format has been provided with the tender document to be filled by all the bidders. Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. Bidders are required to download the BoQ file, open it and complete the while coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.
6. The serve time (which is displayed on the bidders' dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.
7. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done.
8. The uploaded tender documents become readable only after the tender opening by the authorized bid openers.
9. Upon the successful and timely submission of bids, the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details.
9 10. The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
ASSISTANCE TO BIDDERS 1. Any queries relating to the tender document and the terms and Conditions contained
therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender.
2. Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is 1800 233 7315.
Tips to bidders A. Enrolment process in the Tender site. 1. Bidders are required to enrol on the e-Procurement module of the Central Public
Procurement Portal (URL: https://eprocure.gov.in/e-procure/app) by clicking on the link “Click here to Enrol”. Enrolment on the CPP Portal is free of charge.
2. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.
4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India, with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSCs to others which may lead to misuse.
6. Bidder then logs in to the site through the secured log-in by entering their userID /password and the password of the DSC / eToken.
B. Tender search 1. There are various search options built in the CPP Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID, organisation name, location, date, value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as organisation name, form of contract, location, date, other keywords etc. to search for a tender published on the CPP Portal.
2. Once the bidders have selected the tenders they are interested in, they may download the required documents/tender schedules. These tenders can be moved to the respective ‘My Favourites’ folder. This would enable the CPP Portal to intimate the bidders through SMS/e-mail in case there is any corrigendum issued to the tender document.
3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification/help from the Helpdesk. e-Procurement (GePNIC)
C. Preparation of bids 1. Make folders with the name of the tender number so as to identify the folders easily
during the bid document uploading. 2. File and Folder name should not contain any special characters (&, #, etc) or space in
between. 3. Download the tender document, NIT, BOQ of the required tender in that folder. 4. Scan the EMD fee instruments/ Tender fee instruments for offline payments if any.
10 5. In the case of offline payment, the details of the DD/any other accepted instrument,
physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the bid submitted will not be acceptable.
6. Scan and keep ready Pre qualification documents like life certificates, PAN etc if any 7. Prepare the technical bid document and then convert into PDF 8. Prepare the BOQ i.e. fill up required figures in the downloaded XLS document. The BOQ
file with the same name has to be uploaded while uploading the financial bids. If there is any change in Name it may not get uploaded or give an error.
9. Keep all the documents in the same folder for the easy bid document upload. 10. The bid summary has to be printed and kept as an acknowledgement as a token of the
submission of the bid. It will act as a proof of bid submission for a tender floated and will also act as an entry point to participate in the bid opening date. For any clarifications with the TIA, the bid no can be used as a reference.
D. Submission of bids 1. Bidder should log into the site well in advance for bid submission so that he/she upload
the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues.
2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.
3. Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the Tender e-Procurement (GePNIC) Processing Section, latest by the last date of bid submission. The details of the DD/any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected.
4. If a standard BoQ format has been provided with the tender document to be filled by all the bidders. Bidders are requested to note that they shou
5. ld necessarily submit their financial bids in the format provided and no other format is acceptable. Bidders are required to download the BoQ file, open it and complete the while coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.
6. The serve time (which is displayed on the bidders’ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.
7. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done.
8. Any document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers / bid-openers public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.
9. Upon the successful and timely submission of bids, the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details.
11 10. The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening meetings. e-Procurement (GePNIC).
E. Password maintenance 1. The length of the password should be of 8 to 32 characters. 2. The password should be of any English lowercase and uppercase (a-z and A-Z)
characters. 3. The password must contain at least one number between 0-9. 4. The password must contain at least one special character from these [! @ # $ ^ * _ ~] 5. Sample password is just like Admin123$, India2000#, etc.
F. About DSC 1. Digital Signature Certificates (DSC) is the digital equivalent (that is electronic format) of
physical paper certificates. 2. Like physical documents are signed manually, electronic documents, for example e-forms
are required to be signed digitally using a Digital Signature Certificate. Transactions that are done using Internet if signed using a Digital Signature certificate becomes legally valid.
