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National Fertilizers Limited
Panipat
Tender For
“ESP Transformer Rectifier Unit”
Tender No. NFP/PUR/SB/160155/1616830
Date: 21.10.2016
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TENDER DETAILS
Tender ID : Tender Notice No : NFP/PUR/SB/160155/1616830; ESP Transformer Rectifier Unit Tender Notice Date : 10 Oct 2016 Regions : NFL - Panipat Officer Name : S K Bali Designation : Dy. MANAGER (Matls)
Tender Notice
National Fertilizers Limited Panipat, Haryana - 132106 NATIONAL FERTILIZERS LIMITED (NFL), a Govt. of India Enterprise referred to herein as the Owner intends to enter into contract for procurement of ESP Transformer Rectifier Unit to its Plant located at Panipat (Haryana). The pre-qualified manufacturers of ESP Transformer Rectifier
Unit are invited to submit a Techno-commercial proposal and Price proposal for the said item through e-Tendering. Methodology for submission of proposal has been detailed here under in this document. Special: 1.The procurement shall be made through e-tendering process. The offers in this process are required to be submitted electronically in place of offers in 'hard copy under sealed envelope' as being done conventionally. 2.In case the earnest money deposit is preferred to be deposited by way of demand draft, then the DD must reach us before the techno-commercial opening (as per tender schedule) though vendor is required to enter the DD no and other related details on line. In case vendor fails to submit the requisite EMD, prior to bid opening (as per tender schedule), the offer is liable to be rejected and may not be opened. 3.The system requirements to participate in the e-tendering are as under: a. PC with Microsoft Windows 98 SE or Higher Operating System & Internet connection. b. Internet Explorer 6 or above with cipher strength of 128 bits. c. Adobe Acrobat Profession 6 or above for Digitally Sign Document d. Digital Certificate, class-IIor Class III(Signing + Encryption). The digital certificates are being provided by many Govt. approved agencies. However, for your convenience we have also made arrangement to provide the digital certificates through our service provider M/s. e-Procurement Technologies Ltd. (abcProcure). For obtaining the digital certificate from them please contact them Note :- Please refer our Bidder manual which is available in the home page – https://nfl.etenders.in/ 5.The above referenced tender shall be available on URLhttps://nfl.etenders.in/. The interested vendors shall visit URL https://nfl.etenders.in/ for downloading of the tender documents, bid
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preparation, hash submission, bid submission For any queries, regarding e-tendering process, you may contact: National Fertilizers Limited M/s. Next Tender
a)
Mr. S K Bali Dy. MANAGER (Matls) Mobile No. 9813789396 Phone: 0180- 2652481, 83, 85 (Extn:1211) Fax:0180- 2652515 Email [email protected]
Name –Nilesh Alekar [email protected]
Phone: 9811038892 /
Name – Barkha Hassija: Email - Barkha Hassija
Phone Nos. : + b)
For Digital certificate:-
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Tender No
Item Code
Description U.O.M. Total Quantity
1 2804548 ESP Transformer Rectifier Unit suitable for panel Type
-OHTA-38/600, Drawing No-4C-5470,Sr.NO.-
2006E17300/A/1/2 and having detailed as per attached
Annexure-1 (GA Drawing of TransformerAnnexure-11( Data
sheet of Transformer) and Annexure-111 (Wiring Diagram
of the Esp Transformer)
No. 1.000
1.0.0 You shall submit interchangeability certificate.
2.0.0 Please, forward copy of Price-List for quoted items, or confirm rates quoted are same as being quoted to other Govt.
undertakings/Departments. In case PO for these items have been placed by any of our NFL units, please provide
copy/reference no. of said PO
3.0.0 The bidder shall be either the manufacturer or its authorized dealer only. In case of dealer quoting on behalf of
the manufacturer, then a valid copy of authorization shall also be furnished for this particular tender
4.0.0 “If a tenderer reports to any frivolous, malicious or baseless complaints/allegations with an intent to hamper or
delay the tendering process or reports to canvassing /rigging/influencing the tendering process , NFL reserves
the right to debar such tenderer from participation in the present /future tenders up to a period of 2 years.”
5.0.0 Tenders are invited Single Part Part-Bid system. The offer shall be submitted, electronically. 6.0.0 For this Tender, following may be noted:- 6.1.0 Tenderer must read the following clause carefully. If reply is positive then detail information may please be given in
the offer.
“Should a tenderer or contractor have a relation or in the case of a firm or company of contractors, one or more of
its share holders employed in NFL the authority inviting tenders shall be informed of the fact at the time of
submission of the tender; availing which NFL may in its discretion reject the tender or rescind the contract.”
6.2.0 In case a tendered is not interested to quote, a regret letter giving reasons of the same must be sent to us. In case any
tenderer regularly abstains from submitting quotation, we may be constrained to delist the tenderer from our vendor
list.
6.3.0 You have the option to receive payment through Electronics Fund Transfer (EFT) / RTGS Process. For this option,
you may submit your bank particulars i.e. Name of the Party/Beneficiary, Party’s Banker Name and Address,
Branch Name, City, Branch Code, IFSC Code of Bank, Bank Account No. ( All digits in case of CBS Branches),
Type of Account, E-Mail of Beneficiary to enable us to release payment accordingly. All bank charges will be to your
account.
6.4.0 In case your rates are F.O.R. Ex-Works / Ex-Shop, please mention freight charges from dispatching station to
Panipat to evaluate your offer on landed cost basis. Please do not use the word (extra as applicable) towards freight,
sales tax, Excise Duty & P&F Charges etc. Please mention specific rate / charges for above.
6.5.0 a) All Supplier/Service Providers/Contractors are requested to furnish the details regarding their status of Micro,
Small and Medium Enterprise under the MSMED Act-2006 at the time of submission of their quotation to us
and also send a copy of your Registration Certificate. The same is toward compliance of the provision of the
MSMED Act-2006 for identification of MSME Parties. Complete Small, Medium Enterprise Development Act-
2006 can be downloaded from www. and.nic.in / Charter/induct/msmeac.2006.fdf. In case no information is
given by you, it will be presumed that you are not covered by the Act and consequently are not eligible to benefit
admissible under the Act. (New Addition)
b) Status of MSEs owned by SC/ST Entrepreneurs, if applicable, may also be furnished in quotation alongwith
documentary evidence.
c) If any benefit is desired by you as per The Gazette of India, Part-II, Section 3, Subsection (ii) dated 26-03-2012,
then copy of valid MSE’s registration certificate is required to be submitted alongwith quotation, failing which
no benefit shall be applicable.
6.6.0 1. “The tenderer shall quote the price strictly as per the Proforma enclosed for schedule of prices. Parties should
quote one rate for specific quantity quoted by them. Tenders with quotation of different rate for different
quantities shall be rejected without any further reference.”
2. “One person will be allowed to represent only one company during discussions / negotiations with NFL. If
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same person is representing different companies with authorization letter from more than one company, such
person will be allowed to represent only the first company called for negotiations”.
3. “Bidders may ensure that tender documents / offer has been signed by appropriate / authorized representative
of the company. Withdrawal of offer / non-acceptance of orders placed based on offers submitted by bidders
on their letter head, will not be allowed on the grounds that offer was not signed by authorized person”.
6.7.0 Whenever the bidder is silent about the acceptance of NIT conditions such as bank guarantee, warranty period,
liquidated damages, certification of relation clause no. 17 given on back side of NIT Covering Letter etc. it shall be
presumed that the bidder has accepted and certified NIT conditions and no further correspondence seeking specific
confirmation about acceptance of these conditions shall be made.
6.8.0 For tenders received in unsealed/stapled/open condition or without superscription, resulting in opening of tender
before due date, the risk and responsibility of losing confidentiality shall rest with the tenderer.