3. Bidders have to procure Class 2 or 3 signing certificates only. Only Class 2 or 3 is valid for e-tendering purpose.
4. The Certifying Authorities are authorized to issue a Digital Signature Certificate with a validity of one or two years. The maximum period for which the DSC is issued is only two years. On the expiry of the term, the Digital Signature Certificate can be revalidated by paying the fees again.
5. Digital Signatures are legally admissible in a Court of Law, as provided under the provisions of IT.
6. Digital Signature Certificate (DSC) is not required by Companies but by individuals. For example the Director or the Authorized signatory signing on behalf of the Company requires a DSC. e-Procurement (GePNIC)
7. Each user logs in to the tender site thro' the secured log in by giving the user id/ password allotted during registration & then by giving the password of the DSC. The DSC password will get locked if successively wrong password is given many times.
G. DSC providers for Private firms.
A licensed Certifying Authority (CA) issues the digital signature. Certifying Authority (CA) means the authority that has been granted a license to issue a digital signature certificate under Section 24 of the Indian IT-Act 2000.
1. The vendors like TCS (www.tcs-ca.tcs.co.in ), Sify, MTNL, nCode ([email protected]), e-Mudhra (www.e-mudhra.com) are issuing DSC’s for bidders.
2. The time taken by Certifying Authorities to issue a DSC may vary from three to seven days.
H. Advantage of “My Space” on CPP Portal. 1. The bidder can upload Non Sensitive documents prior at any point of time once he logs
in to the application. These are not encrypted. 2. The can be anything like PAN Certificate, VAT Certificate, Equipment Details,
Manpower Details, Copies of Balance Sheet of last few years, Details of quantity of work executed etc.
12 3. In some cases the TIA might have uploaded a format while in many cases it may just be
a scanned copy of the original which needs to be uploaded. 4. This will avoid repeated upload of common documents and also save space and time.
I. System requirements. 1. Windows XP with latest service pack 2. Loaded IE 7.0 or above 3. Loaded JRE 1.6 or above 4. Antivirus Software with latest definition. 5. Internet connectivity 6. Scanner to scan the documents if required 7. Printer and PDF Creator. 8. e-Procurement (GePNIC) J. Assistance to Bidders.
1. Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender.
2. Any queries relating to the process of online bid submission or queries relating to CPP
Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number
for the helpdesk is 1800 233 7315.
INCHARGE(GARAGE)
13
Annexure-B
NEPA LIMITED NEPANAGAR
Tender No.Garage 06/ 2019-20 for Hiring of Maruti (Omni) Ambulance Vehicle (1 No.) for Hospital Duty
Nepa Limited intends to hire Maruti (Omni)vehicle on contractual basis for a period of one year. The vehicle shall be utilized/engaged for company’s duties as per the terms of utilization given herein under:-
Sr. No.
Make Model No. Deployment Duty Hours
Average Run per Month
1 Maruti (Omni) January 2018 onwards
01 Hospital 24 1200 KM
General Terms & Conditions: 1. Interested parties may submit their most competitive offer in the prescribed form
in two bid system. Part-I (Technical Bid) and Part-II (Price Bid).
2. Tender documents can be obtained from the office of the In-charge (Garage) by producing cash receipt of Rs.300/- (Non-refundable) from the company’s cash counter or Demand Draft of the same amount drawn on SBI / BOI Nepanagar in favour of Nepa Limited, Nepanagar. Tender submitted without above cost of tender documents shall be rejected.
3. Tender documents may also be downloaded from Government portal
http://www.eprocure.gov.in and our website www.nepamills.co.in.In this case DD worth Rs.300/- drawn on SBI / BOI Nepanagar in favour of Nepa Limited, Nepanagar must be submitted along with Part-I(Technical Bid) of tender otherwise the tender shall stand rejected.