6.9.0 If any offer, have any error in computing (in such cases, if there is error in calculation with respect to rate and the
total value, the total value quoted by the bidder will be taken into account for consideration for the purpose of
evaluation. Similarly, if an amount is expressed in figures as well as words, the amount given in words will prevail).
7.0.0 AWARD OF CONTRACT
Award of contract will be made at the sole and absolute discretion of National Fertilizers Ltd., which shall not be
disputed. The terms & conditions as embodied in the purchase order shall be final and shall supersede any other
terms & condition that might have been indicated in the tender submitted by the Bidders.
7.1.0 FORCE MAJEURE
The terms and conditions agreed upon under the contract shall be subject to force majeure. Neither the tenderer
nor NFL shall be considered in default in the performance of their obligations contained therein, if such
performance is prevented or delayed or restricted or interrupted with by reasons of war, hostilities, revolution,
civil commotion, strike, epidemics, accident, fire, floods, earthquake, regulation or ordinance or requirement of
any government or any sub-division thereof or authority of representative of any such government and / or due to
technical snag / reasons or any other act whatsoever whether similar or dissimilar to those enumerated, beyond the
reasonable control of the parties hereto or because of any Act of God. The party so effected, upon giving prompt
notice to the other party shall be excused from such performance to the extent of such prevention, delay,
restriction or interference for the period it persists provided that the party so effected shall use its best efforts to
avoid or remove such causes of non-performance if possible and shall continue performance hereunder with the
utmost dispatch when ever such causes are removed. Should one or both parties be prevented from fulfilling their
contractual obligations by a state of force majeure lasting continuously for a period of one week, the two parties to
the contract shall meet and decide about the future course of action for implementation of the contract.
7.2.0 ARBITRATION
Except where otherwise provided in the contract all matters, questions, disputes or differences whatsoever, which
shall at any time arise between the parties hereto, touching the construction, meaning, operation or effect of the
contract, or out of the matters relating to the contract or breach thereof, or the respective rights or liabilities of the
parties, whether during or after completion of works or whether before or after termination shall after written
notice by either party to the contract be referred to the arbitration of Designated Unit Head / Executive Director /
Functional Director / Chairman & Managing Director, National Fertilizers Limited or his / her nominee.
(Appropriate designated authority for arbitration as per contract value, is as follows :-
Upto Contract Value R` 10 lakhs - Designated unit Head / Executive Director,
above R` 10 lakhs to Rs` 25 lakhs - Functional Director and
above R` 25 lakhs – Chairman & Managing Director
The Arbitration & Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules
made there under shall govern the Arbitration proceedings.
The contractor/vendor hereby agrees that he shall have no objection if the arbitrator so appointed is an employee
of NFL and he had to deal with the matter to which the contract relates and that in the course of his duties as such
he has expressed his views on all or any of the matter in dispute or differences.
If the arbitrator to whom matter is referred, vacates his / her office by any reason whatsoever then the next
arbitrator so appointed by the authority referred above may start the proceedings from where his predecessor left
or at any such stage he may deem fit.
It is agreed by and between the parties that in case a reference is made to the Arbitrator or the Arbitral Tribunal
for the purpose of resolving the disputes / differences arising out of the contract by and between the parties hereto,
the Arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more than the rate SBI
PLR / Base Rate as applicable to NFL on the date of award of contract.
8.1.0 The rates quoted must per unit rate basis.
8.2.0 POSTPONEMENT OF TENDER OPENING DATE
NFL reserves the right to postpone the tender opening date and/or time and will intimate all the tenderers well in
time, of such postponement along with notice of revised opening date and time.
8.3.0 ACCEPTANCE/REJECTION OF TENDER
NFL reserves the right to accept or reject, at its sole discretion, any bid/all bids, in whole or in part and/or accept
other than the lowest bid without assigning any reasons thereof.