4. Parties are requested to submit Part-I (Technical Bid) and Part-II (Price Bid) in two separateclosed covers mentioning the Tender No. and type of vehicle offered for hiring. Both theseenvelopes should be kept in a separate closed envelope duly addressed to In-charge (Garage),Nepa Limited, Nepanagar mentioning the Tender No. and due date of opening as 18.03.19
5. Part-I (Technical Bid) must be supported with requisite EMD amount of Rs.10,000/-. Technicalbid received without EMD or short EMD amount shall be rejected outright.
6. The matter of handing over of Nepa Hospital to the state govt. of M.P is under
process. In case if the company has to hand over Nepa Hospital to the state govt. of M.P then at any point of time in this situation the contract awarded to successful
14
bidder will be cancelled and terminated immediately. Company will not be responsible for any loss or compensation on this account.
7. The offers other than the desired make and model of vehicle mentioned above
shall not be entertained. 8. Conditional offer/tender shall be summarily rejected. 9. Tender should be dropped in the tender box kept at our Administrative Office on
or before 15-03-2019 up to 3.00 PM. Tenders can also be sent duly addressed to In-charge (Garage) so asto reach on or before the aforesaid date of tender submission. Company shall not be responsible forany postal delays and the delayed offers shall be rejected.
10. Opening of Tenders: Only Part-I (Technical Bid) will be opened on due date of tender openingi.e. 18-03-2019 at 3.30 PM at Administrative Office. Tenderers may attend the bid opening withprior intimation. Part-II (Price Bid) of only technically suitable parties shall be openedsubsequently for which the due date of opening shall be informed separately.
11. The rates shall be quoted by the party/agency shall be deemed to be inclusive of all
considerations i.e. including fuel cost, maintenance charges, taxi permit charges, RTO charges, Toll Tax, parking charges etc. and the agency shall not be entitled to any other payment other than what has been specifically provided in tender document. Bidders who have GST registration number GST shall be paid by them & if they don’t have GST registration number GST shall be borne by the company, in both the cases basic rate quoted shall be considered for evaluation purpose. No escalation shall be allowed for increase / decrease in the fuel rates during the contract period. The rates will remain firm/constant throughout the contract period. No advance payment will be made for filling of fuel or maintenance etc. the movement of vehicle shall be strictly as per the controlling officer. proper records of all the trips should be maintained in log book perused by the company garage department duly certified by the controlling officer or any other representative authorized by controlling officer on his behalf.
12. For the purpose of computing the offer, apart from monthly charges for specified
average run,an average extra run of 500 KM shall be reckoned.
13. Earnest money deposit: EMD amount of Rs.10,000/- shall be deposited against the vehicle in cash section of the company and money receipt to be enclosed with the part-I (Technical Bid) of the tender. Demand Draft of the same amount drawn on SBI / BOI in favourof Nepa Limited, Nepanagar can also be submitted.
14. Successful bidder shall have to submit vehicle documents for obtaining work order within 15 days from thedate of issue of LOI. Vehicle should be provided immediately after issue of work order. Incase of failure to provide vehicle immediately on receipt of work order, EMD shall beforfeited by Nepa Limited.
15 15. The company reserves the right to accept or reject any tender in full or in parts
without assigning any reasons thereof or to cancel the tender any time before the work is awarded. Decision of Nepa mill management will be final and binding.
16. Conditional tenders shall be summarily rejected. 17. The offer shall be valid for a period of 120 days from the date of opening of
tenders. 18. For any further clarifications / details, please contact undersigned on any working
day duringoffice working hours.
Special Terms & Conditions: 1. The vehicle given for hire by the contractor / owner should be of good condition
and road worthy. 2. The vehicle shall be hired initially for a period of one yearonly from the date of
issue of work order. Extension of period for further one year shall be considered only on requirement, satisfactory performanceand mutual agreement on the same rates, terms & conditions.