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8.4.0 NFL has the right to vary quantity and split order wherever considered necessary without any liability of any kind
what so ever
8.5.0 The price shall remain firm for entire contract period except for statutory variations.
Work Type : Material Contract Validity Period : 3 Months
EMD Pay Details
Formula Description : Supply of spares for Diaphragm Valves of Saunders make Currency Based Rates : Yes Sr.No Currency Amount 1 INR Nil Work : ESP Transformer Rectifier Unit Page No : 1 Sr.No Description NFL Requirement As Per NIT Vendors
Comment (Agreed / If not Agreed, Please Comment)
1. 2804548 ESP Transformer Rectifier Unit suitable for panel Type -OHTA-38/600, Drawing No-4C-5470,Sr.NO.-2006E17300/A/1/2 and having detailed
as per attached Annexure-1 (GA Drawing of transformer
Annexure-11( Data sheet of Ttransformer) and Annexure-111 (Wiring
Diagram of the Esp Transformer Qty:1 No.
2. Please confirm in your offer that, offered material shall be Guaranteed for a period of
12 months from the date of installation / commissioning or 18 months from the date of
dispatch / supply whichever is earlier and that Guarantee Certificate to this effect will
be submitted along with dispatch documents / supply.
3. You shall submit interchangeability certificate.
4. Please, forward copy of Price-List for quoted items, or confirm rates quoted are same as
being quoted to other Govt. undertakings/Departments. In case PO for these items have
been placed by any of our NFL units, please provide copy/reference no. of said PO
5. “If a tenderer reports to any frivolous, malicious or baseless complaints/allegations
with intent to hamper or delay the tendering process or reports to canvassing
/rigging/influencing the tendering process, NFL reserves the right to debar such
tenderer from participation in the present /future tenders up to a period of 2 years.”
6. The bidder shall be either the manufacturer or its authorized dealer only. In case of
dealer quoting on behalf of the manufacturer, then a valid copy of authorization
shall also be furnished for this particular tender
7. VALIDITY OF
PRICE BID Tenders must be valid for acceptance for 90 days from the tender opening date.
8. If A Tenderer resorts to any frivolous, malicious, or baseless complaints/allegations, with an intent to
hamper or delay the tendering process or resorts to canvassing/ rigging/ influencing the tendering
process, NFL reserves the right to debar such tenderer from participation in the present/future tenders
upto a period of 2 years.
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9. PAYMENT
TERMS Our Standard Payment term is 100 % payment within 30 days after receipt & acceptance
of material at NFL site in good condition.
No advance payment are allowed, The payment may also be released by ECS System if
desired by supplier provided facility for such system exists at NFL end.
Excise Duty portion of the invoice shall be reimbursed only against submission of
documentary evidence of having deposited the same.
In case, supplier is a dealer, he shall have to submit the invoices issued from
manufacturer for supplies on account of NFL, as evidence of having deposited the Excise
Duty.
In this case the Excise Duty shall be reimbursed on the basis of Excise Duty actually
deposited subject to maximum of Excise Duty Amount applicable on the Basic Price
contracted by NFL with the supplier.
Manufacturer invoice is solely & exclusively meant to verify the amount of Excise Duty
only and shall be basis of E.D. reimbursement.
10. PENALTY
FOR LATE
DELIVERY
Time shall be deemed to be the essence of contract, in case of delay in supplies, unless
extension of delivery has been granted, in writing by NFL on application by the supplier
NFL may, at their option (i) recover from the supplier as penalty a sum of equal to ½%
(half percent) per week or part thereof the value of stores not delivered subject to max. 5%
of the value of the order or (ii) purchase elsewhere on account of and at the risk and cost of
the supplier, the stores not delivered, or (iii) cancel the order without prejudice the right of
NFL under (i) & (ii) above.
11. RIGHT TO
VARY
QUANTITIES
AND SPLIT
ORDER
NFL shall have right to vary quantities and split order, wherever considered necessary,
without any liability of any kind whatsoever.