3. The vehicle will be provided by the Owner with a skilled driver having a valid
driving license.The driver shall be on owner’s employment and his salary and all allowances shall be paid bythe Owner. The vehicle shall be made available to the company by the owner and there will beno relation between the driver & Company.
4. The Head Quarter shall be Nepanagar. In case of outstation duty, charges @Rs.100/- per dayshall be paid towards fooding expenses of driver whenever he remains outstation for more than 12 hours. For outstation duty below 12 hours, Rs.50/- shall only be paid for outstation location only. Night haltcharges @Rs.200/- per night shall be paid only when vehicle is required to stay at outstations.
5. The Speedometer of the vehicle shall be kept in perfect working order failing which the vehicle shall not be engaged by the Company.
6. The owner shall not make use of the vehicle for any other purpose throughout the
contractperiod and the vehicle will remain under contract with Nepa Ltd. only. 7. The party shall be required to submit the log book at the end of every week to the
Incharge(Garage) of the Company through HOD’s of respective user department. Log sheets ofhired vehicle should be properly maintained in which each trip shall be indicated. Meter readingfor each trip shall also be maintained. For outstation duties, no extra charges towards CarParking etc. shall be paid by the company.
16 8. All repairs / replacements as and when required to the vehicle shall be carried out
immediatelyby the owner at his own cost. 9. Normally, one day off shall be given for maintenance of the vehicle on monthly
basis at theconvenience of the mills. This monthly off can be accumulated for maximum 2(Two) days andwhich can be claimed by the contractor as per the maintenance needs of the vehicle. However,beyond this period of 2(Two) days, per day hire charges shall be deducted for twice the number ofdays for which the vehicle was not made available. Party may provide substitute vehicle whichwill be engaged only for maximum 7 days and then party will have to provide original vehicle.This clause will also be applicable in case the vehicle gets out of order on any other day and ifno substitute vehicle is provided.
10. The party shall be paid hire charges on monthly basis against party’s printed bill to
be submittedin duplicate having PAN No. and Registration No. duly printed on the bill.However, payment shall be released after deduction of Income Tax / TDS as applicable as perIncome Tax Act / Rules prevailing.
11. The owner of the vehicle shall have to submit / provide copies of valid PAN Card
and GST Registration No. / Certificate to the company. 12. The party shall discharge all the statutory obligations of Labour Laws and the
Motor VehicleAct & Rules framed there under as amended from time to time such other enactment of the StateGovt. and as well as Central Govt. concerning plying vehicle and including any liability thatmay arise due to accident. Public Liability Insurance etc. in force and the party shall enter intoan agreement with the mills for the period the vehicle is under contract with the mills.
13. All liabilities arisen for any reason shall be borne by the owner alone. 14. The contractor / owner of the vehicle shall be liable vicariously for any negligence
committed by the driver while driving the vehicle and responsible for payment of any compensation to thirdparties. The hirer i.e. Nepa Limited shall not be liable in any way for any negligence / violation committed by the driver.
15. SECURITY DEPOSIT:-The party whose vehicle is hired by the company shall
deposit Rs.15,000/- as Security Deposit in the shape of Demand Draft payable in favor of Nepa Ltd.,Nepanagar drawn on State Bank of India/Bank of India, Nepanagar within 15 days of issue ofwork order. EMD of Rs.10,000/- deposited along with tender documents shall also be convertedas Security Deposit and total Security deposit of Rs. 25,000/- shall be returned within 03 monthsafter expiry & satisfactory completion of the contract period. Security deposit will not bear any interest.
16. The party shall get the vehicle insured comprehensive for safety of Patients /
Passengers andthird party insurance and a copy of such documents must be submitted before commencement ofthe contract.
17 17. It shall be the responsibility of the owner of the vehicle on hire to get such
permission from theappropriate authorities as may be required and the company shall not be held liable for anyconsequences whatsoever including third party risks due to the failure of the party to obtain therequisite licenses.