12. SUBLETTIN
G OF
CONTRACT
The successful tenderer shall not sublet or assign the contract or any part of it without
obtaining the written permission of NFL in advance. In the event of the successful
tenderer's subletting or assigning the contract or any part thereof without such
permission, NFL shall be entitled to cancel the contact and to purchase the goods
elsewhere and successful Bidder shall be liable to the National Fertilizers Ltd., for any
loss or damage which NFL may sustain in consequence or arising out of such purchases.
Even in case NFL permits subletting, NFL shall not recognize any contractual obligation
with the person or party to whom subletting is permitted and shall hold the successful Bidder
responsible for satisfactory and due & proper fulfillment of the contract.
13. FORCE
MAJEURE The terms and conditions agreed upon under the contract shall be subject to force majeure.
Neither the tenderer nor NFL shall be considered in default in the performance of their
obligations contained therein, if such performance is prevented or delayed or restricted or
interrupted with by reasons of war, hostilities, revolution, civil commotion, strike,
epidemics, accident, fire, floods, earthquake, regulation or ordinance or requirement of any
government or any sub-division thereof or authority of representative of any such
government and / or due to technical snag / reasons or any other act whatsoever whether
similar or dissimilar to those enumerated, beyond the reasonable control of the parties
hereto or because of any Act of God. The party so effected, upon giving prompt notice to
the other party shall be excused from such performance to the extent of such prevention,
delay, restriction or interference for the period it persists provided that the party so effected
shall use its best efforts to avoid or remove such causes of non-performance if possible and
shall continue performance hereunder with the utmost dispatch when ever such causes are
removed. Should one or both parties be prevented from fulfilling their contractual
obligations by a state of force majeure lasting continuously for a period of one week, the
two parties to the contract shall meet and decide about the future course of action for
implementation of the contract.
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14. ARBITRATI
ON Except where otherwise provided in the contract all matters, questions, disputes or
differences whatsoever, which shall at any time arise between the parties hereto, touching
the construction, meaning, operation or effect of the contract, or out of the matters
relating to the contract or breach thereof, or the respective rights or liabilities of the
parties, whether during or after completion of works or whether before or after
termination shall after written notice by either party to the contract be referred to the
arbitration of Designated Unit Head / Executive Director / Functional Director /
Chairman & Managing Director, National Fertilizers Limited or his / her nominee.
(Appropriate designated authority for arbitration as per contract value, is as follows :-
Upto Contract Value R` 10 lakhs - Designated unit Head / Executive Director,
above R` 10 lakhs to Rs` 25 lakhs - Functional Director and
above R` 25 lakhs – Chairman & Managing Director
The Arbitration & Conciliation Act, 1996 or any statutory modification or re-enactment
thereof and the rules made there under shall govern the Arbitration proceedings.
The contractor/vendor hereby agrees that he shall have no objection if the arbitrator so
appointed is an employee of NFL and he had to deal with the matter to which the
contract relates and that in the course of his duties as such he has expressed his views on
all or any of the matter in dispute or differences.
If the arbitrator to whom matter is referred, vacates his / her office by any reason
whatsoever then the next arbitrator so appointed by the authority referred above may start
the proceedings from where his predecessor left or at any such stage he may deem fit.
It is agreed by and between the parties that in case a reference is made to the Arbitrator or
the Arbitral Tribunal for the purpose of resolving the disputes / differences arising out of the
contract by and between the parties hereto, the Arbitrator or the Arbitral Tribunal shall not
award interest on the awarded amount more than the rate SBI PLR / Base Rate as applicable
to NFL on the date of award of contract.
15. JURISDICTI
ON All actions at law or suits arising out of or in connection with this contract or the subject
matter thereof will be instituted in Panipat court in Panipat district in the State of Haryana.
16. CLEAR
UNDERSTA
NDING
When a tenderer submits his tender in response to this tender document, he will be deemed
to have understood fully all requirements, terms and conditions. No request will be
entertained on a pretext that the tenderer did not have a clear idea on any particular point
and/or a clause of the tender.