18. Idle load aggregating to 500 Kg. shall be carried by the vehicle as and when
required by thecompany for local/out station duties. 19. The successful contractor shall execute an agreement immediately with the
company for thesatisfactory performance of the work. In case of breach of any or all the Terms & Conditions ofthe agreement, the agreement is liable to be terminated by giving one month notice and in suchevents the Security Deposit shall be forfeited and extra cost and damages to the company onaccount of alternate arrangements shall be made by the contractor.
*Condition: - In near future hospital will be taken /handed over to state govt. The matter is under process, in that situation existing work order will be treated as cancelled with immediate effect without any prior notice.
20. ARBITRATION
In the event of any difference or dispute regarding the execution, performance or satisfaction ofthis agreement/contract or any part of this agreement/contract, the matter shall be referred tojoint conciliators of Nepa Limited viz DGM(Works) and Manager(F&A), withprior intimation to Nepa Limited for conciliation of the dispute. Upon failure of conciliationefforts, the matter shall be referred for arbitration to the Chairman of the Board of Directors ofNepa Limited or any other person nominated by him whose decision shall be final and bindingon the parties.
21. JURISDICTION For the purpose of jurisdiction for any reference/petition made under any statute and all disputesarising out of this contract and which may be failed by any of the parties to the contract or inany way connected with this agreement shall be deemed to have arisen at Nepanagar and fallwithin the jurisdiction of the competent court at Burhanpur (which is a District) in the state ofMadhya Pradesh, which court shall alone determine such disputes.
In-charge (Garage)
The above terms & conditions are acceptable to me. Signature of the bidder/tenderers Name : ____________________ Address : __________________ Tel No. /Mob. No. : __________________
18
Annexure-C
NEPA LIMITED NEPANAGAR
PART-I (Technical Bid)
Sub: - Hiring of Vehicle (1 no.)
To, The In-charge (Garage) Nepa Limited, Nepanagar – 450221 . Vehicle Offered:Maruti(Omni) Ambulance for Hospital duty. (24 hours average runs 1200 KM per month) 1. Name of Vehicle Owner : 2. Address :
3. Contact Nos. – Phone :
4. Availability of Vehicle : Readily available /Not available. Year of Model: ……………………… In case of readily available vehicle attested photocopies of all documents such as Registration, road tax, taxi permit, comprehensive insurance and evidence of ownership must submitted. In case, the vehicle is not readily available, the requisite documents need to be provided within 07 days from the date of issue of LOI.
5. Details of EMD : Rs.___________________ DD/MR No…………..dated ………..enclosed.
6. Cost of Tender Document: Rs.300/- DD/MR No………..dated………….enclosed.
7. Validity of Offers : 120 Days from the date of opening of price bid. 8. PAN No. : ___________________________ 9. Vehicle Registration No. : 10. GST Registration number: ___________________________ 11. Vehicle insurance document :____________________________
I/We have gone through the special & general terms & conditions of hiring of vehicle and fully agreed to abide by the same. Date : Signature:
Name : Details of Documents enclosed: Address :
19
Annexure-D
NEPA LIMITED NEPANAGAR PART- II (Price Bid)
Sub: - Hiring of Vehicle (1 no.) To, The In-charge (Garage) Nepa Limited, Nepanagar – 450221. Dear Sir, I/We submit my/our firm offer as under. S.N.
Description Basic Rate GST(Rs.) Total Rate(Rs.) per month
01 Maruti(Omni) Ambulance for Hospital duty. (24 hours average runs 1200 KM per month)
Rs______________/month Rs. (____________________ ________________________ _______________________) In words)/month
02 Extra charge for KM run above 1200 KM, per KM
Rs__________/km. Rs. (____________________ ________________________ _______________________) In words)/km.
Date: Signature:__________________
Name: ______________________
Address: _____________________