17. SECRECY
Any information delivered or otherwise communicated by NFL to supplier in connection
with the contract shall be regarded as secret and confidential and shall not without the
written consent of NFL be published or disclosed to any third party or made use of by the
supplier except for the purpose of implementing the contract.
18. LAWS
GOVERNING
PURCHASE
ORDER
The purchase order shall be governed by the laws or Union of India for the time being in
force.
19. BANK
CHARGES
Bank Charges shall be to supplier’s account unless specifically mentioned to the contrary
or otherwise in the quotation.
20. Excise Duty The rate (%) of Excise Duty including Education Cess thereon quoted &
considered in Total Price to be mentioned by Vendor
21. PAN NO. BIDDER SHALL INFORM THE PAN WHILE SUBMITTING THE BID ON LETTER
HEAD PAD.
22. RELATIONS Tenderer must read the following clause carefully. If reply is positive then detail
information may please be given in the offer.
“Should a tenderer or contractor have a relation or in the case of a firm or company of
contractors, one or more of its share holders employed in NFL the authority inviting
tenders shall be informed of the fact at the time of submission of the tender; availing
which NFL may in its discretion reject the tender or rescind the contract.”
23. In case your rates are F.O.R. Ex-Works / Ex-Shop, please mention freight charges from
dispatching station to Panipat to evaluate your offer on landed cost basis. Please do not
use the word (extra as applicable) towards freight, sales tax, Excise Duty & P&F Charges
etc. Please mention specific rate / charges for above.
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24. MSMED ACT All Supplier/Service Providers/Contractors are requested to furnish the details regarding their status of Micro,
Small and Medium Enterprise under the MSMED Act-2006 at the time of submission of their quotation to us and also send a copy of your Registration Certificate. The same is toward compliance of the provision of the
MSMED Act-2006 for identification of MSME Parties. Complete Small, Medium Enterprise Development Act-
2006 can be downloaded from www.and.nic.in / C_charter/indust/msmeac.2006.fdf. In case no information is given by you, it will be presumed that you are not covered by the Act and consequently are not eligible to
benefit admissible under the Act.
25. AUTHORIZATION
“The tenderer shall quote the price strictly as per the Proforma enclosed for schedule of prices.
Parties should quote one rate for specific quantity quoted by them. Tenders with quotation of
different rate for different quantities shall be rejected without any further reference.”
“One person will be allowed to represent only one company during discussions / negotiations with
NFL. If same person is representing different companies with authorization letter from more than
one company, such person will be allowed to represent only the first company called for
negotiations”.
“Bidders may ensure that tender documents / offer has been signed by appropriate / authorized
representative of the company. Withdrawal of offer / non-acceptance of orders placed based on
offers submitted by bidders on their letter head, will not be allowed on the grounds that offer was
not signed by authorized person”.
26. VAT / Sales Tax
THE RATE (%) OF SALES TAX / VAT QUOTED & CONSIDERED IN TOTAL PRICE TO BE MENTIONED BY VENDOR
27. 'C' Form VENDOR TO CONFIRM REQUIREMENT (REQUIRED / NOT REQUIRED)
28. CONFIRM EACH CLAUSE
YOU MUST CONFIRM EACH CLAUSE OF OUR THIS NIT SPECIFICALLY. IN CASE, YOU DO NOT COMMENT ON ANY OF THE CLAUSE, WE SHALL PRESUME THAT THE SAME HAS BEEN ACCEPTED BY YOU UNCONDITIONALY. DEVIATION, IF ANY, MUST BE MENTIONED EXPLICITLY. HOWEVER, IN CASE OF ANY DEVIATION FROM OUR ABOVE SAID TERMS & CONDITIONS, WE RESERVE OUR RIGHT EITHER TO
IGNORE YOUR OFFER OR LOAD THE SAME SUITABLY AT OUR SOLE DISCRETION.
29. Any Other Comment / Information /Remarks
NO DEVIATION TO THE TERMS & CONDITIONS OF NIT ARE ALLOWED. THE OFFER WITH ANY CONDITION / DEVIATIONS ARE LIABLE TO BE REJECTED AT SOLE OPTION OF NFL.
HOWEVER VENDOR MAY OFFER COMMENT, IF ANY.
30. Black-listing/ Delisting
TENDERER MUST CONFIRM THAT THEY DO NOT BEEN DELISTED / BLACK LISTED IN ANY UNIT OF NFL
31. DELIVERY PERIOD
Delivery period in which the order/supply of the material would be executed. (Specifically mention schedule delivery period)
32. (a) INSURANCE Insurance shall be arranged by us against NFL Open Policy. 20 (b) Please confirm specifically the status of individual cost component of your price bid
without disclosing the basic price i.e. whether the same has been “filled in price bid or Nil or Inclusive in quoted basic price” against each Sr. No. as per following details:
20 (c) Sr. No. Individual cost component : Confirmation to be given by party 20(d) 1 Basic Price per No.
(Filled in price bid)
20(e) 2 Packing & Forwarding Charges (in %) (Filled in price bid or Nil or Inclusive in quoted basic price)
33. 3 Excise Duty including Education Cess (in %)
(Filled in price bid or Nil or Inclusive in quoted basic price)
34. 2 Sales Tax against Form ‘C’ or against VAT D1 withing Haryana (in %)
(Filled in price bid or Nil or Inclusive in quoted basic price)
35. 5 Freight Charges including of Service Tax upto NFL, Stores, PANIPAT
(Filled in price bid or Nil or Inclusive in quoted basic price)
36. Any other charges, if any
(Filled in price bid or Nil or Inclusive in quoted basic price)
37. Confirm that you have submitted prices strictly as pr Price Bid Performa
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Work : ESP Transformer Rectifier Unit Page No : 4 Terms & Condition PANIPAT Terms and Conditions Sr.No NFL Description Vendors Comment (Agreed / If
not Agreed, Please Comment) 1.1 The Price should be FOR PANIPAT Goods Train(in case of toll
wagon load) or by Road Transport approved by Bankers, in case of material constitues wagon load the pricesshould be FOR NFL siding served by DEWANA Railway Station.
1.2 In case CST/VAT chargeable extra, the rate of sales tax applicable must be clearly mentioned in the quotation. Tenderers must also mention their CST/VAT Regn.No in the quotations.
1.3 Excise Duty/Other levies should be indicated separately. The same shall be paid against submission of documentary evidence.
2 If for any reason, prices tendered are for delivery FOR forwarding station, the freight charges together with the gross weight of the material should be clearly mentioned in the quotation. In case the rates quoted are ex-godown ex-factory, the packing & forwarding charges, if leviable, may be specifically indicated.
3 If the weight of the material permit despatched by post parcel, this may clearly be stated in the quotations.
4 Complete specifications of the stores offered together with manufacturer's name,brand etc of each of the item must be given in the quotations & descriptive literature and samples (wherever necessary if required) should be sent along with the quotations.
5 Price and delivery quoted by supplier must be firm & valid for a minimum period of three months from the due date of opening of quotation.
6 It Shall be obligatory on the part of suppliers to adhere strictly to the deliveries quoted and accdepted by us in our orders. In case of delay in supplies unless extension of delivery has been granted by us on application by the suppliers, we may at our option either (i) recover liquidated damages from supplier at a sum equal to 1/2 % per week or part thereof of the value stores not delivered subject to maximum of 5 % of the value of the order or (ii) purchase elsewhere on account and the risk and cost of the suppliers the stores not delivered or (iii) cancel the contract without prejudice to our rights under (i) and (ii)
7 Subsequent to an order being placed against your quotation recieved in responce to this 'enquiry' if it found that the materials supplied are not of the right quality or not in accordance with our specifications (required by us) or recieved in damaged or broken conditions, not satisfactory owing to any reason of which we shall be the sole judge, we shall be entitled to reject the materials, cancel the contract and buy or required from the market / other source and recover the loss, if any from supplier reserving to our self the right to forfeit the security deposit, furnished by the supplier against the contract. The supplier will make his own arrangements to remove the rejected materials within fortnight of instruction to do so. Thereafter, materials will be lie entirely at supplier's risk and responsibility and storage charges, along with any other charges applicable will be recoverable from the supplier.
8 The manufacturers, or thier authorised representatives, quoting for items of machinery and equipped must state in thier quotations whether they are licences under the industries ( Development & Regulations ) Act 1951 for the production of the equipment and arrangements (are) proposed for assembly and supply.
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9 We reserve the right to accept or reject any quotation in full or in part without assigning any reason thereof. We also reserve the right to split and place order on more than one suppliers.
10 Quotations must be legible, clear and free from overwriting / erasions. Incomplete quotations are liable to be summarily rejected.
11 In all cases of disputes, the decision of this company shall be final. Failing this, the matter will be referred to the Arbitration in accordance with the Indian Arbitration Act and amendments thereof.
12 Our standard terms of payments are within 30 days of the receipt of the material in good condition.
13 Bidders may ensure that tender documents/offer has been signed by appropriate/authorized representative of the company. Withdrawal of offer/non-acceptance of orders placed, based on offers submitted by bidders on their letter head, will not be allowed on the ground that offer was not signed by the authorized person.
14 In case, due to some unforeseen circumstances, the date of receiving / opening of the tender happens to be a holiday/ closed day, the tender will be received and opened on the next tender opening working day.
15 In case you have any local agent/dealer, you must indicate their name and address in the quotation itself enabling your local agent / dealer to be associated at the time of opening of the tenders. However, if you associate a local agent / dealer at a later stage i.e after the opening of quotations, NFL shall have the right to reject your quotation forthwith without any further reference to you.
16 Jurisdiction: All actions at law or suits arising out of or in connection with this contract or the subject matter thereof will be instituted in the PANIPAT Court in PANIPAT Distt. In the State of HARYANA.
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For supply: Supply of ESP Transformer Rectifier Unit ONE FIXED BASIC RATE Per No. HAS TO BE QUOTED for ESP Transformer Rectifier Unit
Sr.No Item Description QTY. Basic Price per
No
Packaging &
Forwarding
Charges
( In %) If any
Excise Duty
including
Education
Cess (in %)
Sales Tax against
form ‘c’ or
against VAT D1 within
Haryana (In %)
Freight Charges
including of
Service Tax Upto
NFL, Stores,
PANIPAT
Any Other
Charges
If any
Total Landed
Rate (F.O.R.
NFL Stores, PANIPA
T)
1 ESP Transformer Rectifier Unit suitable for
panel Type -OHTA-38/600, Drawing No-4C-5470,Sr.NO.-2006E17300/A/1/2 and
having detailed as per attached
Annexure-1 (GA Drawing of
TransformerAnnexure-11( Data sheet of
Transformer) and Annexure-111 (Wiring
Diagram of the Esp Transformer
1.00
NOTE :- The above quotation has been prepared after taking into account all the terms and conditions of
Tender Document
Total Cost: ( F.O.R. Supply ) (A) :____________________________
NOTE: .
1. NFL shall be responsible for arrangement of transit insurance from your warehouse to our works.
2. NFL shall be responsible for payment of Octroi / Entry Tax applicable, if any at Panipat.
3. Kindly note that responsibility of quoting of rate and amount and their deposit of excise; CST &
Service Tax would be of the contractor. No additional claim will be accepted. TDS toward
Income Tax would be deducted on total value as per applicable rules / prevailing laws.
Dated : ______________
Signature of Tenderer or
their Authorised
Representative
:
____________________
Place : ______________ Name & Address of
Tenderer :
____________________
Phone No. : ____________________
Fax No. : ____________________
E.Mail Address : ____________________
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